HomeMy WebLinkAboutContract 54929-A4 CSC No. 54929-A4
AMENDMENT NO. 4
TO
CITY OF FORT WORTH CONTRACT 54929
This Amendment is entered into by and between the City of Fort Worth (hereafter"City"),
a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth,
Texas, and EAN Holdings, LLC Dallas Fort Worth dba Enterprise Rent-A-Car ("Vendor"), City
and Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on November 23, 2020, the Parties entered into City Secretary Contract
54929 to provide short-term rental of cars, trucks,and vans ("Agreement/Contract");and
WHEREAS, on February 3, 2021, the Parties amended the Agreement to increase the
annual amount up to $300,000.00 agreed to be paid by City and owed to Vendor under the
Agreement in accordance with the fee schedule in Exhibit C and in accordance with the provisions
of this Agreement.
WHEREAS,on March 9,2021,the Parties amended the Agreement to increase the annual
amount up to $1,000,000.00 agreed to be paid by City and owed to Vendor under the Agreement
in accordance with the fee schedule in Exhibit C and in accordance with the provisions of this
Agreement.
WHEREAS, the Parties wish to amend the Agreement to extend the term to expire
November 25,2022.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1. AMENDMENTS
The Agreement is hereby amended to extend the term of the Agreement to expire November 25,
2022.
2. ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain in full
force and effect.
3. ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts,each of which shall be an original and
all of which shall constitute one and the same instrument. A facsimile copy or computer image,
such as a PDF or tiff image,or a signature,shall be treated as and shall have the same effect as an
original.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Contract No,54929 Page I of 2
ACCEPTED AND AGRAED:
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this conU•act, including ensuring all performance
By: Dana Burghdoff(Sep23..)a 97:01CDT and repo►ting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Date: By:
Name: Patty J n ikon
Approval Recommended: Title: Contra rvices Administrator
Approved as to Forrn and Legality:
Chris--algher harder
By: Christopher Harder(Sep 22,202215:02 CDT)
Name: Christopher Harder, P.F.Title: Water Department Director By:
Name: Taylor Paris
Attest: 'Title: Assistant City Attorney
Contract Authorization:
9ute�fi'�S. M&C: P-12288
By; JannetteS.Goodall(Sep23,202211:46 CDT) pate Approved: 12/18/2018
Name: Jannette S. Goodall o�oFOR>rad
Title: City Secretary PA, 00 d0' Form 1295 CerNtication No.2020-688657o
I
d
d
-�v0 o=d
�p o
0 o o*pd
as t< a
VENDOR: as rExASoA 1
EAN Holdings,dba� ' Rent-A-Car
By:
I Name: Christian Knas
Title: Regional Vice President
Date: _q /22 20 2.2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Third Amendment to Fort Worth City Secretary Conh•act No.54929 Page 2 of 2
M&C Review
page 1 of 2
Ofridal site of the Gty of Fort Worth,Tams
CITY COUNCIL AGENDA Foy RT1l
COUNCIL.AC11ON: Approved on 12/11/2018
DATE: 12/11/2018 REFERENCE = P-12288 LOG NAME: TERM VEHICPSHORT LE NO.. RENTAL
AWD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement with EAN Holdings,LLC for Vehicle Rentals in an Annual
Amount Up to$300,000.00 Using a Tarrant County Cooperative Contract for All City
Departments(ALL COUNCIL DISTRICTS)
RECOMMENDATiON:
it is recommended that the City Council authorize a Purchase Agreement with EAN Holdings, LLC for
vehicle rentals in an annual amount up to$300,000.00 using Tarrant County Cooperative Contract
No.2018-185 for City departments with renewal options in accordance with Tarrant County
Cooperative Contract No.2018-185 or applicable successive Tarrant County Cooperative contracts
for the same services.
DISCUSSION:
City departments will use this Agreement for the rental of various types,sizes, makes and models of
automobiles,sport utility vehicles,vans and pickup trucks. Vehicles will be used by Staff traveling to
conduct official City business in-town and out-of-town. The City will have the ability to select vehicles
that best fit the needs for the assigned duties.
MM/BE OFFICE—A MBE/SBE goal is not assigned when purchasing from an approved purchasing
cobperative or public entity.
COOPERATIVE PURCHASE-State law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item_ Tarrant County Cooperative Contracts have been
competitively bid to increase and simplify the purchasing power of government entities.
PRICE ANALYSIS-The unit prices range from 15 percent higher to 15 percent lower than the unit
prices in the current Agreement awarded in 2017(M&C P-11990). No guarantee was made that a
specific amount of services would be purchased. Staff certified that the prices offered are fair and
reasonable.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager in the amount up to$50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
AGREEMENT TERM-Upon City Council's approval,this Agreement shall begin on December 5,
2018 and expire on September 26,2019 to coincide with the Tarrant County contract.
RENEWAL OPTIONS-This Agreement may be renewed in accordance with the terms and conditions
of Tarrant County Contract No.2018-185 or applicable successive Tarrant County contracts for the
same services at the City's option.This action does not require specific City Council approval
provided that City Council has appropriated sufficient funds to satisfy the Citys obligations during the
renewal terms.
http://apps.cfwnet.org/counoil packeYmo review.asp?ID-26498&counciidate=l2/11/2018 1/21/2,021
M&C Review
Page 2 of 2
FISCAL INFORMATIONlCERTIFICATION;
appropriat ,of the participating dertments. Prior to an
The Director of Finance certifies that Rinds are available in the current operating budgets,as
Departm nit has the responsibility tovat the ava labili� nd�re being made,the requesting
BQN12018-1851AWp
TO
Fund Department Account Project program q
ID ID ciTvitY Budget Reference Amount
Year Charlfield 2
FROM
Fund Department Account Project Program Activity B
Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office byi Susan Alanis(8180)
Originatipq DeRaMWInt Head: Kevin Gunn (8517)
Additional Information Contact. Cynthia Garcia (8525)
Anabeile Dunn (7648)
I
ATTACHMENTS
EAN 1295 Redacted pdf
i
i
k
I
i
I
4
httpJ/apps_cfwneLorg/council_packet/mc review_asp?IID--26498&couacildate=12/11/2018 1121f2021
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 03/02121 "C FILE I`JUMLBER: M&C 2"143
LOG NAMEl' 13PAMEND P-12288 VEHICLE RENTAL LSJ
lU C
(ALL)Authorize Amendment to E)dsting Purchase Agreement with EAN Holdings,LLC for Vehkle Rentals In an Annual Amount Up to
$1,000,000.00 Using a Tarrant County Cooperative Contract for Ali City Departments
RECA__ MMEN'UATION - — - -- -- -
It is recommended that the City Council authorize an amendment to the existfng purchase agreement with EAfN Holdings,LLC for vehlde rentals in
an annual amount up to to$1,000,000.00 using Tarrant County Cooperative Contract Na 2020-168 for Citydepartments accordance with Tarrant County Cooperative Contract No.2020-185 or ai e c tr ctsf options in
services.
applicable suasive Tarrant Courtly Cooperative contracts far i}ha same
f]ISGtlS31QF�: --On December 11,2018,the City Council approved Mayor and Council Communication(M&C)P-12288,authorizing agreements with EAIN
Holdings;LLC for vehicle rentals using a Tarrant County Cooperative Contract for an annual amount up to S300,000.00.Staff is noon reou$sting
authorization to amend the exlsbng purchase agraemenfs to increase the annual amount by an additional S700,000.00,for a total amount not to
exceed to$1,000,000.00.The increase Is required due to the need for manual meter reading by Water Department staff unfit manual read'nhg is
phased out.
City departments will use this agreement far the rental of various types,sizes,makes and models of automobiles,sport utility vehicles,vans and
PAP truci.Vehicles will be used by staff traveling to conduct official City business In-town and out-oNmvn_The CYry will have the ability to salect
vehicles that Chest lit the needs for the assigned duties_
WWBE OFFICE—A MBIVSBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity_
COOPERATIVE PURCHASE-State taw provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies state laws requiring that the local government seek compefitive bids for purchase of the item.Tarrant County cooperative contracts have been competitively bid to increase and simplify the purchasing power of government entities
PRICE ANALYSIS-The unit prices range from 15 percent higher to 15 1)8nnnt Irnver titan the unit prices In the current agreerneM awarded in
2020.No guarantee was made that a Specific amount of services would be purFhased.Staff cattifhsd that the prices offered are fair and
reasonable.
ADMINISTRATIVE CHANGE ORDER-An adnunlatrative change order or increase may be made by the City Manager In the amount up to the
amount al&twed by relevant law and the Fort Worth City Cote does not require spacific City Council approval as tong as sufficient funds have b en
appropriated.
AGREEMENT TERM-Upon City Counc iPs approval,this agreement shall bflgln on March 2,2021 and expire on September 26,2D21 to coma=de
with the Tarrant County contract.
1
RENEWAL OPTIONS This agreement may be renewed In accordance with the terns and conditions of Tarrant County Contrail No.2B2()166 or
applicable successive Tarrant County contracts far the same services at the OVS option.This action dons not
require specific approval provided that City Canal has appropriated sufficlarrt fcmds to satisfy the Cltys obfigabons during the rermvat tents_ City Courdl
i
FISCAL INFORik1_APOM/CEEMBCaTWN — -- - - -
The Director of Finance certifies thatfunds are available in the current operating budget,as previoursiy appropriated,in the participating
departments'operating funds to support Via approval of the above recommendation and amendment to the purchase agreerr)2nL Prior to any
expenditure Ming incurred,the Participating departments have the rasportslbility'to validate tits availability affords.
Submitted ftsr r�ty itlanartar's rJHice by ,lay Chapa 5804
i
Dana Buruhdoff 8108
Rrlglna ina Buafn a^n Unit Had Reginald Zeno a517
Steve Cooke 5134
Cynthia Garcia 8525
I