HomeMy WebLinkAboutContract 41204-R4A5 CSC No. 41204-R4A5
AMENDMENT NO. 5 AND RENEWAL NO. 4
TO
CITY OF FORT WORTH CONTRACT 41204
This Amendment and Renewal is entered into by and between the City of Fort Worth
(hereafter "City"), a home rule municipality, with its principal place of business at 200 Texas
Street,Fort Worth,Texas,and ProQuest(hereafter"Vendor"). City and Vendor shall be referred
to individually as a Party and collectively as the Parties.
WHEREAS, the Parties previously entered into City Secretary Contract 41204 (the
"Agreement'') on November 16, 2010; and
WHEREAS, the Agreement was executed for Vendor to provide the Fort Worth Public
Library ("Library") access to Ancestry Library and was procured for an original amount of
$4,515.00, in accordance with then current state and local laws; and
WHEREAS, the Agreement was amended on May 8, 2018 to update the terms of the
Agreement and to continue to provide services more specifically described in the Agreement(CSC
41204-A 1); and
WHEREAS, the Agreement was amended on January 15, 2020 to align the term of the
Agreement and the subscription term to run from October 1 of each year to September 30 of the
following year and to allow for a first renewal effective until September 30, 2020 (CSC 41204-
R1A2); and
WHEREAS, the Agreement was amended on September 24, 2020 to update the list of
current Library locations and to allow for a second renewal effective until September 30, 2021
(CSC 41204-R2A3); and
WHEREAS, the Agreement was amended on November 16, 2021 to update the list of
current Library locations and to allow for a third renewal effective until September 30,2022 (CSC
41204-R2A3); and
WHEREAS, Agreement may be renewed annually at the City's discretion (Renewal
Term) for additional one-year renewal options; and
WHEREAS, the Parties wish to amend the Agreement to update the list of current
Library locations as well as to amend the price schedule to increase the current rate to Nine
Thousand, Seven Hundred Eighty-One Dollars and Seventy-Nine Cents ($9,781.79); and
WHEREAS, the Parties wish to renew the Agreement for an additional term from
October 1, 2022 to September 30, 2023.
NOW, THEREFORE, the Parties, acting herein by the through their duty authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
1. Section 5. COMPENSATION AND INVOICING shall be amended and replaced in its
entirety with the following:
OFFICIAL RECORD
CITY SECRETARY
CSC 41204, Amendment 5, Renewal 4 FT. WORTH, TX
The City shall pay Vendor an annual amount in accordance with the provisions of this
Agreement and the Service Pricing Schedule attached as Exhibit C. Annual price for the
Service shall not increase by more than 2%for any Renewal Term unless both Parties agree
in writing. Vendor must provide City at least 90 days' written notice if the Renewal Term
price will increase by more than 2%. In no event will total annual compensation under
this Agreement exceed FORTY-NINE THOUSAND DOLLARS ($49,000). For the
2022-2023 term, the agreed amount is Nine Thousand, Seven Hundred Eighty-One Dollars
and Seventy-Nine Cents ($9,781.79).
Vendor shall not perform any additional services for the City not specified by this
Agreement unless the City requests and approves in writing the additional costs for such
services. The City shall not be liable for any additional expenses of Vendor not specified by
this License unless the City first approves such expenses in writing.Vendor shall not invoice
City for Renewal Terms until both Parties have signed the City' s Contract Renewal Notice,
a sample of which is attached as Exhibit D for informational purposes only.
2. Exhibit A—DESCRIPTION OF SERVICE shall be amended and replaced in its entirety with
the attached Exhibit A—DESCRIPTION OF SERVICE.
3. Exhibit C- SERVICE PRICING SCHEDULE shall be amended and replaced in its entirety
with the attached Exhibit C- SERVICE PRICING SCHEDULE.
2.
RENEWAL
The term of the Agreement is hereby renewed for an additional year to begin on October 1, 2022
and to expire on September 30,2023,unless terminated earlier in accordance with the Agreement.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect
4.
ELECTRONIC SIGNATURE
This Amendment and Renewal may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
(Signature pagefollows)
CSC 41204, Amendment 5, Renewal 4 Page 2 of 8
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: Dana Burghdoff(Aug 16,20 11:19 CDT of this contract, including ensuring all
Dana Burghdoff performance and reporting requirements.
Assistant City Manager
Date: Aug 16, 2022
By:
APPROVAL RECOMMENDED: Timothy Shidal
Administrative Services Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Marilyn Marvin Al
Assistant Library Director `
By:
ATTEST: Jessika J. Williams
Assistant City Attorney
Ordinance No.24161-04-2020
By: Jannette S.Goodall(Aug 17,2022 11:54 CDT) CONTRACT AUTHORIZATION:
Jannette S.Goodall do44��n�� M&C:
City Secretary pp��FoFORr��a�� 1295:
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PROQUEST: Batt*XOkoA'
By: 1DocuSigned by:
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Name l a°wn ranham
Title: Director, Customer Service
Date: August 11,2022 1 2:43:39 PM EDT
OFFICIAL RECORD
CITY SECRETARY
CSC 41204, Amendment 5, Renewal 4 FT. WORTH, TX
EXHIBIT A
DESCRIPTION OF SERVICE
During the Ancestry Library Initial and Renewal Terms,ProQuest will establish,host, and
administer the Library's Ancestry Library website. Library and Patrons will access Ancestry
Library through the website portal the Vendor maintains for the Library.
Features:
• Billions of records in census data, vital records, military records, immigration records,
directories,photos,maps, family histories, tax and legal records, and other resources
• Access to Ancestry Library will be restricted to in-house use at the Fort Worth Library's
locations:
Current Fort Worth Library locations:
o Central Library. 500 W. 3rd Street, 76102
o Diamond Hill/Jarvis. 1300 NE 351h St., 76106
o East Berry. 4300 East Berry St., 76105
o East Regional. 6301 Bridge St., 76112
o Fort Worth History Center. 501 East Bolt St., 76110
o Golden Triangle. 4264 Golden Triangle Blvd, 76244
o La Gran Biblioteca. 4200 South Fwy., 76115
o Meadowbrook. 2800 Stark St., 76112
o Northside. 601 Park St., 76164
o Northwest. 6228 Crystal Lake Dr., 76179
o Reby Cary. 3851 E. Lancaster Ave., 76103
o Ridglea. 3628 Bernie Anderson Dr., 76116
o RISE. 8301 Calmont Ave., 76116
o Riverside. 2913 Yucca Ave., 76111
o Shamblee. 1062 Evans Ave., 46104
o Summerglen. 4205 Basswood Blvd., 76137
o Southwest Regional. 4001 Library Ln., 76109
o Wedgwood. 3816 Kimberly Ln., 76133
• Additional locations may be added as new facilities are added to the Fort Worth Library
system
Authentication
Vendor will provide in-house authentication through Library supplied Internet Protocol (IP)
addresses. The Library's use of proxy servers is permitted as long as any proxy server IP address
limits access to Authorized Users.
CSC 41204, Amendment 5, Renewal 4 Page 4 of 8
Usage Data
Vendor shall provide usage statistics on the number of sessions, searches,users, and/or downloads
on a monthly basis. Statistics shall be provided by the Vendor either via a secure online portal
with login credentials for staff data extraction or via email to DigitalLibrarygfortworthtexas.gov,
within the first five (5) days of each calendar month.
Staff Training
Vendor shall provide live and/or recorded online training for Library staff related to the use of the
Licensed Content and any Vendor software. Vendor shall provide additional training to the
Library staff if made necessary by any updates or modifications to the Licensed Content or any
Vendor software.
End User Guides
The Vendor shall provide online Help or other user guides that are adaptable by the Library to
include frequently asked questions (FAQs), troubleshooting, and basic and advanced product
usage.
CSC 41204, Amendment 5, Renewal 4 Page 5 of 8
EXHIBIT C
SERVICE PRICING SCHEDULE
Subscription 10/1/2022-9/30/2023 $9,781.79
Subsequent years: Annual Renewal Term price may increase by no more than 2% unless both
Parties agree in writing. Vendor must provide City at least 90 days' written notice if the Renewal
Term price will increase by more than 2%.
CSC 41204, Amendment 5, Renewal 4 Page 6 of 8
ProOuest:
ProQuest LLC �L
Renewal Details Part ofClarivate
System ID: Q-00547657 US1702040
It's Time to Renew Your ProQuest Subscription
We hope your users are enjoying the ProQuest subscription you've carefully selected for them.We'd like to
remind you that your account is up for renewal.Renew today so your users enjoy uninterrupted access to the
products and services they rely on.
Ready to renew?Confirm Your Renewal now.
Product .d Date End Date Price
Ancestry Library ANCLIB 10/1/2022 9/30/2023 9,781.79 USD
BillingTotal Price: 9,781.79USD
Information: Shippinr Information:
Please n-iewyour billing address to ensure its accuracy. Please confirm the shipping address is accurate.
Fort Worth Public Library Fort Worth Public Library
Acquisitions Dept 500 W Third St Fort Worth TX United Acquisitions Dept 500 W Third St Fort Worth TX United States
States 76102-7333 76102-7333
Electronic Invoice Recipient(s): Electronic Renewal Recipient(s):
Beth Walters Beth Walters
beth.walters@fortworthlexas.gov beth.walters@fortworthlexas.gov
Invoice To Tracy Dickerson
suppIierinvoices@fortworthtexas.gov tracy.dickerson@fortworthtexas.gov
Tracy Dickerson
tracy.dickerson@fortworthlexas.gov
If your subscribing institution requires the use of Purchase Orders, Tax Exempt#
please indicate below.
Purchase Order#
Billing Information Notes
Renewals Notes:
New!Simplify your future renewals and invoices
• Manage your subscriptions with EasyRenew:Receive uninterrupted access to your products in the future
—without any work on your end.Contact us to use our new EasyRenew service.
• Access your invoices online:View or download a two-year history of your ProQuest invoices,or submit an
inquiry or dispute quickly and easily.Access the ProQuest Invoice Portal today.
7/15/2022 9:21 PM
CSC 41204, Amendment 5, Renewal 4 Page 7 of 8
For payment questions,please contact us at 1-734-997-4170.
All contract prices are exclusive of any applicable taxes. ProQuest LLC will assess,collect and remit VAT,GST and
sales tax,as applicable,on the sale of taxable goods and services to non-exempt customers in accordance with
local laws in taxing jurisdictions where ProQuest is registered for such taxes,to the extent that ProQuest is
obligated to assess tax. In situations where the product is taxable but ProQuest,as a US supplier,is not obligated
to assess tax,the purchaser should apply the reverse charge mechanism,where applicable,to self-assess any
taxes due.
7/15/2022 9:21 PM
CSC 41204, Amendment 5, Renewal 4 Page 8 of 8