HomeMy WebLinkAboutContract 52690-A3 CSC No. 52690-A3
AMENDMENT NO. 3 TO
FORT WORTH CITY SECRETARY CONTRACT NO. 52690
This AMENDMENT No. 3 to Fort Worth City Secretary Contract No. 52690
("Amendment") is made and entered into by and between the City of Fort Worth, a home-rule
municipal corporation of the State of Texas("City"),acting herein by and through Fernando Costa,
its duly authorized Assistant City Manager, and Armstrong Forensic Laboratory, Inc. ("Vendor"),
acting herein by and through Benjamin Armstrong,its duly authorized President. City and Vendor
are individually referred to as a"party" and collectively referred to as the "parties".
WHEREAS, City and Vendor are currently parties to an agreement for Vendor to provide
THC quantification testing services,the same being Fort Worth City Secretary Contract No. 52690
(the "Agreement");
WHEREAS, the Agreement provides for a 1-year initial term with four, one-year
automatic renewal terms;
WHEREAS, the parties now wish to amend the Agreement to increase the maximum
amount to be expended under the contract, for the initial term or any following renewal term, to a
total not to exceed $155,000.00.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1.
The Agreement is hereby amended by deleting Section 3, "Compensation," of the
Agreement in its entirety and replacing it with the following:
3. Compensation.
City shall pay Vendor in accordance with the revised fee schedule of
Vendor personnel who perform services under this Agreement in accordance with
the provisions of this Agreement and Exhibit "B," — Price Schedule, attached
hereto. Total payment made under this Agreement by City shall be in an amount
not to exceed one hundred thousand Dollars ($155,000.00) per year. Vendor
shall not perform any additional services or bill for expenses incurred for City not
specified by this Agreement unless City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional
expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
2 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 52690 Page 1 of 2
Except as expressly modified in this Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect.
ACCEPTED AND AGREED:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
By: ensuring all performance and reporting
Name: Fernando Costa Aug 25, 2022 requirements.
Title: Assistant City Manager
By: Sasha Kane(Aug 25,2022 09:39 CDT)
Name: Sasha Kane
Approval Recommended: Title: Senior Contract Compliance Specialist
Approved as to Form and Legality:
By: Neil Noakes(Aug 2 ,2022 21:13 CDT)
Name: Neil Noakes gob4QORT��a ��
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Title: Chief of Police p,,o By:
goo oxd Name: Taylor Pairs
Attest: o Title: Assistant City Attorney
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1WuWH&-S, C,o CONTRACT AUTHORIZATION:
By: Jannette S.Goodall(Aug 26,2022 08:27 CDT) M&C: 22-0640
Name: Jannette S. Goodall Date Approved: 8/23/2022
Title: City Secretary
Form 1295 Certification No.: 2022-917167
VENDOR:
ARMSTRONG FORENSIC LABORATORY,
INC.
By:
Name: Benjamin Arms rong
Title: President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No. 52690 Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/23/22 M&C FILE NUMBER: M&C 22-0640
LOG NAME: 35POLICE ARMSTRONG FORENSIC LABORATORY CONTRACT INCREASE
SUBJECT
(ALL)Authorize Amendment to Increase Annual Expenditures Under City Secretary Contract No.52690 with Armstrong Forensic Laboratory, Inc.
for Law Enforcement Lab Analysis of Controlled Substances to Increase the Annual Amount by$55,000.00 for a New Total Contract Amount of
$155,000.00 and Authorize the Annual Renewal Option in an Amount Not to Exceed$155,000.00
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an Amendment to City Secretary Contract No.52690 with Armstrong Forensic Laboratory, Inc.for law enforcement lab analysis of
controlled substances to increase the annual amount by$55,000.00 for a new total of$155,000.00;and
2. Authorize the annual renewal option with Armstrong Forensic Laboratory, Inc. in an amount not to exceed$155,000.00.
DISCUSSION:
The purpose of this Mayor and Council Communication(M&C)is to authorize an amendment to increase the annual maximum expenditures under
an existing City contract and to authorize the annual renewal options with an amount not to exceed$155,000.00.
On August 26,2019,City Manager executed a Vendor Service Agreement(City Secretary Contract No.52690)(CSC)with Armstrong Forensic
Laboratory, Inc.for Law Enforcement Lab Analysis of Controlled Substances in the amount of$25,000.00 per year. For Fiscal Year 2020,the
maximum contract authority was increased to$85,000.00. For Fiscal Year 2021,the maximum contract authority was increased to$100,000.00.
Lab Analysis of Controlled Substances is used to help the identification and the concentration of THC(tetrahydrocannabinol). When required,the
vendor shall provide consultation and testimony services for the City of Fort Worth Police Department. Since 2019,hemp became legal and in
order for the prosecutors to move forward with a case,the Lab has to demonstrate the percentage of THC present.The Police Department's Lab
has the ability to quantify THC in plant material, but we do not have the ability to quantify THC in other substrates. The Police Department's Lab
is currently in the process of finalizing our validation of THC quantification in non-plant material substrates.
Staff recommends amending CSC No.52690 to increase the annual maximum expenditures under the agreement in the amount of$55,000.00 for
a total contract amount of$155,000.00. The increase in contract authority will allow the Police Department to continue to pay for the costs
associated with Police Purpose lab analysis of controlled substances.
A waiver of the goal for Business Equity subcontracting requirements was requested,and approved by the DVIN, in accordance with the
applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
The current renewal term is from September 1,2021 to August 31,2022. Upon the expiration of the renewal term,the City has three options to
renew the agreement for additional one-year term.
Funding is budgeted in the Consultant and Other Professional Services account of the Police Forensics Division General Fund.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations,funds are available in the current operating budget,as appropriated,
of the General Fund and that,prior to an expenditure being made,the Police department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by- Fernando Costa 6122
Originating Business Unit Head: Neil Noakes 4212
Additional Information Contact: Michael Ward 4519