HomeMy WebLinkAboutContract 55946-A3 CSC No. 55946-A3
AMENDMENT No. 3
TO CITY SECRETARY CONTRACT No. 55946
WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 55946, (the
CONTRACT) which was authorized by M&C 21-0480 on the 22nd day of June, 2021 in
the amount of $1,215,325.00; and
WHEREAS, the CONTRACT was subsequently revised by Amendment No.1 in the
amount of $17,802.00 authorized administratively on November 4, 2021 and
Amendment No.2 in the amount of $1,585,391.00 authorized by M&C 22-0101 on
February 8, 2022; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Westside Water Treatment Plant Generators and Emergency Preparation Plan
for Power Generation at the North and South Holly Water Treatment Plants;
WHEREAS, it has become necessary to execute Amendment No. 3 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be performed by
Engineer totals $1,945,967.00.
2.
Article II of the CONTRACT is amended to provide for an increase in the
fee to be paid to Engineer for all work and services performed under the
Contract, as amended, so that the total fee paid by the City for all work and
services shall be an amount of $4, 664,395.00.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date subscribed by the City' s designated
Assistant City Manager.
OFFICIAL RECORD
CITY SECRETARY
Prof Services Agreement Amendment Template FT. WORTH, TX
Revision Date: November 23, 2021 [WSWTP GEN/
Page 1 of 2 [CPN 103410]
APPROVED:
j City of Fort Worth ENGINEER
Freese and Nichols, Inc.
Dana Burghdoff(Aug 30,20 18:28 CDT �Zi1MT Gy>
Dana Burghdoff Nick Lester, P.E.
Assistant City Manager Vice-President
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DATE: Aug 30, 2022 DATE: 08/17/2022
APPROVAL RECOMMENDED:
CGr��a�t'v tt�de�
Christopher Fhrder(Aug 23,202212:25CDT)
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the monitoring
and administration of this contract, including ensuring all performance and
reporting requirements.
Z�)av�"d%_e(x� 8/17/2022
David Townsend, P.E.
I Professional Engineer
APPROVED AS TO FORM AND LEGALITY: M&C: 22-0595
Date: 8/09/2022
DRIack(Aug 30,202217:39 CDT)
Douglas W. Black Form 12 95 : 2022-896191
Senior Assistant City Attorney
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OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Prof Services Agreement Amendment Template
Revision Date: November 23, 2021 [WSWTP GEN/ Holly GEN PLAN]
Page 2 of 2 [CPN 103410]
FREESE Practical results
EMM 012'M I C H
Innovative approaches me 0'V-5 Outstanding service
801 Cherry Street,Suite 2800 • Fort Worth,Texas 76102 - 817-735-7300 www.freese.com
June 7, 2022
Mr. Chris Harder, P.E.
Director
City of Fort Worth Water Department
908 Monroe Street
Fort Worth,TX 76102
Re: Holly WTP Backup Power Generation Services,Amendment No.3 (CPN 103410) (City Secretary
Contract No.55946)
Dear Mr. Harder:
Freese and Nichols, Inc. (FNI) is providing this proposal for amendment of the TCEQ Emergency Prep and
SB3 Support project (City Project Number 103410).The additional scope includes design services;
procurement assistance;and general representation services during construction.The additional scope
includes services to support backup power generation at the Holly Water Treatment Plant.
The Lump Sum fee for the additional services is$1,845,867.
Freese and Nichols, Inc. appreciates this opportunity, and we would like to meet with you to discuss
these additional services at your convenience.
Original Contract Amount: $1,215,325.00
Amendment No 1: $17,802.00
Amendment No 2: $1,585,391.00
Amendment No 3: $1,845,867.00
Contract Amount to Date $4,664,385.00
Sincerely,
V Lcw�
Nicholas Lester, P.E.
Vice President
Attachments: A—Scope
B and B1—Compensation
C—Changes and Amendments to Standard Agreement
D—Schedule
E—Project Location
F—Insurance and 1295
LOE
OPCC
Acceptance of MWBE Goal
L:\Client\OLCR\F\Fort Worth Water\FTW21473\Amd#3 Holly Final Design\Amendment No 03 Letter.docx
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
ATTACHMENT A
Scope for Engineering Design Related Services for Water and/or Sanitary Sewer
Improvements
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.: 103410 AMENDMENT 3
The scope set forth herein defines the work to be performed by the ENGINEER in completing
the project. Both the CITY and ENGINEER have attempted to clearly define the work to be
performed and address the needs of the Project.
General:
This amendment consists of three separate tasks associated with the Scope of Services
regarding Fort Worth Water's (FWW) Emergency Preparedness Plan and Back-Up Power
Improvements Project. They are as follows:
1. Design, bid, and construction phase services for Holly Complex for backup power
includingelectrical switch ear and generator(s) for the plant.
9 g ( )
It is assumed that there are two contract documents:
1. Generators and generator paralleling switchgear will be prepurchased and assigned
to the general contractor
2. Overall construction and installation (ductbanks, connections to the existing electrical
distribution system, electrical buildings, etc.). The construction package will include
effort for the entire project as described herein.
Freese and Nichols, Inc. (FNI) will serve as a Prime consultant with Gupta and Associates,
Inc. acting as a subconsultant. This scope and fee are based on providing Design, Bid and
Construction phase services for a project at the Holly Treatment Complex with a project
duration of 36-months. The basis of design is Holly Water Treatment Plant Backup Power
Generators Technical Memorandum, date April 22, 2022.
Holly Complex— Professional Services for Design, Bid and Construction Phases:
Design of back up generation for the 120 MGD capacity to include sizing and siting of
generator(s) and any electrical gear necessary to support the generators. The electrical gear
is expected to have the capability to be expanded in the future, if necessary. The design will
include all necessary generator(s) to support the Holly WTP's while operating at the max day
capacity. The design will be completed by May 1, 2023.
To determine necessary equipment to operate during the capacity (up to 120 MGD) of the
treatment plant, coordination will be required to identify all necessary pump and motor
combinations, and any necessary supporting processes and systems.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 1 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
The generator system will be able to accommodate a minimum of 24 hours of continuous
operation at maximum day capacity. The exact amount of time for back up generation will be
coordinated with the CITY and finalized at the completion of the design phase. Additionally,
the generators will meet City of Fort Worth Code of Ordinances Chapter 23-8 (noise).
A maximum of two bid packages will be developed. One for the bid of the generators and
associated generator paralleling switchgear, and one for the for the generator locations and
switchgear buildings, ductbanks, connections to the existing electrical distribution system, etc.
The first bid package (pre-selection/pre-purchase) will include specifications for the
generators and associated generator paralleling switchgear. The first equipment that is
procured with the first package will be assigned to the Contractor for management,
coordination, and installation in a second bid package.
The second bid package will include all necessary site plans, one-line diagram(s), and building
floorplans for all equipment including the generator(s), switchgear, and all other necessary
appurtenances. The site plan will identify a footprint for the generators, and the electrical
building for the electrical gear for the generators. The one-line diagram(s) will show the
generators and the connections to the existing electrical distribution system.
The electrical rooms will be a stand-alone air-conditioned structure and will be for the electrical
gear for the generators. The design plans will include floor plans, reflected ceiling plan and
elevations, but all other components of the structure will be designed by the contractor based
upon a performance specification.
It is assumed that the existing plant O&M manual is available in electronic (MSWord) format.
The CITY will provide the existing plant O&M manual to the Engineer. The CITY will provide
a list of facilities and treatment units with backup power at the North and South Holly WTP.
Design of SCADA improvements will be a part of this contract, but programming will be in the
SCADA Integrator's contract (part of the construction contract).
The transfer from utility power to generator power will be manual for the North Holly High
Service Pump Station, Middle Holly High Service Pump Station, and South Holly High Service
Pump Station. Kirk key interlocks will be used to transfer power where appropriate. Existing
equipment may need to be modified to accommodate this.
It is assumed that the City will manage bring loads onto generation through existing plant O&M
and standard operating procedures rather than through a new SCADA control strategy.
Coordinate with the electric utility company for any connection to the electrical service(s) to
the treatment plant.
Site improvements including site grading, paving and fencing/security.
Work to be performed:
• Attend 1 Kick off meeting with client
• Attend up to 4 review meetings with city staff(1 for each submittal level)
0 2 for the first bid package (prepurchase) for the generators and paralleling
switchgear
0 2 second bid package (remainder of the project)
• Up to 6 sites visits at the Holly Treatment Complex for design.
City of Fort Worth.Texas
Attachment A
PMO Release Date:08.1.2014
Page 2 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
• Prepurchase Specifications (90%) for the generator paralleling switchgear and
generators
• Final specifications for the generator paralleling switchgear and generators
• Design plans and specifications (60%) for the electrical design including generator(s)
locations, building locations, etc.
• Design plans and specifications (90%) for the electrical design including generator(s)
locations, building locations, etc.
• Final design plans and specifications for the electrical design including generator(s)
locations, building locations, etc.
• Bid Phase Services
• Construction Phase Services
• Survey and Subsurface Utility Engineering Services
DELIVERABLES
• Meeting summaries with action items
• 10 Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
• Baseline design schedule
• Monthly progress reports
• Detailed estimates of probable construction costs including summaries of bid items
and quantities using the CITY's standard bid items and format.
90% PREPURCHASE SPECIFICATIONS AND FINAL PREPURCHASE SPECIFICATIONS
Draft and Final (90%) specifications shall be submitted to CITY per the approved Project
Schedule
Following a 90% prepurchase specification review meeting with the CITY, the ENGINEER
shall submit Construction Documents (100%) for the two construction contracts to the CITY
per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed
by the ENGINEER registered in the State of Texas.
ENGINEER will develop the prepurchase specification for the generators and generator
paralleling switchgear as follows:
• Development of generator and generator paralleling switchgear Specifications, for
the North and South Holly Treatment plant generator(s) and associated generator
paralleling switchgear, shall include the following:
O Detail sheets for one-lines, buildings, site plans, interconnection diagrams,
and necessary appurtenances
O Plans, sections, elevations, special details and special notes for the generator
paralleling switchgear.
O All specifications necessary for the prepurchase of the generators and
generator paralleling switchgear.
Upon approval of the Final plans, ENGINEER will prepare construction plans, for one design
package.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 3 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
The ENGINEER shall submit a final prepurchase estimate of probable construction cost with
both the 90% and 100% prepurchase packages. This estimate shall use ONLY standard
CITY bid items.
ASSUMPTIONS
• 10 specifications will be delivered for the 90% prepurchase package.
• A DWF file for the 100% Design will be created from design CAD drawings and will
be uploaded to the project folder in BIM360.
• The prepurchase specifications will include necessary general notes, site layouts,
one-line diagrams, and detail sheets
• City will provide pre-purchase standard specifications at design kickoff
DELIVERABLES
• 90% prepurchase specifications for the generators and generator paralleling
switchgear.
• 100% prepurchase specifications for the generators and generator paralleling
switchgear.
• A final specification for the project including electrical gear and generator(s).
• Detailed estimates of probable construction costs including summaries of bid items
and quantities using the CITY's standard bid items and format.
G PRELIMINARY DESIGN (60 PERCENT)
Preliminary plans and specifications shall be submitted to CITY per the approved Project
Schedule.
�I
• ENGINEER will develop the preliminary design of the infrastructure as follows.
• Development of Preliminary Design Drawings and Specifications shall include the
following:
o Cover Sheet
o Overall site plan showing each improvement, coordinates and elevations of
each improvement, items such as pipes and duct banks that run between
improvements.
o Grading plan showing the existing and proposed grading, contours for the 25-
year and 100-year floods. If needed, proposed drainage structures will be
shown.
o Paving plan and details for generator and appurtenance access.
o Utility relocation plans and details for storm drain below generator footprint
and buried jail.
o Plan sheets which show the following: site plans, building plans, one-line
diagrams, interconnection diagrams, and details.
o Plans, sections, elevations, special details and special notes for each design
discipline.
o All specifications. The prepurchase specifications will be in an appendix for
the construction specifications.
o The ENGINEER will prepare standard and special detail sheets for generator
and switchgear installation. These may included connection details between
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 4 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO,:103410 AMENDMENT 3
various parts of the project, details unique to the construction of the project,
trench details, and foundation details.
• Electrical
o Develop electrical design for the installation of the generators, generator
paralleling switchgear, and associated electrical gear for connection to the
existing electrical distribution system at the North and South Holly Treatment
Plant.
o Coordinate with Electrical Utility for the North Holly, South Holly, and Middle
Holly utility connections if necessary for interception and connection.
o Design of ductbanks and electrical connections to the existing electrical
distribution system.
o There are anticipated to be two electrical buildings, one for the North Holly
Treatment plant and the second electrical building will be for the South Holly
Treatment plant.
• Mechanical
o Provide specification language and plan details for HVAC wall packs with
duct work for air distribution at the electrical building. Plumbing will be limited
to floor drains and condensate drains.
• SCADA/Instrumentation
o Develop control narratives for generator operation for generators and
switchgear. Interconnect the generator to the Holly Treatment Plant SCADA
system.
o Coordinate any instrumentation with recommended manufacturers.
o Modifications to the existing site communication and Fort Worth SCADA
Network for the North Holly and South Holly is not included as a part of this
project.
• Structural
o Prepare plans, list of specifications and required main structural members
quantities
o Design one generator pad for the Holly Treatment Complex according to the
Geotechnical data and recommendations. Provide structural plan and
sections.
o Design foundation for precast concrete electrical buildings at the North Holly
and South HollyTreatment plant sites according to Geotechnical data and
p g
recommendations. Provide structural plan and sections.
o It is assumed that the new electrical buildin
gs will
I be a standalone structure
and will not interfere with any of the existing features/structures.
• Architecture
o Prepare plan and elevations of electrical buildings and specification language
on architectural elements/equipment.
o Provide code analysis of electrical buildings.
• Geotechnical Investigation
o The proposed geotechnical scope of work for the project will consist of field
exploration, laboratory testing, engineering analysis, and reporting foundation
recommendations for one electrical building (assumed at 50'x50') and up to
four generator pads.
■ Field Exploration
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 5 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
• Select and mark 3 boring locations and notify Texas 811 and
the plant manager to request location and marking of existing
underground utilities prior to the field exploration.
• Subcontract with a geotechnical drilling contractor to drill a
total of 3 borings to a depth of 25 feet. Samples will be
collected intermittently using continuous flight augers and
either split-spoon or tube samplers. Rock and rock-like
materials will be tested insitu using a TxDOT Cone Penetration
Test, as appropriate for the material. At completion, the
boreholes will be backfilled with auger cuttings.
• Provide an Engineer or Geologist experienced in logging
borings to direct the drilling, log the borings, and handle and
transport the samples. Visual classification of the subsurface
stratigraphy shall be provided per the Unified Soil
Classification System (USCS).
■ Laboratory Testing
• Testing shall be performed on samples obtained from the
borings to determine soil classification and pertinent
engineering properties of the subsurface materials. FNI will
select samples for laboratory testing, assign tests, and review
the test results. Testing will be performed by a geotechnical
testing subcontractor.
• Laboratory tests will be assigned based on the specific
subsurface materials encountered during exploration. Test
type and quantity may vary, but are expected to include:
• Classification tests (liquid and plastic limits and percent
passing the no. 200 sieve or gradation)
• Moisture content
• Dry unit weight
• Unconfined compressive strength
■ Engineering Analysis
• Prepare a technical memorandum of the geotechnical
investigation to include:
• Attachment with the boring locations, boring logs, laboratory
test results, and a key to the symbols used.
• Discussion of subsurface conditions and soil properties
indicated by the field and laboratory work, and the implications
for design.
• Foundation and site preparation recommendations for the
proposed EB and GP.
• Building Pad recommendations for use during development of
the plans and d specifications.
• Subsurface Utility Engineering Levels A, B, C or D
o QL "B" SUE services within 3 locate areas at the Holly complex. Each area is
approximately 2-, 3, and 1.75 acres.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 6 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO,:103410 AMENDMENT 3
o QL"A" SUE services within the project limit will consist of 20 maximum
potholes.
o Records research will include two total days of research that may include:
one-call notification, internet- based databases, aerial imagery, and contact
with utility owner for record data and oral histories.
• Constructability Review
o Prior to the 60 percent review meeting with the CITY, the ENGINEER will
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize
the CITY's comments from the field visit and submit this information to the
CITY in writing.
ASSUMPTIONS
• 1 public meeting(s) will be conducted or attended during the preliminary design
phase.
• 2 sets of 11"x17" size plans will be delivered for the Constructability Review.
• 2 sets of 11"x17" size plans will be delivered for the Preliminary Design (60%
design).
• 10 sets of specifications will be delivered for the Preliminary Design (60% design).
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in BIM360. City will use the DWF files for Utility Clearance.
• The CITY's front end and technical specifications will be used. The ENGINEER shall
supplement the technical specifications if needed.
• ENGINEER shall not proceed with Final Design activities without written approval by
the CITY of the Preliminary Design plans.
DELIVERABLES
o Preliminary Design drawings and specifications
o Estimates of probable construction cost
FINAL PLANS (90%) AND SPECIFICATIONS SHALL BE SUBMITTED TO CITY PER THE
APPROVED PROJECT SCHEDULE.
Draft Final plans (90%) and specifications shall be submitted to CITY per the approved
Project Schedule.
Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Construction Documents (100%) for the two construction contracts to the CITY per
the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by
the ENGINEER registered in the State of Texas
ENGINEER will develop the Final design of the back-up power improvements as follows:
f Develop electrical design for the installation of the generators, generator paralleling
switchgear, and associated electrical gear for connection to the existing electrical
distribution system at the North and South Holly Treatment Plant:
o Overall site plan showing each improvement, coordinates and elevations of
each improvement, items such as pipes and duct banks that run between
improvements.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 7 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
o Grading plan showing the existing and proposed grading, contours for the 25-
year and 100-year floods. If needed, proposed drainage structures will be
shown.
o Detail sheets for one-lines, buildings, site plans, interconnection diagrams,
tie-ins to existing electrical distribution equipment and necessary
appurtenances
o Plans, sections, elevations, special details and special notes for each design
discipline
o All specifications
• Electrical
o Develop electrical design for the installation of the generators, generator
paralleling switch ear and associated electrical gear for connection to the
existing electrical distribution system at the North and South Holly Treatment
Plant.
o Coordinate with Electrical Utility for the North Holly, South Holly, and Middle
Holly utility connections if necessary for interception and connection.
o Design of ductbanks and electrical connections to the existing electrical
distribution system.
o There are anticipated to be two electrical buildings, one for the North Holly
Treatment plant and the second electrical building will be for the South Holly
Treatment plant.
• SCADA/Instrumentation
o Develop control narratives for generator operation for generators and
switchgear. Interconnect the generator to the Holly Treatment Plant SCADA
system.
o Coordinate any instrumentation with recommended manufacturers.
o Modifications to the existing site communication and Fort Worth SCADA
Network for the North Holly and South Holly is not included as a part of this
project.
• Mechanical
o Provide specification p language and Ian details for HVAC wall packs with
duct work for air distribution at the electrical building. Plumbing will be limited
to floor drains and condensate drains.
• Structural
o Prepare plans, specifications and required main structural members
quantities
o Design one generator pad for the Holly Treatment Complex according to the
Geotechnical data and recommendations. Provide structural plan, sections,
and details along with required construction technical specifications.
o Provide technical specifications for prefabricated metal stairs and platform as
required on the generator pad.
o Design foundation for precast concrete electrical buildings at the North Holly
and South Holly Treatment plant sites according to Geotechnical data and
recommendations. Provide structural plan, sections, and details along with
required construction technical specifications for electrical building
foundations.
o Provide technical specifications for precast electrical building design and
construction.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 8 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
o The new electrical buildings will be a standalone structure and will not
interfere with any of the existing features/structures.
• Architecture
o Prepare plan and elevations of electrical buildings and specification language
on architectural elements/equipment.
Upon approval of the Final plans, ENGINEER will prepare construction plans, for one design
package.
The ENGINEER shall submit a final design estimate of probable construction cost with both
the 90% and 100% design packages. This estimate shall use ONLY standard CITY bid
items.
ASSUMPTIONS
• 2 sets of 11"x17" size drawings and 2 sets of 22"x34" size drawings and 10
specifications will be delivered for the 90% Design package.
• A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in BIM360.
• 4 sets of 11"x17" size drawings and 10 specifications will be delivered for the 100%
Design package.
• A DWF file for the 100% Design will be created from design CAD drawings and will
be uploaded to the project folder in BIM360.
• 2 plan sets including cover sheet, index sheet, general notes, site layout, one-line
diagrams, and detail sheets.
DELIVERABLES
• 90% construction plans and specifications for the back-up power for the North Holly
Treatment Plant and South Holly Treatment Plant.
• A preliminary specification for the installation of the electrical gear and generator(s).
• 100% construction plans and specifications for the installation of the electrical gear
and generator(s).
• A final specification for the project the installation of the electrical gear and
generator(s).
• Detailed estimates of probable construction costs including summaries of bid items
and quantities using the CITY's standard bid items and format.
• Original cover Mylar for the signatures of authorized CITY officials
BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
Bid Support
• The ENGINEER shall upload all plans and contract documents for access to
potential bidders.
• Contract documents shall be uploaded in a .xIs file.
• Unit Price Proposal documents are to be created and combined in a specified
spreadsheet workbook, Bid Proposal Worksheet Template, and will be
populated and configured so that all pages are complete and the Summary
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 9 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
Worksheet(s) in the workbook detail and automatically summarize the totals
from the inserted Unit Price Proposal document worksheets.
• Plan Sets are to be uploaded in .pdf files. The .pdf will consist of one file of
the entire plan set.
• The City shall host the contract documents on its BIM 360 site and maintain a
plan holder register.
• The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's BIM 360 folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto BIM 360 and
mail addenda to all plan holders.
• Attend the prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation will be sent to the CITY.
• Incorporate all addenda into the contract documents and issue conformed sets.
• As required by the City of Fort Worth Attachment A with the following assumptions:
0 5 sets of 11"x17" size and 1 sets of 22"x34" size drawings and 5
specifications (conformed, if applicable) for each part will be delivered to the
CITY.
o PDF files will be uploaded to BIM 360.
Construction Phase Services (General Representation)
• As required by the City of Fort Worth Attachment A with the following assumptions:
0 40 RFI's are assumed.
0 50 Shop Drawing and O&M submittals are assumed.
0 6 Change Orders are assumed.
o One copy of full size (22"x34") mylars will be delivered to the CITY.
0 6 site visits are assumed
o One pre-construction kickoff meeting is assumed
0 24 monthly construction progress meetings are assumed.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 10 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services described in
the tasks above. However, ENGINEER can provide these services, if needed, upon the
CITY's written request. Any additional amounts paid to the ENGINEER as a result of any
material change to the Scope of the Project shall be agreed upon in writing by both parties
before the services are performed. These additional services include the following:
• Tunnel plan, profile, details, and specifications for ductbank below Lancaster
Avenue; Coordination with TxDOT.
• Review of the water treatment plant chemical supply chain.
• Power system study.
• Fire suppression system.
• Security or access control system design.
• Evaluation and/or design of modifications to the chemical feed and storage facilities.
• Negotiation of easements or property acquisition including temporary right-of-entries.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection and re-
bidding of the contract for construction.
• Construction management and inspection services
• Design phase public meetings
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
Services related to damages caused by fire, flood, earthquake or other acts of God.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services related to submitting for permits (ie.TxDOT, railroad, etc...)
• Services related to Survey Construction Staking
• Services related to acquiring real property including but not limited to easements,
right-of-way, and/or temporary right-of-entries.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 11 of 12
ATTACHMENT A
DESIGN SERVICES FOR
HOLLY BACKUP POWER GENERATION SERVICES
CITY PROJECT NO.:103410 AMENDMENT 3
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
• Emergency generators and associated generator connections design services for
sites other than the Holl WTP.
• Natural gas generators or duel fuel generators will not be evaluated for this
study/design.
• Fees associated with development or building permitting.
i
G
i
I
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.1.2014
Page 12 of 12
ATTACHMENT B
COMPENSATION
Design Services for
Holly Backup Power Generation Services
City Project No. 103410 Amendment 3
Lump Sum Project
l
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $1,846,867 as
summarized in Exhibit B-1 — Engineer Invoice and Section IV—Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies,
and equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III. of
this Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Water Department, monthly progress reports and schedules in the format
required by the City.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 1 of 3
B-1
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
Freese and Nichols Engineering consulting 890,977 48.3
Proposed MBE/SBE Sub-Consultants
Gupta and Associates Electrical 867,840 47.0
Survwest SUE 48,480 2.6
Non-MBE/SBE Consultants
Brittain & Crawford Survey 26,500 1.4
West Drilling and soil sampling 6,300 0.3
Gorrondona Lab testing for soils 5,800 0.3
TOTAL $1,845,867 100%
Project Number& Name Total Fee MBE/SBE Fee MBE/SBE
CPN 103410 $1,845,867 $916,290 49.6%
TCEQ EMERGENCY
PREPAREDNESS AND SIB 3
SUPPORT SERVICES
City MBE/SBE Goal = 8% Consultant Committed Goal = 8 %
III
I
I
I
I
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 2 of 3
B-2
Hilo 1 NMI Ejui
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FREESE
OPINION OF PROBABLE CONSTRUCTION COSTS
•'• North and South Holly WTP Backup Generators • 4/19/2022
City of Fortworth,TX •• 1122
• 30% Charlie Erwin
ESTIMATOR CHECKED BY FNI PROJECTNO.
Vinod Trehan 1 0 0
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL
OPTION-1,120 MGD,2750 kW,2400 V GENERATORS
ELECTRICAL 1 $ 33,257,820.00
2750 kW,2400 V Diesel Generator in Walk in Enclosure,with 24 Hrs.UL142
Belly Tank 6 each $ 2,594,000.00 $ 15,564,000.00
2.4 kV MV-GEN-SWGR 2 each $ 1,710,000.00 $ 3,420,000.00
2.4 kV MV Stand alone Vacuum Circuit Breaker in NEMA 3R enclosure 5 each $ 110,400.00 $ 552,000.00
2.4 kV Outdoor Overhead bus @ 20 feet each 5 LF $ 147,200.00 $ 736,000.00
150 kW,208 V Generator in outdoor enclosure in Enclosure,with 4 Hrs.
UL142 Belly Tank 1 EA $ 8,500.00 $ 8,500.00
Neutral grounding of generators, rounding Matt, roun —ro-cTs-,-ground grid.
Etc. 1 LS $ 120,000.00 $ 120,000.00
MV-GEN-SWGR-1 and MV-GEN-SWGR-2 Buildings 1 EA $ 1,131,200.00 $ 1,131,200.00
Misc.Electrical Lights,Receptacles,etc. 1 LS $ 125,000.00 $ 125,000.00
cables and Conduits in duct bank 1 LS $ 8,507,820.00 $ 8,507,820.00
Electrical Pullboxes 1 EA $ 3,500.00 $ 3,500.00
Electrical Manholes 12 EA $ 46,000.00 $ 552,000.00
2400 V cables terminations 246 EA $ 1,400.00 $ 344,400.00
208 V Cables 700 LF $ 160.00 $ 112,000.00
800 A,208 V,3-phase,4-wire,ATS in NEMA 3R enclosure 1 EA $ 6,400.00 $ 6,400.00
SCADA 1 LS $ 350,000.00 $ 350,000.00
Power System Studies 1 LS $ 300,000.00 $ 300,000.00
Start-up and Testing 1 LS $ 800,000.00 $ 800,000.00
Communication system 2.5%of Project Cost 1 LS $ 625,000.00 $ 625,000.00
Site clearnce of trees,etc 1 LS $ 52,000.00 $ 52,000.00
Roads/pavements restoration-patchup 1 LS $ 180,000.00 $ 180,000.00
SUBTOTAL: $33,257,820
OH&P 15% $4,988,680
SUBTOTAL: $38,246,500
MOBILIZATION 5% $1,662,900
SUBTOTAL: $39,909,400
CONTINGENCY 25% $9,977,350
PROJECT • :rr
NOTES:
North South Holly Backup Generators OPCC.OPTION 1 C 2750 kW 2400 V G4&0QQW19.26224WAt`419-2022 Page 1 of 1
City of Fort Worth, Texas
Mayor and Council c Communication
DATE: TuesdaY, 9 Au ust 9, 2022 REFERENCE NO.: **M&C 22-0595
LOG NAME: 60WSGEN&EMERPLANA3-FNI
SUBJECT:
(CD 3, CD 6, CD 8 and CD 9)Authorize Execution of Amendment No. 3 to an Engineering Agreement with
Freese & Nichols, Inc., in the Amount of$1,845,867.00, for Additional Services to the Westside Water
Treatment Plant Generators and Emergency Preparation Plan for Power Generation at the North and
South Holly Water Treatment Plants Project, Adopt Resolution Expressing Official Intent to Reimburse
Expenditures with Proceeds of Future Debt, and Adopt Appropriation Ordinance to Effect a Portion of
Water's Contribution to the Fiscal Years 2022-2026 Capital Improvement Program
RECOMMENDATION:
It is recommended that City Council:
1.Authorize execution of Amendment No. 3 to City Secretary No. 55946, an engineering agreement
with Freese & Nichols, Inc., in the amount of$1,845,867.00, for additional services to the Westside
Water Treatment Plant Generators and Emergency Preparation Plan for Power Generation at the
North and South Holly Water Treatment Plants project for revised contract amount of
$4,664,385.00;
2.Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds
from future debt for the Westside Water Treatment Plant Generators and Emergency Preparation
Plan for Power Generation at the North and South Holly Water Treatment Plants project; and
3.Adopt the attached appropriation ordinance adjusting appropriations in the Water& Sewer
Commercial Paper Fund by increasing appropriations in the Westside Water Treatment Plant
Generator and Emergency Preparation Plan for Power Generation at the North and South Holly
j Water Treatment Plant project (City Project No. 103410) in the amount of$1,945,867.00 and
decreasing appropriations in the W&S Commercial Paper project(City Project No. UCMLPR) by
the same amount, to effect a port of Water's contribution to the Fiscal Years 2022-2026 Capital
Improvement Program.
DISCUSSION:
The February 2021 Deep Freeze caused power failures to Eagle Mountain Water Treatment Plant
(EMWTP), the Westside Water Treatment Plant(WSWTP) and affected the North and South Holly Water
Treatment Plants, along with power supply and freezing issues at some pump stations. In response to the
power outages, the Water Department implemented a series of projects to minimize the effects of future
power failures and/or freezing temperatures on Water Facilities. In addition, the State of Texas enacted a
law,.Senate Bill 3 (SB3), requiring the submittal of an Emergency Preparedness Plan by March 1, 2022.
On June 22, 2021, Mayor and Council Communication (M&C) 21-0480 authorized an engineering
agreement with Freese and Nichols, Inc. (City Secretary Contract No. 55946) in the amount of
$1,215,325.00 for the Westside Water Treatment Plant Generators and Emergency Preparation Plan for
Power Generation at the North and South Holly Water Treatment Plants project.
The original scope of service included the following: Preparation of the required SB3 Emergency
Preparedness Plan by March 1, 2022 for responding to extended electric power failures; Design and
j preparation of construction documents for the installation of emergency electric generators at the
Westside Water Treatment Plant; and Study and prepare a plan for emergency power at the North and
South Holly Water Treatment Plants.
The agreement was subsequently revised by Amendment No. 1 in the amount of$17,802.00
administratively authorized November 4, 2021 to provide for additional coordination and review of
ONCOR's design load sheet for an electrical service connection on the west property line of the Eagle
Mountain Water Treatment Plant, and Amendment No. 2 in the amount of$1,585,391.00 (M&C 22-0101,
February 8, 2022) to provide for design, bid, and construction phase services for backup power including
electrical switchgear and generators in order to maintain functionality of these assets in the event of
future deep freezes at the following Water Department pump stations: Alta Mesa, Edwards Ranch,
Eastside and Como. The amendment also allowed for construction phase services for the installation of
Westside Water Treatment Plant Backup Generators project.
Amendment No. 3 will allow for design, bid, and construction phase services for the installation of
emergency back-up power consisting of generators and electrical switchgear at the North and South
Holly Water Treatment plants. The proposed scope of services include the sizing and siting of the
generators and all electrical gear necessary for support, site improvements including grading and
fencing/security and construction phase services.
Freese & Nichols, Inc. proposes to perform the additional services for a fee not to exceed $1,845,867.00.
Staff considers the fee to be fair and reasonable for the services proposed. In addition to the amendment
amount, $100,000.00 is necessary for material testing.
It is the practice of the Water Department to appropriate its Capital Improvement Program (CIP) plan
throughout the fiscal year, instead of within the annual budget ordinance, as projects commence,
additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will
appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2022-2026
Capital Improvement Program, as follows:
60WSGEN&EMERPLANA3-FNI
Budget Revised
Capital Fund Project FY2022 CIP Change
Name Name Appropriations Authority (Increase/ Budget
Decrease) Budget
56021 — 103410 -
W&S WS Gen &
Commercial Emer $0.00 This M&C $1,945,867.00 $1,945,867.00
Paper Fund Prep Plan
Funding for the WS Gen & Emer Prep Plan Project is depicted below:
FUND Existing Additional Appropriations Project Total*
Appropriations
W&S Capital Project $12,814,614.00 $0.00 $12,814,614.00
— Fund 56002
W&S Rev Bonds
Series 2022 — Fund $2,905,716.00 $0.00 $2,905,716.00
56020
W&S Commercial
Paper— Fund 56021 $0.00 $1,945,867.00 $1,945,867.00
Project Total $15,720,330.00 $1,945,867.00 $17,666,197.00
*Numbers rounded for presentation purposes.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP)will be used to provide interim
financing for this project until debt is issued. Once debt associated with this project is sold, bond
proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance
with the attached Reimbursement Resolution. Under federal law, debt must be issued within
approximately three years in order for these expenses to be reimbursable. Adoption of the attached
resolution does not obligate the City to sell bonds, but preserves the ability of the City to reimburse itself
from tax-exempt bond proceeds.
li Business Equity—Freese and Nichols, Inc. agrees to maintain its initial M/WBE commitment of eight
q Y g
percent that it made on the original agreement and extend and maintain that same M/WBE commitment
of eight percent to all prior amendments up to and inclusive of this Amendment No. 3. Therefore Freese
and Nichols, Inc. remains in compliance with the City's Business Equity Ordinance and attests to its
commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an
f authorized representative of its company.
The project is located in Council Districts 3, 6, 8 and 9.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that funds are currently available in the UCMLPR W&S Commercial
Paper project within the W&S Commercial Paper Fund and upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the W&S Commercial
Paper Fund for the WS Gen & Emer Prep Plan project to support the approval of the above
recommendations and execution of the contract. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
FUND IDENTIFIERS (FIDs).:
TO
Fund Department ccount Project Program ctivity Budget Reference # mount
ID ID Year (Chartfield 2)
FROM
Fund Department ccount Project Program ctivity Budget Reference # mount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: David Townsend (8430)
ATTACHMENTS
1. 60WSGEN&EMERPLANA3-FNI 1295.pdf (CFW Internal)
2. 60WSGEN&EMERPLANA3-FNI APC.pdf (CFW Internal)
3. 60WSGEN&EMERPLANA3-FNI funds availabilitypdf (CFW Internal)
4. 60WSGEN&EMERPLANA3-FNI MAP.pdf (Public)
5. 60WSGEN&EMERPLANA3-FNI Reimb Resolution.docx (Public)
6. 60WSGEN&EMERPLANA3-FNI SAM.pdf (CFW Internal)
7. 60WSGEN&EMERPLANA3-FNI 56021 (2).docx (Public)
8.60WSGEN&EMERPLANA3-FNI Updated FID table.xlsx (CFW Internal)
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