HomeMy WebLinkAboutContract 54955-A3 CSC No. 54955-A3
THIRD AMENDMENT TO
CITY SECRETARY CONTRACT NO. 54955
This Amendment("Amendment") is entered into by and between the City of Fort Worth ("City") and
Day Resource Center Solutions ("Agency") by and through their respective duly authorized agents. City and
Agency may be referred to individually as"Party" and collectively as"Parties".
WHEREAS,the City of Fort Worth("City")and Day Resource Center Solutions("Agency")made
and entered into City Secretary Contract No. 54955 ("Contract");
WHEREAS, City receives grant monies from the United States Department of Housing and Urban
Development("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. E-20-MW-48-
0010, Catalog of Federal Domestic Assistance No. 14.231;
WHEREAS, City has received an additional allocation of ESG grant monies under the Coronavirus
Aid, Relief, and Economic Security Act("CARES" Act)referenced by HUD as "ESG-CV";
WHEREAS, pursuant to Section 3 of the Agreement, the contract may be extended if such
extension is necessary for completion of the program and is authorized, and the Agency is requesting an
amendment to extend the term of the agreement through September 01, 2023, as reflected in the attached
amended Exhibit A;
WHEREAS,the Agency requested a budget amendment from City in order to adjust line item amounts in
Exhibit B,to allow for deficit budget items, in available Outreach budget items of ESG-CV funds;
WHEREAS, City believes that the requested amendment will help Agency meet the program's
goals and further the interests of both Agency and City; and
WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and
meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
EXHIBIT "A" — PROGRAM SUMMARY attached to the Contract are hereby deleted and replaced in
their entirety with EXHIBIT "A" Revised 09/02/2022, attached hereto.
Exhibit "B" — BUDGET attached to the Contract are hereby deleted and replaced in their entirety with
EXHIBIT "B" Revised 09/08/2022, attached hereto.
II.
This amendment is effective as of September 1, 2022 and Agency may request reimbursement for
allowable costs directly related to implementation ESG CV funds.
OFFICIAL RECORD
CITY SECRETARY
Amendment No. 3 to CSC No. 54955 FT. WORTH, TX
Day Resource Center Solutions(ESG-CV)
M.
All terms and conditions of the Contract not amended herein remain unaffected and in full force and
effect, are binding on the Parties, and are hereby ratified by the Parties. Capitalized terms not defined herein
shall have the meanings assigned to them in the Contract.
[SIGNATURE PAGE FOLLOWS]
Amendment No. 3 to CSC No. 54955 Page 2
Day Resource Center Solutions(ESG-CV)
ACCEPTED AND AGREED:
DAY RESOURCE CENTER SOLUTIONS CITY OF FORT WORTH
By:er &isfltSeP u,202214:18 CDT) By:
Bruce Frankel, Executive Director Fernando Costa,Assistant City Manager
OR
ATTEST:
�a� ° °°°°°rL �
APPROVE AS TO FORM AND
°
FJ�o � LEGALITY:o
0 °0 tp26 2o2zii:aaCDT) d0000
By:City Secretary '��Z0E0 A By:Jessika Williams,ACA 1
M&C: 22-0017
1295 Certification No. 2020-615658
Date: May 19, 2020 and October 12, 2021
RECOMMENDED:
By:
Victor Turner, Director
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,
including ensuring all performance and reporting
requirements
Charletta Moaning, Sr. Contract Compliance Specialist
Amendment No. 3 to CSC No. 54955 OFFICIAL RECORD
Day Resource Center Solutions(ESG-CV) CITY SECRETARY
FT. WORTH, TX
Day Resource Center Solutions EXHIBIT "A"
Mobile Outreach PROGRAM SUMMARY
PROGRAM SUMMARY
(ESG-CV2)
October 1,2020- September 01, 2023 $300,000.00
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
DRC Mobile Assessor's will conduct outreach and mobile assessments for unsheltered individuals
and families found on E. Lancaster Avenue and in surrounding high-populated areas. This role
will serve as an entry point for participants who choose to not access the classic brick and mortar
service providers in the area, such as emergency shelter and day centers to help stop the spread of
COVID-19. After discussing diversion options, the DRC Mobile Assessor will begin the process
of preparing the participant for housing by assessing, gathering critical documents, and verifying
homeless episodes. The HUD, VI-SPDAT, and Employment assessments will be completed with
participants who have not completed them, or with participants who are entering a new episode of
unsheltered homelessness. In addition, DRC Mobile Assessor's will be attached to other
continuum outreach efforts (HOPE, 7PS Care Connection, MHMR) in order to provide holistic
services to individuals and families experiencing unsheltered homelessness.
ESG Funds will be used to pay for the salaries and fringe benefits for Program employees, and for
direct supervision and administrative fees. Additional program costs include laptops and cell
phones for program staff.
Agency's Administrative office is available at 1212 E. Lancaster, Fort Worth, Texas 76054,
Monday-Friday, 9:00 am-4:30 pm. Services will be mainly field based.
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each): ESG Relocation and
Stabilization Services in Support of Rapid Rehousing
Regulatory Citation(s): 24 CFR 576.104, 24 CFR 576.105, and 24 CFR 576.106
Agency will maintain documentation that 100% of clients served are homeless at the time of
Program entry in accordance with the ESG Regulations and that the client lacks sufficient
resources and support networks to obtain housing. Agency will also maintain documentation on
eligibility for the housing unit for which financial assistance is provided, including rental amounts
and compliance with applicable ESG Minimum Habitability Standards.
ESG-CV2 PSA OUTREACH CONTRACT -2020—EXHIBIT"A"—PROGRAM SUMMARY Page 1
Day Resource Center Solutions
PROGRAM GOALS:
Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum
of 400 Unduplicated Clients as shown by the monthly Attachment III and yearly SAGE(HMIS
reporting). Timely, accurate, and complete information should always be reported, but not be
limited, to the following number and percentage goals of those clients served:
ESG-CV2 PSA OUTREACH CONTRACT -2020—EXHIBIT"A"—PROGRAM SUMMARY Page 2
Day Resource Center Solutions
EXHIBIT"B"-BUDGET
Account I Grant Budget I Increase Decrease
EMERGENCY SHELTER AND STREET OUTREACH
ESSENTIAL SERVICES
Salaries 1001 $ 204,550.00 $ 17,031.38 $ 221,581.38
FICA 1002 $ 15,649.00 $ 1,298.00 $ 16,947.00
Health/DentaULife/Disability Insurance 1003 $ 36,000.00 $ 10,316.00 $ 25,684.00
Unemployment Insurance State 1004 $ 2,470.00 $ 2,470.00
Workers Compensation insurance
Employee Benefits-Other
Office Supplies 1007 $ 1,350.00 $ 793.00 $ 557.00
Office Rent 1008 $ 9,594.00 $ 791.00 $ 10,385.00
Contractual Services 1010 $ $
Transportation 1011 $ 4,360.00 $ 3,428.00 $ 932.00
Communications-Telephone etc. $ 5,500.00 $ 4,957.38 $ 542.62
Other-mobile computer solutions,IT services 1012 $ 11,527.00 $ 775.00 $ 10,752.00
SHELTER OPERATIONS
Maintenance 2001 $
Security 2002 $
Insurance 2003 $
Utilities 2004 $
Supplies 2005 $
Repairs 2006 $
Insurance-Liability etc. 2008 $ 1,500.00 $ 1,500.00
Other -accounting/audit 2009 $ 7,500.00 $ 1,149.00 $ 8,649.00
SUBTOTAL EMERGENCY SHELTER $ 300,000.00 $ 20,269.38 $ 20,269.38 $ 300,000.00 $
HOUSING RELOCATION AND STABILIZATION
now-
PREVENTION
Salaries 3001
FICA 3002
Life/Disability/Health/Dental Insurance 3003
Unemployment-Workers Compensation 3005
Other/Contractual Services( ) 3007
REHOUSING
Salaries 4001
FICA 4002
Life/Disability/Health/Dental Insurance 4003
Unemployment-Workers Compensation 4005
Retirement 4008
Transportation(Parking/Mileage) 4009
Hotel/Motel Vouchers
Subtotal Housing Relocation/Stabilization $
ADMINISTRATION(from City 10%)
Salaries
FICA
Insurance(Health/Disability/Life/etc) 4011
Supplies
Training
Contractual Services(Accounting,Audit,etc.)
SUBTOTAL ADMINISTRATIONJ $ $ $ $
UTREACH TO UNSHELTERED
Salaries
FICA
Health/DentaULife/Disability Insurance
Unemployment-Workers Compensation
Office Supplies
Retirement
Transportation(Parking/Mileage)
HOMELESS MANAGEMENT INFORMATION SYSTEM(HMIS)
HMIS Software Costs 7001 $
SUBTOTAL HMIS
BUDGET TOTAL $ 300,000.00 $ 20,269.38 $ 20,269.38 $ 300,000.00
ESG PSA CONTRACT 2020-2021-EXHIBIT'B" -Amendment 1 Page 1
The following tables were created for the purpose of preparing, negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on
the first page of this year one and year two proposal budget. The information reflected in the tables
is to be considered part of the terms and conditions of the Contract. Agency must have prior written
approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the
Contract. The deadline to make changes to the proposed budget is December 2021.
SALARY DETAIL
Est. Percent to Amount to
Position Title Annual Salary Grant Grant
Mobile Case Manager- 14 months $ 45,000.00 100.0% $ 51,682.36
Mobile Case Manager- 18 months $ 45,000.00 100.0% $ 64,771.84
Mobile Case Manager- 14 months $ 45,000.00 100.0% $ 51,985.89
Mobile Case Manager- 12 months $ 45,000.00 100.0% $ 43,792.36
Clinical Director- 10% $ 57,000.00 10.0% $ 9,348.93
Holiday/PTO excluded by CFW
TOTAL $ 237,000.00 1 93.5%1 221,581.38
FRINGE/EMPLOYEE BENEFITS DETAIL
Percent of Est. Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 16,950.98 100.0% $ 16,947.00
Health/DentalInsurance 25.18% $ 55,800.00 46.0% $ 25,684.00
Unemployment-State - 2
years 1.11% $ 2,470.00 100.0% $ 2,470.00
Worker's Compensation
Employee Benefits, Other
Other( )
Other( )
TOTAL 1 $ 75,220.98 60.0% $ 45,101.00
SUPPLIES AND SERVICES
Est. Percent to Amount to
Total Budget Grant Grant
Office Supplies - $75/month $ 1,350.00 100% $ 557.00
Office Rent- 10% of$4357.50/month $ 10,385.00 100% $ 10,385.00
Contractual Services $ -
Transportation - mileage $100/month/FTE $ 7,200.00 100% $ 932.00
Communications /Telephone - $125/mo/FTE $ 9,000.00 100% $ 542.62
4 mobile computer solutions @ $1500 each $ 6,000.00 100% $ 6,000.00
IT Services - 10% of approx $2300/month $ 55,270.00 9% $ 4,752.00
Other( ) $ -
Other( ) $ -
TOTAL $ 89,205.00 1 $ 23,168.62
ESG PSA CONTRACT 2020-2021 -EXHIBIT "B" -BUDGET
-Amendment 1 Page 2
MISCELLANEOUS
Est. Percent to Amount to
Total Budget Grant Grant
Insurance -Liability& Other $ 13,450.00 11% $ 1,500.00
Accounting/Audit $ 8,649.00 100% $ 8,649.00
Contractual Services (Security etc)
Other( )
TOTAL $ 22,099.00 $ 10,149.00
SHELTER OPERATIONS
Est. Percent to Amount to
Total Budget Grant Grant
Maintenance
Security
Insurance
Utilities
Supplies
Repairs
Other( )
TOTAL
FINANCIAL ASSISTANCE
Est. Percent to Amount to
Total Budget Grant Grant
Rental Assistance $ -
Security Deposits
Utility Payments
Utility Deposits
Other( )
Other( )
TOTAL
HMIS
Est. Percent to Amount to
Total Budget Grant Grant
HMIS Software Costs
TOTAL
TOTAL $ 423,524.98 $ 300,000.00
ESG PSA CONTRACT 2020-2021 -EXHIBIT "B" -BUDGET
-Amendment 1 Page 3
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ESG PSA CONTRACT 2020-2021 -EXHIBIT "B" -BUDGET
-Amendment 1 Page 4