HomeMy WebLinkAboutContract 54929-A3 CSC No. 54929-A3
AMENDMENT NO.3
TO
CITY OF FORT WORTH CONTRACT 54929
This Amendment is entered into by and between the City of Fort Worth(hereafter "City"),
a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth,
Texas, and EAN Holdings, LLC Dallas Fort Worth dba Enterprise Rent-A-Car ("Vendor"), City
and Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on November 23, 2020, the Parties entered into City Secretary Contract
54929 to provide short-term rental of cars,trucks,and vans("Agreement/Contract"); and
WHEREAS, on February 3, 2021, the Parties amended the Agreement to increase the
annual amount up to $300,000.00 agreed to be paid by City and owed to Vendor under the
Agreement in accordance with the fee schedule in Exhibit C and in accordance with the provisions
of this Agreement.
WHEREAS, the Parties wish to amend the Agreement to increase the annual amount up
to$1,000,000.00 agreed to be paid by City and owed to Vendor under the Agreement in accordance
with the fee schedule in Exhibit C and in accordance with the provisions of this Agreement.
WHEREAS,the Parties wish to amend the Agreement to extend the term to expire October
25,2022.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives,enter into the following agreement:
1. AMENDMENTS
The Agreement is hereby amended to extend the term of the Agreement to expire October 25,
2022.
2. ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain in full
force and effect.
3. ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts,each of which shall be an original and
all of which shall constitute one and the same instrument. A facsimile copy or computer image,
such as a PDF or tiff image, or a signature,shall be treated as and shall have the same effect as an
original.
[Signature Page Follows]
Third Amendment to Fort Worth City Secretary Contract No.54929 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that 1 am the person
responsible for the monitoring and administration
B Dana Burghdo fe 9,zozz0:45 CDT) of this contract,including ensuring all performance
y and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Date: By: _
Name: Patty ilson
Approval Recommended: Title: Contra ervices Administrator
Approved as to Form and Legality:
By: nerd (Sep8,202211:05CDT)
Name: Christopher Harder,P.E. f
Title: Water Department Director By:
Name. Taylor Paris
Attest: Title: Assistant City Attorney
i
Contract Authorization:
Tclhhef'ffe S. Goo 11 M&C: P-12288
By: _ 12,2022 09:20 CDT) Date Approved: 12/18/2018
Name: Jannette S.Goodall
Title: Ca Secret ppF F�RT�a
City Secretary p�o olyOdP Form 1295 Certification No.2020-688657
P
dvo o=A
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PPS'o0 �
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VENDOR: d�n�nEXAsobp
EAN Holdings,dba Enterprise Rent-A-Car
i
By: _
Name: Cian Kaas
Title: Regional Vice President
Date: _ — 2 Q ZZ
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third A mendment toThird A to Fort�Worth City Secretary Contract No.54929City Secretary Contract No.54929 Page 2 of 2
M&C Review
Page = of 2
Official_<Ite of the Gty of Fo;t worth,Terms
CITY COUNCIL AGENDA F°-=,uy
COUNCIL ACTION: Approved on 12I1112098
DATE: 12M 112018 REFERENCE 13PSHORT AND LONG
NO.: t'P-12288 LOG NAME: TERM VEHICLE RENTAL
AWD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement with EAN Holdings, LLC for Vehicle Rentals in an Annual
Amount Up to$300,000.00 Using a Tarrant County Cooperative Contract for All City
Departments(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with EAN Holdings, LLC for
vehicle rentals in an annual amount up to$300,000.00 using Tarrant County Cooperative Contract
No.2018-185 for City departments with renewal options in accordance with Tarrant County
Cooperative Contract No.2018-185 or applicable successive Tarrant County Cooperative contracts
for the same services-
DISCUSSION:
City departments will use this Agreement for the rental of various types,sizes, makes and models of
automobiles,sport utility vehicles,vans and pickup trucks. Vehicles will be used by Staff traveling to
conduct officiaf City business in-town and out-of-town. The City will have the ability to select vehicles
that best frt the needs for the assigned duties.
MAYBE OFFICE—A MBEISBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
COOPERATIVE PURCHASE-State law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item_ Tarrant County Cooperative Contracts have been
competitively bid to increase and simplify the purchasing power of government entities.
PRICE ANALYSIS-The unit prices range from 15 percent higher to 15 percent lower than the unit
prices in the current Agreement awarded in 2017(M&C P-11990). No guarantee was rude that a
specific amount of services would be purchased. Staff certified that the prices offered are fair and
reasonable.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager in the amount up to$50,000A0 and does not require specific O'rty Council approval
as long as sufficient funds have been appropriated.
AGREEMENT TERM-Upon City Councils approval,this Agreement shall begin on December 5,
2018 and expire on September 26,2019 to coincide with the Tarrant County contract.
RENEWAL OPTIONS-This Agreement may be renewed in accordance with the terms and conditions
of Tarrant County Contract No.2018-185 or applicable successive Tarrant County contracts for the
same services at the CiVs option.This action does not require specific City Council approval
provided that City Council has appropriated sufficient funds to satisfy the CiVs obligations during the
renewal terns.
ht p-.//apps.cfwnet.org/coundl_packet(mc review.asp?lD=26498&councildate=l2/1 D2018 1/21/2021
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICA-me%w
The Director of Finance certifies that funds are available in the current operating budgets,as
aPProPnated,of the participating departments. Prior to an expenditure being made,the requesting
Department has the responsibility to validate the availability of funds.
BQN12018-1851AWD
TO
Fund I LxWrtment Account
ID grogram IActivity Budget Reference;= Amount
Year Chartfletd 2
FROM
Fund Departmnt Account Project Program A
ID ctivity Budget Reference A Arnount
Year Chartfield 2 !
Submitted for City Mlanagees office tnc. Susan Alanis(8180)
Originating Deoan M2U!t Head- Kevin Gunn (8517)
_Additional Information Contact GYnthia Garcia(8525)
Anabelle Dunn (7648)
ATTACHMENTS
EAN 1295 Redacted ndf
httP:/f vps_cfwnetorg/council__packetlmc review-asp?IID=26498&couucildate=12f11/2018 1/21/2021
City of Fort Werth,Texas
Mayor and Council Communication
DATE: OW0221 MSC FILE NUMBER: M&C 2"143
LOG NAME-' 13PAMEND P-12288 VEHICLE RENT-AL LS,I
SUBJECT
(ALL)Authorize Artendmentto ExistingPurchase Agreement with EAN Holdings,LLC for vehicle Rerdais in an Annual Anxxmt u to
$1,o0Q000.00 usysg a Tarrant County C00 i contract for All City Departments ¢
RECOMIMENRATEON-
ft is recommended that the City Council au6torize an amendment to the existing purchase agreement with EAfV Hcldings>LC for vetnicie rentals in
an annual amount up to to$t,000,000.00 using Tarrant County CoppeaaiFve Contact Na 2020-166 for City departments with rener�ral options in
accordance with Tarrant County Cooperative Contract No 2020-166 Or applicable services. successive Tarrant County Cooperative contracts-or the same
DISC£ISSIQN:
On December 11,2018,the City Caxxo approved Mayor and C=Xfl Communicaboz(MSC)P 12288,autilOrt ng:agreerneift with EAN
HofiThq%LLC for vehicle rentals using a Tarrant Courtly Coopetafire Contract far an annual amouart up to 5300,000.00.Staff is now requesting
g
authom3bon to amend the adstutg purchase 298emerft to mae3se the annual amount by an additional$700,000-00,for a total amount not to
exceed to$1=,000.00.The increase is required due to the need for manual meter reading by Water Department staff until manual reading is
Phased out
City departments will use tiffs agreement for the rental of various types,sizes,makes and modem of autonxAiges,sporrt utility vehxles,yarns and
piclaap tn�vehicles will be used by staff traveling to conduct ofnciai City business in-:town and out-akown-The City will have the ability to sefed whiles that best fit the needs for the assigned duties.
tvlWBE OFFICE—A MBE/SBE goal is not assigned when purchasing from an approved puffing cooperativia or public entity.
COOPERATIVE PURCHASE-State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies state laws requiring that the local govennrnsnt seek competitive bids for purchase of the diem.Tarrant
been cornpeti5vely bid to increase and simplify the purchasing power of government entities County eve corrtracs have
PRICE ANALYSIS-The unit prices range from 15 percent higher to 15 Percent lower than the unit prices in the current agreement awarded in
2020.No guarantee was made that a specific amount of services would be purchased.Staff certified that the prices offered are fair and
reasonable.
ADMINtSTRATiYE CHANGE ORDER-An adrnmfstrai3ve cha
a order or increase may be made by the City Manama i n fits amcurrt up to the
amount stowed by reterrartt taw and the Fart WORK City Code apP��-
does riot ragwre specific City Council appova!as long as sufficent.funds trews been
AGREEMENT TERM-Upon City CounaPs approval,this aWeernerd shall begin on March 2,2021 and expire on Septerriber26,2021 to noin6de
with the Tarrant Courtly c ontraa
RENEWAL OPTIONS-Tits agreement may be renewed in a=rdance with#*terms and corKRions o`Tarrant County Contract No.2020-166 or
appfrcabie sucoesw4e Tanant County farthe same services at the C4ys option.This actim does not requtre specific City Caurxil
approval provided that City Couacii has appropriated suf ident funds to satisfy the Cftys obligaborm dung the rarimat terns.
F=AL INFOFMATION f CERM.eTWN --- —The Director of Finance cwfftes thW.funds are avaiaWe in the cunerrt operating budget•,as Previously app upnatnad,do the partiapa ling
deparlmerW operating funds to support the approval of the above n=nn ersdatiorn and amertdrnerd to the purchase agreement Prior to any
expenditure being incurred,the partidpating departments have fhe resporsib7dty to va&date the availac7rty of furlds.
Submitted for t'-rty Manames Office b3 ,iay Chepa 5804
Dana Burghdoff 8108
Oripinatrnpf UMInMW UnItHtad• Reginald Zeno 8517
Steve Cooke 5134
Cynthia Garcia 9525