HomeMy WebLinkAboutContract 58090-R1 CSC No. 58090-R1
CITY OF FORT WORM
CON S RMWAL NWICR
September 21,2022
A&B Environmental Services Inc dba A&B Labs
Attn:Rom
10100 - Freewxy Ste. lam'
Tom 7'7i9
Res Contract Renewal Notice
Contract No.Cat')No.St1Q5!Q(the"Contra r)
Renewal Term No. i s October 1,2022 to September 39,MS
The alcove re aenced Conftd with the City of Fort' edh expires on September 30,2022
(t " xphation Deft"), Pursuant to the terns Contrast, dw Confisot may be mowed by the
mutual cons t. of the patties for up to five (5) one-year renewal terms. letter will
memorials die collective desk of dw parts to renew dw Contract for its FIRST(lot)renewal
term, which will begin immediately aft the Expiration Date, All:odW its and conditions o
the Con remain unchWd.
Please return this sipad acknowledgment letter to the address forth below
acknowledging r of the Contract Renewal loth
Please log, onto PesopleSoft Purdbuing at °` f == --; - to insure
dW your cony inftmation is comet and.up ..
If you have any quesdow concernig dds C. el NofiM pbalse wnW me
dw telephone mmber below.
Vilson,, �MCA,s i for
City of Fort Wordy Water DepmMoent
200 Texas Street,Suite 2377
Foa Worth,TX 7610
(917)392-5411 (office)
(111'17) 793-7793 (cell)
(917)3 195 (tom)
OFFICIAL RE-CORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
� r2 of this contract, including ensuring al I
By: Dana Burghdoff(Sep26,20 10:16CDT./ performance and reporting requirements.
Name: Dana Burghdoff ,
Title: Assistant City Manager
By: —
Name: Patt ear ilson
APPROVAL RECOMMENDED: Title: Contract Services Administrator
APPKOVF1D AS TO FORM AND LEGALITY:
Chrisfo er ffa_rder
By: Christopher Harder(Sep 23,202216:16 CDT)
Name: Christopher Harder, P.E.
Title: Water Department Director By:
Name: 'Taylor Paris
ATTEST: Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
9a�uie�te S, �OY///6tGfi 444U4n M&C: 22-0553
By; JannetteS.Goodall(Sep 26,202211:49CD1 po�FORj� aa Date Approved: 8/09/2022
AY D00000
Name: Jannette S. Goodall a9A.o' °ooydd
Title: City Secretary 0US a=d Form 1295 Certification No.:2022-903328
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A&B Environmental Services Inc. dba A&B Labs
2 . 202 -
By: r
Name: Ram Ramakrishnan
Title: President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH. TX
Contract Renewal Page 2 of 2
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I78 22-0128
W/
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 08109/22 M&C FILE NUMBER: M&C 22-0653
LOG NAME: 13P ITB 22-0126 LABORATORY ANALYTICAL SERVICES MC WATER
SUBJECT
(ALL)Authorize Execution of Non-Exclusive Purchase Agreements with A&B Environmental Services Inc,dba A&d Labs,Ana-Lab Corporation
and Eurofins Environment Testing South Central LLC,for Laboratory Analytical Services for the Water Department in a Combined Annual Amount
Up to$193,000.00 and Authorize Five Renewal Options for the Same Amount
RECOMMENDATION:
It Is recommended that the City Council authorize execution of non-exclusive purchase agreements vAlh A&B Environmental Servlces Inc.dba
A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central LLC,for laboratory analytical services in a combined annual
amount up to$193,000,00 and authorize live renewal options for the same amount.
The Water Department approached the Purchasing Division to procure laboratory analytical services agreements with qualified laboratorles to test
water,wastewater and solid waste samples to ensure compliance with federal and state regulatory programs.
in order to procure these services,staff issued an Invitation to Bid(ITB).ITB No.22-0126 consisted of waters laboratory testing speclficalions and
required that all environmental testing laboratories to be accredited by the National Environmental Laboratory Accreditation Program(NELAP).
The ITB was advertised in the Fort Worth Star-Telegram on May 4,2022,May 11,2022,May 18,2022 and May 25,2022.The City received thee
(3)responses.
An evaluation panel,comprised of representatives of the Water and Police departments reviewed and scored the submittals using the Best Value
criteria which included the following:(a)Bidder's ability to meet the Turn Around Time(TAT)required by the City of Fort Worth to complete the
scope of work;(b)Bidder's qualifications,certl8cationsnicenses and references related to the scope of work;(c)Bidder's ability to meet the City
needs;and(d)cost of service. The individual scores were averaged for each of the criteria and the final scores are listed In the following table:
Bidders Evaluation Criteria
a b c d Total Score Rank
A&B Environmental Services Inc.dba A&B Labs 18.33 22.00 6.00 35.00 81.33 1
Eurofins Environment Testing South Central LLC 18.33 22.00_ 6.33 31.41 78.08 2
Ana-Lab Corporation 19A7 22.00 6.87 0.00 47.63 3
After evaluation,the panel concluded that A&B Environmental Services Inc.dba A&B Labs,Ana-Lab Corporation and Eurofins Environment
Testing South Central LLC,presented the best value to the City.Therefore,the panel recommends that Council authorize laboratory analytical
services agreements with A&B Environmental Services Inc.dba A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central
LLC.
It is recommended that multiple agreements be awarded to the listed vendors to ensure services are available without delay.Under these non-
exclusive agreements,departments will order services according to lowest cost and availability.
No guarantee was made that a specific amount of services would be purchased.Staff certifles that the recommended vendors bids meet
specifications.
FUNDING:The maximum amount allowed under this agreement citywide will be$193,000.00,however the actual amount used will be based on
the need of the department and available budget.The annual department allocation for this agreement is:
0 artmont Estimated Annual Amount Account Name
Water ( $193,000.00 15330102 CONTRACT-LAB ANALYSISI
Funding is budgeted in 1he Water and Wastewater Department's rollup within the Water&Sewer Fund.
DVIN-BE;The initial estimated bid amount for this procurement was less than$100,000.00,therefore a Business Equity goal was not applicable.
ADMINISTRATIVE CHANGE ORDER:An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS:Upon City Council approval,this agreement shell begin upon execution and expire on September 30,2022.
RENEWAL OPTIONS-The City shall have five options to renew the Agreement;four(4)one-year renewal periods(October 1 at to September
3011h)and the fifth renewal period whicli shall run from October 1 at to the anniversary of the date of execution,This action does not require specific
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION 1 CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget,as previously appropriated,in the Water and Sewer
Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being Incurred,the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Menaaees Office by: Reginald Zeno 6517
Dana Burghdoff 8018
Originating Business Unit Head* Anthony Rousseau 8338
Christopher Harder 5020
Additional Information Contact: Cynthia Garcia 8525
Maria Canoura 2526