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Home My WebLink AboutContract 58089-R1 CSC No. 58089-Rl CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 22, 2022 ANA-Lab Corporation Attn: Bill Peery 2600 Dudley Road Kilgore,Texas 75663 Re: Contract Renewal Notice Contract No. CSCO No. 58089 (the "Contract") Renewal Term No. 1: October 1, 2022 to September 30, 2023 The above referenced Contract with the City of Fort Worth expires on September 30, 2022 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to five (5) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its FIRST (1st) renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasin to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, at Wilson, BA, MCA, ECMCA Contract ervices Administrator City of Fort Worth Water Department 200 Texas Street, Suite 2377 Fort Worth,TX 76102 (817) 392-8411 (office) (817) 793-7793 (cell) (817) 392-8195 (fax) patty.wilson2fortworthtexas.gov OFFICIAL RECORD CITY SECUTARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of RR this contract, including ensuring all performance and ,$ Dana dof232�:O1CDT) reporting requirements. Y• Name: Dana Burghdoff Title: Assistant City Manager f By: Name: Patty Jea son Title: Contract ervices Administrator APPROVAL RECOMMENDED: APPROVED AS TO FORM AND LEGALITY: C>�ly%Itod�t2�`��2� By: Christopher H rder(Sep 22,202213:53 CDT) Name: Christopher Harder,P.E. By: Name: Taylor Paris Title: Water Department Director Title: Assistant City Attorney ATTEST: CONTRACT AUTHORIZATION: M&C: 22-0553 Date Approved:8/09/2022 By; PffietteS.Goodall(Sep 23,202211• CDT) Form 1295 Certification No.:2022-903121 Name: Jannette S. Goodall Afar FORr��a� Title: City Secretary o O!*'... °°°°°° 'pad ti 0—g =� - P�aANA-Lab Cor oration as °°°°°°°°°° a P a�00000 S.ob�o 2— , 2022 By: Name: Bill Peery Title: Vice President Technical Services OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 6of10 006660 SOPC Print Group 001 of 005(Uncontrolled) ANA-LAB CORPORATION DUALITY MANUAL REVISIOi,I 28 OCTOBER 2021 -1.2 SIGNATORIES Personnel are authorized to sign andlor initial documents and records as appropriate.A file of signatures and initials is maintained and access Is restricted to authorized signatories for analytical reports and human resources.Electronic signatures ire accel?table, Employees mist be logged into LDSCIient to acid their signature to LIMB generated (IOCUnienls like Peer Reviews and training records. Electronic signature of authorized signatory may be used by designated authorized signatory when authorized on a case-by-case basis. Refer to: SOP -Personnel:Job Descriptions and Qualifications AUTHORIZED SIGNATORIES CLASSIRCATION NAME f I1-11TIALS PCIS+.TInN Legal Representative Bill Peer VP-Technical Services Authorized Representative Bill Peery VP-Technical Services Analytical Reports Bill Peery VP-Technical Services ITecl-:atDirectort Tracey Varvel Quality Manager Trey Peery Technical Services Manager Quality Manual Bill Peery VP-Technical Services ITecl-,,:at Directors Tracey Varvel Quality Manager Standard Operating Procedures Bill Peery VP-Technical Services area,!-cal Directorl Director of Business Development&Field Sample Collection Services Login Personnel Sample Collectors Support Login Technicians Support Technicians VP-Technical Services ITeci- at Direder) Analytical Data Personnel Laboratory Supervisors Laboratory Technicians VP-Technical Services ITo&• :at Duedorl QAIQC Personnel Quality Manager Project Managers Quality Technicians Business Procedures, Nichole Lorilsch Director of Finance 3 TECHNOLOGIES Testing is provided for a variety of matrices. Including drinking water, wastewater. industrial waste. hazardous waste,soli.sludge,solids,air,gases,fuels.petroleum,and environmental lead. Testing technologies include but are not limited to: Inductively Coupled Pinsma-Mass Spectrometry. Inductively Coupled Plasma-Atomic Emission Spectrometry, Atomic Absorption-Cold Vapor. Atomic Absorption-Graphile Furnace. Gas Chromatography,Gas Chromatography-Mass Spectrometry, High Performance Liquid Chromatography, Ian Chromatography, Spectrophotornelry (Visible. UV. Fluorescence, and Semi-Automated), Total Organic Carbon. Total Organic Halide. 441scellaneous Electronic Probes (conductivity. pH, dissolved oxygen), Oxygen Demand, Giavimelry, Tilrimeby, Turbidity,Microbiology,Hazardous Waste Characteristics Tests.Other analyses may be available upon consultation with the VP-Technical Services. i POTABLE WATER MID NOt.)PUTABLE WATER: Metals,nutrients.demands,classical chemistry, purgeable organics.extractable organics,pesticides-herbicides-PCBs.microbiology. Original internal document is located in n secure electronic file. Page 6 0,12 City of Fort Worth,Texas Mayor and Council Communication DATE: 08/09/22 M&C FILE NUMBER: M&C 22-0553 LOG NAME: 13P ITB 22-0126 LABORATORY ANALYTICAL SERVICES MC WATER SUBJECT (ALL)Authorize Execution of Non-Exclusive Purchase Agreements with A&B Environmental Services Inc.dba A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central LLC,for Laboratory Analytical Services for the Water Department in a Combined Annual Amount Up to$193,000.00 and Authorize Five Renewal Options for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with A&B Environmental Services Inc,dba A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central LLC,for laboratory analytical services in a combined annual amount up to$193,000.00 and authorize five renewal options for the sarne amount. DISCUSSION: The Water Department approached the Purchasing Division to procure laboratory analytical services agreements with qualified laboratories to test water,wastewater and solid waste samples to ensure compliance with federal and state regulatory programs. In order to procure these services,staff issued an Invitation to Bid(ITB). ITB No.22-0126 consisted of water's laboratory testing specifications and required that all environmental testing laboratories to be accredited by the National Environmental Laboratory Accreditation Program(NELAP). The ITB was advertised in the Fort Worth Star-Telegram on May 4,2022,May 11,2022,May 18,2022 and May 25,2022.The City received thee (3)responses. An evaluation panel,comprised of representatives of the Water and Police departments reviewed and scored the submittals using the Best Value criteria which included the following: (a)Bidder's ability to meet the Turn Around Time(TAT)required by the City of Fort Worth to complete the scope of work;(b) Bidder's qualifications,certifications/licenses and references related to the scope of work;(c) Bidder's ability to meet the City needs;and(d)cost of service. The individual scores were averaged for each of the criteria and the final scores are listed in the following table: Bidders Evaluation Criteria a b C d Total Score Rank A&B Environmental Services Inc,dba A&B Labs 18.33 22.00 6,00 35.00 81.33 1 Eurofins Environment Testing South Central LLC 18.33 22.00 6.33 31.41 78.08 2 Ana-Lab Corporation 19.17 22.00 6.67 0.00 47.83 3 After evaluation,the panel concluded that A&B Environmental Services Inc.dba A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central LLC,presented the best value to the City.Therefore,the panel recommends that Council authorize laboratory analytical services agreements with A&B Environmental Services Inc,dba A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central LLC. It is recommended that multiple agreements be awarded to the listed vendors to ensure services are available without delay.Under these non- exclusive agreements,departments will order services according to lowest cost and availability. No guarantee was made that a specific amount of services would be purchased.Staff certifies that the recommended vendors bids meet specifications. FUNDING:The maximum amount allowed under this agreement citywide will be$193,000.00,however the actual amount used will be based on the need of the department and available budget.The annual department allocation for this agreement is: Department Estimated Annual Amount Account Name Water 1 $193,000.00 15330102 CONTRACT-LAB ANALYSIS Funding is budgeted in the Water and Wastewater Department's rollup within the Water&Sewer Fund, DVIN-BE:The initial estimated bid arnount for this procurement was less than$100,000.00,therefore a Business Equity goal was not applicable. ADMINISTRATIVE CHANGE ORDER:An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS:Upon City Council approval,this agreement shall begin upon execution and expire on September 30,2022. RENEWAL OPTIONS-The City shall have five options to renew the Agreement;four(4)one-year renewal periods(October 1 st to September 30th)and the fifth renewal period which shall run from October 1 st to the anniversary of the date of execution.This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget,as previously appropriated,in the Water and Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred,the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by.. Reginald Zeno 8517 Dana Burghdoff 8018 Originating Business Unit Head: Anthony Rousseau 8338 Christopher Harder 5020 Additional Information Contact: Cynthia Garcia 8525 Maria Canoura 2526