HomeMy WebLinkAboutIR 134 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 22-134
To the Mayor and Members of the City Council September 20, 2022
09EU N Page 1 of 3
SUBJECT: CITY OF FORT WORTH HIRING PROCESS
1875
The purpose of this report is to provide an update on the City's hiring process and the methods used
to provide employment opportunities for individuals who are interested in, and qualified for, positions
in the City. Human Resources (HR) is committed to hiring talented and diverse individuals and
desires a workforce that reflects the community we serve. The City's recruitment efforts seek to be
inclusive so that all individuals have equal employment opportunities.
Position Creation and Recruitment Process
Existing positions and new positions are authorized through the budgetary process approved each
year by the City Council. Vacancies occur when a position is vacated or a new position is created.
Vacant and filled positions have an associated job classification and are classified or reclassified as
appropriate to fill a need or to better reflect the duties of an incumbent, both of which are subject to
the approval of HR and City Management. The City Charter provides that the City Manager shall
appoint and employ all directors of departments and employees not otherwise provided for in the
Charter or by ordinance. The hiring process described below is consistent with the City Manager's
procedural expectations for filling authorized positions.
The City's hiring process begins when a department has an approved open position and submits a
job posting request to HR. All job announcements are posted on the City's website, otherjob boards,
social networks, and/or specialty job sites (as applicable). The City uses valid, job-related selection
criteria as methods to hire employees based on their qualifications and suitability for employment.
The hiring department and HR Talent Acquisition team work through the application process jointly,
which includes an intake meeting to discuss the recruiting process,job requirements, ideal candidate
profile and recruiting strategies. Once the position is posted, all interested applicants complete the
online application by submitting a resume and answering a few basic questions. The HR recruiter
screens applications based on minimum qualifications, preferred qualifications, consistent work
history and complete application. The recruiter routes the most qualified applicants to the hiring
department. The hiring manager reviews applications routed and determines who to interview based
on the minimum and preferred qualifications established by the hiring manager and recruiter during
the intake meeting. An alternative method to fill a position may occur through a similar process with
the assistance of an executive search firm and is reserved for highly specialized or executive level
positions.
The interview process consists of an interview panel, structured interview questions (same questions
asked of each candidate) and may include job-related assessments. The hiring manager selects a
diverse interview panel and is responsible for ensuring the panel members understand the overall
goal of the recruitment. Interviews are conducted to determine an individual's qualifications as it
relates to the job. Selected applicants are interviewed and the hiring manager, with input from the
panel, makes the final decision for employment. The hiring manager works with the HR recruiter to
complete the job offer and pre-employment requirements. Following, HR proceeds with the
onboarding process for the selected applicant. The department hiring manager is responsible for
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 22-134
To the Mayor and Members of the City Council September 20, 2022
09EU N Page 2 of 3
SUBJECT: CITY OF FORT WORTH HIRING PROCESS
1875
contacting candidates who were interviewed but not selected for the position to inform them of the
decision. The HR recruiter notifies all other applicants who applied but did not interview for the
position via email to inform of non-selection. This occurs after the hiring and selection process.
Waivers to City Recruitments
The HR Director may grant a department's request to waive participation in the City's recruitment
process in the event of a demonstrated need, a specialized skill, knowledge, experience or other
relevant criteria. Consideration for a waiver typically includes a current member of the City's
workforce with demonstrated knowledge or ability or City program participants.
Applicant Data Summary
HR recently introduced a new Applicant Tracking System (ATS) in 2021 . Below is a summary of job
postings for a full year following the ATS implementation (data is from 4/2021 — 4/2022):
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ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 22-134
To the Mayor and Members of the City Council September 20, 2022
09EU N Page 3 of 3
SUBJECT: CITY OF FORT WORTH HIRING PROCESS
1875
Total applicants increased 35.7% since 2019 (pre-COVID) from 67,256 to over 91 ,000 candidates
for approximately 1 ,290 job postings. Many positions are filled with internal talent as reflected above,
which shows 33% of the City's advertised positions are filled by existing employees. Applicant
survey results found 90% of our candidates "agreed or strongly agreed" our system was simple and
easy to navigate.
Dianna Giordano, Human Resources Director at (817) 392-7783, is available for any questions.
David Cooke
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS