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HomeMy WebLinkAboutContract 29667-A2 c i AMENDMENT NO. 2 STATE OF TEXAS CITY SECRETARY CONTRACT NO.n�)�-t - l (M&C Not Required) COUNTY OF TARRANT S WHEREAS. the City of Fort Worth (City) and Wade & Associates, Inc. , (Engineer) made and entered into City Secretary Contract No. 29667, (the Contract) which was authorized by the City Council by M&C C-19973 on the 24th day of February, 2004 and subsequently revised by one amendment; and WHEREAS, the Contract involves engineering services for the following project: Sanitary Sewer rehabilitation Contract LX (60) . WHEREAS, Wade & Associates, Inc. assigned its rights and obligations under Contract No. 29667 to CH2M Hill, Inc. WHEREAS, it has become necessary to execute Amendment No. 2 to said Contract to change Engineer to CH2M Hill, Inc. , to include an increased scope of work and revised maximum f ee. NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Engineer shall mean CH2M Hill, Inc. 2 . Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated October 3, 2011, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $49, 636.40 (Water: $28,337.00; Sewer $10,814.00 and TPW: $10,485.00) . OFFICIAL ROECORD I ` CITY iL'r C ETARY � FT WORTH, TX e 3 Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all Work and services performed under the Contract, as amended, so that the total fee paid by the City for all Work and services shall not exceed the sum of $565,861.00. 4. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the day f �� 2 a 11 y � �� in Fort Worth r ■ Tarrant County,, Texas. ATTEST-. a00 0 0�0 0 0 n ix 0 Mart y H o Mq e dr a a City Secretary o0 000 Kl APPROVAL RECOMMENDED: APPROVED: S. Frank Crumb, P.E. Fernando Costa, Director,, Water Department Assistant City Manager CH2M HILL INC. Engineer By: r Name:Ken C. Hall P.E, Nice President 309 West 75�-Street Suite 1020 Fort Worth TX 76102 AP PRO TO FORM AND LE GA,L I TY: Assistant City Attorney _2 OFFICIAL �C0RD CITY SKRETARY FT. WORTH. , TX CH2M HILL 309 West 7'h Street Suite 1020 Fort Worth,TX 76102 CH2MHILL Tel 817-870.1129 Fax 877.878.5753 October 18,2011 Ms.Susan Schwinger,P.E. City of Fort Worth Water Department 1000 Throckmorton Fort Worth,Texas 76102-6311 Subject: Submission of Contract Amendment No. 2, Contract 60 Sanitary Sewer Rehabilitation COFW Proj No. 01006,Part 2 and Part 4. Dear Ms. Schwinger: The purpose of this letter is to request authorization for additional funding in the amount of $49,856. This additional funding request is for additional services to Contract 60 Part 2 ($25,412) and Contract 60 Part 4 ($24,224) as summarized below: Contract 60 Part 2 Additional Services Proposed Water Line Plan Per your e-mail dated August 05,2010,CH2M HILL understands that the City plans to remove and replace approximately 2,040 linear feet (1f) of water line along Tierney Road from Cliffview Drive to Barnett Street. CH2M HILL will provide design services necessary to remove and replace the existing 6- inch waterline with an 8-inch water line along the same alignment. CH2M HILL will show the service connections on the same sheet. CH2M HILL will determine quantity changes of the water line pay items the City estimated for Change Order No.2 as provided in email dated September 27,2010 in lieu of an engineer's cost opinion and bid form for the water line improvements. Additionally,CH2M HILL will provide applicable water specifications and details that are not currently included in the existing bid package for Contract 60,Part 2. Additional survey work will be required for the water line tie-in near the intersection of Barnett Street. The cost for design services associated with the water line removal and replacement is $14,927.00 as summarized in Exhibit 1. • r Amendment No.2 October 18th,2011 Page 2 EXHIBIT 1 Cost Summary Proposed Water Line Plan Labor Category Hours Hourly Rate Total Project Manager 12 $ 150 $ 11800 Project Engineer 20 $ 101 $ 2,020 QC Manager 4 $ 155 $ 620 Office 2 $ 55 $ 110 Estimating 4 $ 118 $ 472 Technician 72 $ 120 $ 8,540 Labor Subtotal $ 13,662 Expense Survey $ 1,000 Reproduction $ 150 10% Mark Up $ 115 Expense Subtotal $ '1,265 Proposed Water Line $ 14,927 Plan It is our understanding that the City of Fort Worth would like a final review set of the water line drawings two weeks after notice to proceed. The additional survey required near the intersection of Tierney Road and Barnett Street will take approximately 1 week to complete. CH2M HILL will deliver a review set to the City two weeks after the notice to proceed. Assumptions CH2M HILL will deliver 7 full-sized sets and 1 full-sized Mylar of the proposed improvements signed and sealed by a registered Professional Engineer in the State of Texas. It is assumed that the City of Fort Worth will deliver the drawings to the contractor and that CH2M HILL will not be required to deliver complete drawing sets. It is assumed that the proposed water line plan will take 8 sheets to complete. CH2M HILL will deliver 7 sets of relevant technical specification sections and details. It is assumed that the City of Fort Worth will deliver these to the contractor and that CH2M HILL will not be required to deliver complete specification sets. It is assumed that the new water line will be shown in plan view only. It is assumed that no additional survey work will be required beyond that aforementioned near the intersection of Tierney Road and Barnett Street. If additional survey work is needed CH2M HILL will halt work and inform the City of Fort Worth. It is assumed that no hydraulic design or capacity conformation is required for this work. It is assumed that CH2M HILL will attend a maximum of 1 review meeting. Amendment No.2 October 18th,2011 Page 3 It is assumed that additional Traffic Control Plans are not required for this work It is assumed that additional SW3P is not required for this work. Proposed Top of Curb Plan and Profile and End of Road Barricade Plan Per your e-mail dated August 05,2010,CH2M HILL understands that the City plans to remove and replace approximately 700-1f of curb and gutter along Tierney Road from Kemble Street to Barnett Street. CH2M HILL will provide design services necessary to design the top of curb plan and profile for the roadway segment described above. The design shall include replacement of the driveway approach and driveway sidewalk section. In addition,CH2M HILL will provide an end of road barricade design to be located at the north end of Tierney Road. The cost for design services associated with the Top of Curb Plan and Profile and End of Road Barricade Plan is$10,485. Exhibit 2 is a summary of costs. EXHIBIT 2 Cost Summary Top of Curb Plan and Profile and End of Road Barricade Plan Labor Category Hours Hourly Rate Total Project Manager 12 $ 150 $ 1,800 QC Manager 4 $ 155 $ 620 Office 4 $ 55 $ 220 Technician 64 $ 120 $ 71680 Labor Subtotal $ 10,320 Expense Survey Reproduction $ 150 10% Mark Up $ 15 Expense Subtotal $ 165 Top of Curb Plan and $ 10,485 Profile and End of Road Barricade The design shall be delivered to the City of Fort Worth for approval four weeks after notice to proceed. Assumptions It is assumed that the top of curb P&P and End of Road Barricade Plan will take 3 sheets to complete. Amendment No. 2 October 18th,2011 Page 4 CH2M HILL will deliver 7 full--sized sets and 1 full-sized Mylar of the proposed improvements signed and sealed by a registered Professional Engineer in the State of Texas. It is assumed that the City of Fort Worth will deliver the drawings to the contractor and that CH2M HILL will not be required to deliver complete drawing sets. It is assumed that this work will be performed under the City of Fort Worth's TPW Street Maintenance Contract,and no engineer's estimate or specifications will be required. Applicable quantities in the Microsoft Word document format provided in the August 5, 2010 dated email,however,will be required. It is assumed that no additional survey work will be required. If additional survey work is needed CH2M HILL will halt work and inform the City of Fort Worth. It is assumed that CH2M HILL will attend a maximum of 1 review meeting. It is assumed that additional Traffic Control Plans are not required for this work It is assumed that additional modification of the existing SW3P plans is not required for this work. Contract 60 Part 4 Additional Services Water Line Design Changes Per our November 1,2010 meeting,CH2M HILL understands that the city desires CH2M HILL to remove all 1,176-feet of currently designed water lines from the Contract 60 Part 4 design package. These water line segments,summarized in Exhibit 3,will be completed and delivered to the city as individual designs. It is our understanding that the designs will be shelved and included as part of future bid packages completed by others. EXHIBIT 3 Summary of Water Line Design Change Segments Segment Length 8th Ave-W.Magnolia Ave.to W.Rosedale St. 784-If Lake St.—W.Magnolia Ave.To W.oleander St. 392-If Total 1,176-If The design change for the water line along 6th Avenue will now be increased in size from a proposed 8-inch line to a proposed 12-inch line. This will require CH2M HILL to perform additional design services and include a profile per the City of Fort Worth Design Standards. The design change for the water line along Lake Street will include the revising the proposed alignment to the existing alignment in lieu of the 25-foot offset from the west street right-of-way as previously directed by the City. The cost for design services associated with the Water Line Design Changes is$13,410.00. Exhibit 4 is a summary of costs. Amendment No. 2 October 18th,2011 Page 5 EXHIBIT 4 Water Line Design Changes Labor Category Hours Hourly Rate Total Project Manager 12 $ 150 $ 1,800 Project Engineer 20 $ 101 $ 2,020 CSC Manager 4 $ 155 $ 620 Office 6 $ 55 $ 330 Technician 72 $ 120 $ 8,640 Labor Subtotal $ 139410 Expense Survey $ 0 Reproduction $ 0 10% Mark Up $ 0 Expense Subtotal $ 0 Water Line Design $ 139410 Changes Assumptions CH2M HILL will deliver 1 full-sized mylar for each of the segments shown in Exhibit 3. The improvements will be signed and sealed by a registered Professional Engineer in the State of Texas. It is assumed that the City of Fort Worth will "shelve" the designs for future use. It is assumed that once "shelved" the designs will no longer require updating by CH2M HILL. It is assumed that no specifications will be required for these water line segments. It is assumed that,other than the segment along 6th Avenue,the water lines will be shown in plain view only. It is assumed that no additional survey work will be required and that the profile along 6th Avenue will be developed from record drawings provided by the City of Fort Worth. It is assumed that no hydraulic design or capacity conformation is required for this work. It is assumed that CH2M HILL will attend a maximum of 2 review meetings. Amendment No.2 October 18th,2011 Page 6 It is assumed that additional Traffic Control Plans are not required for this work Seger Line Design Changes Per our November 1,2010 meeting,CH2M HILL understands that the City of Fort Worth desires to relocate a segment of Line F(L-2677 Sta. 0+00 to Sta. 1 +83). Currently,the line is designed south of W.Magnolia Avenue in the alley between Washington Avenue and College Street. As currently designed,this segment of Line F would require trenchless construction to traverse under several trees and backyard sheds.As an alternative,the City has directed CH2M HILL to abandon the line in the alley and replace it in College Avenue (416 ft) and Washington Avenue (322 ft). This will require re-design and additional survey. The cost for design services associated with the Sewer Line Redesign is$10,814.00. Exhibit 5 is a summary of costs. EXHIBIT 5 Sewer Line Design Changes _ Labor Category Hours Hourly Rate Total Project Manager 4 $ 150 $ 600 Project Engineer 12 $ 101 $ 19212 CSC Manager 4 $ 155 $ 620 Office 4 $ 55 $ 220 Estimating 4 $ 118 $ 472 Technician 32 $ 120 $ 39840 Labor Subtotal $ 69964 Expense Survey $ 39500 Reproduction $ 0 10% Mark Up $ 350 Expense Subtotal $ 39850 Sewer Line Design $ 109814 Changes Assumptions City wants to advertise and bid sewer redesign work as a part of Contract 60,Part 4. Reproduction is included in original Engineering Services Agreement. It is assumed that no hydraulic design or capacity conformation is required for this work. It is assumed that CH2M HILL will attend a maximum of 2 review meetings. Amendment No. 2 October 18th,2011 Page 7 It is assumed that additional Traffic Control Plans are not required for this work It is assumed that additional modification of the existing SW3P plans is not required for this work. Proposed Schedule Once this contract amendment is approved CH2MHILL can deliver final plans, specifications,and details for Contract 60,Part 2 within 3 weeks. Contract 60 Part 4 will require additional work from our Survey Subconsultant. This work will be initiated upon receipt of the executed amendment. It is anticipated that once started that review sets of the individual water line sheets, and the new sewer design can be delivered in six weeks. Project Summary Exhibit 6 summarizes Amendment No.2 EXHIBIT 6 Amendment No.2 Summary Description Fee Contract 60 Part 2 Proposed Water Line $14,927 Proposed Top of Curb P&P and end of road $1 0,485 barricade Contract 60 Part 4 Water Line Design Changes $13,410 Sewer Line Design Changes $10,814 Total $49,636 Exhibit 7 summarizes the total Contract to date. EXHIBIT 7 Contract To Date Costs Contract Description Fee Original Contract Contract 60 Sanitary Sewer Rehabilitation $ 348,755 Amendment No. 1 Additional Services $ 167,469 Amendment No.2 Proposed Water Line Plan,Top of Curb P&P and End of Road $ 49,636 Barricade Plan,Water Line and Sewer Design Changes Total $ 565,861 Amendment No.2 October 18th,2011 Page 8 The original M/WBE contract goal for this project was 22 percent and our commitment was 25 percent.To date the M/WBE participation by CH2M HILL has been 34 percent. We request to use the City of Fort Worth Acceptance of Previous M/WBE Commitment Form to maintain our original commitment of 25 percent for the proposed revised total contract amount up to and including Amendment No. 2. Sincerely, CH2M HILL Ken C. Hall, E. Juan Felipe Pulido,P.E. Vice President Project Manager cc: Mr.Tony Sholola,P.E.,w/encl Mr. Robert Terrell w/encl Mr. Chad Simmons,P.E.,w/encl