HomeMy WebLinkAboutContract 58090CSC No. 58090
�RT �RTH�
VENDOR SERVICES AGR�EMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY UF FORT WORTH ("City"), a Texas home rule municip�l corporation, acting by and
through its duly authorized Assistant City Manager, and [ABcB Environmental Services Inc. dba ABcB
Labs] ("Vendor"), a Texas Corporation and acting by and tl�rough its duly authorized representative, each
individually referred to as a• i°party" and collectively referred to as the "parties."
1. Sco e of Services. La6oratory Anayticat Services ("Services"), which are set forth in more
detail in Exhibit"A," attached hereto and incorporated herein for all purposes.
2. Term. This Agreement begins an [September 1, 2022] ("Effective Date") and expires on
[September 30, 2022] ("Expiration Date"), unless termina#ed earlier in accordance with this Agreement
("Initial Term"). City will have the aption, in its sole discre#ion, to renew this Agreement under the same
terms and conditions, for up to five (5) one-year renewa! option(s) (each a"Renewal Term").
3. Com ensation. City will pay Vendor in accordance with the provisions of this Agreement,
including E�chibit "B," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will not exceed EIGHTY-SIX THOUSAND EIGHT HUNDRED
AND FIFTY Dollars ($86,854.00). Vendor will not perform any additional services or bill for expenses
incurred for City not specified by this Agreement untess City requests and approves in writing the additiona[
costs for such services. City will not be liabie for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
4. Termination.
4.1. Written Notice City ar Vendor may terminate this Agreement at any time and for
any reason by providing the other parlywith 30 days' written notice oftermination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period far any payments due hereunder, City will notify Vendor
of such occurrence and this Agreement wili #arminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever, except as
to the portions af the payments herein agreed npon for which funds have been appropriated.
4.3 Duties and Obli ations of the Parties. In the event that this Agreement is
terminated priar to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services reyuested
by City and in accordance with this Agreement up to tlie effective date of termination. Upon
termination of tl�is Agreement for any reasan, Vendor will provide City with copies of all
completed or paitially completed documents preparsd under this Agreement. In the event Vendor
Vendar Services Agreement
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
has received access to City Informatian or data as a requi��ement to perform services hereunder,
Vendor will return all City provided data ta Cify in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Conf' ti Information.
51 Disclosure of Conflicts. Vendor hes•eby warrants to City that Vendor has made full
disclosure in writing of any existing ar potential amflicts of interest related to Vendor's services
under this Agreement. In the event that any conflic#s of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Canfidential Informatian. Vendor, for itself and its officers, agents and employees,
agrees that it will treat all informatian provided #o it by City ("City Information") as confidential
and will not disclose any such infarmatian to a third parly without the prior written approval of
City.
5.3 Pe� blic Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor. It will be the responsibility of Vandor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure
manner and will not allow unauthori�e� users to access, madify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security ar integrity of any
City Information has been cflmpromised or is believed to have been compromised, in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Informatian from further unauthorized disclosure.
b. RiEht to Audit. Vendor agrees tha# City will, until the expiration of three (3) years after
final payment under this Agreement, or the final conclusion of any audit commenced during the said three
years, have access to and the right to examine at reasonable times any directly partinent books, documents,
papers and records, including, but not limited to, ail electronic records, of Vendor involving transactions
relating to this Agreement at no additional cast ta City, Vendor agrees that City will have access during
normal working hours to all necessary Vendar facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Inde�endent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Suhject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. VEndor acknowledges that the doctrine of �•espondeat strperior
will not apply as between City, its officers, agents, servan#s and employees, and Vendor, its officers, agents,
employees, servants, contractors, and subcon#ractors. Vendor further agrees that nothing herein will he
construed as the creation of a partnership or jaint enterprise between City and Vendor. It is further
Vendor Services Agreement Page 2 of 12
understood that City will in no way be considered a eo-employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, ar subcontractors of Vendor will be entitled to any employment
benefits from City. Vendor will be responsible and Iiable for any and all payment and reporting of taxes on
behalf of itself, and any of its officers, agents, servants, employees, cont�•actors, or contractors.
8. Liabilit►� aad Indemnification.
8.1 I,ItiBILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF A1VY KIND OR CHAFACTER,
WHETHER REAL OR ASSERTED, TQ THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALF�ASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SEi�YANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS
8.2 GENERAL INDEMNIFICATIDN - VENDOR HEREBY COT�ENANTS A1VD
AGREES TO INDEMIVIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS, SERVANTSAND EMPLOYEES, FR�1i�AND AGAINSTANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE ORLQSS {INCLIIDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) ANDJOR PERSONAL
INJURY, INCLUDIIVG DEATH, TO AIYYAND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION R'ITH THIS AGREEMENT, TD THE EXTENT CA USED BY THE
NEGLIGENT ACTS OR OMISSIO1vS UR M�ILFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS, SERVANTS, EMPLOYEES, eQNT'RACTORS, OR SUBCONTRACTORS.
8.3 IIVTELLECTUAL PROPERT'Y �NDEMNIFICATIDN — Vendor agrees to
defend, settte, or pay, at its own casi and expense, any claim or action against City for
infringement of any patent, copyrighi, trade mark, trade secret, or similar property right
arising from City's use of the softwar.e andlor documentation in accurdance with this
Agreement, it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the sofitware andlor docnmentation. So long as Vendor bears the
cast and expense of payment for claims ar actions against City pursuant to this section,
Venclor will have the right to canduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and alt such settlement,
negotiations, or lawsuit a� necessary to protect City's interest, and Clty agrees to cooperate
with Vendor in doing ao. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City ivill have the sole right to conc�uct the
defense of any snch claim or action and slt negotiations for its settiement or compromise and
to settle or compromise any such claim; however, Vendor will fully participate and cooperate
with City in defense of such claim or action. City agrees to give Vendor iimely written notice
of any such claim or action, �vith capies of all papers City may receive relating thereto.
Nohvithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under ihis Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined ar
restrained or, if as a result of a settlement or compromise, such use is materially adversely
resfricted, Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
Vendor Services Agreement Page 3 of 12
City the right to continue to use the software and/or documentatlou; ur (b) raodify the
software and/or documentation to make it non-infringing, provided that such modi�cation
does not materially adversely affect City's authorized use of the sofhvare and/or
documentation; or (c) replace the software and/or documentation with egually snitable,
compatible, and functionally equivalent non-infringing software �nd/or documentation at no
additional charge to City; or (d} if noae of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and �efand all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assi�nment and SubcQniracting.
9.1 Assignment. Vendar wiii not assign or subcontract any of its duties, obligations
or rights under this Agreement withaut the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable far all obligations nf Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consentto a subcontract, the subcontractor will execute
a written agceement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreemeni as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. In�r�ce. Vendor must pravide Cify with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits fhat are to be in effect prior to commencement
of any Services pursuant to this Agreement:
10.1 �Q�tY '$g� and Limits
(a) Commercial General Liabiiify:
$1,aao,000 - Each �ecurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each oc�urrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course af providing Services under this Agreement. "Any
vehicle" will be sny vehicte owned, hired and non-owned.
(c) Worker's Compensation:
Statutory limits according ta the Texas Warkers' Compensation Act or any other
state workers' compensati4n Iaws where the Services are being performed
Employers' liability
Vendor Services Agreement Page 4 of 12
$100,000 - Badily Injury by accident; each accident/occurrence
$100,000 - Badily lnjury by disease; each employee
$500,000 - Badily Injury by disease; policy limit
(d) Professional Lisbil'ety (Errors & Omissions): � Appiicabie �] N/A
$1,00O,OOU - Each Ciai�n Limit
$1,040,000 - Aggrega#e Limi#
Professional Liability caverage may be provided througl� an endorsement to the
Commercial Generat Liabiiity {CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets al] other requirements.
Coverage must be claims-tnade, and maintained for the duration of the contractual
agreement and for twa (2} years following completion of services provided. An
annual certifcate of insurance must be submitted to City to evidence coverage.
10.2 General Requii�ements
(a) The commercia[ general Iiability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees, officers, officials, agents, and volunteers in respect to
the contracted services.
(b) The workers' catnpensation policy must include a Waiver of Subrogation
(Right of Recovery) in favar of City.
(c) A minimum af ThiMy {30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium. Notice must be sent to the
Risk Manager, City of Fort Warth, 20fl Texas Street, Fort Worth, Texas 76102,
with copies to the Fort W4rth City Attorney at the same address.
(d) The insurers for all poiicies must be licensed and/or appraved to do
business in the State of Texas. AlI insurers mus# have a minimum raiing of A- VII
in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial
strength and solvency ta the sa#isfaction of Risk Management. If the rating is
below that required, written approval of Risk Management is required.
(e) Any faiIure an the psrt of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(� Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to tliis Ageement.
11. Comnliance with Laws, Ordinances. Rules and Re�ulations. Vendor agrees that in the
performance of its obligatians hereunder, it will comply with all applicable federal, state snd local laws,
ordinances, rules and regulatians and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and [ocal iaws, ordinances, rules and regulations. If City notifes
Vendor Services Agreement Page 5 of 12
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non-Discrlmination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors, su6contractors, and successors in interest, as part of the consideration herein, agrees that in the
performsnce of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individaals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION flF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, IT8 PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCIi LIABILITY AND TO IlVDEMNiFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when {1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) deiivered by facsimile with electronic confirmation of the
transmission, or (3) received by the other party by United S#ates Mail, registered, retucn receipt requested,
addressed as follows:
To CITY:
To VENDOR:
City of Fort Worth A&B Environmental Services Inc. dba A&B Labs
Attn: Assistant City Manager
200 Texas Street Ram Ramakrishnan, President
Fort Worth, TX 76102-6314 lUlUO East Freeway Ste. 100
Facsimile: (81?) 392-8654 Houston, Texas 77029
Facsimile: 713-453-6091
With copy to Fort Worth City Attorney's Office a#
same address
14. Solicitation of Emnlovees. Neither City nor Vendor will, during the term of this
Agreement and additianally for a period of one year after its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, withaui tii� prior wri#ten consent of the person's employer.
Notwithstanding the faregoing, this provision will not apply to sn employee of either party who responds
to a general solicitation of advertisement of emplayment by either party.
1S. Governmental Powers. It is vnders#aod and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respe�tive right to insist upon appropriate performance or to assert any such right on any future
occasion.
l 7. Governin� Law ! Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this
Agreement, venue for such action will lie in state cour#s located in Tarrant County, Texas or the United
States District Court for the Northern District af Texas, Fort Worth Division.
Vendor Services Agreement Page b of 12
18. Severabititv. If any pravisian of this Agi�eement is held to be invalid, illegal or
unenforceable, the validiry, legality and enfarcea6ility of the remaining provisions will not in any way be
affected or impaired.
19. Furce Maieure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement, but will not be held liable for any delay or omission
in performance due to force majeure or other causas beyond their reasonable control, including, but not
limited to, compliance with any government law, vrdinance, or regulation; acts of God; acts of the public
enemy; f res; strikes; lockouts; natciral disasters; wars; rio#s; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems; restraints or prohibitions by any c4urt, board, department, comrnission, or agency
of tl�e United States or of any States; civil disturbances; other national or regional emergencies; or any other
similar cause not enumerated herein but which is beyond #he reasonable control of the Party whose
performance is affected (collectively, "Farce Majeare EvenY'). The performance of any such obligation is
suspended during the period of, and only ta the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Even#, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occwrence of the Force Majeure
Event, with the reasonableness of such notice to be determined by the City in its sole discretion. The notice
reyuired by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headines not Controllin�. Headings and tities used in this Agreement are for reference
purposes only, will not be deemed a part of this Agresment, and are not intended to define or limit the scope
of any provision of this Agreement.
21. Review of Counsel. Tha parties acknowledge that each party and its counsel have
reviewed and revised this Ageement and that the normai rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A, B, and C.
22. Amendments / Modifications ! Exiensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereio unless set forth in a written instrument, which is
executed by an authori�d representative of each party.
23. CounterEarts. This Agreement may be exeouted in one or more counterparts and each
counterpart will, for all purposes, be deemed an ariginal, but all such counterparts will together constitute
one and the same instrument.
24. Warrantv of Services. Vendor warranis tha# its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either (a) use commerciatly reasonable efforts to re-perform the services in a manner
that conforms with tha warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immi�ration Nationality Act. Vend4r must verify the identity and employment eligibility
of its ernployees who perform work under this Agreetnent, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentatian for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
Vendor Services Agreement Page 7 of 12
�
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO iTIOLATIONS OF THIS PAItAGRAPIi
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS. City, upon written no�ice to Vendor, will havethe right to immediately terminate.this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Produ�t. City will be ths sole and exclusive owner of all reports,
work papers, pibcedures, guides, and documentation that are created, published, displayed, or produced in
conjunction with the services provided under this Agresment {collectively, "Work Product'�. Furthar, City
will be the sole and exclusi�e owner of all copyright, patent, trademark, trada secret and other proprietary
rights in and to the Work Product. Ownership af the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of fhe Wark Product in a tangible medium of expression
(whichever occurs first). Each copyrightable aspeci of the Work Product will be considered a"work-made-
for-hire" within fhe meaning of the Copyright Act of 197G, as amanded. If and to the extent such Work
Product, or any part thereo� is not cflnsidered a"work made-for-hire" within the meaning of the Copyright
Act of 1976, as amended, Vendar hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product, and all copies thereof, and in and #o the capyright, patent, trademarl� trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim, lien for balance due, or rights af retention thereto on the part of City.
27. Si�nature Authoritv. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behaif of the respective party, and that such binding
authoriry has been granted by proper order, resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto, may be executed by any authorized representative of Vendor. Each
pariy is fully entitled to rely on these warranties and represen#a#ions in entering into this Agreement or any
amendment hereto.
28. Chan e in Com an Name or Ownersh' . Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records. The president of Vendor or authoriz�d official must sign the letter. A letter indicating
changes in a company name or ownership must be acc4mpanied wiih supporting legal documentation such
as an updabed W-9, documents filed with the state indica#ing such change, copy of the board of director's
resolution approving the acdon, ar an executed raerger or acquisition agreement. Failure to provide the
specified documentation so may adversaly impact future invoirs payments.
29. No Bovcott of Israel. If Vendor has fewer than 1Q employee� or this Agreement is for
less than $100,000, this sectiun does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Te�cas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that ir (1) does
not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel"
and "company" has the meanings ascribed to thase ter�ns in Seciion 2271 of the Texas Government Code.
By signing this Agreement, Vendor certifies that Vendar's sign�#ure provides written verification to
the City that Vendor: (1) daes not boycatt Israel; and (2) will not boycoft Israel during the term of
the Agreement.
30. Electronic Si�natures. This Agreemen# may be exeouted by electronic signature, which ..
will be consldered as an ariginal signatuie for all purpases and have the same force and effect as an original
signatura. For these purposes, "electronic signature" means elecironically scanned and transmitted versions
(e.g. via pdf �le or facsimile transmission) of an ariginal signsture, ar signatures electronically inserted via
Vendar Services Agreament Page S of 12
soflware such as Adobe Sign.
31. Entiretv of A�reement. Tl�is Agreement contains the entire understanding and agreement
between City and Vendar, their assigns and successars in interest, as to tlie matters contained herein. Any
prior or contemporaneous oral or written agreement is hereby decIared null and void to tlie extent in conflict
with any provision of this Agreement.
(sigiinture page follows)
Vendor Services Agreement Page 9 of I2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
��g �����o�
B3/� Dana Burghdoff (S p 12, 202�
Name: Dana Burghdoff
Title: Assistant City Manager
Date: , 20
APPROVAL RECOA�IlVIENDED:
l �/�ud�i,G7�/L ,�
B37; Christopher Hard (Sep 9, 2022 06:54 CDT)
Name: Christopher Ha��der, P.E.
Title: Water Department Director
ATTE5T:
Tqnneffe S. Goociqll
By: Jannette S. Goodall (Sep 12, 202213:48 CDT)
Name• Jannette S G dalt
CONTRACT COMPLIANCE MANACER:
By signing I acknowledge that I am the person
respansible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
.
By: '�`
Name: P t e i il n
Title: Contrac Services Administrative
APPROVED AS TO FORM AND LEGALITY:
By:
���
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0553
Form 1295: 2022-903328
aa
Title: City Secretary a �FoF �R ���
VENDOR:
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A&B Envirottmenal Services Inc. dba A&B
Labs , �, . • ; j
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By. : .
Name: Ram Ramakrishman
Title: President
Date: �� { � �`' L`�v!
OFFICIAL RECORD
Vendor Services Agreement
CITY SECRETARY
FT. WORTH, TX
oRr Wo�r �
BID SUB�ISSItJ� SIGNJ4T�RE PAGE
Event ID �- ` Page � Invlted: PUBLIC EVENT bETAILS
�cFwoi-a2-0126 a
Event Round Varston — ' Submit To: Clh► of Fert Worth
1 1 FII�ANCIAL MANAGEMENT SERVICES
Event Name — — - - � FiNANCE - Purchesing
ITB Laboratory Analytical Servicea , 200 Texas St. (Lower Level, South)
� Siert 97rtie Flntsh Tima — — Fort Worth TX 76102
os/o9 ana2 oe:oo�oo„c�r___ os/a6�2o22 i3:so:oocn�r UnitedStates
Emall; FMSPurchesingResponses�forlworthtexas.gov
The understpned, by his/her signalure, repre sents that helshe fs submittlng a bind(ng offer and is authorized to
bind the respandent to fully comply with ihe soffdtalion documeni contsined hereln.
The Respondent, by eubmitUn� and signing below, ecknowledges that helahe has received and read the entlre
document packet sectiona deflned above induding all documents inoorporated by referenoe, and agrees to be
bcund hy the terms therein.
Company Name: �t r � _ _
Corr►�any Address: � ��G6 �f�'$� �-�i�W �� a 1 � . ���
Cily, Stete, Zip: �d�.i��N � � �'� � 1
Vendor RegfstraBon No.__� � �3�
P�inted Name oi Officer or Authorized Repreaentative:� �-�Q-,����- �,��
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Signature of OHicer or Authorized Representativ . f.. _, �� __� __
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Wtll egreement be evallabie for Cooperative Agreement use7 Yea�o
('See Part 1. Section 22.0 CooperaBve Purchasing for SpeciRcatfons)
ITB 22-012B C,�,
UR� Wo t�a
B!Q SOL1GiTATION
� Event ID Fa�a lnvited: PUBLIC EVENT DETAILS
� c�eoi-aa-ois6 a,
' Event Round Venion - �� Submit To: Ciiy of Fort Worlh
� 1 — 1 FINANCIAL MANAGEMEN7 SERVICES
Event Name FINANCE - Purchaslng
ITB Laboratory Analytical Services _ � 200 Texas St. (Lower L�vel, South)
� Start-Tima Flnish Tlma — Fott Worth TX 76102
os/oa/zo2z OB:OOt00CDT 05�Z6/2022 13:3o:oaca�r u United3ietes
Email: FMSPurchesingResponaea�foriworthtexas.gov
Line: 1
peacriptlon: Qty Un1t UnitPrice Total _
Tatel Cost from tab'3ummery' In LeboratoN 1.00 EA —
AnalyHcel Senrk;es Pricing spreadsheet, � Q 5 Y�,
Attaohment D; -�
Total Bid Amount:
o�� �48,��'�
irs 2z-o�ss �Z�
EXHIBIT A
PART 2- SCOPE OF SERVICE& ANDlOR SPECIFICATIONS
9.0 SCOPE
1.1 The City of Fort Worth (City) seeks bids from qualified vendors to establish a non-exclusive
agreement to provide laboratory analytical services for the Water Department on an "as-
needed" basis in accordance with the description and specifications listed on this solicitation
ko meet al{ analytical needs. Prospective responding bidders should ensure they download
a11 attachments for cotnplete responses and understanding of the agreement the City
intends to award from this solicitation. The successful bidder(s), known hereafter as
"Contracto�'/"Ve ndor."
1.2 This Agreement shall begin on the date stated in Purchase Order ("Effecfive Date") and
shall expire on upcoming September 30th, ("Expiration Date"), uniess terminated earlier
in accordance with this Agreement ('Initial Term°). Upon the expiration of the Initial Term,
the Agreement shall renew automatically under the same terms and conditions for up to
four (4) one-year renewal periods (October 1 to September 30) and for a fifth renewal
period which shall expire on completion of total �ve year duration, unless City or
Contractor provides the othe� party with notice of non-renewal at least 60 days before the
expiration of the Initial Term or �enewal period. However, if funds are not appropriated,
the City may cancel the Agreement 30 calendar days after providing written notification to
the ContractorNendor.
1.3 Following the award, additional goods/services of the same generai category that could
have been encompassed in the award of this Agreement, and that are not already on the
Agreement, may be added based on the disc�unt bid and price sheet provided with the bid.
1.4 Unit prices shall include all costs associated with the specified work, including but not limited
to surcharges, hazardous, handiing, delivery of sample containers, delivery, shipping, fuel
charges, fees and certifications fees. NO ADDITIONAL CHARGES WILL BE ACCEPTED
OR PAID BY THE CITY.
1.5 Any material and/or services'that have been omitted from this scope of service that are
clearly necessary or in conformance shall be considered a requirement although not directly
specified ar called for in the scope of services.
1.6 The submission of a bid by the bidder shall be considered evidence of compliance with
these requirements.
1.7 Services under this contract support all City Departments on an as-needed basis. The City
reserves the right to add or remove departments and locations at the City's discretion.
2.0 DEFINITIONS
2.1 The City of Fort Worth is required to monitor the public drinking water supply for compliance
with the federal Safe Drinking Water Act (SDWA), and Texas Administrative Code (Title 30,
Part 1, Chapter 290, Subchapter F); and the wastewatertreatment plant discharge,
pretreatment program, and bio solids disposal for compliance with the federal Clean Water
Act (CWA) and the Texas Pollution Discharge Elimination System (TPDES permit).
2.2 Department Contract Manager— a City of Fart Worth employee assigned to manage the
compliance, oversight and/or administration of the contract or project for their department of
employment.
2.3 Designee - a City of Fort Worth employee assigned by the Department Contract Manager to
assist with the compliance, oversight and/or administration of the Contract or Project.
ITB 22-0126
Laboralory Analylical Senrloes
Page 12 of 33
2.4 Turn Around Tlme (TAT) - the acceptable timeframe in which to submit samples to different
laboratories will be decided on a case-by-case basis by the contract manager. The result of
this process is to provide the Water Department with fast and accurate test results for water
and wastewater samples to meet federal, state and local regulatory requirements on an as
needed basis.
3.0 TENTATIVE SCHEDULE OF EVENTS
TASK DATE TIME
ITB Release Date Wednesday, May 4, 2022
Pre-Bid Conference Wednesday, May 11, 2022 11:OOAM (Local Time)
Deadline for Questions Monday, May 16, 2022 5:OOPM (Loca) Time)
Answer Deadline Wednesday, May 18, 2022 S:OdPM (Local Time)
ITB Due Date Thursday, May 26, 2022 1:30PM (Local Time)
Recommended Vendor Selection June 2022
4.0 CHANGE IN COMPANY NAME OR OWNERSHIP
4.1 The Vendor shall notify the City's Purchasing Manager, in writing, of a company name,
ownership, or address change for the purpose of maintaining updated City records. The
president of the company or authorized o�cial must sign the leiter. A letter indicating
changes in a company name or ownership must be ac�companied with supporting legal
documentation such as an updated W-9, documents filed with the state indicating such
change, copy of the board of directors resolution approving the action, or an executecf
merger or acquisition agreement. Failure to do so may adversely impacE future invoice
payments.
5.0 METHOD OF AWARD
5.1 Bids will be evaluated based upon bids received from a responsive and responsible bidder
complying with all of the provisions of the solicitalion, provided the bid price is reasonable,
and presents the best value to the City and it is in the best interest of the City to accept it.
5.1.1 A responsive bidder is defined to be one who submits a completed bid packet within
the stated time deadline and in accordance with the bid specification.
5.1.2 A responsible bidder is defined to be one who demonstrates via responses to the
selection criteria hislher ability to successfuliy deliver the supplies, equipment, or
services being procured.
5.2 Bids that do not receive 50% or more of the tatal available points, excluding the points for
price, will be deemed non-responsive.
5.3 The following criteria wiil be used to determine the best value:
5.3.1 Cost of Service — maximum 35 points
5.3.2 Bidder's ability to meet the Turn Around Time (TAT) required by the City of Fort
Worth to complete the scope of work — maximum 25 points
iTs z2-o�zs
Laboratary Anatylical Servlces
Page 13 of 33
5.3.3 Bidder's quaiffications, certificationsllicenses and references related to the scope of
work — maximum 30 points �
5.3.4 Bidder's ability to meet the City needs — maximum 10 points
5.4 The evaluation factors tisted abo�e will be applied in a comparative manner to all eligible,
responsive bids. Award may be made without discussian with Bidders after bids are
received. Bids should, therefore, be submitted on the most favorable terms.
5.5 In order for the Gity to receive adequate coverage on its requirements as specified in the
solicitation, the City reserves the right to make multiple awards.
5.6 The City reserves the right to accept or reject in whole or in part any or ail bids received and
to make an award on the basis of individual item, combination of items, or overall bid, as it is
deemed in the best interest of the City. The City also resenres the right to reject the bid of a
bidder who has previously failed to perform properfy or complete on time agreements of a
similar nature.
5.7 The City reserves and shall be free to exercise the right to evaluate bid in relation to
performance record of bidder with the City itself, another municipal corporation of like size,
or private corporations during the past two-year period. Such precautions are deemed to be
in the public interest inasmuch as Vendor failure or inability to furnish items within the
prescribed time can create emergency situations and impose unnecessary hardship on both
the City as a municipal corporation and the public at large.
5.8 If Attachment B, Consideration of Location of Bidder's Principal Place of Business, is
compteted by any Bidder, the City wil� review the Aftachment to determine whether Local
Preference will apply to the award.
5.9 The City also resenres the right to reject the bid of a bidder who has previously failed to
perform properly or compleie on time agreements of a similar nature.
6.0 VENDOR RE UIREMENTS IN ORDER FOR THE BID TO BE EVALUATED
The Vendor shall:
6.1 Have a minimum of 2(two) years of experience conducting services similar or related to the
Scope of Services.
6.2 Have and operate a full-time, permanent business address with the ability to be reached by
emai{ and telephone.
6.3 Meet all specifications as listed in sections 7.0 and 8.0.
6.4 Bidders shall complete all tabs inciuded in Attachment D- Laboratory Analytical Services
Pricing spreadsheet.
6.4.1 A completed Attachment D includes:
6.4.1.1 A completed and signed Summary tab;
6.4.1.2 A completed Aitachment 1— Contract Lab tab with unit prices for laboratory
analytical services for work the City of Fort Worth Laboratory does not
pertorm in-house;
6.4.1.3 A completed Attachment 2— Backup Lab tab with unit prices for back-up
laboratory analytical services for analyses that the City of Fort Worth
Laboratory temporarily cannot perform.
ITB 22-0126
Laboratory Analylical Sen►ices
Page 14 of 33
7.0 VENDOR RESPaNSIBILITIES
The Vendor shall:
7.1 Provide laboratory analytical services for work that the Ciiy of Fort Worth Laboratory does
nof perForm in-house and, when applicable, back-up laboratory analytical services for
analyses that the City of Fort Worth Laboratory temporarily cannot perForm.
Z.2 Provide a complete Attachment D with unit prices per test for both in-house and back-up
laboratory analytical services based on the following Turn Around Time (TAT), as defined on
a case-by-case basis by the Contract Manager:
7.2.1 Standard Turn Around Time (TAT), eleven (11) calendar days;
7.2.2 For 4-day Turn Around Time (TA�;
7.2.3 For 3-day Turn Around Time (TAT);
7.2.4 For 2-day Turn Around Time (TAT);
7.2.5 Next day Turn Around Time (TAT);
7.2.6 Emergency/Expedited Delivery.
7.3 Provide, at no additional oost to the City, all appropriate sample containers and
preservatives in a returnable shipping container, including instructions for sample handing,
ice-packs and appropriate packing material to preserve the integrity of the sample.
7.3:1 Delivery Location
Vllater Department - Central Laboratory Building
2600 S. E. Loop 820,
Fort Wo�th, Texas, 76140
7.3.2 All appropriate sample containers and materials are to be delivered between normal
business hours 8:00 a.m. to 5:00 p.m., Monday through Friday.
7.4 Prepare all analytical data in compliance with the quality assuranc� procedures and quality
controf requirements according to appllcable NELAC Institute (TNI) quality systems
standards, and/or federal or state regulatory requirements and provide City personnel with
all appropriate documentation.
7.5 Agree that City of Fort Worth personnel will collect all samples affected under this
specification unless otherwise contracted.
7.6 Agree that on a case-by-case basis the contract manager may use sample containers and
preservatives provided by the Water Department Central Laboratory.
7.7 Agree that on a case-by-case basis the Water Department may require the vendor's
laboratory to receive samples over a seven (7) day period.
7.8 Be available for emergency service, upon a 24-hour nofrfication to the Vendor.
7.9 Utilize approved chain-of-custody protocots and forms in the transfer of all samples.
Following the award, the City and the Vendor wiil de�ne the process to ensure appropriate
protocols are followed.
7.10 Be responsible for the proper disposal of all the samples.
iTe sz-o�zs
Laboratory Malylical Servloes
Page 15 of 33
7:11 Analyze all samples submitted by the Water Department Laboratory using the United States
of America Environmental Protection Agency (EPA) and/or Texas Commission on
Enviranmental Quafity (TCEQ) approved meti�ods and pracedures. In addition, testing must
comply with drinking water regulations 40 CFR 141 and wastewater regulations 4U CFR
136.
7.12 Utilize Test Methods sensitive enough to detect the contaminants at the Minimum Analytical
Levei (MAL).
7.13 Provide a list of all the exact analytical methods utilized to provide Laboratory Analytical
Services. Including but not lim(ted to a list of approved methods, list of accredited analyses
and a list of the Laboratory MALs.
7.14 Notify the Department Contract Manager or designee in writing of any changes on the
methods and procedures set by the regulatory agencies. The Department Contract Manager
or designee shall have the right to approve or disapprove any and all changes.
7.15 Be responsible and liable for the safety, injury and health of its working personnel while its
contract workers while on City property.
B.0 DELIVERY andlor PICK-UP
The Vendor shall:
8.1 Provfde sample pickup service.
8.1.1 Pickup Location
Water Deparkment - Central Laboratory Building
2600 S.E. Loop 82d,
Fort Worth, Texas, 76140
or other designated City location(s) as defined by the Contract Manager.
8.1.2 All appropriate samples are to be picked up during regular hours from 8:Od a.m. to
5:00 p.m., Monday through Friday.
8.2 Not deli�er orders on City observed holidays, unless approved by the Contract Manager.
8.2.1 New Year's
8.2.2 Martin Luther King
8.2.3 Memorial Day
8.2.4 June 19th
8.2.5 July 4th
8.2.6 Labor Day
8.2.7 Thanksgiving Thursday and the following Friday
8.2.8 Christmas
8.3 Understand delivery locations will normally be within the City of Fort Worth, Texas; and shail
be made to the location requested by the Department Contract Manager or designee.
ITB 22-0126
Laboralory Maly([cal5ervlces
Page 16 of 33
8.4 Deliver order(s) F.O.B Destination and a11 other deli�ery charges shall be included in the unit
price. The person placing the orcier wili provide delivery and billing information. No additional
charges for expenses, freight, mileage, time, or similer items will be accepted or paid by the
City. There may be instances when the Vendar may be asked to accelerate delivery of an
order(s) due to eactenuating circumstances. When this occurs and there is an additional cost,
the Vendor must receive written approval from Department Contract Manager in order to
complete the request for services. If written approval is not received from the Department
Contract Manager, City shall not be liable for any costs.
8.5 Understand in the event the Vendor is unable to meet the original delivery date(s), the
Department Contract Manager of designee must be contacted immediately, but prior to the
due date, and seek an extension of delivery time. Failure to camply with the delivery terms
may be legal grounds for canceling an order(s), or the entire Agreement in accordance with
the Termination Clause shown elsewhere in the solicitation.
8.6 Standard Turn Around Time (TA'n for laboratory analytical services is eleven (11) calendar
dates from the time of the request.
8.6.1 Due to the current supply chain disruptions, the City understands that some services
may not be delivered within the above timeframe. If this situation occurs, the Vendor
shail notify the Department Contract Manager or designee within two (2) days of
receiving the Purchase Order.
9.0 WARRANTY
9.1 The City shall notify the Vendor, within a reasonable period of time after the discovery of any
faiture, defect or error.
9.2 In the event of a conflict befween Buyer's spec�cations, and descriptions, Buyer's
specffications shall govern.
9.3 Vendor shall:
8.3.1 Understand that services that are determined to be out of compliance with methods
and pracedures or not meeting bid specifications shail be picked up and replaced by
the Vendor, or the Vendor's designee, at no cost to the City.
9.3.2 Remedy at the Vendor's expense any non-conforming services.
9.3.3 Understand if the Vendor fails to remedy any tallure, error, defect or damage within
reasonable time after receipt of notice, the City shall have the right to replace, repair
ar othervvise remedy the failure, defect or damage at the expense of the Vendor.
8.3.3.1 A reasonable time shall be defined as the timeframe agreed upon by
Vendor and the Department Contract Manager or designee, and shall be
documented in writing and signed by both parties.
10.0 LAWS. REGULATIONS. AND ORDINANCES
10.1 The Vendor shall be responsible for meeting all Federal: laws, ordinances and regulations;
State: laws, ordinance and regulations; County: laws, ordinances and regutations; and City:
laws, ordinances, and regulations for safety of people, environment, and property. This
includes, but is not limited to, ali Federal, State, County, and City Agencies, Administrations
and Commissions such as the Environmental Protection Agency (EPA), Occupational Safety
and Health Administration (OSHA), and the Texas Commission on Environmental Quality
(TCEQ). In the event any law, regulation or ordinance becomes effective after the start of
ITB 22-0126
Laboratory Analylical Servioes
Page 17 of 33
this Agreement, the Vendor is required to comply with new policy. Any mandates requiring
the City to comply with new guidelines will also require the Vendor to comply.
11.�
The City of Fort Worth has begun implementing an automated invoicing system.
11.1 The Contractor shall send invoices electronically to our central'rzed Accounts Payable
department invoice email address: supplierinvoices�fortworthtexas.gov. This email
address is not monitored so please do not send correspondence to this email address. The
sole purpose of the supplier invoices email address is to receipt and process supplier
invoices.
11.2 Piease include the following on the subject line of your e-mail: vendor name, invoice
number, and PO number,�separated by an underscore (ex: Example, Inc._123456 FW013-
OOD0001234}
11.3 To ensure the system can suocessfully process your invoice in an expedient manner,
please adhere to the following requirements:
. All invoices must be either a PDF or TIFF format.
• Image quality must be at least 300 DPI (dots per inch).
• Invoices must be sent as an attachment (i.e. no invoice in the body of the email).
• One invoice per attachment (includes PDFs). Multiple attachments per email is acceptable
but each invoice must be a separate attachment.
• Please do not send handwritten invoices or invoices that contain handwritten notes.
• Dot matrix invoice format is not accepted.
• The invoice must contain the following information:
• Supplier Name and Address;
• Remit to Supplier Name and Address, if different;
• Applicable City Department business unit# (i.e. FW013);
• Complete City of Fort Worth PO number (i.e. the PO number must contain all preceding
zeros);
• Invoice number;
• Invoice clate; and
• invoices should be submitted after delivery of the goods or services.
11.4 To prevent invoice processing delays, please do not send invoices by mail and email and
please do not send the same invoice more than once by email to
supplierinvoices�fortworthtexas:gov. To check on the status of an invoice, please contact
the City Department ordering the goods/services or the Central Accounts Payable
Department by email at: ZZ FIN AccountsPayable@fortworthtexas.gov.
11.5 If you are unable to send your invoice as outlined above at this time, please send your
invoice to our centralized Accounts Payable department instead of directly to the individual
c'ity department. This will allow the city staff to digitize the invoice far faster processing.
11.6 If electronic invoicing is not possible, you may send your paper invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, Texas, 76102
i�g 2z-ot2�
Laboratory Malylkal Senrices
Page 18 of 33
11.7 The City's goal is to receive 100°� of invoices electronically so that ali supplier payments
are processed efficiently. To achieve this goal, we need the Confractor's support.
11.8 If Contractor has any questions, please contact the Accounts Payable team at (817) 392-
2451 or by email to ZZ FIN AccountsPayable@fortworthtexas.gov.
11.9 Contractor shall not include Federal, State of City sales tax in its invoices. City shall furnish
a tax exemption certi�cate upon Vendor's request.
12.0 UNIT PRICE ADJUSTMENT
12.1 The unit prices may be adjusted for increases or decreases in Vendors cost during the
renewai period but before the effective date of the renewal upon written request from the
Vendor.
12.2 The Vendor must submit its price adjustment request, in writing, af least 60 days before the
renewal effective period. The Vendor shall p�ovide written proof of cost increases with price
adjustment request.
12.3 If the City aoncludes that the rate increase being requested is exorbitant, the City reserves
the right to adjust the rate request, or reject the rate request in its entirety and allow ihe
contract to expire at the end of the contract term. If the City elects not to sxercise ihe
renewal option, the Purchasing Division will issue a new solicitation.
12.4 Prices bid shall remain firm for each one-year term of the Agreement and shali include all
associated freight and delivery costs.
12.5 Prices offered shall be used for bid analysis and for Agreement pricing. In cases of errors in
extensions or totals, the unit prices offered will govern.
12.6 Upon expiration of the Agreement term the successful bidder, agrees to hold over under
the terms and cond�ions of this Agreement for a reasonable period of time to allow the city
to re-bid an agreement, not to exceed ninety (90) days. Vendor will be reimbursed for this
service at the prior agreement rate(s). Vendor shall remain obligated to the City under all
clauses of this Agreement ihat expressly or by their nature extends beyond and survives
the expiratian or termination of this Agreement.
12.7 Goods and/or services shall not be suspended by the Vendor without a 30 day prior written
notice to the City.
13.0 INSURANCE R�QIlISEMENTS
13.1 The Vendor shali assume all risk and liability for accidents and damages that may occur to
persons or property during the prosecution of work under this Agreement. The Vendor shall
file with the City of Fort Worth Purchasing Division, prior to the commencement of services,
a certificate of insurance documenting the following required insurance.
13.1.1 Failure to provide such information within five (5) calendar days may be grounds for
Agreement termination.
13.2 Policies shall have no exclusions by endorsements which nullify the required Iines of
coverage, nor decrease the limits of said caverage unless such endorsements are approved
by the City. In the event a contract has been bid or executed and the exciusions are
determined to be unacceptable or the City desires additional insurarice coverage, and the
City desires the Vendor to obtain such coverage, the contract price shall be adjusted by the
cost of the premium for such additional coverage plus 10°k.
ITB 22-0728
Labaraiory AnatyUcel Services
Page 19 ot 33
13.2.7 Statutory Workers' Compensation Insurance and Employer's Liability Insurance at
the following limits:
$100,000 Each Accident
$500,000 Disease — Policy limit
$100,000 Disease — Each Employee
This ooverage may be written as follows:
Workers' Compensation and Employers' Liability coverage with limits consistent with
statutory benefits outlined in the Texas Workers' Compensation Act (Art. 8308 —1.01
et seq. Tex. Rev. Civ. Stat.) and minimum policy limits for Employers' Liability of
$100,000 each accident/occurrence, $500,000 bodlly injury disease policy limit and
$100,000 per disease per employee.
13.2.2 Commerciai General Liability Insurance including Expfosion, Coliapse, and
Underground Coverage shall be provided as follows:
$1,000,000 Each Occurrence
$2,000,000 Annual Aggregate
Coverage shall include but not be limited to the following: premises/operations,
independent vendors, products/compieted operations, personal injury, and
contractuai liability. Insurance shall be provided on an vccurrence basis, and as
comprehensive as the current Insurance Servicss Office (ISO) policy.
13.2.3 Auto Liability Insurance shall be provided as follows:
$1,000,000 Combined Single Limit Each Accident
A commercial business policy shall provide coverage on "Any Auto", defined as autos
owned, hired and non-owned.
13.2.4 The Vendor shall furnish the Purchasing Manager, with a certificate of insurance
documenting the required insurance prior to the commencement of services.
13.2.5 Policies shall be endorsed to provide the City of Fort Worth a thirty- (30) day notice of
cancellation, material change in coverage, or non-renewal of coverage.
13.2.6 Applicable policies shall also be endorsed to name the City of Fort Worth as an
additional insured, as its interests may appear (ATIMA).
14.0 ADDITIONAL INSURANCE REQUIREMENTS
14.1 The City, its o�cers, employees and servants shall be endorsed as an additional insured
on Vendor's insurance policies excepting employer's liability insurance coverage under
Vendor's workers' compensation insurance policy.
14.2 Certificates of insurance satisfactory to the City and Worker's Compensation Affidavit must
be received before Vendor can begin work. Failure to supply and maintain such insurance
shall be a breach of contract. Vendor shall provide complete copies of all insurance policies
required by this Agreement. Certificates of insurance must be supplied to:
Financial Management Services Department
ITB 22-0128
La6oratory Malyticet Services
Page 20 of 33
Attention: Purchasing Division Bid # 22-0126
200 Texas Street, Fort Worth, Texas 761 U2
14.3 Any failure on part of the City to request required insurance documentation sha{I not
constitute a waiver of the insurance requirements specified herein. Each insurance policy
shall be endorsad to provide the City a minimum 30 day notice of cancellation, non-
renewal, and/or material change in policy terms or coverage. A ten (10) day notice shall be
acceptable in the event of non-payment of premium.
14.4 Insurers must be authorized to do business in the State of Texas and have a current A.M.
Best rating of A: VII or equivalent measure of financial strength and solvency.
14.5 Deductible limits, or self-funded retention limits, on each policy must not exceed
$10,�00.00 per occurrence unless otherwise approved by the City.
14.6 Other than worker's compensation insurance, in lieu of traditional insurance, City
may consider alternative coverage or risk treatment measures through insurance poois
or risk retention groups. The City must approve in writing any altemative coverage.
14.7 Workers' compensation insurance p�licy(s) covering employees of the Vendor shall be
endorsed wiih a waiver of subrogation providing rights of recovery in favor of the City.
14.8 CHy shall not be responsible for the direct payment of insurance premium costs for
Vendor's insurance.
14.9 Vendors insurance policies shalt each be endorsed to provide that such insurance is
primary proiection and any self-funded or commercial coverage maintained by City shall
not be called upon to contribute t� loss recovery.
14.10 While the �urchase order is in effect, Vendor shall report, in a timely manner, to the
Purchasing Department any known loss occurrence that could give rise to a liability claim or
lawsuit or which oould result in a property loss.
14.11 VendoTs liability shall not be limited to the specified amounts of insurance required herein.
15.0 RIGHT TO AUDIT
15.1 Vendor agrees that City shali, untli the expiration of three (3) years after final payment
under the Agreement, have access to and the right to examine any directly pertinent books,
documents, papers and records of Vendor involving transactions relating to the Agreement.
Vendor agrees that City shall have access during normal working hours to all necessary
Vendor facilities and shall be provided adequate and appropriate workspace in order to
conduct audits in compliance wfth the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits.
16.0
16.1 Vendor shail provide the Clty annual updates for proficiency test results and Nationai
Environmental Laboratory Program (NELAP) certifiaate from the Texas Commission on
Environmental Quality (TCEQ).
16.2 Failure of the City to insist in any one or more instances upon pertormance of any of the
terms and conditions of this Agreement shall not be consirued as a waiver or
relinquishment of the future performance of any terms and conditions, but the Vendor's
obligation with respect to such performance shall continue in full force and effect.
ITB 22-0128
Laborelory MatyBcal Servioes
Page 21 of 33
17.0 SUBCONTRACTING
17.1 No subcontracting of the work under this contract will be allowet! wi#hout written permission
from the Ciry.
17.2- To receive approval to subcontract a third-party Laboratory, the Vendor sha11 submit the
information listed below ta the City of Fort Worth — Water laboratory, via email or other
defined form of communication, within five (5) business day prior to sending the samples to
a subcontractor.
17.2.1 Name of the third-party Laboratory performing the testing.
17.2.2 Proof of the third-pariy Laboratory list of accreditations prior to the samples being
released.
17.2.3 All third-party LabQratories shall comply with the quality assurance procedures and
quality control requirements according to applicable NELAC Institute [TNI] quality
systems standards and/or federal or state regulatary requirements.
17.2.4 The City will not be responsible of any additional charges, surcharges, delivery fee,
materials, shipping o� other fees charged to Vendor by the third-party Laboratory.
17.2.5 The Vendor will be solety responsible off any agreements or promises made to the
subcontractor.
18.0 HAZARD�IJS C�NDITIONS
18.1 The Vendor is required to notify the City immediately of any hazardous conditions and/or
damage to any property.
18.2 Hazardous materials shall be handled w�th care and workers shall wear Personal
Protective Equipment (PPE) while handling hazardous material. lf there a[e questions
regarding how to dispose of materials, the Contractor shall contact City of Fort Worth Code
Compliance at 817-392-1234.
19.0 CONTRACT ADMINISTRATION AND TERMINATI N
19.1 Contract administration will be performed by the C(ty Department. In the event the Vendor
fails to pertorm according to the terms of the agreement, The Department head or his/her
designee will notify the Vendor, in writing, of its failures. A meeting may be arranged to
discuss the Vendor's deficiencies. A written cure notice may be prepared giving the
Vendor 14 calendar days to cure any deficiency.
19.2 In the event the Vendor continues with unsatisfactory performance, the department will
promptly notify the Purchasing Manager who will take appropriate action to cure the
performance problem(s), which could include cancellation, termination for convenience or
default. If the agreement is terminated for default, the Vendor may be held liable for excess
cost andlor liquidated damages.
19.3 The Vendor will be paid oniy those sums due and owing under the agreement for services
satisfactorily rendered, subject to offset for damages and other amounts which are, or
which may become, due and owing to the City.
19.4 The City reserves the right to terminate this agreement, or any part hereof, for its sole
convenience. In the event of such termination, the Vendor shall immediately stop all work
hereunder and sha11 immediately cause any and ali of its suppliers and subVendors to
cease work. Subject to the terms of this agreement, the Vendor shall be paid a percentage
irB 22-o�ss
Laboratory Malylical Services
Page 22 of 33
of the agreement price reflecting the pe�centage of the work performed prior to the notice of
termination, plus reasonable charges the Vendor can demonstrate to the satisfaction of the
City using its standard record keeping system, have resulted from the termination.
However, in no event shall the total of all amounts paid to the Vendor exceed the
agreement price. The Vendor shall not be reimbursed for any profits which may have been
anticipated, but which have not been earned up to the date of terminatwn.
20.0 RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT
20.1 If the Federal award meets the definition of "funding eCFR — Code of Federal Regulations
agreemenY' under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into
a contract with a smail business firm or nonprofit organization regarding the substitution of
partiss, assignment or performance of experimental, developmental, or research work
under that "funding agreement," the cecipient or subrecipient must comply with the
requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations
and Small Business Firms Under Govemment Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency.
21.0 CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT
21.1 Vendor shall comply with all applicable standards, ordecs or regulations issued pursuant to
the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as
amended (33 U.S.C. 1251-1387). Violations must be reported to the Federai awarding
agency and the Regional O�ce of the Environmental Protection Agency (EPA},
22.0 DEBARMENT AND SUSPENSION
22.1 Per Executive Orders 12549 and 12689, a contract award (see 2 CFR 180.220) shall not
be made to parties listed on the govemment-wide exclusions ln the System for Award
Management {SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement
Executive Orders 12549 (3 CFR part 1986 Comp., p.189) and 12689 (3 CFR part 1989
Comp., p. 235),'Debarment and Suspension." SAM Exclusions contains the names of
parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order
12548.
23.0 BYRD ANTL-��BYING AMENDMENT [ 1 U.S.C. 7352]
23.1 Firms that apply or bid far an award exceeding $100,000.00 must file the required
certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to
influence an o�cer or employee of any agency, a member of Congress, officer or employee
of Congress, or an employee of a member of Congress in connection wiih obtaining any
Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also
disclose any lobbying with non-Federal funds that takes place in connection with obtaining
any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal
award.
23.2 Bidders shafl provide proof of Byrd Anti-Lobbying Amendment certi�cation filings with their
bid, if the bid excesds $100,000.00
ITB 22-0126
Laboratory AnalyUcal Servioes
Page 23 of 33
EXHIBIT B
PAYMENT SCHEDULE
The annual cost for the laboratoiy analytical services is $86,850.00 and the payment terms shatl be'Net
30 Days" from the date the City receives a correct invoice.
Vendor Services Agreernent Page 12 of 12
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A7TACHMEN7 - B
CONSIDERATION OF LOCATIDN QF BIDDER'S PRINCIPAL PLACE OF BUSINESS
Section 2-14 oi the Fart Worth Code cf Ond[nances authorizes the Cfty Council, when considering
competitive sealed blds, to anter Into a cantract f4r certaln purchases with a bldder whose principal
piace of buslness Is In the corporate Ilmfts ai fhe Cffiyt at Fart Worth and whose bid is within 3 ar 5
percent of the lowest bid, depending on the value of the request and goods or servtces requested, if
ths lowssf bid is trom a businass outside the muelclpality and contracting wlth the local bldder wouid
provide ths best combinatlon of price and ather economlc bensftts to the municipality.
Requests to be considered a local business must be submitted on this form with bid packages to be
constdered by the Ciry of Fort Worth. Questions should be addressed to ihe Purchasing staff listed in tfie bid
o� request package.
The Forl Worlh City Council requires the foifowing information for consideratian of locetion of a bidder's
principal place of business. Add additionaE sheefis if needed to provide this information.
1. Locationai Eligibility: Arincipal Place of Bus[ness in Fort Worth, Texas.
a. Do you have a Fort Worth office? if yes, tdentify address:
N�
4. What percentage of estlmated gross cornpany safes {worldwide) are sales originating in Fort Worfh?
°Orlginating In Fart Worth" shal� mean psyable at ihe fnrt Worth office. [must exceed 50%] _
2. Economic Development opportunitfes resutiing from oontract.
a. Number af Fort Worth resident-etnployees? �
b. Amount of City of Fort Wotth ad valarem taxes {teal and business personal property) paid by
company (for priar tax year -- Fort Worth atfice �r former locetion, if Fort Worth office is newly-
established)?
Certiflcation of Informatton:
(Prtnted N�me and T(tle)
ire 2z-ot2e j,�
The undersigned does hereby atYlrm that tha I�ormation supplled Is true and correet as of the dete
hereof� under panelty of perjury.
ATl'ACHMENT - C
81DDER CONTAC7INFORMATION
The contaats listed below wlll be available to the Ci1y per Part 1, Seaiion 14.2.5
�
Bidder'sName:�,��,�.JU�"�.�C,.,rllu�NfC�fi�LS�SCt.�3 �6�4 i'�cdf1� C,��S
Bidder's Local Address_ IC�I 0 0 �4-� .�f��slr�ky C f� t O d.�aU,S1`t1 �'� ��►j Z�'
Hours of Operetions: ��'�{��1_ � S: 34 ��{,
Phona: �l� - �[ 3 - �a0 �C� ^ �ax: '-1�13 - �14'3 "� Q`1�.1.—
After Business Hours Phone Number: ' l- ���%��
Emall: � ' �Z. 't.._. ' � A ' . �v+�1
Name of ownerlbusiness operator
NametTitle � ��i �t �-�� � Q�S� � �
Phone: �`� � " y �? ^ �i O (Q, �_ fax: � 3 ^ �l s3 ► �i t� R �
After Business Hours Phone Number: '`3 —
Email: $ . C,�D
Name of persons to contact when requesf[ng senrices ar biiling questions:
Nemelfitle �1N��1 � �..d �T' � ' �
Phone: �t'� ^�153 � t�} �e � Fax: `�3 ^ �} � � � (�. D t� - —
After Business Hours Phone Number: " 1�S ��, o
Email: �1S � (�1�t�4S. C�4"1
NamelfiQe �-��� Y-��Q.�t-V�
Phone• '' 3 � �,� ^�c
After Business Hours Phone Number: �
EmaiL• � �'�'S� �l��L��J �
��x: � i`3 � uS3 -�6� �i 1��
Wiil your company accept Credlt Carc1 payments? Yes�o �
By signing this page, the Vendor conflrms the peap(e listed aba�e will serve as the contact for City of Fort
Worl . Vendor sh I notlfy the City N eny changes are made ta the contact Ifsts.
� � - �R�S ���a�1 � ��i �Z
S re Printed Name Date
ITB 22-0,28 C�j 1
ATTACHMENT-E
BIODER QUALEFICATlON QUESTIONNAIRE
1. Describe bidder's years of knowledge and expertise in providing Laboratory Analytical Services to a
similar or same slze ent(ty
GV��'���i.�av��.l� S C¢N�4C� l�C? �C�- W"ri ir1 r'��G �
2. How many years has yaur organizatton bsen in business under Its present name? 3� `��
3. List any former names your organizaiion has opera#ed under and the tlme-frame.
Name
Timeframe
4. Is your company abie lo eet the Turn Around Time (TAT) of eleven (11) days as requlred on this
Invilation to Bid ? Ye�No 0
5. If you answered "No" to question number 4)� piease sta#e the number of days you can deliver
Laboratory Analytical Services
6. Please provide documentation dated within the lasi i2 monihs showing your company performance
on providing Laboratory Analytica[ Services, for twc (2j customers of similer or sarr�e slze ent[ty.
7. Does yaur oompany keep personnel on calt for emergency requests? Yes,,�No ❑
8. Does your company have the ability to provida services 24 hours a day, seven days a week if
requlred by the City of Fort Warth? Yes� No O
9. Desctibe in a separate sheet the list Qf analyticel methods your company will be utliizing to provide
Laboratory Analytical Servicss to the City of Fort Worti�.
10. Provide in a separate sheet, documenta8on with a list of approved methods� demonstreting that your
c�mpany tesUng protocols meet ihe cdteria set by the US Environmental Protectlon Agency (EPA)
and/or Texas Commission an Enviranmentai Quality {TCEQ).
11. Provide in a separate sheet, a ilat of your company tests methods' sensHivity to detect contam(nants
at the Minimum AnalyHcal Level (MAL}.
I hereby attest that everything in thts farrn has been completed to ihe best of my knowledge, truthfully.
Mame• �`ti� 't�E►� Slgnature•
Title: ��S!/��iS �� �.CiS Da#8: � Z�
IT822-0126 �l�J
/4TTACHMENT - F
REFERENCE SHEET
Bidders shall provtde a reterence list of e mirtirnum of three (3) current customers (comparable fn size)
who the bidder has recently provlded Laboratory Analytical Servlaes, on a continuing basis over a recent
lwelve (12) month period. The City witl be the sote judge af references. Please use addlt[onal sheets if
necessary.
1. Company's Name
�lame of Contact
Tltte of Contact
Present Address
City, State, Zip Code
TelephQne Number
Email
2. Company's Name
Name of Contact
Title of Contact
Present Address
City, State, Zip Coda
Telephone Number
Email
3. Company's Name
Name of Coniact
Title of Contact
P�esent Address
City, State, Zip Code
Telephone Number
Email
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ADQENDUM TO !TB 22-D126
LABORAT�RY ANALYTiCAL SERVICES
PURCHASlNG D1YI810N
ADDENDUM N0.1
INVfTATION TO 81D (ITB): 22-0126
ITB OPENING DATE: Msy 26� 20221:30 PM (UNCHANdED)
DATE ISSUED: May 78, 2022
ITB Plo. 22-0126, Issued May 18, 2022, Is her�eay amended es follows:
1. Part 2— Scope of Services andlar Specificcations changed to include subsection 2.5 and 2.6 to
Section 2.0 — Deflnihons, to read:
2.5 Contract Laboratory - The cantract lab performs testing servtces that the City of Fort Worth
Water Laboratory cannot perform.
2.B Backup Laboratory - The backup iaboratary pertorms testing services ihat supports the City
of Fort Worth Water Laboratory dua to testing capecity or equipment loss.
2. Questtons and Mswers docurnent fs hereby incorparsted, in fulf text, pege 2.
All other terms and oonditions remafn unchanged.
Mqrf.a CpwourA
Maria Canoura
BUYER
■�����■■■a���■e���rr������������r����s�a�ra�r������r�����������M��r������������
By the signature affixed below, Addendum Na. 7 is hereby lncorporated into end mede part of the above
referenced ITB.
COMPANY N�
SIGNATURE:
NOTE: Company name and signature must be #he same as on the original bid documents. Failure to
retum thls form with your sealed bid may oonstEtute graunds for rejection of your offer.
ITB 22-01Z6 — LABORATORY ANALYTICAL SERVICES
Addendum No. 1� Page 1 of 2
CE��
ATTACHMENT-H
DOCUMENTATION CHECKLiST
*Biddershall complete ihe beJow �a aid fn responsdveness*
Refer to Part 1, Sectlon 14.2 for more information on the below requlred dacuments.
:: ,:. �. n : �
A completed and signed 66d Submlasion
Stgnatura Page
A completed Bid Solicttation
A comp(eted and slgned Attachment A- Conillct
Dlsclasure Requlrement
A compteted and signed Attachment B— Consld�
Locatlon of Bldder's Principal Place of Business
A completed and sl�ned Attachment C— Bidder �
information
Q��� ��3i�C�i�i,[s�
�
��.
'Ar�awor�ng Nn 'Bfdcler wlll need ta
m�y re��ltln rtu�rt�nr thesfr b!d
fa�ilur�e to tre ruapvnse In lnk'
awariderf`
��� r
� ��
of Interest
��
rratlon of
��
A completed and signed Attachment D— Pricing
Spreadsheet
A completed Attachment E- Bldder Quaiiflcation
Questlonnalre
A completed Attachment F— Completed Reference Sheet
prdviding three (3) references
uocamema[ion snowmg eidder's company has been In the
merketplacg far a minimum of two (2) yaars (i.e.
Searetary of State)
uocumentat�on snowing Btdder's is accredited with !he
National En�Ironmental LaboratoryAccredltatlon Program
(NELAP) and/or Itcensed with the 8tete of Texas
Commisslon on Environmental Quslity (TCEQ) and
complies wtth Federal� St�te and local lawa and regulattons
to perFarm the scope of work requested on thls solicltation.
Scanned copy of aiI documents Ilsted In Sectlon �14.2 Part 1,
In a flash drive
Seni Out After the Release of the
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Method Analyte LOQ ���Q � MAL-Limit Untts
EPA 608 Aldrin � O.QS 0.01 0.01 ug/L
EPA 608 alpha-BHC 0.05 0.05 0.05 ug/L
EPA 608 beta-BHC 0.05 0:05 0.05 ug/L
EPA 608 delta-BHC O.OS O.OS 0.05 ug/L
gamma-BHC (Lindane, gamma-
EPA 608 Hexachlorocyclohexanej 0.05 0.05 0.05 u�/L
EPA 608 4,4'-DDO 0.1{i 0.10 0.10 ug/L
EPA 608 4,4'-DDE 0.10 0.1�1 0.1Q ug/L
EPA 608 4,4'-DDT O.iO 0.02 0.02 ug/L
EPA 608 Dieldrtn 0.10 0.02 0.02 ug/t
EPA 608 Endrin 0.10 O.q2 0.02 ug/L
EPA 608 Endrin aldehyde 0.10 0.10 0.10 ug/L
EPA 608 Endrin ketone 0.1U N/A N/A ug/!
EPA 608 Endosulfan I 0.10 0.01 0.01 ug/L
EPA 608 Endosuifan II 0.1fl U,02 0.02 ug/L
EPA 608 Endosulfan suifate 0.14 0.10 0.0z ug/L
EPA 608 Heptachlor 0.05 0,01 0.01 ug/L
EPA 608 Heptachlor Epoxide(be#a) 0.1D 0.01 0.01 ug/L
EPA fi08 Aroclor 1016 1.OD 0.20 0.20 ug/L
EPA 608 Aroclor Z2Z1 1.fl0 0.20 0.20 ug/L
EPA fi08 Aroclor 1232 1.00 0.2� 0.20 ug/L
EPA 508 Aroclor 1242 __ 1.�0 �.20 0.20 ug/L
EPA 608 Aroclor 1248 3.00 �.20 0.20 ug/L
EPA 608 Aroclor 1254 1.00 0.20 Q.20 ug/L
EPA 608 Aroclor 1260 1.00 0.20 0.20 ug/L
EPA 608 Chlaradane 0.10 0.20 0.20 ug/L
EPA 608 Toxaphene 5.00 d.3A 0.30 ug,�L
EPa 608 Dicofol 2Q.0 1.t� 1.00 ugJl
EPA 608 Mirex 0.20 0.02 0.02 ug/L
EPA 608 Methoxychlor 0.1a 2,00 2.00 ug/L
Preservative: pH 5.0 - 9.0 with 1:1 H2SO4 or 1;1 Na�H
03/29/2019
ErA saa
,
Method
EPA 624
EPA G24
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
�EPA 624 _
EPA 624
M EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624 _
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
EPA 624
� EPA 624
I
� EPA 624
� EPA 6�4
EPA 624
EPA 624
EPA 624
Acetone
Acrolein ( Propenal}
Ac lonitrile
Benzene
Bromodichloromethane
Bromoform �
Bromomethane Meth I bromlde �
2-Butanone MEK
Tert-Butyl methyl ether (N[TBE); methyi #ert-
butyl ether
Cari�on tetrachtoride
Chlorobenzene
Dibromochloromethane
Chloroethane
2-Chloroeth Ivin I ether
Chloroform
Chloromethane �Methyl chioride� �
1,2-Dibromoethane �EDB�
Dibromomethane
1,2-Dichlorobenzene
1,3-Dichlorobenzene
1,4-Dichlorobenzerte
1.1-Dichloroethane
1,2-Qichloroethane
1,1-Dichloroethylene
trans-1,2-Dichloroethylene, trans-1 �2-
Dichloroethene
1,2-Dichl_ oro�ropane
cis-1 �3-Dichloro rp opyl�ne _
trans-1,3-�ichloropropylene, trans-1,3-
Ethylbenzene
Meth,�lene Chloride �Dichloramethar
1,1,2,2-Tetrachloroetha ne
Tetrachloroethene
[Perchloroethylene �Tetrachloroefhy
Toluene
1,1,1-Trichloroethane
1,1,2-Trichloroefhane
Trichloroethylene, Trichloroethene
LOQ MAL-Limtt Units
10.0 N/A ug/L
10.0 50.0 ug/L
10.0 50.0 ug/L
so.o �.o.o u�/�
10.0 � 1Q.0 ug/L
10.0 1Q.0 ug/L
10.0 50.0 � ug/L
1Q.0 5Q.0 ug/L
10.0
2.0
10.0
N/A
2.0
10.0
ug/L
ug/L
ug/L
10.0
10.0
10.0
10.0
30.0
10.0 _
10.0
1D.0
10.0
10.0
lo.o _
10.Q
�o.o
10.0
10.0
i0.o
10.0
10.0
10.0
10.0
so.o
10.0
zo.o
10.0
10.0
10.0
50.0
so.o
10.0
50.0
10.0
10.0
10A
10.0
10.0
10.0
10.0
a.o.o
10.0
10.0
10.0
N/A
10.0
50.0
10.0
u�/L
ug/L
ug/L
ug/l
ug/L _
ug/L
u�� 1
_ ue/`
ug/�
ug/�
ug/L
ug/L -
ug/L
ugf l
ug/L
ug/L -
u8/�
1D.0 ug/L
10.0 ug/L
so.a ug/�
10.0 ug/L
10.0 ug/t
2
03/29/2019
EPA 624 T Trichlorofluoramethane �o.o
EPA 624 Vin I Chloride 10.0
EPA 624 **Xylenes, Total N/A
� *" Calculation
� Preservatfon: 25mg C6H806. AdJust pH to 4- S. No head space. Cooi to SB�C
�- -
N/A u8/L
10.0 ug/L
N/A � ug/L
EPA 625
Method Analyte
EPA 625 Acenaphthene
EPA 625 AcenaphthyleRe
EPA 625 Aniline
EPA b25 Anthracene
, EPA 625 Benzidine
EPA 625 *Benzo(a)Anthracene
EPA fi25 Benza(bjfluoranthene
EPA 625 *Benzo(k)fluoranthene
EPA 625 Benzo(g,h,i}Perylene �
EPA 625 *Benzo(ajpyrene
EPA 625 4-Bromophenyl phen. Ether
_EPA 625 Butylbenzylphthalate
EPA 625 Bis(2-Chloroethoxy)methane
EPA 625 Bis(2-Chioroethyl)ether
EPA 625 Bis(2-Chloroisopropyl)ether
EPA 625 2-Chloranaphthalene
EPA 625 4-Chlorophenyl-phenyfether
EPA 625 *Chrysene
EPA 625 _i *Dibenz�a,hjanthracene
EPA 625 Di-n-butyl phthalate �
EPA 625 *3,3'-Dichiorobenzidlne
EPA 625 Diethylphthalate
EPA 625 Dimethylphthalate �
EPA 625 2,4Dinitrotoluene
EPA 625 2,6-Dinitrotoluene
EPA 625 Di-n-octyl phthalate
EPA 625 Bis�2-ethylhexyl)phthalate
EPA 625 Fluoranthene
EPA 62S Fluorene
EPA 625 "`Hexachlorvbenzene �
EPA 625 Hexachlorobutadiene
EPA 625 Hexachierocyclopentadiene
EPA 625 Hexachlaroethane
EPA 625 *Indena(1,2,3-cdjpyrene
LOQ
9.0
9.0.
9,Q
45.0
9.0
9.0
9,0
9.p
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
` 9.0
9.0
9.0
9.0
_ _ 9.0
9.0
9A
9.0
9.0
9.0
9.0
9.0
9.0 - �
9.0
9.0
9.0
9.0
MAL-Limit Units
10.0 ug/L
1Q.0 ug/L
3.0.0
50.0
5.0
10.0
5.0
20.0
5,0
10.0
so.o
10.0 �
1U.0
10.0
10.0
I0.0
5.0
5.0
10.8
5.0
10.0
10:0
10.0
10.0
10.0
10.0
10.0 ~
10.0
5.0
10.0
_ 10.0
20.0 _ �
5.0
ug/L
ug/L
ug/L
ug/L
ug/L
ug/L
ug/�
ug/L
ug/L
ugl�
ug%L
ug/�
ug/�
ug/L
ug/L
ug/L
ug/L
ug/L �
ug/L �
ug/L
3
�3/29/2019
EPA 625 Isophorone
EPA 625 Na hthalene
EPA 625 Nitrobenzene
EPA 625 N-Nitrisodiethylamine
EPA 625 N-Nitrisodlmethylamine
EPA 625 N-Nitrosodiphenylamine
EPA 625 N-Nitraso-di-n-propylamine
EPA 625 Pentachlorobenzene
EPA 625 Phenanthrene
EPA 625 P rene
EPA 625 Pyridine
EPA 625 1,2,4,5-Tetrachlorobenzene
EPA 625 1,2,4-Trithlarobenzene
EPA 625 4Chloro3-methylphenal
EPA 625 2-Chlorophenol
EPA 625 2,4-Dichlorophenol
EPA 625 2,4-Dimethylphenol
EPA 625 4,6-Oinitro-2-methyiphencl
EPA fi25 2,4-Dinitrophenol
EPA 625 2-Methylphenol
EPA 625 4-Methylphenol
EPA 6Z5 2-Nitrophenol
EPA 625 4Nitro heno)
EPA 625 *Pentachlorophenal _
EPA 625 Phenol
EPA 625 2,4,5-Trichloropheno{
EPA 6�5 2,4,6-Trichlarophenol
Preservative: Coot to S 6°C
Dechlorinate with 80 m� of Na2S2U3 [pea
" 62s unfaues to meet MAl
Method
EPA 200.8
EPA 200.8
EPA 200.8
EPA 200.8
EPA 200.8
EPA 20U.8
EPA 200.8
EPA 200.8
EPA 200.8
EPA 200.8
EPA 200.8
PSD
Analyte
Aluminum
Antimony
Arsenic
Barium
Cadmium
Chrnmium
Copper
Lead
Manganes�
Molvbdeni
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
s.o
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9.0
9A
9.0
10.0
10.0
10.0
20.0
50.0
20.0
20.4
20.0
10.0
10.0
za.o
20A
10A
10.0
10.0
10.0
10.0
10.0
50.0
10.0
10.0
20.0
50.0
5.0
30.0
50.0
10.0
UE METALS
uiaiques lrQ
�.50
5.00
fi.50
3.00
Ci.50
lA0
3.00
z.00
0.50
0,50
1.2�0
MAL-Ltm{ts
2.50 �
5.00
0.50
3.00
0.50
1.00
3.00
Z.00
o.so l
0.50
1.00
ug/L
ug/L
ug%L
ug/L
ug/L
ug/L
Units
ugJl
ug/�
a
03/29/2019
Method Anatyte
EPA i657 Azin hos-meth
EPA 1fi57 Chlo lifos
EPA 1657 Demeton O
EPA 1657 Demetan S
EPA 1657 Diazinon
EPA 1657 Disulfoton
EPA 1657 Ethion
EPA 1657 Eth I parathian;
EPA 1657 Malathion
EPA 1657 Meth I arathian
Preservation: : Sodium Thiosulfate
EPA 1657
0.10
0.05
0.20
0.20
0.05
0.50
0.50
0.10
0.05
0.10
MAL-L(mit
0.10
0.05
0.20
0.20
0.50
N/A
0.10
0.10
Units
ug/L
5
03/29/2019
�
Method
SM 4500- IVH3
Preservation: p
EPA 300.0
Method Anatyte LOQ MAL-Limit Units
EPA 300.0 �rthaPhosphate 0.10 N/A mg/L
EPA 300.0 Sulfate S.OQ N/A mg/L
EPA�300.0 Nitrate 0.10 N/A mg/L
EPA 300.0 Nitrite 0.005 N/A mg/L
EPA 300.0 ChloNde 5.0 N/A mg/L
Presenration: o-Phosphate -- Filter within 15 mirwtes o# sollection; Cooi to 5 6'C,
Cool to S 6°C
Ammonia
Ammonla
wlth H2SO4; Cool to 56°C
LOQ MAL-Limit Units
0.15 N/A me/ L
EPA 365.4
Method
EPA 365.4
Preservation:
Tatal
with H2SO4
.OQ MAL-Limit Units
1.0 N/A ma/L
�--wt�e �aaoratortes
Method Analyte LOQ MAL-Limit Units
SM4500CN-E Total Cyanide 0.005 N/A m�/L
SM4500CN-G Available cyanide 0.005 N/A mg/L
Preservatfon: pH >12 w/ 1N NaOH (1mLJl of sample). Store at 5B°C.
*"`A&B Laboratorles
Low level Mercu
Method Analyte LOQ MAL-Limit Units
EPA 245.7 Low Lavel Mercury 5.00 5.00 ng/L
Presarvation: pH<2 with Sml/L wfth trace metal gratle or ultra-pure pretested 12N HCL, cool
to 56'C
6
03/29/2019
Chromium - Txivalent/liexavalent ��
Method - �.� Analyte LOQ
**"'EPA 200.8 � Chromium - - 3A
**"`Trivalent Chromium Calculatlon Chromium, Trivalent 3.0
***SM 3500-Cr B Chromlum, Hexavalent 3.Q
Preservative- EPA 200.6- Nitric Acid
SM 3500-Cr-S- Ammonium Sulfate buffer soiutian
***48 hour hold time (collected twtce a year} - Noted in "Notes to Lab" Section
*�
EPA 617
Methvd Analyte
***EPA 617 DiCofol
***EPA 617 Mirex
***EPA 617 Methoxychlor
Preservation: pH 5.0 - 9.0 wlth 1:1 H2S�4 or 1:1 NaOH
MAL-Limtt Units
N/A ugJL
N/A ugJl
N/A ugJL
LOQ MAL-Ltmit Units �
N/A 1.00 ug/L
N/A � 0.020 ug/L �
N/A 2.OD ug/L
Method Analyte
EPA 200.8 Aluminum
EPA 200.8 Antimony �
EPA 200.8 Arsenic
EPA 200.8 Barium
EPA 200.8 Beryllium �
EPA 200.8 Cadmium
EPA 200.8 Chromium
EPA 200.8 Cobalt
EPA 200.8 Copper �
EPA 200.8 Iron
EPA 200.8 Lead
EPA Z00.8 Magnesium
EPA 200.8 Manganese
EPA 200.8 Molybdenum
_EPA 200.8 Nickel _
EPA 200.8 Potassium
EPA 200.8 Selenium
EPA 200.8 Silver
EPA 200.8 Zinc
Preservative: Nitric Acid
PSD MONTHLY METALS [19}
LOQ
20.0
5.00
5.OQ
5.00
4.00
5.00
5.00
5,00
S.OQ
75.00
5.00
100
2.00
5.00
5.00
200
5.00
z.00
10.0
Units
ugj�
ug/L
ug/L
ug/L
ug/L
ug/L
ug/L
ug/L
ug/L
ug/L
ug/!
ug/L
ug/L
ug/� �
ug/L
ug/L �
�
03J29/2019
Method
EPA 524.2 Volatfle RX Analytes
EPA 524.2 Volatif e RX Analytes
Preservation: 25mg C6H806 (for
Analyte
Acetone
Me#hylene chioride
orination) 2 draps af 1:1 HCI to
LOQ MAL-Limit Units
5.00 N/A ug/L
5,00 N/A ug/L
oHt2 in the field
****EPA 1666 Volatile Rx Analytes n-amyt ace#ate 5.00 N/A UgJL
"***EPA 1666 Volatile Rx Analytes Ethyl acetafie 5.00 N/A ug/L
'"***ERA 1666 Volatile Rx Analytes Isopropyl acetate _ 5.00 _ N/A �u�/L
Preservation: Na2S203 (for dechlorinattony 2 drops t�f 1:1 HCI to pH<2 in the field
Method
"""**EPA 1666
*"'*"`EPA 1666 _
****EPA 1666
****EPA 1666
"`***EPA 1666
****EPA 1666
**'�'"EPA 1666
****EPA 1666
**""EPA 1666
****EPA 1666
****EPA 1666
**"'"EPA 1671
****EPA 1671
****EPA 1671
Preservation: Na2S203
Analyte LOQ
n-Amyf acetate <10.0
n-Butyl ace#ate �10.0
Ethyl acetate �10.0
n-Hep#ane �10.0
n-Hexane <10.0
Isobutyraldehyde <10.0
Isoprapyl acetate <10.0 '
Isopropylether <10.0 �I
Methyl farmate _ <25.0 ,
m- & p-Xylene <10.0 '
o-Xylene <10.0
Diethyiamine <100
Eth. Giycol Mono Methyi Ether <50.0
Triethylamine <100
�rination) 2 drop� af 1:1 NCI to pH<2 in the field
MA4Limit Units
N/A ug/L
N/A ugJL
N/A ug/L
N/A ug/L
N/A ug/L
N/A ug/L
N/A u�/L
N/A ug/L
N/A __; _ ug/L
N/A � ug/L
N/A ug/L
N/A mg/L
N/A mg/L
N/A � mg/L
� EPA 524.2 Volatile RX Analytes Acetone <S.OD N/A
EPA 524.2 Volatile RX Analytes Methylene chforide �5.00 N/A
EPA 524.2 Volatile RX Analytes 7etrahydrofuran <5.00 N/A
EPA 524,2 Volatile RX Analytes Chloraform <5.00 � N/A
EPA 524.2 Volatile RX Analytes 1,2-Dlchtoroethane <5.00 N/A
EPA 524.2 Volatile RX Analytes Benzene _ <5.00 NJA
� EPA 524.2 Volatile RX Analytes 4Methyl-2-pentanvne (MIBK} <5.00 N/A
EPA 524.2 Volatile RX Anatytes Toluene <5.00 N/A
EPA 524.2 Volatile RX Anatytes Chlorobenzene_ _ �5.00 � N/A
EPA 524.2 Volatile RX Analytes __ 1,2-Dichlo�obenzene <5.00 � N/A
Praservation: 25mg C6H806 (for dechtorinationj 2 drops oi 1:1 HCI to pHc2 in the field
ug/L `
ug/L ,
ug/L �
�
ug/L
ug/L
ug/L
ug/L
ug/L
ug/L
ug/L
8
03/29/2019
� EPA 625 L
Method Analyte
EPA 625 n-Decane
EPA 625 n-Octadecane
EPA 625 Carbazole
ERA 625 Fluoranthene ,
EPA fi25 Bis(2-ethylhexylj phthalate
Preservative: Cool ta � 6°C '
Dechlorinate with 80 mg of Na2S203 (per
LOQ � MA�-Limit Untts
9.0 N/A ug/�
9.0 N/A ugJl
9.0 N/A ug/L
9.0 N/A ug/i.
21.0 N/A ug/L
Dioxin/Furans
Method Anaiyte LOQ MAL-Limit
**16136 Dioxin/Furans 2,3,7,8-TC�F � 10 10
**16138
Dioxin/Furans 2,3,7,8-TC�D 10 10
**16138 Dioxin/Furans 1,2,3,7,8-PeCDF 50 50
**16138 Dioxin/Furans � 2,3,4,7,8-PeCDF f 50 50
**1613B Dioxin/Furans 1,2,3,7,8-PeCDD 50 50
**1613B DioxinfFurans � 1,2,3,4,7,8-HxCDF 50 50
**1613B Dioxtn/Furans � 1,2,3,6,7,8-HxCDf 50 50
**1613B Dioxin/Furans 2,3,4,6,7,$-HxCDF 50 50 T
*"`1613B Dioxin/Furans 1,2,3,7,8,9-HxCDF 50 5D
**16138 Dioxin/Furans 1,2,3,4,7,8-HxCDD 50 50
**1613B Diuxin%Furans 1,2,3,6,7,8-HxCDD 50 50
**16138 Dioxin/Furans _ 1,2,3,7,8,9-HxCDD 50 I 50
**1613B Diox(n/Furans 1,2,3,4,5,7,8-HpCDF 50 50
**16138 Dioxin/Furans 1,2,3,4,7,8,9-HpCaF 50 50 �
**1613B Dloxin/Furans 1,2,3,4,6,7,8-HpCDD 50 50
'"*1613B Dioxin/Furans OCDF 100 1U0
**1613B Dioxin/Furans OCD� 1U0 100
4**1613B Dioxin/Furans � Total TCDF 10 _ 10
�**1613B Dioxin/Furans Total TCDD 10 10
'**16138 Dioxin/Furans Tota) PeCDF 100 100
**16138 Dioxin/Furans 7ota1 PeCDD 50 50
**1613B Dioxin/Furans Total HxCDF 20D . 200
_**1613B Dioxin/Furans Total HxCDD � 150 150 _
**16138 Diaxin/Furans ___ Total HpCDF _ _ I 100 100
**1613B Dioxin/Furans _ Total HpCDD _ J 50 50
Preservatlon: Drinking water - Two 1L glass preserved with sodium thiosulfate
Water (non-chlorinatedj - Two i� glass unpreserved
A note on the above - only one 1L is needed to perfarm the analysts but the lab request twa if
possible. Thts provides the required volume to repeat the extraction If necessary.
-,; * - —
pg/�
pg/L
P6/�
pg/L
pg/L -
pg/L
pg/L
p�/�
P�/�
pg/L
p8/�
pg/L
pg/� -
pg/L
Pg/�
pg/L
pg/L
p�/�
pg/L
A�/�
9
03/29/2019
Waste Waulers
Method Anatyte
Metals — A�senic, Cadmium, Chromium,
EPA 6010 Copper lead, Nickei, Sitver & Zinc
EPA 74718 Mercury
SM521Q BOD
SM2540D TSS
EPA
9071Bj1664 Oil and Grease
COD HACH8000
lOQ MA1-Lirnit Units
N/A N/A mg/L
N/A N/A mg/L
N/A
IV/A
'A mg/L
'A mg/L
'A ma/L
10
03/29/2019
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�or v�ndar datng �s�alness wlth lacat gayscmrean� �nUty
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►�0(ldor fnoa�ts foquitwiireiltt wndc�' 9eCitafl i76Aa6iei.
By► ld�r tb Qugs4intr�eita rtN,�t Da tlWd M� iAa tecortts e�s�W�a�a t�i Y� k�cal �mramstal�el � not trd�r
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CI� �s ne�ar�+,
A. Is 1t►e faoal Qar�naM afffcer ar a fartr�j mesr�r ot Yia officar r�eFiing or bkoty M r��Fre tnxaWo ir�ma,
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� VQa Ha
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ai tlta facs� Qavanrt�er►t a1tN:ar or a fntt►Yy �s+�nttat aE tlt$ olficnr AAfD ti�► taxablB ir�c:ama ia no� rece3��ed irom iha
tocal govwnma�Ml entily9
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s Lk�c�kbraeaat��t�rtpontar��tetals�l�g�tlh�+todttEat�in�qdl4nl�utnWrowlN�ec�atp�tattor�ar
othnr Mts4ce�t� ontNp wltA to�oot t� wEttch tl� toa�d paec�an�a�t etl�our senaa� �e at� a�r or ��a9r,�, ar hnids �n
owse�rsl+BP I�i�re�t of r�o Etett�t� or a�Qts.
t
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Form parickd h�y T�xas E�ic� Co�m�ircion m►w.�Efiks.stata.#x.ur, a� ittr2Ea2�
176 22-0726 ���
City of Fort Worth, Texas
Mayor and Council Commur�ica#ion
DATE: 08/09@2 M&C FILE NUMBER; M&C 22-0553
LOG NAME: 93P ITB 22-0126 LABORATORY ANALYTICAL SERVICES MC WATER
�UBJECT
(ALL) Authorize Execution of Non-Exclusive Purchase Agreements with A&B Envirunmental Services Ina dbaA&B L,abs, Ma-Lab Corporation
and Euroflns Environment Tes�ng South Central LLC, for Laborstory Anatylical Senrices for the Water Department in a Combined Annual Amount
Up to $193,000.00 and Authflrize Five Renewal Op�ons far the Same Amaunt
It is rec�ommended that the City Council authorize execution of non-exGusive purchase agreements with A&B Environmental Servfoes Inc. dba
A&B Labs, Ana-Lab Co�oratlon and Euroflns Ernlronment Testing South Cen#ra! LLC, tor laboratory analytical services In a combined annual
amount up to $193,OOO:QO and authorize flve renewal opffons iar the same amount.
DISCUS510N•
The Water Department approached the Purchasing Divlsion to procure laboratory analytical services agreements with qualifled laboratocies to test
water, wastewaterand solid waste samples to ensure c�mpNance with federal and state regufatory programs.
In order to procure these servicas, staff issued an Invitation to Bid {iTB}. ITB No. 22-012B consfsted of waters laboratory tesifng specifications and
required that all environmenial testing laboratories ta be accred�ed by the National fnvironmental Laboratory Accreditaiion Program (NELAP).
The ITB was adverfised in the Fort Worth Star-Tefegr�m on May 4, 2422t May 11, 2022, May 18, 2022 and May 25, 2a22. The City received thee
(3) responses.
An evaluation panel, comprised of representatives of the Water and Poiioe depadments reviewed and scored the submittals using the Best Value
criteria which included the following: (a) Bidder's abiltty to meet the Tum Around Time (TA� requlred by the Ciiy of Fort Worth to complete the
scflpe of work; (b) Bidder's qual�icatfons, certtflcat(onsAicenses and references refated to the scope of work; (c} Bidder's ability to meet the Ciiy
needs; and (cQ cost of service. The individual scores w+ere averaged for each of the criteria and the final scares are listed in the following table:
Bidders Evaluation Criterta
a b c d Tatal Score Rank
A&B Environmental Services Inc. dba A&B Labs 18.33 22.Q0 8.4� 35.00 81.33 1
Euroftns Envlronment Testfng South Centrel .LLC 18.33 22.Q0 6.33 31.41 78.OB 2
Ana-Lab CorporaUon 19.17 22.Q0 6.67 0.00 47.83 3
After evaluation, the panel concfuded that A&B Environmenial Servtces Inc. dba A&B Labs, Ana-Lab Corporatfon and Eurofins Environment
Tes6ng South Central LLC, presented the best value to the CiEy. Therefore, the panel recommends that Councll authorize laboratory analytical
senifces agreements with A&B Environmental Services Inc. dba A&B Labs, Ana-lab Corporation and Eurofins Environment Testing Soulh Central
LLC.
It is recommended that multiple agreements be awarded to the Nsted vendors to ensure services are available w(thout delay. Under these non-
exclusive agreements, departments will order services according ta bwest cost and availability.
No guarantee was made ihat a specific amount of services wou[d be purchased. S#ai#certlfies that the recommended vendors bids meet
specifications.
FUNDING: The maxlmum amount allowed under this agreement citywide wiil be $193,000.00, however the actual amount used will be based on
the need of the department and avallable budget. The annual department allncaiion for this agreement is:
ed Annual Amountf Accaunt Name
$193,000.00 5330102 CONTRAGT-LAB ANAL
Funding is budgeted in the Water and Wastewater DepartmenCs raliup wilhin ihe Water 8 Sewer Fund.
DVIN-BE: The initial estimated bid amount for this procurement was less than $'100,000.00,1herefore a Business Equity goal was not appflcable.
ADMINISTRATIVE CHANGE ORDER: An administrative change arder or increase may be made by the CI[y Manager up t� the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufffcient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approvai, this agr�eement shall begln upon execution and expire on September 30, 2�22.
RENEWAL OPTIONS - The Clty shall have five options ta renaw the Agreemeni; #our (4) nne-year renewai periods (October 1 st to September
30th) and the fifth r�enewal period which shall run from October lstto the anniversary of ihe date of execution. This action does not require speciflc
Clty Coundl approval provided that Ihe Cl�r Council has appropriated sufficient funds to saiisiy the Cily's obligatlons during the renewal term.
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The Director of Finance certifles ihat funds are available (n the current opera�n� budget, as previously appropriated, in the Water and Sewer
Fund to supporl ihe spproval of lhe above recommendailon and execufion of the agreement. Pdor to any expendlture being incurred, the Water
Deparlment has 1he responsibility to validate the a�ailabitily of funds.
Submitted fnr Citv Manaqer's Off(ce bv: Reginald Zena
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�dditfonal tnformatlon Contact:
Dana Burghdoff
8517
8418
Mtharry Rousseau 833�
Christopher Harder 5020
CyNhla Garcia 8525
Mada Canoura 2526