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Home My WebLink AboutContract 57958 CSC No. 57958 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement("Agreement") is entered into by and between United Group Incorporated("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A—Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B—Cooperative Agency Contract(e.g.,NJPA, DIR, BuyBoard); and 4. Exhibit C—Conflict of Interest Questionnaire Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be in the amount not to exceed Nineteen Thousand and Five Hundred Ninety Four Dollars and Ten Cents ($19,594.10). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager below ("Effective Date") and expires August 27, 2022. The City shall be able to renew this agreement for two (1) one-year renewal options by written agreement of the parties. Vendor agrees that City shall,until the expiration of three(3)years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books,documents,papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX To CITY: To VENDOR: City of Fort Worth Attn: Fernando Costa,Assistant City Manager United Group, Inc. 200 Texas Street 13700 W Polo Trail Drive Fort Worth,TX 76102-6314 Lake Forest, IL 60045 Facsimile: (817) 392-8654 Facsimile: 1-877-482-8843 With copy to Fort Worth City Attorney's Office at same address The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: 7;'-4C+.-- By signing I acknowledge that I am the person By: responsible for the monitoring and administration Name: Fernando Costa of this contract,including ensuring all performance Title: Assistant City Manager and reporting requirements. Date: ,I,,j ' APPROVAL RECOMMENDED: By: Sasha Kane(Aug3,2022 16:36 CDT) Name: Sasha Kane Title: Sr. Contract Compliance Spec. Neil Noa<es(Aug 3, 022 20:47 CDT) q� � By: pa�oFORr�aa APPROVED AS TO FORM AND LEGALITY: Name: Neil Noakes P�o 0 °o.O Title: Police Chief l.o p v o o0 �� ATTEST: * 4,mod By: �� 00.000 oAp Name: Taylor Paris r �Ran��o Title: Assistant City Attorney :7�`I`IG��G c1. C7000��GG By: Jannette S.Goodall(Aug 9,2022 08:48 CDT) CONTRACT AUTHORIZATION• Name: Jannette Goodall M&C: N/A Title: City Secretary VENDOR: United Group Incorporated a = By: Name: 44zcLt-v uz_k, Gk�J Date: �1 � I �O Z�� OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Exhibit A— Seller's Quote, Scope of Services or Purchase Order United Group, Inc.UNITED CROUP 13700 W Polo Trail Drive Quotation u a R P o R A i E - Lake Forest IL 60045 United States #QU05647 3/31/2022 Bill To Ship To TOTAL City of Fort Worth City of Fort Worth 200 Texas St. 200 Texas St. Fort Worth TX 76102 Fort Worth TX 76102 $ 17, 594. 10 United States United States Expires:8/25/2022 Company Terms Partner Sales Rep Shipping Method 90562 Prepayment GSA Orders Kyle Bundgard R&L Carriers Inc. Memo United Group, Inc.(UGI)Iron Horse Seating Ergonomic Office Chair Division UGI GSA Contract#GS-28F0047V- DUNS: 608865796. Estimated lead time 6 weeks: FOB Lake Forest IL,60045. Quantity Item Unit Price Amount 10 IH-3100.ADDGDA.3B1L1 $1,659.41 $16,594.10 IRON HORSE 3100- Black Leather, Deluxe Comfort Headrest, HD Tilt Up Armrests, HD Tilt Mech, Regular Shock with Black Cover, Black Composite Base, 60mm Hard Casters Subtotal $16,594.10 Tax Total(0%) $0.00 Shipping Cost $1,000.00 Total $17,594.10 II III IIIII IIIIII III IIIIII III 1 of 1 QU05647 All quotes are valid for 30 days.Please refer to quotation number on all inquiries and Purchase Orders. All orders should be made out to United Group,Inc.Prices are quoted FOB, Lake Forest,IL. FEIN:36-3594625 1 DUN5:608865796 1 www.un'tedQp.com United Group, Inc.UNITED CROUP 13700 W Polo Trail Drive Quotation I u C o R P o R A I E o Lake Forest IL 60045 United States #QU05642 3/30/2022 Bill To Ship To TOTAL City of Fort Worth City of Fort Worth 200 Texas St. 200 Texas St. Fort Worth TX 76102 Fort Worth TX 76102 $2, 000.00 United States United States Expires:8/26/2022 Company Terms Partner Sales Rep Shipping Method 90562 Prepayment GSA Orders Kyle Bundgard R&L Carriers Inc. Memo This quote is for Embroidery only. Quantity Item Unit Price Amount 10 UG-EMBROIDERY $200.00 $2,000.00 City of Fort Worth Logo Subtotal $2,000.00 Tax Total(0%) $0.00 Shipping Cost $0.00 Total $2,000.00 II III IIIII IIIIII IIIII IIII III 1 of 1 QU05642 All quotes are valid for 30 days.Please refer to quotation number on all inquiries and Purchase Orders. All orders should be made out to United Group,Inc.Prices are quoted FOB, Lake Forest,IL. FEIN:36-3594625 1 DUN5:608865796 1 www.un'tedQp.com Exhibit B - Cooperative Agency Contract - GS-28F0047V IRON HORSE SEATING GSA CATALOG ON HORS Ap- 4 t � l G WEB: IRONHORSESEATING.COM/OFFICE-CHAIR-MARKETS/GSA/ EMAI[� GSA@UNITEDGP.COM Contract Holder PHONE: 1.8OO.223.7003 11.847.816.7100 Contract Number GS-28F-0047V 13700 W. Polo , rail Drive .ake Forest, IL 60045 IRON HORSE IRON HORSE SEATING 1� TABLE OF CONTENTS SEATING Table of Contents for the IRON HORSE Seating 2021 GSA Catalog: Contents GSA Schedule Details Terms & Conditions Product FAB Sheet Warranty Details IRON HORSE Seating 2000 Series Product Features IRON HORSE Seating 3000 Series Product Features IRON HORSE Seating 31OR Product Features 11=-12 IRON HORSE Seating 310S Product Features I IRON HORSE Seating 4000 Series Product Features IRON HORSE Seating 41OR Series Product Features IRON HORSE Seating 410S Product Features IRON HORSE Seating 510S Product Features 21=22 IRON HORSE Seating 710S Big & Tall Product Features Armrest Options Headrest Options ` Base Options Contact Us IRONHORSESEATING.COM Rev. 05/26/2021 Exhibit B - Cooperative Agency Contract - GS-28F0047V IRON HORS[ IRON HORSE SEATING k SCHEDULE DETAILS SEATING United Group, Inc is a proud supplier for the General Services Administration (GSA). We offer two models within the line of IRON HORSE Seating ergonomic chairs, at the best possible prices as negotiated with the government. IRON HORSE Seating products are MADE IN THE USA. Contraci Number: GS-28F-0047V Contract Start Date: August 28, 2019 Contract Expiration: August 27, 2024 Business Type: Small Contract Holder- Cage code: 3BTB0 SIC Code- 2522 NAICS: 337214 DUNS: 608865796 Federal I D#: 36-3594625 Born out of the heavy equipment and automotive industries, United Group, Inc. manufactures its own brand of ergonomic office chairs and custom heavy duty seats under the IRON HORSE Seating brand. Through extensive market knowledge and known customer requirements, IRON HORSE Seating is designed for 24/7 intensive use for a variety of user statures across multiple environments. As a part of United Group, Inc. the team at IRON HORSE Seating prides itself on offering custom seating solutions, delivering quality products and providing unparalleled customer support. IRON HORSE Seating products feature: STABILITY & STRENGTH ERGONOMIC OPTIONS PREMIUM TRIM PACKAGES Featuring the latest ergonomic designs for comfort and commercial grade components for extreme durability, IRON HORSE Seating products are built to last. LS' i� lll_I _ _. IRON HORSE \1 2021 GSA Contract Holder SEATING Contract Number GS-28F-0047) Page 1 IRONHORSESEATINGAM Rev. 05/26/2021 IRON NOR-SE, IRON HORSE SEATING TERMS & CONDITIONS SEATING United Group, Inc. operates under the following terms & conditions for all GSA orders: 1. Orders must be made out to United Group, Inc. 2. FOB origin Lake Forest, IL 60045 3. Lead Time 42 days and does not include shipping transit time 4. Cancellation Policy: There will be no charge for orders cancelled prior to production. After production, United Group will be compensated for all costs by the government for items not sold within six (6) months that can be substantiated through a letter of certification. 5. The Following Parts Are Covered Under Warranty: * Seat Frames: 10 Years on 2100, 3100, 31OR, 310S, 4100, 41OR, 410S, 710S * Seat Frames: 5 Years on 510S *All Other Mechanical Components: 5 Years * Covers, Foam and Ergo HD Tilt-Up Armrests: 3 Years 6. Order Size: * Minimum: 1 Chair Order * Maximum: $200,000.00 BRAND IiNFDI�MATION SDHEDUFF IRON NRRSE 2021 GSA _ Holder i C Ol �L, �?Ct ��C�Ir��t�t SEATING Contract Number: GS-28F-0047� IRONHORSESEATINGAM Rev. 05,26,2021 LN N� r IRON HORSE SEATING rt ti �i 7 ,h, FAB SHEET ,6 Feature Robotically welded, 14 gauge tubular steel frame Advantage Stronger and more rigid than wood or composite frames Benefit Chair will last longer,provide superior ergonomics&support heavier users Feature 16 gauge sheet metal seat pan Advantage Stronger than wood or composite frames Evenly distributes the weight compared to a mesh or"hammock"support system Benefit Chair will last longer&support heavier users Minimize neck,back and leg pain for the user,thus maximizing productivity by reducing downtime Feature Molded,tooled,multi-density foam cushion Advantage More durable than laminated cut foam Benefit Provide durability and consistent fit assuring user comfort for life of the chair Feature Bow-fie air chamber adjustable lumbar Advantage Supports the natural S-curve of the spine Benefit Provide greater support and less fatigue Feature Deluxe comfort headrest(Optional) Advantage Cradles head and neck and is micro-adjustable Benefit Superior support of head and neck Minimize neck pain for the user,thus maximizing productivity by reducing downtime Feature Heavy duty armrest Advantage Adjustable range of motion Benefit Superior ergonomic positioning for tasks at hand,styles available for heavier users Feature Independent backrest recline adjustment Advantage Backrest adjusts to a 21`recline angle Benefit Minimize neck,back and leg pain for the user,thus maximizing productivity by reducing downtime Feature Machined gear,dual spring recliner mechanism Advantage Stronger than stamped,single spring mechanisms Benefit Chair will function properly for greater lengths of time Feature Built with highest grade hardware and components available Advantage Stronger than low grade hardware and components Benefit Chair will function properly and maintain ergonomic support for greater lengths of time 6RANO IN10RW1ATION SCHE170LE IRON N0 FAB SHEET i Contract Holder MA!INC Contract Number- GS-28F-0047) Page 3 IRONHORSESEATING.COM Rev. 05/26/2021 IRON HORSE ' IRON HORSE SEATING WARRANTY STATEMENT SEATING United Group, Inc. assumes no warranty obligation for failures due to product abuse, misuses or alteration of the product. United Group, Inc's warranty extends only to the original purchaser acquiring new products directly from United Group, Inc, its authorized dealers and distributors, or others specifically authorized by United Group, Inc. to act as resellers of its products. Proof of purchase is required (serial #, photos of chair and failure, failure details, contact information). This warranty is void if the product is modified or attachments are made to the product. Determination to replace product (applies to parts only) shall be made by United Group, Inc. Warranty applies to IRON HORSE Seating products manufactured after September 1, 2005. 10 Years from Date of Sale on 2000 Series, 3000 Series, 4000 Series, and Big & Tall. 5 Years from Date of Sale on 5000 Series. 5 Years from Date of Sale; excluding product abuse, misuse, and normal wear and tear. 3 Years from Date of Sale; excluding product abuse, misuse, and normal wear and tear. 4D Armrests are NOT covered under Warranty if used in 24/7 environments. HD Tilt-Up & 3D Armrests ARE covered under Warranty if used in 24/7 environments. BRAND 8CHLUULI IRUN HURSO 2021 GSA `J Contract Holder SEATING Contract Number: GS-28F-0047N IRONHORSESEATINGAM Rev. 05/26/2021 IRON HORSE 3100 IRON HORSE r , 3000 SEATING PRODUCT FEATURES The IRON HORSE Seating 3100 features the latest ergonomic designs and commercial grade components. FEATURES -Black Premium Leather -Deluxe Comfort Headrest -Heavy Duty Tilt-Up Armrests,Adjustable Angle -Heavy Duty Tilt Mechanism,Adjustable Tension Control -Independent Backrest Recline -Adjustable Air Lumbar System -Heavy Duty Gas Shock,Height Adjustable -5-Star Black Composite Base with Double Wheeled Casters USER RATINGS -Weight Rating:300 lbs. -User Height:5'6"-6'3" -Tested to ANSI/BIFMA X5.1-2017 Office Chair Standards WARRANTY -10-Year Warranty on Frame -5-Year Warranty on Structural Components -3-Year Warranty on Covers,Foam&Armrests OPTIONAL F FAT URES -Black Synthetic Leather -Back Cloth I N F 0 R M,A T 10�kl S G H E 0 U L E IRON NOR811 2021 GSA t> ►T,N6 � Contract Hold- Contract Number: GS-28F-004T Page 7 IRONHORSESEATING.COM Rev. 05/26/2021 IRON HORSE 3100 IRON HORSE' ) 3000 SEIli1NG II 23.00" PRODUCT FEATURES 21.00" 1 ------------- 19"to 22"" (see voles) --22.50" --- -------- 29.00' Notes: •4.0"headresl height adjustment range •19"seat cushion depth Scat Cushion Haight: Regular Shock Option-Scat Cushion Height 19"to 22"" Short Shock Option-Seat Cushion Height 18.5"to 22" Tall Shock Option-Seat Cushion Height 20.5"to 22" IRON HORSE SEATING - BUILT TO LAST IRON HORSE Seating 24-Hour Chairs are engineered to withstand the demanding environments of control rooms, surveillance rooms,and dispatch centers.The IRON HORSE Seating 3000 Series features the latest ergonomic designs and commercial grade components. Through extensive market knowledge and known customer requirements,these chairs are engineered to exceed your expectations.The ergonomic excellence of the IRON HORSE Seating intensive use products have been developed to meet the demands of 24-hour,multi-shift environments. BRAND INF0RMATION SDHFUULE IRON HORSE 2021 GSA -1 _ , ei- SERTINS Contract Numbei-: GS-28F-0047) Page 8 IRONHORSESEATINC.COM Rev. 05/26/2021 IRON HORSE ' IRON HORSE SEATING CONTACT US SEATING IRON HORSE SEATING CONTACT EMAIL: gsa@unitedgp.com PHONE: 800 223 7003 847 816 7100 Manufactured By United Group, Inc. 13700 Polo Trail Drive I Lake Forest, IL 60045 USA Vv 1= i:ANI Y COi\J AC..; Debbie Ferraro Service Parts & Warranty Manager dferraro@unitedgp.com 847 557 2705 http://ironhorseseating.com/office-chair-markets/gsa/ facebook.com/ironhorseseats twitter.com/ironhorseseats instagram.com/ironhorseseating https://www.youtube.com/channel/UCWPeblllcWZwsWGRPH80Ntg NFORMAT10N S011E011FF IRON HORSE 2021 GSA Contract Holder SEATING Contract Number: GS-28F-0047� Page 24 IRONHORSESEATINGAM Rev. 05/26/2021 Exhibit C - Conflict of Interest Questionnaire CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code,by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. 1J Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer 4 Describe each employment or other business relationship with the local government officer, or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes FIND B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Fl Yes F-1 No 5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. 6 ElCheck this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 Signature of vendor doing business with tFj governmental entity Tate Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code maybe found at hftp://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference,below are some of the sections cited on this form. Local Government Code 4176.0010-a):'Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. _Local Government Code 4176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021