The URL can be used to link to this page

Home My WebLink AboutContract 56985-CO1 CSC No. 56985-COI FOR_ _T WORTH,., City of Fort Worth Change Order Request Project Name Athletic Field Lighting at 101961,101962 City Sec# 56985 Client Project#(s) 101961,101962 Project Description Athletic Field Lighting Contractor Groves Electrical Service,Inc. Change Order# 1 Date 8/3/2022 City Project Mgr. Helen Florez City Inspector Tolliver Lipka/Ron Cordova Contract Time Dept. PARD Totals (CD) Original Contract Amount $1,832,140.00 $1,832,140.00 200 Extras to Date Credits to Date Pending Change Orders(in M&C Process) Contract Cost to Date $1,832,140.00 $1,832,140.00 200 Amount of Proposed Change Order $368,000.00 $368,000.00 60 Revised Contract Amount $2,200,140.00 $2,200,140.00 260 Original Funds Available for Change Orders $368,000.00 $368,00.00 Remaining Funds Available for this CO $368,000.00 $368,000.00 Additional Funding(if necessary) CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 20.09% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $2,290,175.001 JUSTIFICATION(REASONS)FOR CHANGE ORDER On November 30,2021,City Council authorized the execution of a construction contract with Groves Electrical Service,Inc.,in the amount of$1,832,140.00 for the installation of atheltic field lighting at Harmon Field and Rolling Hills Park(MC-21-0926).After the award of the contract it was determined there were still funds available for additional lighting at Rolling Hills Park.The additional scope of work will increase the contract time from 200 calendar days to 260 calendar days.The Change Order was authorized by M&C 22-0474. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full(both time and money)for all costs arising out of,or incidental to,the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. OFContractor's Company Nam-A ontractor(Name) Contract Signature Groves Electrical Service,Inc. William H.Groves 8/4/2022 Inspector/Inspection Supervisor ate Project and Contract Compliance Manager � J��°iA�a�� Aug a,2o2z �(�� ( 8/3/22 Program Manager Date Senior Capital Project 0 icer Date Aug 11,2022 Assistant Director(Dept) Date Director,Contracting Department(Dept) Date Aug 15,2022 dwAug 15,2022 Assistant City Attorney Date Assistant City Manager Date wl� Aug 24,2022 Aug 25,2022 ae Council Action(if required) M&C Number 22-0474 M&C Date Approved 6/28/2022 ATTEST: g44nnU1� J�hhort�,rrada/L 0 000000% a Jannette Goodall,City Secretary ,�0 0O dd OFFICIAL RECORD o�d jJ,0 OX CITY SECRETARY P� 000 *11 FT.WORTH, TX 000pp000 ��nEXP`-�0o4p FORT NORTH City of Fort Worth �T--- Change Order Additions Project Name Athletic Field Lighting at 101961,101962 City Sec# 56985 Client Project# 101961,101962 Contractor Groves Electrical Service,Inc. PM Helen Florez Inspector® Change Order Submittal# F-7 Date 7/19/2022 ADDITIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total 017123 Construction Staking 3_02 26 05 00 Excavation,trenching,and backfll PARD 1.00000000 LS $20,263.00 Conductors PARD 1.00000000 LS 3_04 26 05 33 Conduit and boxes PARD 1.00000000 LS $30,247.00 Wire devices PARD Toom000 LS 3_05 26 56 68 Light fixtures,poles,and controls PARD 1.00000000 LS $241,218.00 "Concrete Pad 'x' PARD 1.00000000 LS 3_07 Switchgear incluing panels,enclosures,etc. PARD 1.00000000 LS PARD $368,000.00 Sub Total Additions $368,000.00 Change Order Additions Page 3 of 4 FORTWORTH City of Fort Worth Change Order Deletions Project Name I Ath let ic F ie Id Li g hti ng at101961,101962 City Sec# 56985 Client Project# 1 101961,101962 Contractor Groves Electrical Service,Inc. PM Helen Florez Inspector® Change Order Submittal# O1 Date 7/19/2022 UtLL I IONS nit ni os I o a PARAD Sub TotalDeletions Change Order Deletions Page 1 of 4 MISBE for this Change Order M/SBE Sub Type of Service Amount for this CO maintaining commitment on origninal agreement of 13% Total $0.00 Previous Change Orders co# DATE AMOUNT Total 1 $0.00 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/28/22 M&C FILE NUMBER: M&C 22-0474 LOG NAME: 80ATHLETIC FIELD LIGHTING HARMON FIELD AND ROLLING HILLS PARK* SUBJECT (CD 8)Authorize Change Order No. 1 to a Construction Contract with Groves Electrical Service, Inc.,to the Athletic Field Lighting for Harmon Field and Rolling Hills Park Project in the Amount of$368,000.00 for a Total Contract Value of$2,200,140.00(2018 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize Change Order No. 1 to the construction contract with Groves Electrical Service, Inc., (City Secretary No. 56985)to the Athletic Field Lighting for Harmon Field and Rolling Hills Park Project(City Project No. 102962) in the Amount of $368,000.00 for a Total Contract Value of$2,200,140.00(2018 Bond Program) DISCUSSION: The purpose of this Mayor and Council Communication (M&C)is to authorize Change Order No. 1 to the construction contract with Groves Electrical Service, Inc., (City Secretary No. 56985) to the Athletic Field Lighting for Harmon Field and Rolling Hills Park Project in the amount of $368,000.00 for a total contract value of$2,200,140.00. On November 30, 2021 the City Council authorized execution of a construction contract(M&C 21-0926, City Secretary Contract No. 56985)with Groves Electrical Service, Inc., in the amount of$1,832,140.00 for the installation of athletic field lighting at Harmon Field and Rolling Hills Park. Of this award amount$1,301,310.00 was allocated for lighting at Rolling Hills Park. On September 23, 2021 bids were received for the installation of athletic field lighting, including 6 ball fields at Rolling Hills Park.Groves Electrical Services, Inc., accepted bid was$498,690.00 below budget for improvements.Change Order No. 1 in the amount of$368,000.00 will fund the lighting of an additional ball field at Rolling Hills Park. This project is included in the 2018 Bond Program.Available resources within the general fund will be used to provide interim financing until debt is issued.Once debt associated with the project is sold, bond proceeds will reimburse the general fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No.23209-05-2018)and subsequent actions taken by the Mayor and Council. Construction of this project began in April 2022 and completion is projected to be in August 2022. The impact of the additional project scope on the Park&Recreation Department's annual operating budget when the project is completed will be $5,000.00.As of April 30, 2022,the cumulative total of all previously approved M&C's increased the department's estimated annual maintenance by$418,331.00 beginning in FY2023. Compliance with the City's Business Equity Ordinace has been achieved by the following method: Groves Electrical Service, Inc., is in compliance with the City's Business Equity Ordinance by committing to 13% participation on this project's base bid.The City's Business Equity goal for this project is 11%. Rolling Hills Park is located in COUNCIL DISTRICT 8. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the 2018 Bond Program Fund for the Rolling Hills Athletic Field Lighting project to support the approval of the above recommendations and execution of the amendment. Prior to an expenditure being incurred,the Park& Recreation Department has the responsibility of verifying the availability of funds. Submitted for City Manager's Office by: Valerie Washington 6192 Originating Business Unit Head: Richard Zavala 5704 Additional Information Contact: David Creek 5704 FOR TWOR"I(H City of Fort worth ACCEPTANCE OF PREVIOUS M/WBE COMMITMENT FORM (for use with CHANGE ORDERS or AMENDMENTS greater than $100,000) To be Completed by City Project Manager Amendment(for Contractual Services Agreement) Project Name: City Project Number ATHLETIC FIELD LIGHTING HARMON FIELD AND 102962 ROLLING HILLS PARK City Project Manager Contractor: Helen Florez Groves Electrical Service, Inc. City's M/WBE Project Goal: 11 % Original Amount of Agreement: $1,759,850.00 Accepted M/WBE Commitment: 13 % Total of Previous Amendments: Date of Last M/WBE Report: Amount for this Amendment: $400,000.00 Amendment#: 1 Revised Amount of Agreement: $2,159,850.00 Date: 4/27/2022 Language to be inserted in the M&C for this Agreement Groves Electrical Service, Inc. agrees to maintain its initial M/WBE commitment of 13% that it made on the original agreement and extend and maintain that same M/WBE commitment of 13% to this first amendment. Therefore Groves Electrical Service, Inc. remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. To be Completed by the Representative of the Change Order(for Construction Contract) William H. Groves President a / -- Printed Name Title A thorized Signature/Date Groves Electrical Service, Inc. Billy Brown Company Name Contact Name (if different) 2410 Squire Place billv(@Rroveselectric.com Address E-mail address Farmers Branch, Texas 75234 972-484-2717 972-484-2263 City/State/Zip Phone number Fax Number 0% as of 4/29/2022 M/WBE % Paid to Date Date City Project Manager has reviewed the work associated with this Amendment, considers it the same or similar to work in the original Agreement, and recommends that the Change Order (for Construction Contract) have the option to retain and confirm its existing M/WBE commitmeL .�tDAt�, Helen Florez � 5/2/22 City Project Manager City Project Manager tignature Date tit To be Completed by the MIWBE Compliance Staff Walter K. Newman 0 M/WBE Compliance Staff ID# M/WBE Current% Level via Last Report Rec'd 05/11/2022 M/WBE Signature Date