HomeMy WebLinkAboutContract 55424-R2 5424-R2
CSC No.
CITY Or TORT WORTH
CONTRACT RENEWAL NOTICE
August 17, 2022
U.S. Ecology Houston,Inc.
Attn: Rhett Gulledge
9204 Hwy 287 N.W.
Fort Worth,TX 76131
Re: Contract Renewal Notice—Second Renewal
Hydro-Vac Excavation Services ITB No.20-0167
Contract CSC No. 55424
Original Contract Amount: $100,000.00
The above referenced contract with the City of Fort Worth,as renewed,expires on 9/30/22.
The one year term for the contract will be expired or programmed.This letter is to inform you that
the City has appropriated funding and is exercising its right to renew the contract in the original
contract amount,which will be effective upon execution by the designated Assistant City Manager.
All other terms and conditions of the contract remain unchanged. Please verify that the original
payment,performance and maintenance bonds remain active or if retired,provide updated bonds
when you return this letter.Please sign in the space indicated below and return this document,
along with a copy of your current insurance certificate,to the undersigned.
Please log onto PeopleSoflt Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date,
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Chris Underwood
(817) 392-2629
OFFICIAL RECORD
CITY SECRETARY
T. WORTH, T
Contract Renewal Page t of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
���� responsible for the monitoring and administration
aT of this contract, including ensuring all
oaa aBndon(wgss, aszco
By: performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Aug 25, 2022
Date: By: 01
Name: ].Chris Underwood
APPROVAL RECOMMENDED: Title: Sr.Engineering Tech
APPROVED AS TO FORM AND LEGALITY:
Chii'rtoe�-t/e>ia'Ps-
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Name: Chi-is Harder,PE wow @ a.�
Title: Director,Water Department By:
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apF FORT�Ba Name: Douglas.W.Black
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ATTEST: g j' oar Title: Sr.Assistant City Attorney
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00*� AUTHORIZATION:
rp5gba M&C: 20 0782
By: pp� °�sOOd'a�z4zmzurmc°TI �n4444�' Date Approved: 10/27/2020
Name: 7annette S.Goodall
Title: City Secretary Form 1295 Certification No.:2020-673436
CONTRACTOR:
U.S.Ecology Houston,Inc.
By: l
Name:Rhett Gulledge
Title: General Manager Operations
Date: 9 f 2 G
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, October 27, 2020 REFERENCE NO.: **M&C 20-0782
LOG NAME: 13P20-0167 HYDROVAC EXCAVATION SC WATER
SUBJECT:
(ALL)Authorize Execution of Non-Exclusive One Year Agreements with Four One Year Renewal Options
for Both CSI Consolidated, LLC d/b/a AIMS Companies and US Ecology Houston, Inc. for Hydrovac
Excavation Services for the Water Department with a Combined Annual Amount Up to $200,000.00
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive one year agreements,
with four one year renewal options, for both CSI Consolidated, LLC d/b/a AIMS Companies and US
Ecology Houston, Inc. for hydrovac excavation services for the Water Department with a combined
annual amount up to $200,000.00.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize annual agreements for hydrovac
excavation services. In order to procure these services, staff issued an Invitation to Bid (ITB). The ITB
consisted of detailed specifications listing the work, equipment and materials needed to expose
underground utilities.
The ITB was advertised in the Fort Worth Star-Telegram on July 22, 2020, July 29, 2020, August 5, 2020,
and August 12, 2020. The City received four bids. Bids were evaluated on the lowest responsible bidder
complying with all provisions of the solicitation. Staff recommends awarding a non-exclusive one year
agreement to both CSI Consolidated, LLC d/b/a AIMS Companies and US Ecology Houston, Inc. with
four one-year renewal options. No guarantee was made that a specific amount of these services will be
purchased. The bid amount for the Water Department's annual requirements is up to $200,000.00.
An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long
as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was approved by the Office of Business
Diversity, in accordance with the M/WBE or BDE ordinance, because the purchase of goods or services is
from sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Water& Sewer Fund to support the approval of the above recommendation and
execution of the agreement. Prior to an expenditure being incurred, the Water Department has the
responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS (FIDs):
TO
r7!�
epartment ccoun Project Program ctivit BudgetL(Chartfield
Reference # [Amount
ID ID Year 2)
FROM
F Depa Accoun Project Program ctivity Budget Reference # �Mourtmentn
ID � ID Year (Chartfield 2)
C Mm p ren counj Project Program ctivity Budget Reference # mount
ID ID (Chartfield 2)
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head: Reginald Zeno (8517)
Cynthia Garcia (8525)
Additional Information Contact: Sarah Czechowicz (2059)
ATTACHMENTS
1. 1295 Forms Bid 20-0167.pdf (CFW Internal)
2. 13P20-0167 HYDROVAC EXCAVATION SC WATER Funds Avail.docx (CFW Internal)
3. 13P20-0167 HYDROVAC EXCAVATION SC WATER Funding Availability.JPG (CFW Internal)
4. C O Fort Worth Hydro 1295.pdf (CFW Internal)
5. Copy of Hydrovac FIDS table.xlsx (CFW Internal)
6. Form 1295 Certificate USEcologypdf (CFW Internal)
7. ITB 20-0167 Hydro-Vac MWBE Signed.pdf (CFW Internal)
8. Sams Search 9.21.2020.pdf (CFW Internal)