HomeMy WebLinkAboutContract 55798-R1 CSC No. 55798-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 18, 2022
Walker Process Equipment (Division of McNish Corp.)
Attn: Whom It May Concern
840 N. Russell Ave.
Aurora, IL 60506
Re: Contract Renewal Notice—1st Renewal
Sole Source - OEM Clarifier Drive Units
Contract CSC No. 55798
Original Contract Amount: $250,000.00
The above referenced contract with the City of Fort Worth, as renewed, expired June 2,
2022. This letter is to inform you that the City has appropriated funding and is exercising its right
to renew the contract in the original contract amount, which will be effective upon execution by
the designated Assistant City Manager. All other terms and conditions of the contract remain
unchanged. Please verify that the original payment, performance and maintenance bonds remain
active or if retired, provide updated bonds when you return this letter (if applicable). Please sign
in the space indicated below and return this document, along with a copy of your current
insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at _ _ _ to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Shatabya rergland
Contract Compliance Specialist
(817) 392-8277
OFFICIAL RECORD
CITY SECRETARY
Contract Renewal
FT. WORTH, TX
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
19ana 24L( hdoff of this contract, including ensuring all
By: Dana Burghdoff(Tul 29,2022 15:50 CDT) performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Date: By: �d�t68e
Name: Shatabya Bergland
APPROVAL RECOMMENDED: Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
C�csfaa� H,a,�de�
By: Christopher rder(Jul28,202216:40CDT)
Name: Chris Harder 81l
Title: Director, Water Department By: Black( *128202212:00CDT)
Name: Douglas. W. Black
opg4FORT��a ATTEST: Title: Sr. Assistant City Attorney
ICYoF000000000-P
A ti° � AUTHORIZATION:
�t1g o=A �' M&C: 20-0462
0
O�,f o00 0000Jfc� By: J etteS.Goodall(Jul 29,202216: DT) Date Approved: 6/23/2020
d 0000000 Name: Jannette S. Goodall
aat<nEapSbpp Title: City Secretary Form 1295 Certification No.:
CONTRACTORIVENDOR:
By: Walker Process Equipment
Name: pp t4�
Title: /[e it 6trf.S fa,/ff
Date: 7 d
OFFICIAL RECORD
CITY SECRETARY
Contract Renewal FT. WORTH, TX
6/25/2021 M&C Review
FORT WC RTI1
CITY COUNCIL AGENDA `
DATE: 6/23/2020 REFERENCE **M&C 20- LOG NAME: 60VCWR OEM -
NO.: 0462 WALKER
CODE: C TYPE: CONSENT PUBLIC NO
HEARING.
SUBJECT: Authorize Sole Source Purchase Agreement with Walker Process Equipment in an Amount
Not to Exceed $1,250,000.00 for the First Year, and $250,000.00 for Each Additional
Renewal Term for Original Equipment Manufacturer (OEM) Clarifier Drive Units,
Components and Replacement Parts for the Village Creek Water Reclamation Facility
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Sole Source Purchase Agreement with Walker
Process Equipment in an amount not to exceed $1,250,000.00 for the first year, and $250,000.00 for
each additional renewal term for Original Equipment Manufacturer (OEM) clarifier drive units,
components and replacement part for the Village Creek Water Reclamation Facility.
DISCUSSION:
The Water Department's Village Creek Water Reclamation Facility currently has twenty six (26) Walker
Process clarifier units in service at the plant to maintain as well as two (2) full replacement projects for
the first year to replace the drive units, center column and rake arms in clarifier units 1-6 and 13-20.
This agreement will be used to fund the first year full replacement projects, and to obtain Original
Equipment Manufacturer (OEM) parts to repair the remaining units when needed. The clarifier units
are critical in the flow of the plant process, these units have to be able to handle the wastewater
collected to prevent a backup or breakdown in the collection system.
Walker Process Equipment is the sole source manufacturer of the Walker process clarifier drive units
that are currently in operation at the wastewater treatment plant and Walker Process Equipment is the
documented sole source dealer for the Texas region. No guarantee was made that a specific amount
of goods and services would be purchased.
MWBE: A waiver of the goal for MBE / SBE subcontracting requirements was requested by the
Department and approved by the OBD, in accordance with the MWBE or DBE Ordinance, because the
MWBE Waiver is based on the sole source information provided to the OBD Office by the managing
department's project manager.
The procurement is exempted from competitive bidding requirements because it is a purchase of
materials for which Walker Process holds exclusive distribution rights in the Fort Worth - Dallas area
as authorized by Section 252.022(7)((D) of the Texas Local Government Code.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the Water& Sewer Fund and the Water& Sewer Capital Projects Fund
for the Sewer FY19 Non-Fleet Eqmt Purchase project to support the approval of the above
recommendation and award of the sole source purchase agreement. Prior to any expenditure being
incurred, the Water Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
apps.cfwnet.org/council_packet/mc_review.asp?ID=28031&councildate=6/23/202O 1/2
6/25/2021 M&C Review
FROM
111-11
Fund ' Dep ID,_
ment Account Project Program Activity ' Budget ' Reference# Amount
_ ID Year (Chartfield 2)
Submitted for City Manager's Office by: Dana Burghdoff(8018)
Originating Department Head: Chris Harder(5020)
Additional Information Contact: Martin Phillips (8293)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28031&councildate=6/23/2020 2/2