HomeMy WebLinkAboutContract 44390-R1�r`�Y 3EC�fi'A�1� ,
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FIRST R�NEWAL OF CITY S�CRETARY CONTRACT NUMBER 44390,
A COMPREHENSIVE ENERGY ASSISTANCE PROGRAM
CONTRACT FOR SERVICES BETWEEN THE CITY OF FORT WORTH
AND INTEGRITYTEXAS CONSTRUCTION, LTD
This First Renewal of City Secretaiy Contract Number 44390 ("First Renewal") is made and entered
into by and between the City of Foi�t Worth, a home-rule municipal corporation, acting by and through its duly
authorized Assistant City Manager, ("City") and IntegrityTexas Construction, Ltd., a Texas limited partnership,
acting by and through its genet•al partner IntegrityTexas Construction I, Inc., a Texas for-p►•ofit corporation, acting
by and through its duly authorized Director and President, Ramon Hernandez ("Subcontcactor").
WHEREAS, the City receives grant monies fi•om the Texas Department of Housing and Community
Affairs ("TDHCA") through the Comprehensive Energy Assistance Program ("CEAP"), which is a utility
assistance program designed to assist low income households in meeting their energy needs and to encourage
customers to control energy costs through energy education;
WHEREAS, following a highly competitive bidding process, the City and Subcontractor entered into a
noneYclusive, written purchase agreement for services related to the CEAP, said written agreement being recorded
with the City's Pw•chasing Department as Contract Number 11-0348/PO-12-00071259 ("Purchase Agceement");
WHEREAS, the TDHCA subsequently determined the Purchase Agceement to be an insufficient form of
contract for the CEAP program and requested that the City and Subcontcactor revise the form of the contract;
WHEREAS, in order to comply with TDHCA's request and bring the City into compliance, the pac�ties
executed Fort Worth City Secreta�y Contract Number 44390 ("Agreement"), which was intended to clarify and
restate the terms and conditions applicable to the services to be provided foc the CEAP under the Purchase
Agreement and act as the official governing contract in place of the Purchase Agreement;
WHEREAS, the Agreement provides for an initial one-year term, with up to four additional one-year
renewal periods;
WHER�AS, on or about March 25, 2013, the City and Subcontractor agceed to exercise the first renewal
option and eYtend the term of the Agreement for one additional year beginning on April 4, 2013 and expiring on
Apri13, 2014, said renewal agreement being recorded with the City's Purchasing Department as Contract Number
11-0348/PO-13-00076583, which is attached hereto as Exhibit A and incorporated herein by reference;
WHEREAS, to ensure that the City remains in compliance with TDHCA's requirements and to alleviate
any confusion as to appropriate renewal document, the parties desire to memorialize the agreed-upon renewal
within the context of the Agceement;
NOW, THEREFORE, City and Subcontractor, for and in consideration of the covenants and agreements
hereinafter set forth, the sufficiency of which is hereby acknowledged, agree as follows:
I.
The City and the Subcontractor agree to renew and extend the Agreement for a fiist renewal tec•m of one
year, to be effective beginning on Apri14, 2013 and ending on April 3, 2014.
First Rene�val of CSC 44390
4FFICI�L RECA(tD
i� I'9'Y SECRETAR�
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II.
All other terms and p►•ovisions of the Ag►•eement between the City and the Subcontractor shall remain in
full focce and effect except as specifically set forth herein.
III.
Funds previously paid to the Subcontractor prior to this First Renewal shall apply towac�d the total
compensation.
�f�
All tei•ms in this First Renewal that are capitalized but not defined shall have the meanings assigned to
them in the Agceement.
IN WITNESS WHEREOF, the Parties hereto have executed this First Renewal on this��'`clay of
,�. `-`" , 2013 in Fort Worth, Taerant County, Texas.
CITY OF FORT WORTH
By:
Susa Alanis
Assistant City Manager
APPROVED AS TO FORM AN_ D LEGALITY:
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ATTEST: � �
Mary Kays,�r
City Secretaiy
IntegrityTexas Construction, Ltd., a Texas limited
pai•tnership
By: IntegrityTexas Construction I, Inc. Texas
for-profit corporation, its General Part r��
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By: �
Director and
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AUTHORIZATION:
M&C P-11368
DATE: Apri13, 2012
First Rene�val of CSC 44390
�FFIC��L RECORD
� C�I'P� SECRE'�AR�'
� ��. ��it��y ��f4
Exhibit A
Renewal Agreement
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CITY OF FORT WORTH
Purchase Order
V Vendor Numbar: 0000010607 '
E INTEGRITY TEXAS CONSTRUCTIQN LlP
N OBA INTEGRITY NOME REPAIR &
CONS7RUCTION
p d712 MCNU77
O ACH ONLY
HAL70M CITY, TX 76117
R
INVOICES: Direct invoices in DUPLICA7E to the address shown.
STANDARD PURCHASING TERMS AND CONDITIONS set forth in the
City of Fort Worth's Bid or Quotation, are incorporated herein by
reference and bacome a part of thts order.
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P.O. �ATE: 3128l2013
Page 1 of 1
Bianket Qrder Number
PO-13-00076583
SHOW THIS NUMBER ON ALL
PACKAGES, INVOICES AND
SHIPP�NG PAPERS,
$ PAf2KS & COMMUNITV SERVICES
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8 MAIL INVOICE IN DUPUCATE 70:
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Payme�t Terms: ACH (DIRECT DEPOSIT)
Shipping Terms: Deslinatlon, Prepaief & Allovved
Bid No.: Dellvery Calendar Day(s) A.R.O.: 0
Item Requisltion Quant(ty Unit Unit Price 7otal
#
1 Non-SxGusive Ayreernont eiulhnrired by the City Cour,ci� on April 3. 2012, M& C P-
17368 for the Parks antl Community Services bepartment. The agreement shail
begin 04f04f2013 and end 04/03/2014 with options to renaw for up to three (3}
additional one-year periods exerclsed In accordanc:e wilh the agreement
specificafions.
All prices, tenns and conditions of the agreement shall be as stated in Bid No. 11-
03a8.
Upon accepting a release order (rmn our user departme�Udiviston tot this
agroement, p�ease insure you are provided a purchase order num6e� and a re�ease
number.
Invoices must be mailod to tho ordedng departmenVdiviston reieasing
service/commodity and Ihe invoice shall contain:
1)Bitl number; 2) Department Purctiase Order Number; 3) Release Number; 4)
Departmenl Name, 5) Address wharo service/commodity was tlelivered.
Class-Item 9'10-3�
'J. Pricing for items anU services rendered shail 6n in accorhance wilh vsnclor s 1 SUM $0.00 $�J.00
r�=por,sr� tu bid t i-U:3�i8.
4PtIFY:P.ccount Code -�---�--------- Dol1a�--� q - �
/!
TOTAL: 5c.00
APPROVED:
Ra�. xos,oz�
By: Bart Ciriot
Phone#: (817) 392-8354
BUYER
First Renewa( of CSC 44390 3 of 4
MAKi'l5/'1U13/fdON 03; �0 PS�
March 14, 2013
FA;{ 1,'0,
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City of Fort Wort�i
Annual Ttenewal Agreement
Integrity %xas Construcliott t,I.P
DBAI Integrity Nome Repafr 8� Conatruction
AZ1� McNuN
H�l�om City, TX, 78117
A{�i; Ramon Hetnxndez
�aiailAddre�s;�ttall(cdinteari e ascom
PhOtie #; 817-222-1182
FAX#; 817-222-1252
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FtEQUEST 7Q �XER -�c� r�FUGurw� nn�evn.�
Hoet�ng and Coolrng Assiatance Program
CURRENT CON7RACT �!: 1 g.03qg
P.O.#: l2-0007l238
P. 001
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S-�
Yos(r, co{�tract wlll Qp�Ire on 4/3/13. If you agree to extend the existtng contraCt for an additiona) 12-month
perlod, please merk the approprtete box, eign below and retum to the Purchasing Division within 48 hours.
Fln81 approvai ia dependent upon the Purohasing Mansger end fund availebiliiy. A Notice of Blanket Award
wtth the new purchase order number wlll be forwarded to you upon completion of the renewal procesa.
Please return vout aianed renewal letter abna t�Ith e r,ppy of vour current inaurance cerilflcate
�f you have any queslians concerning this corcespondence, please contact the undersigned at 817�82-8381.
Thank you for your prompt attention and for your cont)nued Interest in doing business Wlth the City of Fort
Worth.
Sii��erely,
Pej�iela Kenney
PurChasing plvis�pn
FltianCie( Mansg�merit Servicea Department
817's392-g381 �- Direct
817�392-8440 � FAX
Frq
�Y , e ew this ag eemen
F�xmon rr��ndaz �
m: 4/4/13 fhrvugh �f/3/?4
tNo, Do Not_[�enew thta a r gr� �
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ck , J.D., CPPB
hasfne Manager
Pirst Renewal of CSC 44390 4 of 4
1`✓I&C Review
Page 1 of 3
FURT�TI_I
CITY COUNCIL AGENDA �
��.�_� __ � ... z , _ _� . u..,__ _
DATE:
CODE:
COUNCIL ACTION: Approved on 4/3/2012
4/3/2012 REFERENCE
NO..
P TYPE:
**P-11368 LOG NAME:
a.��-.�,��_��.:��.��..�,�.�. d.��:.��
13P11-0348 HOUSEHOLD
CRISIS PROGRAM CBR
CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Non-Exclusive Purchase Agreements for the Household Crisis Component of
the Comprehensive Energy Assistance Program with Atlas Star Energy, Inc., d/b/a
ACooler House and Integrity Texas Construction LTD, d/b/a Integrity Home Repair and
Construction for the Parks and Community Services Department for a Combined Amount
Up to $200,000.00 for the First Year Using Grant Funds (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchasing Agreements for the
Household Crisis Component of the Comprehensive Energy Assistance Program with Atlas Star
Energy Inc., d/b/a ACooler House and Integrity Texas Construction LTD, d/b/a Integrity Home Repair
and Construction for the Parks and Community Services Department (PACS) based on over all lowest
bids meeting specifications for a combined amount up to $200,000.00 for the first year, with payment
due 30 days after receipt of invoices.
DISCUSSION:
PACS will use these Agreements to provide residential heating and cooling assistance for elderly,
disabled and low-income citizens in the Tarrant County service area. This assistance is a component
of the State of Texas Comprehensive Energy Assistance Program (CEAP), and is designed to assist
households to achieve energy self-sufficiency by addressing inefficient heating and cooling
appliances in the residence.
Last year, PACS spent approximately $2,545,000.00 on this grant funded program. The significant
difference between past expenditures and the requested amount for the new Agreements is due to
State mandated changes to the program.
Formerly the 2011 CEAP program had four components:
1) Heating/Cooling — replacement, retrofit of appliances which heat and cool (excluding stoves). This
component allowed for the replacement of entire HVAC (heating/ventilation/air conditioning systems
which usually cost $6,000.00 in addition to repair and replacement of window units and free standing
heaters;
2) Emergency Crisis Program — energy bill assistance during extreme weather conditions;
3) Elderly/Disabled — assistance with the highest months of energy consumption for households with
elderly or disabled members. Client may receive up to eight payments; and
4) Co-payment — provides case management assistance and partial energy bill payment for up to 12
months.
The 2012 CEAP program adjustments include:
ht�p://apps. cfwnei. nrg/cnuncil��ckei/mc_review. asp?ID=16597&councildaie=4/3/2012 12/4/2013
M&C Review
1) Elimination of the Heating/Cooling component. Program guidelines now prohibit replacement of
HVAC systems and only allow a maximum of $2,500.00 per household for repair of HVAC and
window units.
2) Modification of the Emergency Crisis Program now renamed to Household Crisis Component of
the Comprehensive Energy Assistance Program and allows for repair of window units and
freestanding heating appliances or the replacement of window units for households with
elderly/disabled or children age five or younger during extreme temperatures to ensure health and
safety of client.
3 and 4) No significant changes to the Elderly/Disabled and Co-Payment programs.
The Invitation to Bid consisted of detailed specifications describing required services and equipment
that can be furnished and/or repaired, and the levef of experience necessary to ensure a successful
program. No guarantee was made that a specific amount of goods or services would be purchased.
Staff recommends multiple awards to ensure demands are met and certify both recommended
vendors meet specifications.
BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Tele ram every Wednesday
from November 16, 2011 through January 4, 2012. Over one thousand vendors were invited to bid,
six vendors submitted responses.
BID TABULATION - See attached Bid Tabulation.
PRICE ANALYSIS - The hourly rate bid for Helpers and Senior Technicians averages approximately
$19.00 lower than the current rates paid by the City. The averaged costs currently paid for specific
services, such as repairs, averages up to 50 percent higher than new bid prices. Staff find these
prices fair and reasonable.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/VVBE Office because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERM - Upon City Council's approvat, this Agreement shall begin on April 4, 2012 and
end on Apri) 3, 2013.
ADMINISTRATIVE CHANGE ORDER - An Administrative Change Order or increase may be made
by the City Manager in an amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grant Funds.
BQN\11-0348\CBR
TO FundlAccount/Centers
Submitted for City Manager's Office b�
FROM FundlAccountlCenters
Susan Alanis (8180)
Page 2 of 3
http://apps.cfwnet.org/council�acket/mc review.asp?ID=16597&councildate=4/3/2012 12/4/2013
M&C Review
Oriqinating Department Head:
Additional Information Contact:
Lena Ellis (8517)
Jack Dale (8357)
Camillia Ryan (8321)
ATTACHMENTS
11-0348 Bid Tabulation.pdf
http://apps.cfwnet.org/council�acket/mc review.asp?ID=16597&councildate=4/3/2012
Page 3 of 3
12/4/2013