HomeMy WebLinkAboutContract 58120 CSC No. 58120
OmNi HOTELS
downtown I austin
700 San Jacinto Blvd.
Austin, TX, 78701
512-476-3700
August 26, 2022
Mr. TJ Patterson
City of Fort
Worth200 Texas St.
Fort Worth, TX 7601
Thom as.j.p atter son(a(fortes orthtexas.gov
817-201-4779
EXTENDED STAY CONTRACT
Dear Mr. TJ Patterson,
Thank you for choosing The Omni Austin Hotel Downtown. We look forward to welcoming you back
and it is our pleasure to present the following Business Travel Extended Stay Contract for your review.
SLEEPING ROOM COMMITMENT
January 8,2023-June 2,2023 for 145 nights
1 Room-Executive One Bedroom Suite King Bed
$279.00 nightly rate +Texas Recovery Fee (2%)
Parking: $30.00
Total: $45,614.10
*Tax Exemption(from Texas Taxes Tax Publication)
Guests who occupy a hotel room for 30 or more consecutive days are considered permanent residents and are
exemptfrom hotel occupancy tax. There can be no interruption ofpayment during thatperiod. Taxes will be run for
first 30 days and reimbursed at that time and no longer charged.Ifguest checks out of hotel prior to staying 30 days
they will be liable for the first 30 days of tax in addition to the contracted room revenue as stated in the cancellation
policy. Guests who stay 30 or more days and notify the hotel in writing of their intention beforehand are exempt.
Execution of this agreement serves as proper intention for tax exemption status.
TEXAS RECOVERY FEE
The Texas Recovery Fee is an industry standard fee charged by all Omni hotels in the State of Texas.
This is not a tax but is a fee charged by hotels to help recover costs associated with doing business in
Texas. Currently the fee is 2% of the rooms rate (taxable).
TERMS OF AGREEMENT
The term of this agreement is January 8, 2023 through June 2, 2023. Availability prior to January 8,
2023 is not guaranteed. If you wish to extend a reservation, a minimum of one day's notice must be
given to check and confirm or deny availability.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
PAYMENT PROCEDURE
Room,tax,incidentals, and any parking charges will be charged to the individuals' corporate credit card
on file. Total deposit to be charged to the City of Fort Worth corporate card provided upon receipt of
signed contract or by company check. Payment schedule detailed below in Billing Section.
BILLING
Please note that the Omni Austin Hotel Downtown requires pre-payment for long-term stays. The
payment schedule below includes daily parking plus tax and a 2%Texas Recovery Fee on the room
nights.Payment schedule is as follows:
Due Date Amount Owed Period Owed
At Signing $15,614.10 First and Last Month
February 1,2023 $10,000.00 2/l/2023-2/28/2023
March 1, 2023 $10,000.00 3/l/2023-3/31/2023
April 1, 2023 $10,000.00 4/l/2023-4/30/2023
PREPAYMENT
If payment is not provided,the rooms may be released or the agreed upon rate may not be available.
EARLY DEPARTURE FEE
In the event the guest departs the hotel prior to the determined check out date (June 2nd),the City of Fort
Worth will only be responsible for the dates in which the room was actually occupied and any remainder
amount will be credited back to the City of Fort Worth via the corporate card on file or other method
acceptable to the City of Fort Worth.
GUEST ROOMS
Our check-in time is 3:00 pm;check-out time is 12:00 noon. All guests arriving before 3:00 pm will be
accommodated as rooms become available. Our Guest Service staff can arrange to check baggage for
those arriving early when rooms are unavailable and for guests attending functions on departure day.
PARKING
Covered self-parking with in and out privileges are built into the payment schedule above. Valet parking
is also available at$52 a day.
HOUSEKEEPING
Guest rooms will be lightly serviced daily(includes bed made, clean towels and waste collected.) Twice a
week the room will be thoroughly cleaned.
HOLD HARMLESS
To the extent not prohibited by law,you agree to hold harmless Omni Hotels and the Omni Austin Hotel
Downtown from any and all damages or destruction,including theft or mysterious disappearance,to any
and all equipment owned by, or leased by you.
RIGHT TO AUDIT
City shall, until the expiration of three (3) years after final payment under the Agreement, have access to
and the right to examine any directly pertinent books, documents, papers and records of Omni Hotels
involving transactions relating to this Agreement. Omni Hotels agrees to provide all such records to the
City within a reasonable time upon request.
Upon receipt of the signed copy of this agreement, Omni Hotels will confirm the reservations.
AUTHORIZED SIGNATURES
If this agreement meets with your approval,please sign one copy, and return the signed agreement to my
attention within seven(7)business days. Thank you again for your consideration of the Omni Austin
Hotel Downtown. We look forward to welcoming you in 2023!
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
C TGGet of this contract,including ensuring all performance
By: Reyn'IgCTeIles(Sep 12,202218:07 CDT] and reporting requirements.
Name: Reyne Telles
Title: Chief of Communications
Date: September 12, 2002 By:
y
Name: T.J. Patterson, Jr., Esq.
Approval Recommended: Title: Director of Legislative Affairs
Government Relations Department
Approved as to Form and Legality:
By:
Name: T.J. Patterson, Jr., Esq.
Title: Director of Legislative Affairs
Government Relations Department By:
aa�FORr��a Name: Matthew A. Murray
Attest: o�*0� .*o
°°°°°° ad
p� p�� Title: Assistant City Attorney
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Avgo=� Contract Authorization:
° *� M&C: Not required
Jc�nnee S. Goodall dd °°°°°°°°°
By: Jannette S.Goodall(Sep 13,2022 11:19 CDT)
Name: Jannette S. Goodall
Title: City Secretary
OMNI AUSTIN HOTEL DOWNTOWN:
Tondan Gr�del
By: Jordan Grade[(Sep 9,202213:47 CDT)
Name: Jordan Gradel
Title: Business Travel Sales Manager
Date: 9/9/2022
By: SCBolton(Sep 9,202214:27 CDT)
Name: Ms. Sarah Bolton
Title: Director of Sales& Marketing
Date: 9 September, 2022 OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX