HomeMy WebLinkAboutContract 29783-A1 1
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AMENDMENT NO. 1
STATE OF TEXAS CITY SECRETARY CONTRACT NO. -A 1
(M&C Required)
COUNTY OF TARRANT S
the City of Fort Worth (City) and Wade & Associates, Inc. ,
(Engineer) made and entered into City Secretary Contract No. 29783, (the
Contract) which was authorized by the City Council by MSC C--20008 on the
23th day of March, 2004;
the Contract involves engineering services for the
following project:
Main 134 Drainage Area Sanitary Sewer System Evaluation
Study and Improvements Drainage Area Wastewater Collection
System Evaluation Study.
WHERRAS, Wade & Associates, Inc. assigned its rights and
obligations under Contract No. 29783 to CH2M Hill, Inc.
it has become necessary to execute Amendment No. 1 to said
Contract to change Engineer to CH2M Hill,, Inc. , to include an increased
scope of work and revised maximum fee.
NOW THEREFORE, City and Engineer,, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract.
1.
Engineer shall mean CH2M Hill, Inc.
2 .
Article I, of the Contract is amended to include the additional
engineering services specified in M&C C-24219, adopted by the City
Council on the 11th day of May, 2010, and further amplified in a
proposal letter dated November 17, 2008, copies of which are both
attached hereto and incorporated herein. The cost to City for the
additional services to be performed by Engineer total $95,352.00.
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3.
Article II, of the Contract is amended to provide for an increase
in the maximum fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee paid by
the City for all work and services shall not exceed the sum of
$772,333.00.
4.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXE ajS4 on this the day of 2 0 10, in Fort
Worth,, Tarrant County,, Texas.
ATTEST: 110
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Mar Hendri 0 ,
City Secretary 000 .00
OeAS
APP REC
S. Frank CrIl . P.E. Fernando Costa
Director Water Department Assistant City Manager
CH2M Hill Inc.
Engineer
By:• r
Name:Ken C. Hall, -P.E. _ Cora raft Autho3r i zait i ola
Vice-President
303 W. 7th Street, Suite 1020
Fort Worth TX 76102 onto
APPROVED AS TO FORM AND ITY:
Assistant *torney
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ivi&u Keview Page 1 of 2
G fidal site of the City of Fart'Y11orth,Texas
FORTIVORT11 CITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 511112010
DATE: 5/11/2010 REFERENCE NO.: **C-24219 LOG NAME: 60VCSSAI-
CH2MHILL
PUBLIC NO
CONSENT
CODE: C TYPE: HEARING:
SUBJECT: Authorize the Execution of Amendment No. 1 to City Secretary Contract No. 29783 to
Change the Engineering Firm Name from Wade &Associates, Inc., to CH21VI HILL, Inc.,
Per a Novation Agreement and to Increase the Amount to be Paid by $95,352.00 for Main
134 Drainage Area Sanitary Sewer System Evaluation Study and Improvements
Drainage Area Wastewater Collection System Evaluation Study Between Clear Fork,
Trinity River, Seventh Street and Merrick Street (COUNCIL DISTRICTS 7 and 9)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to
City Secretary Contract No. 29783 to change the engineering firm name from Wade &Associates,
Inc., to CH2M HILL, Inc., per a Novation Agreement (City Secretary Contract No. 37815) and to
increase the amount of the Agreement by $95,352.00 for additional engineering services, thereby
increasing the total agreement amount to$772,399.00.
DISCUSSION:
On March 23, 2004, (M&C C-20008) the City Council authorized an Engineering Services Agreement
in the amount of$677,047.00 with Wade &Associates, Inc., for Main 134 Drainage Area Sanitary
Sewer System Evaluation Study (SSES) and Improvements.
Under a Novation Agreement (City Secretary Contract No. 37615) Wade&Associates, Inc., assigned
its rights and obligations under City Secretary Contract No. 29783, to CH2M HILL, Inc. Therefore, the
name of the engineering firm will be changed via Amendment No. 1 to CH2M HILL, Inc.
Amendment No. 1 will provide compensation for the following:
Provide SSES and improvement recommendations for the addition of Main 1348 drainage area to
the project;
The development of basin maps for the new study area;
Database management of the additional CCTV tapes;
Base map revisions to accommodate the additional CCTV tapes; and
Updating the pipeline rehabilitation schedule.
The Main 134 drainage area is bounded on the south and east by the Clear Fork of the Trinity, on the
north by Seventh Street and on the west by Merrick Street.
CH21M HILL, Inc., proposes to provide these additional services for a lump sum fee of$95,352.00.
City staff considers the amount to be fair and reasonable for the required scope of services.
A waiver of the MIWBE Ordinance was approved for this Amendment due to the fact that there is no
possibility for MIWBE participation in the scope of service to be provided.
This project is located in COUNCIL DISTRICTS 7 and 9.
FISCAL INFORMATIONICERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Sewer Capital Projects Fund.
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=13267&councildate=511112010 5/12/2010
m&u xeview rage z. UL z.
T_O Fund/Account/Centers FROM Fund/Account/Centers
P172 531200 070172141090 $95 352.00
Submitted for Ci"-Wa s Office by; Fernando Costa (6122)
0 * I ating
---r in --Qepartment---Head: S. Frank Crumb (8207)
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Additional Information Contact: John Kasavich (8480)
ATTACHMENTS
60VCSSA1-CH2MHILL MAP.pdf
http://apps.cfwnet.org/council_packet/mc-review.asp?ID=I 3267&councildate=5/11/20 10 5/12/2010
t '
CH2A1 HILL
309 W.'r Sh"I.Ste.10 0
Fon worth,TX 70102
CH2MHILL Tel 117.f7W i n
Fax 210.W.5944
November 17,7008
Ms.Madelene Rafalko,P.E.
City of Fort Worth Water Department
1000 Throck morton
Fort Worth, Texas 76102-6311
RE: Contract Amendment No.1,
Main 134 Drainage Area Sanitary Sewer Evaluation Study and Improvements
Sewer Project loo.:P172-070177141030
Dear Ms, Rafalko:
This amendment request is associated with previously completed and new additional
engineering services for the subject project.
Background
Contract Study Services
In 7006 the City of Fort Worth directed Wade/CH7M HULL to pre-clean as much of the
sewer footage in the study area as possible. This along with the addition of the Main 134R
study area increased the total footage from 16,000 LF to approximately 48,500 LF. As a
result the Engineer reviewed a significantly greater number of CCTV inspections than were
budgeted.
1. The addition of Main I34R. A total of 313 additional tape reviews were performed for
the Main 134R Drainage Area that was added to this contract. The cost for this
supplemental service is based on a price of$75.00/en for a total of$23,475.00.
Additionally,basin maps needed for this new study area were developed. This effort
required 80 hours billed at$100.00/hr for a total cost of$8,000.00.
Lastly, there were additional costs Incurred associated with the database management
of the additional cleaning and CCTV data collecting from the added M-134TH Drainage
Area to this contract. This effort required 135 hours billed at$108/hour for a total of
$14,580.00.
We are seeking an additional 545,055.00 in labor costs associated with the M-134R
additional work items.
?. Additional Main 134 Sanitary Sewer CC7'V footage a"d Base snap Revisions- A total of
763 additional tape reviews were conducted due to the pre-clearing CCTV directive by
the City in the Main 134 Drainage Area at$75.00/ea for a total of$12,225.00. There were
h
r
Ms.Madelene Rafalko,P.E.
City of Forth Worth Water Department
Page 2
November 17,2008
also extensive base map revisions required for cleaning up the GPS and GIS data from
the City for M-134 and a small portion of Main 267. This effort totaled 110 hours at
$84.04/hr for a total cost of$9,240-00.
We are seeking an additional$21,465.00 in labor costs associated with these additional
work items.
3. Update Base Maps and Pipeline Rehabilitation Schedule.The City has directed the
Engineer to update all GIS base maps with current system conditions including current
maintenance records and overlaying current digital orthographic aerial images on each
base map.The City shall provide the Engineer a current geodatabase foes and digital
orthographic aerial images.The table below summarizes the effort for this additional
work.
Grade Hrs Rate Labor
Project Manager 40 $148 $5,920
Staff Engineer 130 $100 $0,000
Project GIS Developer 20 $130 $2,000
Staff GIS Developer 80 $90 $7,200
Office is $72 $1,152
Total $221872
4. Study Review Meetings.The Contract provided a total of two review meetings with the
City to complete the Draft and Final reports.These meetings have already occurred and
from recent discussions with the City staff,they want to hold numerous additional
meetings with Field Operations to review tapes and cross Check report
recommendations. it is anticipated an additional five meetings are necessary to finalize
the report. The table below summarizes the effort for this additional work.
Grade Meetings Hrs Ea. Rate Labor
Project Manager 5 4 $14$ $2,980
Staff Engineer 5 4 $100 $2,000
Total $4,960
Total Study Related Service Request: $95,352.00
The authorization of this contract amendment amount will reinstate sufficient funds for the
performance of the rehabilitation design services component of this contract and fund
remaining sanitary sewer,study phase activities anticipated.
f
Ms.Madelene Rafalko,P.E.
City of Forth Worth Water Department
Page 3
November 17,2008
Amendment Summary
We are requesting Contract Amendment No. I to the M-134 Drainage Area Sanitary Sewer
Evaluation Study and Improvements Project in the amount of 94
] � ,S52.00 to address the
fouowing out of scope activities:
I. Additional Main 134R Sanitary Sewer CCTV Footage,Base map
Development and Database Management Costa $46,055.04
2. Addltlonal Main 134 Sanitary Sewer CCTV Footage and Base map Revisions $2104$5,00
3. Updato Base Maps and Pipeline Rehabilitation Schedule $22,872.00
4. Study Review Meetings $4,980.00
TOTALS:
$95,352.00
This amendment amount of$94,852.40 represents approximately a fourteen percent(14.0%)
increase in the total contract value.
A summary of the total project fees are as follows:
Contract Item Fee
Original Contract Amount $ 677,047.00
Amendmcnt No. l $ 95,352.00
Revised Contract Value S 772,399.00
DFW Infrastructure,a M/WBE.subconsultant,has performed the CCTV work. Their fee to
date has been$161,854.00. Including this amendment the amount of work performed b
M/WBEs is approximately 24.4%. This exceeds the contract goal of 23%. Y
Please do not hesitate to contact us should you have questions or need any background
information concerning this matter.
Thank you for your time and consideration.
Sincerely,
CH2M HI
r
Y r
R46bert K.Cu welt, P.E., Project Manager Ken C. Hall, P.F., vice resident
C: Andy Cronber& P.E., Assistant Water Director
Peter Fu, P.E., Engineering Manager
Bob Ferrell,CH2M HILL/FT'W
s
•
M MORAND!,1 M
DATE: DEcEMSER 4,2009
TO: MWBE OFFICE
FAom: MA.DELENE RAFA KO,P.E.
W ATFR D EPARTmENT
REQuESF FOR MWBE GOAL AND CoNeLLANCE
PROPOSED ENflNEERING AMENDMENT No. 1
M 134 DRAINAGE AREAS SANITARY SEWER EVALuA1noN SwDY
CrrY SECR rARY CONTRACT NUMER 29873
WATER DEPART ENT PROJECT No.P 172-070 172141090
ENGD EER:CH2M HILL,INC.(FORMERLY WADE AND ASSOCIATES,INC.)
CH2M.Hill,Inc.recently acquired Wade and Associates,Inc.The Water Department wishes to modify an
existing agreetnent with CH2M Hill,Inc.for additional services related to the M 134 Drainage Area Sanitary
Sewer Evaluation Study.
"Tabulated below are the proposed services. CH2M Hill, Inc. expects to complete all of this additional work
with their own staff.The field investigation for this additional work was reportedly completed by the MWBE
subconsu.ltants during the original contract work scope.
Task MWBE Sea MWDE Fee Toted Cost
1.Additional investigation
of M 1348 $46,Q55
2.Additional M 134
Sanitary Sewer CCTV
Footage and Base Map $21,4ti5
Revisions
3.Update Base Maps and
Pipeline Rehabilitation $22,872
Schedule
4.S Review Meeting! $45960
Total $95,352
A copy of the original contract is attached.
Please provide a goal for this contract.A request for goal form is attached. Should you have questions or need
additional information,please call me at 817-392-8215.
Madelene Rafalko,P.E.
Fort North Water Department