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Home My WebLink AboutContract 53952-A1 CSC No. 53952-Al FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 53952 This First Amendment to Fort Worth City Secretary Contract No. 53952 ("First Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation and Tenon Systems, LLC, a Minnesota limited liability corporation ("Vendor"). WHEREAS, Fort Worth and Vendor entered into an Assignment Agreement identified as Fort Worth City Secretary Contract No. 53952 beginning May 29, 2020 (the"Agreement''); and WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the Agreement by increasing the spending authority by an amount not to exceed $310,000.00, for licensing,maintenance, support,professional services,training, and additional services,per M&C 22-0319; NOW THEREFORE,known by all these present,Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. Exhibit B in the original contract shall be replaced in its entirety with Vendor's new fee schedule, attached to this amendment. 2. Section 4. Compensation shall be modified to read as follows: Client agrees to pay Vendor the Monthly Data as a Service fees as further defined in detail per Exhibit B. Annual auditing of user licensing and usage credits shall determine the Monthly Data as a Service fees for future years. Client also agrees to pay Vendor for Additional Services as authorized by Client per Exhibit B. Total annual compensation to Vendor shall not exceed Three Hundred Ten Thousand dollars ($310,000.00). Vendor shall not perform any additional services for Client not specified by this Agreement unless Client requests and approves in writing the additional costs for such services. Client shall not be liable for any additional expenses of Vendor not specified by this Agreement unless Client first approves such expenses in writing. Client agrees to pay all invoices of Vendor within thirty (30) days of receipt of such invoice. 3. All other terms,provisions,conditions,covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY First Amendment to Fort Worth City Secretary Contract No. 53952 FT. WORTH, TX Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration 4 of this contract,including ensuring all performance By: Danz rff(Jul 30,20 7:08CDT) and reporting requirements. Name: Dana Burghdoff Title: Assistant City Manager Jul 3 0 2022 hfo�ne�o T. Gc��zc�, Tv Date: By: Homero J.Garza,Jr.(Jul 25,2022 08:31 CDT) Name: Homero Garza Approval Recommended: Title: IT Manager,Water Department Approved as to Form and Legality: Christopher I-Order BY: Christopher Harder(Jul 29,202217:23 CDT) Name: Christopher Harder Title: Director,Water Department By: Name: Taylor Paris Attest: Title: Assistant City Attorney lw�s �arh7�CG p�o,0000% a� B Jannette S.Goodall(Aug 1,2022 08:40 CDT) �9A.0 �0 Y o d Name: Jannette Goodall 0 E•o 0-10 Title: City Secretary �w o °=d oyy d �� 00 T� ��nEXp5o4p 000000 VENDOR: Tenon Systems LLC By: Name: Laurie Allen Title: CFO Date: Jul 20, 2022 OFFICIAL RECORD CITY SECRETARY First Amendment to Fort Worth City Secretary Contract No. 53952 FT. WORTH, TX AMENDMENT EXHIBIT B The following quote will replace Exhibit B of CSC 53952, in its entirety. First Amendment to Fort Worth City Secretary Contract No. 53952 TENONSYSTEMS Amended services for Fort Worth Water Tenon Systems Vendor Services Agreement June 17,2022 Sixty days before the end of each year of the agreement the Vendor will invoice for the prepayment of each month of service,if the Client does not terminate the service, Client shall pay or prepay the Vendor the fees as set forth below: Monthly Service Fee Annual Includes Price Cost Not After first year of to agreement Exceed 12 new use cases per year 6 new datasets per year(includes Integration, Monthly Data as a Loading, BI Modeling) Service 20 named BI Users and 30 named view users $16,666/ $200 000 month Tech Support focused on system function/simple use. 11 hours of uncovered technical support. Maintenance Usage (600 credits) and storage limits as specified Fees for Additional Services Additional Storage 2.5 TB $250/ month � Additional Usage 125 CPU credits $2,000/month Training(Per Onsite 3-day onsite training session $10,000 Visit) Users over 5 Packs of 5 —fees apply only if we exceed the planned $250/ monthly usage included in the monthly fee pack/month View users Packs of 10—fees apply only if we exceed the $200/ planned monthly usage included in the monthly fee pack/month Monthly CPU credits Packs of 100—fees apply only if we exceed the $400/ planned monthly usage included in the monthly fee pack/month Cancelation data return At time of cancelation,provide a device with all $1,000.00 fee client data for return to the client Cancelation data return storage device daily ay / d overage charge day Professional Services Hourly rate for uncovered technical support $220/hour I Page 7/14/22, 10:01 AM M&C Review Official site of the City of Fort North,TetGfs CITY COUNCIL AGENDA FoRTWORTHr— Create New From This M&C DATE: 4/26/2022 REFERENCE**M&C 22- LOG NAME: 60MY H2O AMI PROGRAM NO.: 0319 AGREEMENTS FY21-22 CODE: G TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Annual Licensing,Maintenance and Operating Agreements with Multiple Vendors for the Continued Operations of Systems Supporting the MyH2O Advanced Metering Infrastructure Program for a Total Fiscal Year 2022 Operating Cost of $2,633,564.73 RECOMMENDATION: It is recommended that the City Council authorize annual licensing,maintenance and operating agreements with multiple vendors for the continued operations of systems MyH2O Advanced Metering Infrastructure program for a total Fiscal Year 2022 operating cost of$2,633,564.73 with annual fee increase allowances as defined. DISCUSSION: On May 17,2016,the City Council approved Mayor and Council Communication(M&C)C-27726,authorizing a contract with Thirkettle dba Aqua-Metric Sales Company,1 Integrator for the MyH2O Advanced Metering Infrastructure(AMI)program(CSC No.48301). Both the M&C and contract scope stated the requirement for"Additional Me Services for Regional Network Interface(data center),customer web portal,annual agreements for base station support,customer portal support,antenna leases,and Fe Communication Commission agreement for radio frequency use".Those services were procured by the System Integrator,which executed agreements for the technology AMI during the project implementation and subsequently assigned to the City of Fort Worth in compliance with the program requirements. The contract with Aqua-Metric Sales Company was subsequently amended by M&C C-28695 and M&C 21-0466,which authorized the remainder of the program funding. M&Cs authorized the procurement and assignment of the technology agreements,they did not expressly authorize the required annual licensing,maintenance,and suppc with these agreements. Funding for the various agreements was included in the adopted Fiscal Year(FY)2021-2022 operating budget of the Water and Sewer Fund. Approval of this M&C will formally authorize the annual operating expenditures for agreements with the following providers as part of the on-going MyH2O program: F—c—ontract Vendor Scope Annual Cost Effective Term CSC 48301-CA1 �BenbrookWater FTower lease that hosts AMI $6,000.00(Note:Contract allows for 5\% 12/3/2019 10 years with transmitter annual increases) 5 years each CSC 50009 N Harris Computer Corporation Harris Smartworks Compass $127,341.31 plus ad hoc professional 12/3/2018 Automatically i Meter Device Management services not to exceed$20,000.00 annually until t System(MDMS) annually(Note: Contract allows for 2\% either party annual increases) CSC 50011 Thirkettle Corporation d/b/a AMI infrastructure support, $642,428.17 plus parts/labor for 11/28/2017 Automatically i Aqua-Metric Sales Company Sensus RNI hosting Harris repair/replace not to exceed$20,000.00 annually until t MDMS hosting annually(Note: Contract allows for 3\% either party annual increases) CSC's 51170- American Tower and Tower leases that host AMI $247,665.00 for 19 leases(Note: Varies between 10 year terms 51186,51975, subsidiaries transmit equipment Contracts include fee schedules 9/19/2017 to 7/12/2018 with 5 renewal 52325 projected at 3\%increases annually) each CSC 53948 Carahsoft Technology System integration Software- $654,430.25(Note: Contract allows 7\% 5/28/2020 3 year initial to Corporation for Mulesoft as-a-Service platform annual increases after initial term) unlimited renei software CSC 53952 Tenon Systems,LLC Data-as-a-Service platform $200,000.00 annual licensing fee+ad 5/29/2020 5 year initial to hoc professional services not to exceed automatically r $110,000.00 annually(Note: Contract annually until t also includes fees for additional licensing either party and data usage) CSC 53986 Smart Energy Systems d/b/a New customer portal $405,700.00 annual subscription fee 6/5/2020 5 year initial to Smart Energy Water(SEW) plus notification click charges not to automatically r exceed$115,000.00 annually per the fee annually until t schedule plus ad hoc professional either party services fees not to exceed$50,000.00 annually plus$15,000.00 annually for training and direct costs(Note: Contract allows 10\0/.annual increases after 5 year initial term and includes pricing for additional accounts) CSC none International Business Subscription for BlueworksLive $20,000.00 annual subscription fee for To be transferred from Annual subscri Machines(IBM) repository of organizational Utility user access consultant knowledge and process analysis The contracts are migrating from initial implementation as part of capital projects into ongoing operations and maintenance within the Water and Wastewater Utility operati a portion of the contracts will have operating costs in the current fiscal year,with full operating costs funded beginning in FY23. The full operating costs will be budgeted it upcoming fiscal years. In the current fiscal year the operating fund will only need to cover$476,000.00 in current contract costs,as shown below. FContract FVendor Scope FY2022 Cost CSC's F_ 51170- American Tower leases that host AMI 51186, Tower and transmit equipment $156,000.00 51975, subsidiaries 52325 file:///C:/Users/cbaylor/OneDrive-City of Fort Worth/Documents/Projects/Tenon/2022/M&C 22_0319 for Tenon.html 1/2 7/14/22, 10:01 AM M&C Review CSC 53952 Tenon Data-as-a-Service platform $310,000.00 Systems, LLC International Subscription for CSC none Business BlueworksLive repository of $10,000.00 Machines organizational knowledge (IBM) and process analysis An administrative change order or increase may be made by the City Manager or his designee for the amount up to$100,000.00 and does not require specific City Counc long as sufficient funds have been appropriated. Funding is budgeted in the Water Department's rollup within the Water&Sewer Operating Fund. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget,as previously appropriated,in the Water and Sewer Fund to support the approve recommendation and award of the agreements. Prior to any expenditure being incurred,the Water Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I I ID Year Chartfield 2 Submitted for City Manager s Office by_ Dana Burghdoff(8018) jZrtginating Department Head: Chris Harder(5020) Additional Information Contact: Rick Lisenbee(2515) ATTACHMENTS 60MY H2O AMI PROGRAM AGREEMENTS FY21-22 Funding Av it ili y.docx (CFW Internal) 60MY H2O AMI PROGRAM AGREEMENTS FY21-22 FID TABLE.xlsx (CFW Internal) file:///C:/Users/cbaylor/OneDrive-City of Fort Worth/Documents/Projects/Tenon/2022/M&C 22_0319 for Tenon.html 2/2