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Home My WebLink AboutContract 58091-R1 CSC No. 58091-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE September 21, 2022 Eurofins Environment Testing South Central LLC Attn: Alex Montaya 9701 Harry Hines Blvd Dallas, Texas 75220 Re: Contract Renewal Notice Contract No. CSCO No. 58091 (the "Contract") Renewal Term No. 1: October 1, 2022 to September 30, 2023 The above referenced Contract with the City of Fort Worth expires on September 30, 2022 (the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the mutual consent of the parties for up to five (5) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for its FIRST (1st) renewal term, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas._og_v/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. AnSrely an Wilson, BA, MCA, ECMCA Contract Services Administrator City of Fort Worth Water Department 200 Texas Street, Suite 2377 Fort Worth, TX 76102 (817) 392-8411 (office) (817) 793-7793 (cell) (817) 392-8195 (fax) patty.wiIson n,fortworthtexas.gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration n g-'�-aiy aLa) of this contract, including ensuring all By: Dana Burghdoff( p26,20 10:18 CDT) performance and reporting requirements. Name: Dana Burghdoff Title: Assistant City Managcr By: Nam*Contrac lson APPROVAL RECOMMENDED: Titleices Administrator APPROVED AS TO FORM AND LEGALITY: By: Christopher Harder(Sep 23,202215:58 CDT) Name: Christopher Harder, P.E. Title: Water Department Director By: Name: Taylor Paris ATTEST: Title: Assistant City Attorney ,ob pORr � oF0000000000. CONTRACT AUTHORIZATION: p_oo o9�d �' ��BG� M&C: 22-0553 o ap oo a Name: Jannette Sa Goodall CDT) Date Approved: 8/09/2022 da��nEXASop�000000 Title: City Secretary Form 1295 Certification No.:2022-903026 Eurofins Environment Testing South Central LLC September 22nd , 2022 By: J�� V I Name: Alex kontoya Title: President OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 CONFLICT OF INTEREST QUESTIONNAIRL FORM Fur ven(lor dolntj business with locnl c)overnmontnl entity This quusdonnallo tofbuls chmlooa umdo to 1110 few by 11.0. v3, 01th Le41•,no0uhir sesnlou• OFFICE IISF ONLY ibis quoi-Fonoalm Is bnh>0 tAud in aemldancn with Chopler 17r,.I ncai fl+wenmtnnl cotle,It- n wildol has a business iolallonship no dollned by Section v6.o4t{I•o)Will a farul gwcmtnanto olliky antic do vondot-mania mqu'mrnontr.undzir Snclinn 176.I1nc,(n) fly 1JR&Ihis quoslionnaito must bo blod with the rocerds adminleuntor o1 the Ic of gormnmonlol onlity not Inlor than ilia 7111 Ixrsinass day alley Ilia date ilia vondot imaomon awain of In(s Ihnt rwiuira ilia n!ntnainnt to he Idad. son Sodion 17G,006(a.1),Lccnl Govoinment Godo. A varxloi commds an otlonso 11 Iltn vendor knaxirtgt'vinta6roq 9acdoo 17G•oaG,I ocal Gavoimmani;ks:ln.Ail oflotwo under this section Is a misdomannor. �. Nnnio olvondorvrho hen a businaos rolalinnahipvvith tonal gnvorrlmontnl nrtllly. Eurofins Environment Telling South Central,L.LC,(Eurotins Xenco) tt Check thin box ityou nm Illintl all updule ton ptevloualy IIWI quoollonnnho,(i ho law wqui+oa Malyou lily an updalaa campletod queatlonnaim with tho np)toprloto idino aulhnrity not Intel than tho 7th businoan day allot-Ill(into on which you becaroo imvara Ihnt Ilia rniginalty filod quonlionnniro was foconapfota at Imimurnln.) t Nance of loonl oovenunant oflloernlrout what Il►n Ihfor mntioo In bolnO disolosnd. NA Ndamo of(Afcor ilesorlbo onch oniployinanl or olliar busbtoon totrdlonahlp villa Ilia tonal dtovoinniont nlficor,or if family nrumbot of Ilia offlcur,au dosoribod by Sootlon 176,002(n)(2)(A), Aloa dosc►ibo fifty family folationalilp vAth Ilia local llovemmotit oflicol. Compfato subparts A and n foranch employment or bushor's lolnllonshlp described,Atlfich additional lin0on to Ihis Farm CIO ns nnoossnry. NA A. Is tho local govatnmont 0111-1 or n family momhnt of iho offlcnr rncetving or liWy In rorwlvo tnxtrh'o rn(:nnan other than Investment Income,from ilia vendor? a Yes I-71 No B. Is Iho vondar tocoWnll or ilf(ely to toco:vo taxah.o incomo,other Irian irtvoslmant Incnme,from o1 at the d roction of iho local 0rivammont nillcor or a frtrrally tnnnibot at ilia offiror AND thn taxahfo incomo is not facriNud from thn local govontmonlal onlity7 Dyes !J No Uosorlbooncli employment orbusiness relationship tint thovondur nomad in Section I mnlntntnsvrilh n corporation at- other huslnoas anilly with mapnnl to vrhlah Iho local government officer serves no nil officer or diroolor,or hofdll fill ownetship lntorost of one percent or maro. NA Chock this box If thin vondar has given Ilia loam guvomnival of icol of a lamlly ntomhar of iho ofbcat ono or"iota Bills ns chi.wibnd in Suclian 176.008(o)(2)(B),excluding gillo cfoscribod in Soctron 170,0031n-1). I $TOita(uio—cif—n Ing-busingas-with-t-11 w t�--'()drvolnn,olna onlfy (11119 Form IxwidedbyToxrs Eihlcs Commirclon y6w,elhloo.slato.lx.of; REAmil III12D21 ITR 22.0126 16 of'105 I.aborotoiy Analytiool Services Page 25 of 33 City of Fort Worth, Texas Mayor and Council Communication DATE: 08109i22 M&C FILE NUMBER: M&C 22-0553 LOG NAME: 13P ITB 22-0126 LABORATORY ANALYTICAL SERVICES MC WATER (ALL)Authorize Execution of Non-Exclusive Purchase Agreements with A&B Environmental Services Inc.dba A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central LLC,for Laboratory Analytical Services for the Water Department in a Combined Annual Amount Up to$193,000.00 and Authorize Five Renewal Options for the Same Amount �ECQMMENDATtQN, It Is recommended that the City Council authorize execution of non-exclusive purchase agreements with A&B Environmental Services Inc.dba A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central LLC,for laboratory analytical services In a combined annual amount up to$193,000.00 and authorize five renewal options for the same amount. Q(SCUSSION: The Water Department approached the Purchasing Division to procure laboratory analytical services agreements with qualified laboratories to test water,wastewater and solid waste samples to ensure compliance with federal and slate regulatory programs. In order to procure those services,staff Issued an Invitation to[aid(ITB).ITB No.22-0126 consisted of waters laboratory testing specifications and required that all environmental testing laboratories to be accredited by the National Environmental Laboratory Accreditation Program(NELAP). The 11 B was advertised in the Fort Wf)tfh Star-Tafogrom or)May 4,2022,May 11.2022,May 18,2022 and May 25,2022.The City received thee (3)responses. An evaluation panel,comprised of representatives of the Water and Police departments reviewed and scored the submittals using the Beat Value criteria which Included the following:(a)Bidder's ability to meet the Turn Around Time(TAT)required by the City of Fort Worth to complete the scope of work;(b)Bidder's qualifications,certifrcal Ion allicenses and references related to the scope of work;(c)Bidder's ability to meet the City needs;and(d)cost of service. The individual scores were averaged for each of the criteria and the final scores are listed in the following table: Evaluation Criteria Bidders a b c d Total Score Rank A&B Environmental Services Inc.dba A&B Labs 18.33 22.00 6.00 35.00 81.33 1 Eurofins Environment Testing South Central LLC 18.33 22.00 6.33 31.41 78.08 2 Ana-Lab Corporation 19.17 22.00 6.67 0.00 47783� 3 After evaluation,the panel concluded that A&B Environmental Services Inc„dba A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central LLC,presenter)the best value to the City.Therefore,the panel recommends that Council authorize laboratory analytical services agreements with A&B Environmental Services Inc.dba A&B Labs,Ana-Lab Corporation and Eurofins Environment Testing South Central LLC. It is recommended that multiple agreements be awarded to the listed vendors to ensure services are available without delay.Under these non- exclusive agreements,departments will order services according to lowest cost and availability, No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors bids meet specifications. FUNDING:The maximum amount allowed under this agreement citywide will be$193,000.00,however the actual amount used will be based on the need of the department and available budget.The annual department allocation for this agreement is: Department Estimated Annual Amount Account Name Water j $193,000.00 15330102 CONTRACT-LAB ANALYSIS Funding Is budgeted in the Water and Wastewater Department's rollup within the Water&Sewer Fund. DVIN-BE:The initial estimated bid amount for this procurement was less than$100,000.00,therefore a Business Equity goal was not applicable. ADMINISTRATIVE CHANGE ORDER:An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Gouncll approval as long as sufficient funds have been appropriated. AGREEMENT TERMS:Upon City Council approval,this agreement shall begin upon execution and expire on September 30,2022, RENEWAL OPTIONS-The City shall have five options to renew the Agreement;four(A)one-yeas renewal periods(October 1st to September 301h)and the fifth renewal period which shall run from October 1st to the anniversary of the dale of execution.This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term, FISCAL INFORMATION 1 CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget,as previously appropriated,In the Water and Sewer Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred,the Water Department has the responsibility to validate the availability of funds, Submitted for City Manager's O►fice bv: Reginald Zeno 8517 Dana Burghdoff 8018 Originating Businm UnIflind.; Anthony Rousseau 8338 Christopher Harder 5020 A-dditional InforwAjp 0mta= Cynthia Garcia 8526 Maria CanOura 2526 i i