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Home My WebLink AboutContract 56855-R1 CSC No. 56855-Rl CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 31, 2022 Presidio Networked Solutions Group, LLC ATTN: Presidio DIR Team 7701 Las Colinas Ridge, Ste. 600 Irving, TX. 75063 Re: Contract Renewal Notice Contract No. CSC No. 56855 (the "Contract") Renewal Term No. 1: September 28, 2022 to September 29, 2023 The above referenced Contract with the City of Fort Worth expires on September 27,2022. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1)year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter,along with your quote for charges for the new renewal term, and current insurance certificate,to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date,please log onto PeopleSoft Purchasing at https://www.fortworthtexas. og v/der)artinents/finance/purchasing If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Katie May Administrative Assistant 200 Texas Street Fort Worth, TX, 76102 Katherine.may@fortworthtexas.gov (817) 392-8894 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor. yd,061 k6, 4.,i By: valerieWashington(Sep 6,202216:10 CDT) By, g 31,202216:43 CDT) Name: Valerie Washington NamVimff' es Title: Assistant City Manager Title:Director of Sales Operations Date: Sep 6, 2022 Date: Aug 31, 2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all By: performance and reporting requirements. Name: Kevin Gunn Title: Director, IT Solutions By: Bobby Lee(Sep 1,2022 14:00 CDT) Approved as to Form and Legality: Name: Bobby Lee Title: Sr. IT Solutions Manager By: City Secretary: Name: Taylor Paris Title: Assistant City Attorney ' paa4FpRT��a� B Jannette S.Goodall(Sep 7,2022 08:32 CDT) p O�0000000a a y' � 00 00 Contract Authorization: Name: Jannette Goodall p�0 00p0 M&C: 21-0753 Title: City Secretary 0 v o o= d 4 � NJ�EXP0 000000 IC/ OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page l of 4 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FOR 11 Create New From This MSC DATE: 9/28/2021 REFERENCE **M&C 21- LOG NAME: 13PINFRASTRUCTURE MULTI- NO.: 0753 COOP ITS ADK CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements for Information Technology Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, Future Com, LTD., and World Wide Technology LLC using Multiple State of Texas Department of Information Resources (DIR) and The Interlocal Purchasing System Cooperative Contracts (TIPS)with a Combined Annual Amount up to $6,934,000.00, and Five One-Year Renewal Options with DIR in the Amount of$5,534,000.00 for the First Renewal, $5,184,000.00 for the Second Renewal, $4,434,000.00 for the Remainder Renewals and Two One-Year Renewal Options for TIPS and Ratify Expenditures in the Amount of$70,200.00 for the Information Technology Solutions Department (ITS) RECOMMENDATION: It is recommended to authorize non-exclusive purchase agreements for Information Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, Future Com, LTD., and World Wide Technology LLC using Multiple State of Texas Department of Information Resources (DIR) and The Interlocal Purchasing System Cooperative Contracts (TIPS) with a combined annual amount up to $6,934,000.00, and Five one-year renewal options with DIR in the amount of$5,534,000.00 for the first renewal, $5,184,000.00 for the second renewal, $4,434,000.00 for the remainder renewals and two one-year renewal options for TIPS and ratify expenditures in the amount of$70,200.00 for the Information Technology Solutions Department (ITS). DISCUSSION: The Information Technology Solutions Department (ITS) will use these agreements to purchase equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group, LLC, Future Com., LTD and World Wide Technology LLC. to support the City's information technology infrastructure. This infrastructure includes equipment and software supporting the City's servers, data storage, virtual desktop environment, and network and telephone systems. These agreements will be used to support the refreshes for the equipment that has reached the end of life cycle as well as new projects for City departments using the following cooperative contracts: Vendor Co-op Expiration RFO Published Responses Due Date DIR-TSO- WWT 4135 5/2/2022 5/23/2016 6/23/2016 WWT, Presidio, DIR-TSO- Netsync 4167 7/3/2023 12/20/2017 2/5/2018 WA/VT, Presidio, DIR-TSO- Netsync 3763 1/10/2024 9/12/2016 10/13/2016 WA/VT, Presidio, DIR-TSO- Netsync 4299 12/17/2023 3/20/2018 5/4/2018 WA/VT, Future Com 10/2/2024 1/12/2018 2/26/2018 http://apps.cfwnet.org/council_packet/mc review.asp?ID=29301&councildate=9/28/2021 9/1/2022 M&C Review Page 2 of 4 DIR-TSO- 4160 DIR-TSO- Presidio, Future Com 4288 2/21/2025 2/26/2018 4/9/2018 Future Com TIPS 200105 5/31/2023 1/9/2020 2/21/2020 On September 15, 2020, City Council approved M&C 20-0650 authorizing similar agreements for information technology infrastructure purchases. Due to unanticipated projects related to COVID and a new City Hall additional spending authority is being requested. To avoid any confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under Mayor and Council Communication P-12248, 19-0123, 19-0270 and 20-0650. In the previous years, the Information Technology Solutions Department spent approximately $1.7 million in authorized expenditures out of the operating and capital fund. Approval of this M&C will allow a total of$6,934,000.00 in expenditures for the initial year, $5,534,000.00 for the first renewal, $5,184,000.00 for the second renewal, $4,434,000.00 for the remainder renewals for projects such as safety and security, new building projects, building upgrades, building renovations and building expansion projects. Staff anticipate additional needs with the purchase of a new City Hall building and the technology upgrade project at the Fort Worth Convention Center. These agreements and spending authority will be made available to Radio Services, Desktop, Hardware and Security divisions to purchase hardware and software for City departments as requested. It is requested that City Council ratify expenditures in the amount of$70,200.00. In anticipation of a new M&C, ITS staff executed a contract with Word Wide Technology LLC in the amount of $70,200.00. This expenditure was for professional services needed to upgrade our Unified Communications platforms. The platform was overdue for security and performance updates and there was limited in house experience. The quick turnaround was based on FY21 operational spend timelines. ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of the business. No specific contract amount is guaranteed. PRICE ANALYSIS -The Texas Department of Information Resources Contracts (DIR) and The Interlocal Purchasing System Cooperative Contracts offer discounted pricing. Staff has reviewed the pricing and determined it to be fair and reasonable. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of items. DIR and TIPS Contracts are competitively bid to increase and simplify the purchasing power of government entities. M/WBE- An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. SUCCESSOR LANGUAGE: The City will initially use these DIR Contracts to make purchases authorized by this M&C. The Cooperative Contracts are set to expire on various dates. If the DIR contracts are extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contract. If the DIR contracts are not extended, but DIR executes new cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the same equipment and supplies under the new DIR contracts. If this occurs, in no event will the City continue to purchase goods and services under the new DIR agreements past 2026 without seeking Council approval. http://apps.cfwnet.org/council_packet/mc review.asp?ID=29301&councildate=9/28/2021 9/1/2022 M&C Review Page 3 of 4 AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue for a term of 12 months in accordance with approval date of this request. The agreements will renew on an annual basis thereafter. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement may be renewed annually for five (5) one-year terms for the same annual amount. The Interlocal Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount. The renewals do not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital and operating budgets, as previously appropriated, in the ITS Capital &Culture &Tourism Cap Projects Funds for the Technology Infrastructure-IT &Technology SCN FWCC projects and the General Fund to support the approval of the above recommendation and exection of the purchase agreements. Prior to any expenditure being incurred, the Information Technology Services Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office bv: Jay Chapa (5804) Valerie Washington (6192) Originating Department Head: Reginald Zeno (8517) Kevin Gunn (2015) Additional Information Contact: Cynthia Garcia (8525) Ashley Kadva (2047) ATTACHMENTS 1295 Certificate 100771651.pdf (CFW Internal) 1295 Certificate 100771657.pdf (CFW Internal) 13PINFRASTRUCTURE MULTI-COOP ITS ADK funds availability.docx (CFW Internal) 13PINFRASTRUCTURE MULTI-COOP ITS ADK Updated FID table.xlsx (CFW Internal) Copy of Copy of FID Template Multi Coop June2021 (002)- Revised.xlsx (CFW Internal) Form 1295 Certificate 100771164 -.pdf (CFW Internal) Form1295Certificate100773784.loq (CFW Internal) SAMS-Future Corn, LTD.PNG (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=29301&councildate=9/28/2021 9/1/2022 M&C Review Page 4 of 4 SAMs Netsync Network Solutions.pdf (CFW Internal) SAMs Presidio.pdf (CFW Internal) SAMs World Wide Technology, LLC.pdf (CFW Internal) WWT Form 1295 Certificate 100771145 5.11.2021.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=2930l&councildate=9/28/2021 9/1/2022