HomeMy WebLinkAboutContract 55019-R2 55019-R2
CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
August 17, 2022
CSI Consolidated,LLC dba AIMS Companies
Attn: Kent Ford
3808 Knapp Rd.
Pearland,TX 77581
Re: Contract Renewal Notice—Second Renewal
Hydro-Vac Excavation Services ITB No. 20-0167
Contract CSC No. 55019
Original Contract Amount: $100,000.00
The above referenced contract with the City of Fort Worth,as renewed,expires on 9/30/22.
The one year term for the contract will be expired or programmed.This letter is to inform you that
the City has appropriated funding and is exercising its right to renew the contract in the original
contract amount,which will be effective upon execution by the designated Assistant City Manager.
All other terms and conditions of the contract remain unchanged. Please verify that the original
payment, performance and maintenance bonds remain active or if retired, provide updated bonds
when you return this letter.Please sign in the space indicated below and return this document,
along with a copy of your current insurance certificate,to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas. ov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
J. Chris Underwood
(817) 392-2629
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No.
ACCEPTED AND AGREED:
CITY OF FORT WORTII CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all
By: °`g'''°" "610 performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Sep 26,2022
Date: By: V�-
Name: 4. Chris Underwood
APPROVAL RECOMMENDED: Title: Sr.Engineering Tech
APPROVED AS TO FORM AND LEGALITY:
Name: Chris Harder,PEA_
Title: Director,Water Department By:
Name: Douglas.W.Black
ATTEST: aa4nnn� Title: Sr.Assistant City Attorney
aA� FORT Ilad
'C OF°°°°°°°°°0y d
if�o od AUTHORIZATION:
�a�� s. ����a�� p�'0 o-� M&C: 20-0782
By: °°"e$ °°�°��«pzB,zvQ°a's�`°T' PO o o z� Date Approved: 10/27/2020
Name: Jannette S.Goodall P� °° ° a�'
Title: City Secretary aaa� E�pSoa� Form 1295 Certification No.:2020-655159
I
CONTRACTOR:
CSI Consolidated,LLC dba AIMS Companies
By:
Name: Kent Ford
Title: Vice President
Date: September 20, 2022
OFFICIAL RE-CORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, October 27, 2020 REFERENCE NO.: **M&C 20-0782
LOG NAME: 131320-0167 HYDROVAC EXCAVATION SC WATER
SUBJECT:
(ALL)Authorize Execution of Non-Exclusive One Year Agreements with Four One Year Renewal Options
for Both CSI Consolidated, LLC d/b/a AIMS Companies and US Ecology Houston, Inc.for Hydrovac
Excavation Services for the Water Department with a Combined Annual Amount Up to$200,000.00
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive one year agreements,
with four one year renewal options, for both CSI Consolidated, LLC d/b/a AIMS Companies and US
Ecology Houston, Inc. for hydrovac excavation services for the Water Department with a combined
annual amount up to$200,000.00.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize annual agreements for hydrovac
excavation services. In order to procure these services, staff issued an Invitation to Bid (ITB). The ITB
consisted of detailed specifications listing the work, equipment and materials needed to expose
underground utilities.
The ITB was advertised in the Fort Worth Star-Telegram on July 22, 2020, July 29, 2020, August 5, 2020,
and August 12, 2020. The City received four bids. Bids were evaluated on the lowest responsible bidder
complying with all provisions of the solicitation. Staff recommends awarding a non-exclusive one year
agreement to both CSI Consolidated, LLC d/b/a AIMS Companies and US Ecology Houston, Inc. with
four one-year renewal options. No guarantee was made that a specific amount of these services will be
purchased. The bid amount for the Water Department's annual requirements is up to$200,000.00.
An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long
as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was approved by the Office of Business
Diversity, in accordance with the M/WBE or BDE ordinance, because the purchase of goods or services is
from sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Water&Sewer Fund to support the approval of the above recommendation and
execution of the agreement. Prior to an expenditure being incurred, the Water Department has the
responsibility to validate the availability of funds.
BQN\\
FUND IDENTIFIERS(FIDs):
TO
Fund Department ccoun Project Program ctivit Budget Reference # moun
ID ID Year (Chartfield 2)
FROM
i
Fft Department[Account! Project Programl ctivity Budget Reference # mount
ID I ID I I Year (Chartfield 2)
C sent ccounj Project JProgramlrJay
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ID ID _ Chapa ygff4 (Chartfield 2)
Submitted for City Manager's Office by_ Dana Burghdoff (8018)
Originating Department Head: Reginald Zeno (8517)
Cynthia Garcia (8525)
Additional Information Contact: Sarah Czechowicz (2059)
ATTACHMENTS
1. 1295 Forms Bid 20-0167.pdf (CFW Internal)
2. 13P20-0167 HYDROVAC EXCAVATION SC WATER Funds Avail.docx (CFW Internal)
3. 13P20-0167 HYDROVAC EXCAVATION SC WATER Funding Availability.JPG (CFW Internal)
4. C O Fort Worth Hydro 1295.pdf (CFW Internal)
5. Copy of Hydrovac FIDS table.xlsx (CFW Internal)
6. Form 1295 Certificate USEcology..pdf (CFW Internal)
7. ITB 20-0167 Hydro-Vac MWBE Signed.pdf (CFW Internal)
8. Sams Search 9.21.2020.pdf (CFW Internal)