HomeMy WebLinkAboutContract 43706-A3 CffY
CONTRACT NOO
THIRD AMENDMENT T CITY SECRETARY CONTRACT
WHEREAS the City of Fort Worth ("City" and Day Resource Center for the
Homeless ("Agency") and entered into City Secretary Contract No. 43706 (the
"Contract");
WHEREAS, City provides ftinding to Agency pursuant t+ a grant received by
City from the United States Department of Housing and Urban Development "HUD"'
through the Emergency Solutions Grant Program ("ESG");
WHEREAS,,AS the ESG program s intended to provide homeless persons or persons
at risk of becoming homeless with financial assistance, basic shelter, essential supportive
services, and/or or operatio s, as applicable;
WHEREAS,, the Contract was first amended in January 2013 to add an additional
$37,080.510 in ESG funds for a total of $73,901.98. It was mended a second time in
March 2013 to revise the Budget detail for the additional funds, amend the insurance
provisions, and amend certain attachments ts ,and exhibits to comply with the new HUD
2013 income limits,
WHEREAS, Section 5.2.2 of the Contract pennits Agency to increase or decrease
line item amounts in the Budget, subject to written approval by the Director of the
Housing and Economic Development t Department, so long as the total Contract Budget
does not change; and
WHEREAS, the agency has requested further revisions to certain line items in
the Budget; and
WHEREAS it is the mutual desire of City and Contractor to amend certain line
items of the Budget.
NOW, THEREFORE, City and Contractor hereby agree as follows:
1.
a. Exhibit Budget Revised 03/2013 attached to the Contract is replaced with the
attached Exhibit —Budget Revised 06/2013.
b. This amendment is effective as of the date it is fully executed by the Parties as
shown by the dates under their respective signatures:.
res.
� II.
All ether terms and conditions of the Contract not amended herein remain
unaffected and in full force and effect, are binding on the parties and h ra.ti"lled
ww
by the parties.
OFFICIAL
INFICORD
Cr.
[SIGNATURES APPEAR R LOWING P SECRETARY
Amendment No. 3 to CSC No. 43706 FT WoRrrh, arx
Day Resources Center for the Homeless omeles.s ESG)
ACCEPTED AND AGR-EED.-
Day Resource Center Cif, of Fort W' rth
for the Ho,m S
0,
By: By:
2N400e _
Bruce Frankel, Executive Director Cyntfi.ia Glclrcia, Acting,Director
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Date: / Date:
APP 'QED AS TO FORM AND LEGALITY,
Assistant City Attorney
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ATTEST: low
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City Secretary�",.,,"j
M&C: C- 5 767 Date: 8/7/2012
M&C: C-26068 Date: 1/29/2013
Amendment No. 3 to CSC No. 43706 RFC,ORD
OF
Day Resources Center for the "fJorneless (ESCY)
CITY
FTS
EXHIBIT BUDGET devised 06/2013
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—ESSENTIAL SERVICES
Salanes 1 0 1
26, 1.9 $12)000.00 $38,901.98 514,591.22 $24,310.76
Life Insurance 1002
02
Health fnsurance 10
Unemployment 1004
Worker's Compensation 1005
Retirement.(F1C I1' edi ar 1006 $2,058.00 S 1,000.00 S3,058.00 S 1,1 16.22 $1,914 1.7'8'
Office Supplies 1007
Postage 1008
Printiu 10019
Craft Supplies 1 1 1 t
Food Su pl i 1 1 1 1
Insurance 1 l 12
Accounting 1 1'1
C'untr t I-abl r _ 1 114
1
SHELTER OPERATIONS j
Maintenance 1 11 $91942.00
$8,000.010 'S 1,942.001 $1,843-97 X98.03
Rent 1 1 1
IWW_
securitz 11 I17
Ui ur nc 1 11
Utilities 1 11 1 9 $35,0010.00 $5,000.00 00.0 3 ,000, 0 $12,474.73 $17,525.27
Supplies 1120
Hot F"M t l Vouchers 1 121
EMERGENCY SHELTER
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1/14,66
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—Salaries-Prevention 2 01
Fl ' -Prevention ntion 2002
lLif Insurance-Prevention 200
Health Insurance- "uµ�v nt rug 2��4
Disability bility In ur nc -Prevention 200
Unein l inent-state-Prevention n 20016
Salaries-R HOu.0 ing, 20017
Life Insurance-ReHousing 2009
Health lnSuuu-un -Reflousing 2010
1.i itl ilit Insurance-1. fl up in g 20 H
Clnem lu un nt-State-Ref-IOUSiRg 2012
SUBTOTAL-HR&S
Rental....Assistance-Prevention 001
... ..._........
Rental ..
Assistance-lHuusin�► X002.
(Jtility Payments-Prevention 00
Utility Deposits-posits-R. H u i.n 1104
Moving Cost -1. H+a inn 30015
Security l pca it -ReHousing, 017
SUBTOTAL-FINANCIAL
ASSISTANCE
„
H M IS-Prevention 4001
I
H M IS-R Hou:s ing 4002
SUBTOTAL-H IS
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Amendment No. 3 to CSC No. 437016,
Day Resiources Center, for the Homeless ESG
City ofFort Worth, Texas
Mayor and Council Communication
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DATE: Tuesday, January 29, .2013 REFERENCE NO,. � C-
�'���
.BOG NAME. 17201.1 ESGT02012CONTRACTS 79K
SUBJECT:
Authorize Change in Use and Expenditure ture n the Amount of$79,953.90 of Emergency Solutions
Grant Funds,, with the,Amount of$37 080.50 of Additional Funds to City Secretary Contract
No. 43706 with the Day Resource Center for the Homeless for Emergency Shelter Services, and
the Amount $42,,,873. to City Secretary Contract No. � 37 3 with Catholic Charities of Fort
Worth for Homelessness Prevention o�n Ser ices, and Authorize Substantial Amendment er t to the
City's 2011-2012 Action Plan ALL COUNCIL ISST�IRJC S�)
RECOMMENDATION,
It is recommended that the City Council.-
1. Authorize a Substantial Amendment to the City's 2011-2012 Action Plan regarding the
change in use in the amount of$7 ,95 .90 in Emergency Solutions Grant funds
2. Authorize the addition in the amount of' 37,0�80..5o to City Secretary Contract No. 43706
with the Day Resource Center for the Homeless for Emergency Shelter Services for a total
contract amount of$73,901,98; and
3. Authorize the addition in the amount of$42,873..40 to City Secretary Contract No. 43703
with Catholic Charities of fort Worth for Homelessness Prevention Services for a total
contract amount,of$81,0151.92.
On August 2, 201.1, &C C-25066-Revised) the City Council approved the 2011-2012
Action flan for use of Federal grant funds from the United States Department of Housing and
Urban Dewvelpment, including Emergency Solutions Grant(ESG) funds to l e aef1t homeless
persons and personas at risk of being homeless. The Action Plan authorized the amount of
297,018.00 in ESG funds of which$79,953.90 was not spent.
In order to ensure that all prior year's ESG funds are spent before the two year expiration date,
Staff recommends allocating the remaining amount of$79,953.90 to current ESG providers, as
follows*-
v
Day Resource Center for the Homeless $37,080.5+
Catholic Charities of Fort Worth $42,873.4
Staff recommends the change in use and expenditure of this additional amount of S791953.901
inunprog ram med ESG funds, the amount of'$37',080.50 to the Day Resource Center,for the
Homeless,are e amount of$42,87'3.40 to, Cathy is Charities of Fort Worth. The Action Plan
funding years selected may vary and years may be substituted based on the principle of First
In,, First Out in order xpend the oldest grant funds first. A public comment period on the
change!in use of these unprogrammed E,SG funds was held from December 21, 2012 to
January 22,2013, Any comments are maintained by the Housing and Economic Development
Department, in accordance with Federal regulations.
This program benefits ALL COUNCIL DISTRICTS.
F'"ISCIAL INFORMATION/CERTIFICATION,
The Financial Management Services Director ce s that funds are available in the current
operating budget, as appropriated, of the Grants, Fund.
FUND CENTERS.
'TO Fund/Account/Centers FROM Fund/Acclount/Centers
1 90
GR76 539120 72 65332 $37,2080.50 'GR76 539120 172 653,E 1792915 3.
GR76 539120 0117206533310 S421873.40
CERTIFICATIONSO
Submitted for C1 ity Maa er's Offi Fernando Costa (6122)
Originating Department Head: Jay,Cbapa (5804,),
Additional Information Contact: Cynthia Garcia (8187)
Char letra Hurt (75361)
ATTACHMENTS
L Available Fund.s.doex (CFW Intemal)
M&C Review
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CONTINUED FROM A PREVIO"US WEEK
KEFERENCE 17HUDACTPLANPY12-
A T'E 7/24/2012 C-25767 LOU' NAME:
0% . a
NO.. 1'3
NON- PUBLIA"
CULIE.-I TYPE: YES
CONSENT HEARING4.
SUBJECT.- Conduct a Public, Hearing and Approve City's 2012-2013 Action, Plan for the Use of
Federal Grant Funds from the United States Department of Housing and Urban
Development, in the Amount of,$9,278,851.00 for Program Year 2012-2013 from the
Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Solutions Grant and H�ious:in:g Opportunities for Persons with AIDS, Grant
Programs, Authorize Collection and Use of Program Income, Authorize Application of
Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental
Letters of Agreement and Adopt Approprial[ion Ordinance (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a pubilic, hearing to; allow citizen, input and consideration of the City's 2012-12013 Action
Plan for use of federal grant funds from the United States Department of Housing and Urban
Development, in the amount of$9,278,851.00 for Program Year 2012-2013 from the Com�mun�ity
Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant
and Housing Opportunities for Persons with AIDS grant programs and for the use of program
income from activities using prior years' federal grant funds;
2. Approve the City's 2012-2013 Action Plan for submission to the United States Department of
Housing and Urban Development including allocations of grant f'u�nds to particular programs and
actilivities as detailed below,
3. Authorize the collection and use of an estimated $50,0�OO�.010 of program income resulting from
activities using prior years' Community Development Block Grant funds for the programs and:,
activities detailed below;:
4. Authorize the, collection and, use of any program income resulting from activities, us,i�ng prior
years' HOME Investment Partnerships Program funds for the City s Homebuyer Assistance
Program,
5. Authorize the City Manager, or his designee,, to execute contracts and interdepartmental Letters
of Agreement for a one year term with the agencies, lilisted, below in Tables 1, 2, and 3 for Program
Year 2012-2013 for Community Development Block Grant, Emergency Solutions Grant and
Housing Opportunities for Persons with AIDS grant funds,1 contingent upon receipt of funding;
6. Authorizethe City Manager, or his designee, to extend the contracts and interdepartmental
Letters of Agreement for up to one year if an agency or department req�uests, an extension and
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M&C Review
such extension is necessary for completion of the program;
7. Authorize the Cilty Manager, or his designee, to amend the contracts,and interdepartmental
Letters of Agreement if necessary, to achieve program goals, provided any amendment is within
the scope of the program and in colmpiliance with City policies, and all applicable laws and
regulations, governing the use of federal grant funds;
8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's
Administrative Regulations; and
9. Adopt, the attached appropriation ordinance increasing the estimated receipts and
appropriations to the Grants F u n d in the tota.I amount of$9,278,851l.00 ($5,8310 Y 119.00 in
Community Development Block Grant funds,! $11,973,1�69-00 in HOME Investment Partnerships,
Program funds, $1532,857.00, in Emergency Solutions Grant funds and $942,706.010 in Housing
Opportunities for Persons with AIDS, funds) plus any program income, all subject,to receipt of such
funds.
DISCUSSION:
The City's Action Plan is a comprehensive summary of the major housing and community
development activities programs and proposed expendiitures for the use of federal grant, funds in
the amount of $9,278,851-00 from the United States Department of Housings and Urban
Development (HU�D) for the program year beginning October 1, 201211 and ending September 30,1
20113 from the Community Development Block Grant (cDBG), HOME Investment. Partnerships,
Program (HOME), Emergency Soll�utions Grant (ESG) and Housing opportunities for Persons with
AIDS (HoPWA, grant programs. This, year 11 s Action Plan also summarizes the use of program
income resulting from activities usinigi, prior 'years' CDBG and HOME funds. The purpose of these
grant funds is to primarily benefit', low and moderate income city residents,, with IESG funds
primarily benefiting homeless persons and H�O,PWA funds primarily benefiting persons with
H IV/Al DS,.
A 30-day public comment period on the City's proposed Action Plan was held from June, 25, 20112
to July 25, 2012. Any comments will be maintained by -the Housing and Economic Development
Department in accordance with federal) reguilatilons,. This pubillic hearing on the City's Action Plan,
wi�ll be the first public hearing for -the HUD-requiired citizen participation process. A second public
hearing is proposed for August 7, 2012 at which time the City Council is scheduiled to approve the
Action Plan. The Ciity's Action Plan must be submitted to HUD by August 16, 2110121!.
In addition, two public hearings were held on July 16, 2012 at 9:30 a.m. and 6:00 p.m. for citizens
to provide comment on the proposed Fists of neighborhood streets eligible for reconstruction using
CDB,G fund's. The Transportation and Public Works Department prepared a list of priority streets in
CDBG-eligible areas. The streets selected for reconstruction were based on the comments
provided at the public hearings. A complete list of the streets is attached and will be included in the
Action Plan.
The allocations, in the draft Action Plan available during the public comment period were based on
fundiingi est,imates, available at that time. The amounts, set out below reflect the allocations from
HUD at the time of this Mayor and Council Communication (M&C). The allocations are not yet final
and if the amounts increase, Staff will bring forward another M&C to commit the additional funds.
Staff developed recommendations for the allocation of the estimated funding from HUD and
presented them to the community Development Council (CDC) on June 4, 2012. A summary of
the CDC'I s funding recommendations is provided below in Tables 1, 2,, and 31 and a spreadsheet of
all specific funding recommendations is attached.
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M&C Review
For Program Year 2012-2,0131, the $5,,830,1191.00 in CDBG funds and $50,,0100.,00 of'CDB�G
program income is recommended to be allocated as follows:
Housing Programs and Services. - $2,124,038.00
This item, includes funding for the Ciity's Priority Repair Program,, Cowtown Brush-Up, homebuyer!
and housing services, and accessibility modifications to the homes of senior and/or disabled
individuals and related pirojiect delivery costs for these programs.
Public Services, -$1874,517-85
This item includes, social services for low to moderate income, disabled, and disadvantaged
populations.
Community Facilities and Infrastructure -$930,51916.,05
This item includes funding for neighborhood streets reconstruction and s,treetlight instaillation for
the Terrell Heights neighborhood.
CDBG Economic Development - $734,9431.30
This item is,th�is, year ji s payment of the City's Section 108 loan from HUD.
CDBG General Administration - $11J661023.80
This item includes costs for admii nistering the CDBG grant including allocations for Financial
Management Services,: Internal Audit, and�, Plann�ing and Development.,
CDBG Estimated Prograrn Income -1$503000-00
Staff recommends allocating any CDBG program received to the following items:
C,AS,A of Tarrant County, Inc. $ 1, T51.00
Cultural Arts Center $ 178751.00
Day Resource Center for the Homeless $ 19875-00
YWCA Fort Worth & Tarrant, County $ 178751.001
Neighborhood Street
Reconstruction $32,5001.00
CDBG General Admin,istra,t,ioln (20 percent) $10110001.00
Total CDBG Program Income $5013000.00
For Program Year 201 2-201 3, the $1,973,1619.00, in HOME funds is recommended to be allocated
as follows:
H�O E General Administration - $19171316-90
This item includes costs for administering the HOME grant.
community Development Housiing� Organizations (CHDO) Set Aside -$0.0�O
This HUD-required minimum allocation has been met wit'h previous years' awards to CHDOs for
nonprofit,affordable housing projects and CHDO administrative operating costs.
Homebuyer Assistance Program - $1,7751,852.1�0
This item includes, funding to provide down payment and�/or closing cost ass,iistance to low and
moderate income, homebu!yers.
Staff anticipates the receipt of program income in the 2,012-2013, Program Year from activities
using HOME funds., Any future program income will be used for the City's H�olmebuyer Assistance
Program (H AP) after the 101 percent allocation, exclulding recapture, for HOME General
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M&C Review
Administration.
For Progiram Year 21012-20113, the $532,857.00 in ESG grant funds is recommended to be
allocated as follows.-
Allocation to non-profit service providers -$4929892.72
Allocation to ESG program administration - $391,,964.,28
For Program Year 2012-2013, the $942,706.00 in HO WA grant funds is recommended to be
allocated as follows-.
Allocation to non-profit service providers, - $9141,424.82
Aliocation to O A program administration -$28,281.18
The CDC and Staff recommend that contracts, be executed with the agencies listed below, in the
amounts shown in the following tables:
Q.Qmmunitv.De.yejQj2m!gnt BlQck Grant.
Table I -CDBG Agencies,
Organ ization Program Amount
Diamoir d ill and
Camp Fire USA First Texas Council Northside Station 75,900.00
Volunteer Advocate
CAA of''Tarrant County, Inc. Training $ 301000.00
Substance Abuse,
Ce ikor F'ound�at,ioln Treatment $ 75,000.00
Clayton Child Care., Inc., d/b/a Clayton
YES! School Age Child Care $ 75,0100.010
New Life Center/Promise
Cornerstone Assistance, Network H�ous,e $ 75,000.00
Cultural its Center GED in Spanish $ 30,000.00
Day Resource Center for the, Homeless Counseling Services, and
Case Management $ 311808.50
The Ladider,Alliance Employment Training $ 751,000.00
i
Men�t l He lath Association of Warrant Long Term are
County Ombuidsman $ 751000.85
Good Wlorks/Buenas
Northside Inter-Church Agency, Inc. Obras $ 75,000.00
Senior Citizen Services of' Gr later Transportation for $ 751000.010
Tarrant County Seni�oirs
Tarrant Area Fooldi, Bank Community Kite hen/Mea1s '75,000.00
Child Development
YWCA Fort Worth & Tarrant County Program $ 75,10010.001
YWCA Fort Worth & Tarrant County Power of Sielf $! 31808.5.
$ 8741517.851
C,D,B,G Public Service Subtotal
REACH Resource Center on
Independent Living Project, Ram pi OOQ.QQ
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M&C Review
TOTAL CDBG Contracts, $ 9249517.85
Emergency 5olutions Graft,
Table 2 - ESG Agencies
Organizabon Prog�ram Arnount
Prevention and Rapid
Catholic Charities of Fort W'orth 38,,` 27'
Re-Hou�sin�g I
CFW: Parks and Community Services Com m u n its Action $ '751000.00
Part,n�ers
The Emergency Shelter
Presbyterian Night Shelter Program $ 167,892.72
Shelter Operations and
SafeHaven of Tarrant County Rapid lie Dousing $ 175,000.00
Co-" In s,,�tn
Q
tvt
'A21
$i
TOTAL IESG Contracts 492,892.72
Ho..wsina Ot)p,,-Qrt 01fies, Egr Persons With AIDS-&
-u n 1 1 1
Table 3 - HO WA Agencies
Organization Program Amount
AIDS Outreach Center, Inc. Administration (three percent), $ 6129758.90
Supportive Services, TBRA, and
STRIVIU
I
Tarrant County Samaritan Holus,inig, Inc. AdministralJoin (three percent),
Supportive Services, and TBRA $ 30,1665,92W
TOTAL HOPWA Contracts $ 914,424.82
These programs are available in ALL COUNCIL DISTRICTS.
EISCAL, INFORMATION/CERTIE11CATIONs-
The Financial Management Services Director certifies that upon approval of the above
recommendations, adoption of the attached appropriation ordinance and receipt of grant funds,
funds will be avai,l a bliel in the current operating budget, as appropriated, olf'th�e Grants Fund.
TO FundjAr&Qu-n.tJCent!e[,s, FRgM Fund/Acg;g-unt&,entera
GR76 45172,Z Qj72QQ2aQ,;M 5,83Q.112,QO
GR761 5j?.(j2!=X 011 72QQ,2,8,0,MX .8,3,0.11,2,00
QR76 45JZ2Z Q17206281XM 1,973.159.00
GR76 5ZXZ,M $1,QZ3.1QQ.Q0:
0 TZ2062�1 A)�M
GR76 5XX2=, 0172QQ2831g)�� $532,85Z.QO
GR7 172062a4,�M $942.706.00
QlR7Q 01 72Q�21,842M $942,706.,Qo
GRIT&.-,4516,d5 01 72QQ28oxxx $501.OQQ.QO
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QBm 5xxmx, 0'172062BOXXX $50.000.Q-Q
QRZQ 4522Z QIZ206283ZsM 1532357.0
Submifted tQr City................Manag-er's Office bv" Fernando Costa (6�122)
Oriainatina Deaartment Head: Jay Ch�apa (5804)
Additiona], Inf-Q,rmatign Contact: Cynthia Garcia (8187)
Avis F. Chaisson (6342),
'ATTACHMENI5
17HUDACIELANEY12-13 A 2 VQ(l).d:oc
2Ql 2-13LAtmelmi Fund ina Remm mend aliQ
Lial Qf$QIQQled! �51mQt�i f.Qr 2Ql 2-2QJ3,,.Pdf
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