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Home My WebLink AboutContract 55706-A2 CSC No. 55706-A2 AMENDMENT NO. 2 TO CITY OF FORT WORTH CONTRACT CSC No. 55706 This Amendment is made and entered into by and between the City of Fort Worth(hereafter"City") and The Salvation Army,A Georgia Non-Profit Corporation(hereafter"Agency"). City and Agency may be referred to individually as a"Party" and jointly as "the Parties". WHEREAS,the City and Agency made and entered into City Secretary Contract No.55706 ("Contract") on April 21, 2021; WHEREAS, City has received funding through the Emergency Rental Assistance ("ERA") Program established by section 501 of subtitle A of title V of Division N of the Consolidated Appropriations Act (the "Act") ("ERA Funds"), to assist households that are unable to pay rent and utilities due to the public health emergency posed by the COVID-19 pandemic and that meet eligibility criteria; WHEREAS, Section 5.2.3.1 of the Contract permits Agency to request an amendment other budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from City in order to amend EXHIBIT B, for the increase in funds to support additional program and administrative personnel; WHEREAS, this request also requires a revision to Exhibits A and City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE, City and Agency herby agree to amend the Contract as follows: 1. AMENDMENTS EXHIBIT "A"- Program Summary and EXHIBIT "B"- BUDGET attached to Contract are hereby amended and replaced in its entirety with EXHIBITS "A" and "B" Revised 7/18/2022, attached hereto. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration y: of this contract, including ensuring all Name: Fernando Costa performance and reporting requirements. Title: Assistant City Manager Date: Aug 23, 2022 �,� By:� � Name: Joshua Hezlep APPROVAL RECOMMENDED: Title:Neighborhood Program Coordinator APPROVED AS TO FORM AND LEGALITY: y:4-z� � w Name: Victor Turner y: Title: Neighborhood Services Director Name: Jessika Williams Title: Assistant City Attorney ATTEST: ApgaFORr� a a�F°°°°°°°°°-i& d pro °0 P0�° o�1d �ddG� 000 o Z d Y_J ette S.Goodall(Aug 23,2022 15 CDT) Y o T ° ° oAV ° d Name: Janette Goodall dNt tEX00 ICY Title: City Secretary <Ref>: Art- By:Art Penhale(Aug 11,2022 08:57 CDT) Name: Lt. Col.Art Penhale Title:Divisional Commander The Salvation Army,A Georgia Corporation- Mabee Center. Date: Aug 11 , 2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX The Salvation Army,A Georgia Corporation EXHIBIT "A"TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY ASSISTANCE—ERA#1 PROGRAM SUMMARY January 11, 2021 to September 30, 2022 $2,380,000.00 CONTRACT TERM AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The goal of the program is to provide housing stabilization services through emergency rental assistance,utility assistance, and related housing services on behalf of income-eligible Fort Worth residents who have been impacted by COVID-19 in order to help them maintain housing stability. The Program provides housing stabilization services to clients by assisting them with applications for Emergency Rental Assistance, verifying their eligibility under the guidelines of the Fort Worth Emergency Rental Assistance Program (FWERAP) authorized by Title III, Subtitle B, Section 3201 of the American Rescue Plan of 2021, making payments to landlords, utility companies, or related vendors, following up with clients to confirm ongoing housing status, and re-certifying tenant household eligibility on a quarterly basis if they continue to need rental assistance.The Program also provides additional housing stabilization services such as information and referral to various supportive services(including employment and training services,child care, legal aid, etc.) and direct financial assistance for similar services that remove barriers to employment and housing stability. The Program also makes rental and arrears payments directly to eligible tenants when landlords decline to participate in the program, following Treasury Department guidance for landlord and tenant communications. The Program also accepts referrals of clients from the City of Fort Worth and other nonprofit program partners, and makes rental, arrears and utility payments on their behalf, as needed in order to meet the customer service goals of the Emergency Rental Assistance Program. The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows: • All eligible clients must demonstrate housing instability as established by FWERAP Policies and Procedures as updated from time to time by City in consultation with program partners,must document that their financial hardship was caused by and/or is related to the Coronavirus Pandemic, and/or occurred during the Coronavirus Pandemic, and must have household incomes under 80% of Area Median Income. • Eligible clients will receive 3 months' rent, for the current month and 2 future months, in addition to payment of all arrearages, as well as any current month's utility payments (electricity, gas) that have been shown to be past due. The period of assistance may be up to 18 months (including the period of any rental assistance provided with the City's first allocation of Treasury Department Emergency Rental Assistance funds,known as ERA#1) pending recertification of client eligibility every three months. • Agency will use Neighborly Software or other application platform designated by the City of Fort Worth, for processing client applications, communicating with applicants, documenting case notes for provision of ongoing services or recertification, maintaining all required data, and preparing reports. • Categorical Eligibility demonstrating that client household income is at or below 80%AMI may be documented through a determination letter from another local, state or federal government assistance program (such as Supplemental Nutritional Assistance Program — (SNAP/Food Stamps)within 12 months of date of application,provided the dollar amount of the household income is indicated on the determination letter. • Housing instability may be documented by past due rent or utility notice, or other means as further described in the FWERAP Policies and Procedures and/or Treasury Department guidance. • Agency will update client service practices, policies, procedures, and implementation of the program in accordance with guidance received from the City and the U.S Treasury, as it is communicated to Agency throughout the term of the Contract. • Agency will document client need for direct financial assistance for additional housing stability services at recertification with case notes and supporting cost documentation uploaded to the client's case file in Neighborly Software Agency's Program services will be provided at 1855 East Lancaster,Fort Worth,Texas, 76103. Services will be provided from 9.00 am to 5:00 pm Monday thru Friday,with evening or weekend appointments scheduled as needed to meet client's schedules. FWERP Funds will pay for direct costs of delivering the program at outlined on Exhibit B - Budget, including rental and utility payments to landlords and utility providers, direct financial assistance for housing stability support, operational costs of providing housing stability services to clients (intake/referral,case management, etc.)such as salaries and benefits for staff implementing the program, costs of office supplies, communications, and related operations, and administrative overhead costs (accounting, audit, supervision, etc.) The Salvation Army,A Georgia Corporation EXHIBIT"B" TREASURY DEPARTMENT RENTAL ASSISTANCE(ERA1) Budget PROGRAM BUDGET City of Fort Worth Cost Line Item Treasury Rental Assistance Funds Program Operational and Housing Stability Costs Salaries FICA Health/Dental Insurance Life Unemployment Insurance Workers'Compensation Insurance Employee Retirement Plan Office Supplies Postage Transportation Contracted Services(Office Temps Etc.) Communications/Telephone Laptops/Cellular Hotspots/Scanners Neighborly Software / Related Client Service Software Costs (allocated portion of online application cost) Subtotal,Operations/Housing Stability Rental/Utility Payments(including arrears) $2,380,000.00 Subtotal,Direct Program Costs FWERAP Administrative Costs Salaries/ Salaries/ FICA Dental/Heath Insurance Life Retirement Unemployment/Workers'Comp Marketing IT Support Bank Fees Equipment Rental Payroll Processing Background Checks Contracted Services:Accounting/Audit Contracted Services:Office Temps Etc. Office Rent Subtotal,Administrative Costs GRAND TOTAL $2,380,000.00