HomeMy WebLinkAboutContract 56516-R1A2 CSC No. 56516-R1 A2
FIRST RENEWAL AND SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 56516
BETWEEN CITY OF FORT WORTH AND ALL SAFE INDUSTRIES,INC.
This First Renewal and Second Amendment to Fort Worth City Secretary Contract No.
56516 is made between the City of Fort Worth ("Fort Worth" or"City"), a municipal corporation
and All Safe Industries, Inc, ("Vendor"). City and Vendor shall be referred to as a Party and
collectively as the Parties.
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City
Secretary Contract No. 56516 with the initial term from October 20, 2021 to October 19, 2022
(the"Agreement");
WHEREAS, the Agreement's original total compensation was an amount not to exceed
$71,222.14;
WHEREAS, on January 20,2022,the parties amended the Agreement to increase the total
compensation to $150,000.00 pursuant to M&C 22-0005.
WHEREAS,the Parties wish to renew the Contract for its first renewal term from October
19, 2022 to October 20, 2023;
WHEREAS,the Parties also wish to further amend the contract to increase the total annual
compensation from $150,000.00 to a new total not to exceed the amount of to$160,960.53 due to
increased pricing and shipping ; and
NOW THEREFORE, known by all these present, Parties, acting herein by the through
their duly authorized representatives, agree to the following terms, which amend the Agreement
as follows:
I.
AMENDMENTS
1. The following term is hereby amended to either replace any conflicting term in the
Original Agreement or shall be added to the terms and shall be binding and
enforceable as if it was originally included therein and the amended agreement shall
be referred to as the Contract in all future documents.
2. Compensation. City shall pay Vendor in accordance with the provisions of this
Agreement and Exhibit "B," Price Schedule, on a unit-of-service basis. Total annual
payments made under this Agreement by City will be based on the units of service
actually requested by City and provided by Vendor and shall be in an amount not to
exceed One Hundred Sixty Thousand Nine Hundred Sixty Dollars and Fifty-Three
Cents ($160,960.53) at the per-unit prices indicated in Exhibit B. Vendor shall not
perform any additional services or bill for expenses incurred for City not specified by this
OFFICIAL RECORD
Rl A2 to Fort Worth City Secretary Contract No. 56516 CITY SECRETARY
CFW and All Safe Industries
FT.WORTH, TX
Agreement unless City requests and approves in writing the additional costs for such
services. City shall not be liable for any additional expenses of Vendor not specified by
this Agreement unless City first approves such expenses in writing.
II.
RENEWAL
The Agreement is hereby renewed for its first renewal term beginning October 19, 2022
and ending October 20,2023, unless otherwise terminated earlier in accordance with the terms of
the Agreement.
III.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
IV.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
[SIGNATURE PAGE FOLLOWS]
Rl A2 to Fort Worth City Secretary Contract No. 56516 Page 2 of 5
CFW and All Safe Industries
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
yoix, k— of this contract,including ensuring all performance
By: Valerie,Washington(Sep 28,202214:26CDT) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Sep
28, 2022 �-�-
Date: By: Mark-
ark Rauscher(Sep 28,202209:36 CDT)
Name: Mark Rauscher
Approval Recommended: Title: Assistant Fire Director
Approved as to Form and Legality:
By: J s Davis(Sep 28,202211:15 CDT)
Name: James Davis
Title: Fire Chief By:
Name: Taylor Paris
Attest: Title: Assistant City Attorney
Contract Authorization:
Tgnnette S. Goo�%ll M&C: M&C 22-0005
By: Jannette S.Goodall(Sep 29,2022 14:37 CDT) 1295:
Name: Jannette Goodall oa4�FORt��a
Title: City Secretary �pF*Oo:�
°°°°°° �y�a
a�0p�d
Of`° �°2G v og �dVENDOR: � ° °°°°°5pa
��nEX A.00 a
All Tech Industries.
&ctg/G&Ll-t�
By: Raqudl Barclay(Sep 28,2022 0:23 EDT)
Name: Raquel Barclay
Title: Account Representative
Date: Sep 28, 2022
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
R1 A2 to Fort Worth City Secretary Contract No. 56516 Page 3 of 5
CFW and All Safe Industries
EXHIBIT B
Alt Safe Cerffm� mmd GSA QuoteSI
ustri s- Quote# QUO-10709
Date 711812022
All Safe Industries, Inc. Sales Rep Raquel L Barday
1071 1 Eeatron Dr Expires $118i2i122
Louisville KY 4029E C List Ref#
BB"723369 Terms Net 3i]
www..alisafi�industries.com
Shipping Method) UPS&Ground
Bill To ShigTo GSA Contract:OS-07F-5501R
FIRE FIRE D&13.94-269-43Q8
F RE-4perations.Administration FIRE-Administration CAGE: 1FZK7
5i15 W.Felix Street 50,5 W_Felix Street EIH:614336843
Fart Worth TX 79115 Fart YYartlr TX 7151 13
YYL71R-1101U1-05 AreaRae Pro Rapid Deployment Kit 2 73,279.27 148,556.E 4 9 Weeks
60794)D11 -dtding 4 meters set for 10.6 PPB
PID102,lEL+COtHZ3or3amma.RAEMet
Wind Se.. Mesh Wireless and
supporting acaessaries all in a radig
Pe6ean Case.(GSA Item)_ContraaL ID:
14480
650-7015-0dd Raelnk 3 Magnet Mount Cable 4 135.34 E41.38 141hteeks
Assembly. (Open Market Item)
Contract ID=14490
W013M7-100 LI-ION Battery ibrAFeaRae PlusPro. 9 !Kf -45i 3,170.70 8 Weeks
(Open Market Item)
Contact I d=144,30
1N0 1 3 00 5-0 00 Standalone Liaan Battery Charger 4 197.76 431.04 8 Weeks
Adapter
(Open Market Item)
GantractID:14490
02�0508-000 Raelnk 3 Kit;multi-function madem with 2 3.442.24 8,884.48 3 Weeks
GPS to-f notion as a Remote wtih
lilueteoth ins[nments,a Repeater Dr
Host to comrntnicate with.:p to-84
devices.Kit includes RI-3 P..•ple Face,
charging cradle and compkte
accessaresfar all 3 modes of operation.
(Open Market Item)
Contac4ld=144GO
Page 1 of 2
Rl A2 to Fort Worth City Secretary Contract No. 56516 Page 4 of 5
CFW and All Safe Industries
Alt Safe Quote
Industries- Quote# 41,O-107M
Date 711812022
All Safe Industries,Inc.
10711 Eleatran Dr
Lauisville KY 40299
B B$-9723909
www.al lsafeindust ies.oarn
02P-36014 00 RAELink 3 Rechargeable Loan Battery 2 213.79 427.58 8 Weeks
Pack.
(Open Market Item)
Contract ID-14400
02&0929-100 Raelnk 3 Kft,Bandpass Filter_ 1 97U.69 Ki].69 3 Weeks
{Open Market Item)
Contract I D:14400
SS-5004D5-00000 Honeywell Safety Suite Responder 4 3813.79 1,555.16 1 Week
01 Premium Device License.5-Yew
Subscrteon. Open Market Item)
Contract ID:14460
Subtutal 100,539.35
Est ShippingCcst(UP90Ground) 420.98
Tatal $16c,915IM3
Quo&-vafrdfor30days unh?s oYKvMse noded ShFppingis an esfimafe and w.tf be prepaid andaddedJoymrer ofse.OeAeq f me is esknastedas of
quote dale and may be srxb*t io change_
EXHIBIT B
RI A2 to Fort Worth City Secretary Contract No. 56516 Page 5 of 5
CFW and All Safe Industries
CSC No. 56516-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 56516
COOPERATIVE PURCHASE AGREEMENT
This Amendment to Fort Worth City Secretary Contract No. 56516 ("Amendment") is
made between the City of Fort Worth ("Fort Worth"), a municipal corporation and All Safe
Industries ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 56516 beginning October 20, 2021 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to add an additional quote for AreaRae Pro Rapid Deployment Kits;
WHEREAS, the Parties wish to amend the Agreement to increase the compensation
amount for the additional quote to a new Maximum Total of$150,000.00;
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein
by the through their duly authorized representatives, agree to the following terms, which amend
the Agreement as follows:
1. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in
accordance with the provisions of this Agreement. Total payment made under this
Agreement for the Initial Term by City shall be in the amount of One Hundred Fifty
Thousand Dollars ($150,000.00). Vendor shall not provide any additional items or
services or bill for expenses incurred for City not specified by this Agreement
unless City requests and approves in writing the additional costs for such services.
City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
2. All other terms,provisions, conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 56516 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all performance
By: Valerie Washington(Jan 20,202215:06 CST) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
C
Jan 20 2022 Gta�r��R�`f
Date: By: Chaney Mills Jan20,202211:06CST)
Name: Ronald Mills
Approval Recommended: Title: Fire Deputy Chief
Approved as to Form and Legality:
By: it PIDTavis an 20,202213:38 CST)
Name: James Davis
Title: Chief of Fire By:
Name: Taylor Paris
ATTEST: Title: Assistant City Attorney
Contract Authorization:
Jannette S. Goodall M&C: 22-0005
By:
Jannette S.Goodall(Jan 20,2022 16:35 CST)
Name: Jannette Goodall oaq�FORr��a
Title: City Secretary 0 p1001 °°oo�y���
0
0
pA.o
P 10 o0
Pv° g=d
VENDOR: 4� . Soo
0 o c!
O�.0o000. C7
4�nEXA�ap
All Safe Industries
10711 Electron Drive
Louisville KY 40299
By: 4-r,Yu4ke&Cl
Name: R uel Barclay
Title: Account Representative
Date: 01/20/2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 56516 Page 2 of 2
1t Safe Certified Veteran-Owned GSA Quote
Small Business
Industries' Quote # QUO-08068
Date 1/19/2022
All Safe Industries, Inc. Sales Rep Raquel L Barclay
10711 Electron Dr Expires 2/18/2022
Louisville KY 40299 Cust Ref#
888-972-3389
www.allsafeindustries.com Terms Net 30
Shipping Method UPS®Ground
Bill To Ship To GSA Contract:GS-07F-5501R
FIRE FIRE D&B:94-269-4308
FIRE-Operations Administration FIRE-Administration CAGE: 1 FZK7
505 W.Felix Street 505 W.Felix Street EIN:61-1338843
Fort Worth TX 76115 Fort Worth TX 76115
W01R-110101-0 Area Rae Pro Rapid Deployment Kit 2 66,633.05 133,266.10 8-10 Weeks
56079-0011 including 4 meters set for 10.6 PPB
PI D/O2/LEL/CO/H2S/Gamma,
RAEMet Wind Sensor, Mesh Wireless
and supporting accessories all in a
rolling Pelican Case.(GSA Item)
NOTE:As of Jan 1,2022, the RDK Kit
will NOT include PRG Licenses.
Contract ID: 14460
Vendor-Surcharg Manufacturer Surcharge for PN 1 3,276.18 3,276.18
e W01 R-1 10101-056079-0011
NOTE: Due to changes in our vendor's
policies, a vendor surcharge has been
applied to one or more items on this
order.No additional mark-up has been
applied on the surcharge amount.
550-7018-000 Raelink 3 Magnet Mount Cable 4 99.14 396.56
Assembly.(Open Market Item).
Contract ID: 14460
Vendor-Surcharg Manufacturer Surcharge for PN 2 17.67 35.34
e 550-7018-000
N
Page 1 of 4
1t Safe Quote
Industries' Quote # QUO-08068
Date 1/19/2022
All Safe Industries, Inc.
10711 Electron Dr
Louisville KY 40299
888-972-3389
www.allsafeindustries.com
- -�1 I in- QTY UOM Unit Price Total Amount Est Lead
NOTE: Due to changes in our vendor's
71 policies, a vendor surcharge has been
applied to one or more items on this
order.No additional mark-up has been
applied on the surcharge amount.
W01-3007-100 LI-ION Battery for AreaRae Plus/Pro. 6 443.10 2,658.60
(Open Market Item).
Contract ID: 14460
Vendor-Surcharg Manufacturer Surcharge for PN 3 20.63 61.89
e W01-3007-100.
NOTE: Due to changes in our vendor's
policies, a vendor surcharge has been
applied to one or more items on this
order.No additional mark-up has been
applied on the surcharge amount.
W01-3005-000 Standalone Li-Ion Battery Charger 4 88.79 355.16
Adapter.(Open Market Item)
Contract ID: 14460
Vendor-Surcharg Manufacturer Surcharge for PN 2 4.16 8.32
e W01-3005-000
NOTE: Due to changes in our vendor's
policies, a vendor surcharge has been
applied to one or more items on this
order.No additional mark-up has been
applied on the surcharge amount.
029-0505-000 Raelink 3 Kit; multi-function modem 2 2,511.20 5,022.40
with GPS to function as a Remote wtih
bluetooth instruments, a Repeater or a
Page 2 of 4
1t Safe Quote
Industries' Quote # QUO-08068
Date 1/19/2022
All Safe Industries, Inc.
10711 Electron Dr
Louisville KY 40299
888-972-3389
www.allsafeindustries.com
_Aj�_ ,I -�- I JL UOM Unit Price Total Amount Est Lead
Host to communicate with up to 64
devices. Kit includes RL3 Purple Face,
charging cradle and complete
accessories for all 3 modes of
operation.(Open Market Item)
Contract ID: 14460
Vendor-Surcharg Manufacturer Surcharge for PN 1 444.17 444.17
e 029-0505-000
NOTE: Due to changes in our vendor's
policies, a vendor surcharge has been
applied to one or more items on this
order.No additional mark-up has been
applied on the surcharge amount.
029-3501-000 RAELink 3 Rechargeable Li-Ion 2 167.24 334.48
Battery Pack.(Open Market Item)
Contract ID: 14460
Vendor-Surcharg Manufacturer Surcharge for PN 1 29.64 29.64
e 029-3501-000
NOTE: Due to changes in our vendor's
policies, a vendor surcharge has been
applied to one or more items on this
order.No additional mark-up has been
applied on the surcharge amount.
029-0929-100 Raelink 3 Kit, Bandpass Filter 1 752.71 752.71
Vendor-Surcharg Manufacturer Surcharge for PN 1 127.11 127.11
e 029-0929-100
NOTE: Due to changes in our vendor's
Page 3 of 4
1t Safe Quote
Industries' Quote # QUO-08068
Date 1/19/2022
All Safe Industries, Inc.
10711 Electron Dr
Louisville KY 40299
888-972-3389
www.allsafeindustries.com
Unit Price Total Amount Est Lead
polides, a vendor surcharge has been
applied to one or more items on this
order.No additional mark-up has been
applied on the surcharge amount.
SS-500-05-0000 Safety Suite Responder(SSR) 1 4 340.00 1,360.00
001 Real-Time License, 5 year
(Open Market Item)
Vendor-Surcharg Manufacturer Surcharge for PN 4 48.45 193.80
e SS-500-05-0000001
NOTE: Due to changes in our vendor's
policies, a vendor surcharge has been
applied to one or more items on this
order.No additional mark-up has been
applied on the surcharge amount.
N
Subtotal 148,322.46
Est.Shipping Cost(UPS®Ground) 420.98
Total $148,743.44
Quote valid for 30 days.Shipping is an estimate and will be prepaid and added to your invoice.Delivery time is estimated as of quote date and may be
subject to change.
Page 4 of 4
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FwW
orn
Create New From This M&C
DATE: 1/11/2022 REFERENCE**M&C 22- LOG NAME: 13PAMEND COOP GSA GAS
NO.: 0005 MONITOR KIT TD FIRE
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Amendment to Increase Annual Expenditure under City Secretary
Contract No. 56516, Cooperative Purchase Agreement with All Safe Industries, Using
General Services Administration Contract No. GS-07F-5501 R, by$73,500.00, for a
Portable Gas Monitor Kit and Accessories for the Fire Department, resulting in Total
Annual Contract Amount of Up to$150,000.00
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to increase the annual expenditure
under City Secretary Contract No. 56516, Cooperative Purchase Agreement with All Safe Industries,
using General Services Administration Contract No. GS-07F-5501 R, by$73,500.00, for a portable
gas monitor kit and accessories for the Fire Department, resulting in a revised total annual contract
amount of up to$150,000.00 .
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize an amendment to
increase the annual maximum expenditure under an existing City contract.
In October 2021, the Fire Department contacted the Purchasing Division to enter into an agreement
with All Safe Industries under General Services Administration (GSA) Cooperative (COOP)Contract
No. GS-07F-5501 R, for a portable gas monitor kit and accessories. The gas monitors are used at
special events and mass gatherings to cover large geographical areas and monitor for
chemical/hazardous substances. The monitors can also be placed and networked together. The
accessories within the kit includes mount cables, batteries, battery charger adapters, and a multi-
function modem with GPS.
Because the annual expenditure amount was$71,222.14, the original agreement(Fort Worth City
Secretary Contract 56516)was executed under the administrative authority provided under Section 2-
9 of the City Code.
On December 15, 2021, the Fire Department requested the Purchasing Division to increase spending
on the Cooperative Agreement up to$150,000.00. The increase will be utilized by the Fire Department
to accommodate their need to purchase an additional portable gas monitor kit and accessories in
order to carry out their duties. Having more monitors allows coverage of larger geographical areas
such as Texas Christian University(TCU), Texas Motor Speedway(TMS), and the Cowtown marathon.
GSA Contract No. GS-07F-5501 R has a term through November 30, 2024. Staff reviewed the pricing
and determined it to be fair and reasonable. State law provides that a local government purchasing an
item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local
government seek competitive bids for the purchase of the item. GSA has been competitively bid to
increase and simplify the purchasing power of government entities.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Grants Operating Federal Fund for the 2020 HSGP LETPA project to support the
approval of the above recommendation and execution of the agreement. Prior to any expenditure
being incurred, the Police and Municipal Court Departments have the responsibility to validate the
availability of funds.
BQN\\
TO
T Fund Department I Account I Project I Program Activity Budget Reference# Amount
ID ID I I Year I (Chartfield 2)
F OM d Department Account Project Program Activity Budget Reference# Amount
in in
un epar men ccoun rojec rogram c ivi y u ge a erence mown
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno(8517)
James Davis (6801)
Additional Information Contact: Cynthia Garcia(8525)
Taylor Dean (7648)
ATTACHMENTS
13PAMEND COOP GSA GAS MONITOR KIT TD FIRE.pdf (CFW Internal)
FID TABLE AreaRae.XIsx (CFW Internal)
Form 1295-All Safe Industries.pdf (CFW Internal)
SAMS All Safe Industries, Inc..pdf (CFW Internal)