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Contract 57930-A1
AMENDMENT NO. 01 TO AGREEMENT STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Fort Worth Convention Center Expansion Master Planning and Programming Stage One STATE OF TEXAS CITY SECRETARY CONTRACT NO. 57930-A1 COUNTY OF TARRANT WHEREAS, The City of Fort Worth and Thompson, Ventulett, Stainback & Associates, Inc. (Consultant) made and entered into City Secretary Contract No. 57930 (The Contract) which was authorized by the City Council by M&C C-22-0695, the 13t" day of September 2022, for Fort Worth Convention Center Expansion Master Planning and Programming Stage One; and WHEREAS, further amendment is necessary to reimburse the Consultant as part of the design services agreement for additional design services for _Fort Worth Convention Center Expansion Phase 1 and Master Planning & Programming Stage Two. NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1 . Article I — Scope of Services, Paragraph (3) shall be added to read as follows: (3) Provide additional design services for the design and detailing of Fort Worth Convention Cente Expansion Phase 1 and Master Planning & Programming Stage Two . The cost of this additional service is $4,697,778 plus $400,000.00 in reimbursable expenses and $100,000 Owner's design allowance. The scope of services is described more fully in Attachment A Exhibit A-2 dated September 14, 2022, subject: "Scope of Services" . 2. Article II — Compensation, first paragraph, is amended as follows: "Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "A". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $5,197,778 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly." City of Fort Worth,Texas Standard Agreement for Professional Services AMENDMENT OFFICIAL RECORD Revision Date:3/20/2020 Page 1 of 2 CITY SECRETARY FT.WORTH, TX Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and na4a-8WA7O)�E administration of this contract, including By: Dana Burghd off( p29,20 07:12CDT) ensuring all performance and reporting Name: Dana Burghdoff, AICP requirements. Title: Assistant City Manager Date: Sep 29, 2022 By: Approval Recommended: Name: Brian Glass Title: City Architect Approved as to Form and Legality: By: Stev�(Sep 26,202209:03 CDT) Name: Steve Cooke Title: Director, Property Management Dept. sty By: � Attest: Name: John B. Strong Title: Assistant City Attorney Contract Authorization: By: JaffietteS.Goodall(Sep29,202214 CDT) M&C: M&C C-22-0695 Name: Jannette Goodall OR r 4�4vvo pO. p ��a Title: Secretary q>o °°oodd pv° qo o *96 o Zd b aEX A`oaQp VENDOR: dank Thompson, Ventulett, Stainback & Associates, Inc By: J t Simpson(Sep 22,2022 JO.44 EDT) Name: Janet Simpson Title: President Date: Sep 22, 2022 OFFICIAL RECORD CITY SECRETARY City of Fort Worth,Texas Standard Agreement for Professional Services AMENDMENT FT. WORTH, TX Revision Date:3/20/2020 Page 2 of 2 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES CITY OF FORT WORTH,TEXAS ATTACHMENT A SCOPE OF SERVICES—PHASE ONE I INITIAL INFORMATION A. Program The Fort Worth Convention Center Expansion Project Program is based on Forth Worth Convention Center Expansion Market and Feasibility Analysis Update,dated March 11,2019, prepared by Hunden Strategic Partners for the City of Fort Worth. The scope of work of the expansion/renovation is as outlined in the Request for Statement of Qualifications for Fort Worth Convention Center Architectural and Engineering Services,dated February 24,2022. City's program and criteria shall be accomplished within the boundary established by the Project Scope and Limit Diagram,attached,and incorporated as Attachment "A-1". B. Physical Characteristics Fort Worth Convention Center is located at 1201 Houston Street, Fort Worth,TX 76102. The Expansion/Renovation of the Fort Worth Convention Center will consist of two phases.The scope of work of this agreement will cover Phase One Expansion/Renovation and Master Planning and Programming for Phase 2. Phase One Expansion/Renovation scope of work includes the following components: (i) Demolition of the existing Annex building. (ii) Design of the new loading docks that serve existing exhibit halls.The area of the new loading dock is approximately 35,300 square feet. Renovation of the back-of-house area between the annex building and the existing exhibit hall that will become the new loading dock and back-of- house area.The total area of this renovated area is approximately 17,500 square feet. (iii) Addition of a multi-story kitchen and support space on the southeast corner of the existing building,the renovation of the existing electrical vault to the southeast corner and, to the extent that the current budget as stated in Project Initial Information allows, the renovation of the southeast corner. (iv) Re-configuration of Commerce Street Right of Way, including commerce street improvement, water,stormwater,sanitary sewer,and utility relocations and reconnections. C. Budget $42,000,000 for building expansion and renovation. $10,000,000 for reconfiguration of commerce street and associated civil work. D. Schedule Design phase durations: a) Kitchen and Vault: (i) Schematic Design Phase: Target September 14t",2022—November 8t",2022 (8 weeks),which period shall commence upon Architect's receipt of Notice to Proceed by City Scope of Services—Phase One Page 1 1 (ii) Design Development Phase: Target November 91",2022—January 315t,2023 ( 12)weeks,which period shall commence upon approval by the City of the Schematic Design Phase (iii) Construction Document Phase: Target January 1st, 2023- May 23rd,2023 (16 weeks),which period shall commence upon approval by the City of the Design Development Phase b) Annex,Commerce Street,and Phase One Loading Dock (i) Schematic Design Phase: Target October 315t,2022—December 121",2022 (8 weeks),which period shall commence upon Architect's receipt of Notice to Proceed by City (ii) Design Development Phase: Target January 2"d,2023—March 241",2023 (12)weeks,which period shall commence upon approval by the City of the Schematic Design Phase (iii) Construction Document Phase: Target March 271",2023—July 141",2023 (16 weeks),which period shall commence upon approval by the City of the Design Development Phase c) Construction Phase Services: Target 104 weeks,which shall commence receipt of Notice to Proceed for Construction as provided by the City to the Contractor Time durations beyond the control of the Architect,such as the review and approval time of the design phase documents by governmental authorities and/or the City,are not included in the durations shown herein. It is anticipated for the purpose of the Architect maintaining continuity of the project team and schedule that the Owner will strive to review and provide comments and approval so as not to delay the Architect's delivery. If such delays occur,the Architect's schedule and fee will be re-negotiated between the City and the Architect and adjusted accordingly. Construction Commencement: Third Quarter of 2023 E. Delivery Method Construction Manager at Risk(CMAR) Multiple Bid Packages to include(i) Initial GMP; (ii)foundations; (iii) Early civil permit package; (iv)super structure; and (iv)GMP Phased Construction. F. Sustainable Objective No Sustainable Objective is provided by the City. G. City's Representative The City identifies the following representative to act on behalf of the City with respect to the Project. Michael Crum, Project Director City of Fort Worth 1201 Houston St. Fort Worth,Texas 76102 Michael.Crum@fortworth.gov David Crabtree, Project Manager Broaddus&Associates Scope of Services—Phase One Page 12 905 West Mitchell Arlington,TX 76013 dcrabtree@broaddusUSA.com Cell: (972)215-9198 H. Architect's Representative The Architect identifies the following representative to act on behalf of the Architect with respect to the Project. Rob Svedberg, Principal Thompson,Ventulett,Stainback&Associates, Inc 1230 Peachtree St.Suite 2700 Atlanta,GA 30309 rvvedberg@tvsdesign.com I. City Consultants The City shall retain the following consultants: Geotechnical Engineer Alliance Geo Technical Group 3228 Halifax Street, Dallas,TX 75247 Phone: 972.444.8889 J. Architect's Basic Service Consultants The Architect shall retain the following consultants under Basic Services: Consultant Architect Bennett Partners 640 Taylor Street,Suite 2323 Fort Worth,Texas 76102 Michael J. Bennett, Principal M Bennett@bennett.partners 817.335.4991 Structural Engineer: Magnusson Klemencic Associates, In 1301 Fifth Avenue,Suite 3200 Seattle,Washington 98101 Derek M Beaman,Senior Principal dbeaman@mka.com 206.215.8332 JQ Engineering, LLP(MWBE) 100 Glass Street,Suite 201, Dallas,Texas,75207 Mechanical Engineer: ME Engineers 14143 Denver West Parkway,Suite 300 Golden,CO 80401 Brian Unekis, PE Scope of Services—Phase One Page 13 Brian.Unekis@me-engineers.com 303.507.0091 Electrical Engineer: ME Engineers 14143 Denver West Parkway,Suite 300 Golden,CO 80401 Brian Unekis, PE Brian.Unekis@me-engineers.com 303.507.0091 Solare (MWBE) 1300 Summit Ave,Suite 514 Fort Worth,Texas 76102 Plumbing/Fire Protection Engineers: ME Engineers 14143 Denver West Parkway,Suite 300 Golden,CO 80401 Brian Unekis, PE Brian.Unekis@me-engineers.com 303.507.0091 K. Architect's Supplemental Services Consultants The Architect shall retain the following consultants under Supplemental Services: Food Service Consultant: Culinary Advisors(MWBE) 3734 Cross Bow Court Michael L. Pantano, FFCSI Ellicott City, Maryland 21042 michael@culinarvAdvisors.com Civil&Traffic Engineer: Dunaway 550 Bailey Avenue Suite 400 Fort Worth,TX 76107 Jeff S.Taylor, PE iTaylor@dunaway.com 817.335.1121 Landscape : CCA Landscape Architects(MWBE) 12700 Hillcrest Road,Suite 149 Dallas TX 75230 Caye Cook, Principal Cave@ccalandscapearch.com 214.739.9105 Code: Howe Engineers Scope of Services—Phase One Page 14 141 Longwater Drive,Suite 110, Norwell, MA 02061 Andrew Newman, P.E. Andrew@howeengineers.com 781.878.3500x201 Audio/Low Voltage/Security: ME Engineers 14143 Denver West Parkway,Suite 300 Golden,CO 80401 Brian Unekis, PE Brian.Unekis@me-engineers.com 303.357.0091 Interior Design: Thompson,Ventulett,Stainback&Associates, Inc 1230 Peachtree St.Suite 2700 Atlanta,GA 30309 Tricia Moore tmoore@tvsdesign.com 404.946.6871 Graphics&Wayfinding: FocusEGD(MWBE) 1909 Woodall Rodgers Fwy,Suite 415 Dallas,TX 75201 Chris Bauer, Principal Cbauer@focusegd.com Cost: Euda Corp (MWBE) Apex Cost Consultants dba EudaCorp 707 West Vickery Boulevard,suite 102A Fort Worth,TX 76104 Claude Eudaric, President&CEO ceudaric@eudacorp.com 692-235-5143 DEI Consultant: DEI Consultants, LLC(MWBE) 302 FAIRWAY CT,WILLOW PARK, TX 76087-8885 Estrus Tucker estrus@deiconsuItants.com 817-291-3683 L. MWBE Consultants Participation Discipline Percent of Overall Design fee Scope of Services—Phase One Page 15 Structural -JQEngineeting 3.54% Mechanical-Solare 1.77% Food Service—Culinary Advisors 3.65% Cost—Euda Corp 1.65 Graphics- FocusGED .85% Landscape -CCA Landscape Architects 2.29% DEI Consultant—DEI Consultant, LLC 1.25% Total 15 M. Transmission and Use Conditions of Instruments of Service Protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form shall be as follows: (i) For the purposes of the exchange of documents, Electronic Files shall be considered in two categories: Category 1, read only(secure)electronic files such as pdfs,scanned images,etc.,or Category 2,open (editable)electronic files which will be exchanged in their native application such as Building Information Modeling(BIM),word processing,spreadsheets,etc. (ii) Only Category 1 Electronic Files may be considered governing versions of the Architect's work product. To the extent documents are marked and/or signed/sealed by the Architect for a specific, intended purpose such as for permitting, released for construction or a latest revision shall Category 1 electronic files be considered Contract Documents for construction; (iii) Category 2 Electronic Files are not governing versions of the Architect's work product and are therefore, not Contract Documents for construction; (iv) Category 2 Electronic Files furnished by Architect represent only the temporary status of the file(s)as of the date of transmittal,which files are subject to modification and revision at any time. The level of development and level of detail represented by computer aided electronic documents,such as Building Information Modeling("BIM"),will be developed and represented at different rates through the design process and at each phase consistent with the Standard of Care for the Architect; (v) under no circumstances are Electronic Files(both Category 1 or 2)to be construed as representing any actual as-built condition; (vi) Electronic Files(both Category 1 and 2) may not be used for any other Project; (vii) recipient acknowledges that Category 2 Electronic Files are for information purposes only and should not be relied upon by the recipient without independent review and confirmation of all relevant information; (viii) recipient agrees to release, hold harmless and waive claims against the Architect which might arise as a result of the recipient's use of Category 2 Electronic Files,or breach of these use conditions; (ix) recipient agrees to use reasonable precaution to secure Electronic Files(both Category 1 and 2)against transmission, whether inadvertent or intended, to parties that are not authorized by the City of the Project; Scope of Services—Phase One Page 16 (x) any subsequent revisions or modifications to these Electronic Files (both Category 1 and 2) are the responsibility of the party making such changes; (xi) due to the diagrammatic nature of Electronic Files (both Category 1 and 2) and due to differences in computer systems, hardware, software, and translation/conversion processes between systems, the Architect is not responsible for any dimensional inaccuracies or for the accuracy and completeness of any translation and/or transmittal process from the original file(s); (xii) recipient acknowledges that the automated conversion or transfer of electronic documents (both Category 1 and 2) may introduce inexactitudes,anomalies,corruptions,deletions,or errors. (xiii) Category 2 Electronic Files in electronic media format or text, data, graphic, or other types that are furnished by the Architect to a recipient are only for the convenience of the recipient user. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk; (xiv) the Architect makes no representations as to long-term compatibility, usability, or readability of Electronic Files(Category 1 and 2) resulting from the use of software application packages, operating systems,or computer hardware different from those in use by the Architect and its consultants at the time of transmission. Any use of,or reliance on,all or a portion of a building information model without agreement to protocols governing the use of,and reliance on,the information contained in the model and without having those protocols set forth shall be at the using or relying party's sole risk and without liability to the other party and its contractors or consultants,the authors of,or contributors to,the building information model,and each of their agents and employees. II SCOPE OF ARCHITECT'S BASIC SERVICES A. General The Architect's Basic Services consist of those described in this Article II and include structural, mechanical,electrical, plumbing and fire protection engineering services.Services not set forth in this Article II are Supplemental or Additional Services. The Architect shall manage the Architect's services, research applicable design criteria,attend Project meetings,communicate with members of the Project team,and report progress to the City. The Architect shall coordinate its services with those services provided by the City and the City's consultants.The Architect shall be entitled to rely on,and shall not be responsible for,the accuracy, completeness,and timeliness of,services and information furnished by the City and the City's consultants. B. Schematic Design Phase Services The Architect shall review the program and other information furnished by the City,and shall review laws,codes,and regulations applicable to the Architect's services. The Architect shall prepare a preliminary evaluation of the City's program,schedule, budget for the Cost of the Work, Project site,the proposed procurement and delivery method,and other Initial Information, each in terms of the other,to ascertain the requirements of the Project.The Architect shall notify the City Scope of Services—Phase One Page 17 of(1)any inconsistencies discovered in the information,and (2) other information or consulting services that may be reasonably needed for the Project. The Architect shall present its preliminary evaluation to the City and shall discuss with the City alternative approaches to design and construction of the Project.The Architect shall reach an understanding with the City regarding the requirements of the Project. Based on the Project requirements agreed upon with the City,the Architect shall prepare and present, for the City's approval,a preliminary design illustrating the scale and relationship of the Project components. Based on the City's approval of the preliminary design,the Architect shall prepare Schematic Design Documents for the City's approval.The Schematic Design Documents shall consist of drawings and other documents including a site plan, and preliminary building plans,sections and elevations;and may include some combination of study models, perspective sketches,or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. The Architect shall submit to the City an estimate of the Cost of the Work at the conclusion of the Schematic Design phase. The Architect shall submit the Schematic Design Documents to the City and request the City's approval on the form attached and incorporated as Attachment"A-3"—Phase Approval Form. C. Design Development Phase Services Based on the City's approval of the Schematic Design Documents,and on the City's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work,the Architect shall prepare Design Development Documents for the City's approval.The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans,sections,elevations,typical construction details,and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural,structural, mechanical,and electrical systems,and other appropriate elements.The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general,their quality levels. The Architect shall submit the Design Development Documents to the City,advise the City of any adjustments to the estimate of the Cost of the Work,and request the City's approval on the form attached and incorporated as Attachment"A-3"—Phase Approval Form. D. Construction Documents Phase Services Based on the City's approval of the Design Development Documents,and on the City's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work,the Architect shall prepare Construction Documents for the City's approval.The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. In order to perform the Work,the Contractor will provide additional information, including Shop Drawings, Product Data,Samples and other similar submittals,which the Architect shall review in accordance with Article II F. The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. Scope of Services—Phase One Page 18 During the development of the Construction Documents,the Architect shall assist the City in the development and preparation of(1) procurement information that describes the time, place,and conditions of bidding, including bidding or proposal forms; (2)the form of agreement between the City and Contractor;and (3)the Conditions of the Contract for Construction (General, Supplementary,and other Conditions).The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. The Architect shall submit the Construction Documents to the City,advise the City of any adjustments to the estimate of the Cost of the Work,and request the City's approval on the form attached and incorporated as Attachment"A-3"—Phase Approval Form. E. Procurement Phase Services The Architect,following the City's approval of the construction contract documents and of the latest construction cost estimate,shall assist the City and Construction Manager-at-Risk in obtaining either bids or negotiated proposals,and shall assist in awarding the contract(s)for construction. The Architect shall assist the construction manager at Risk in assembling the project manual,advertising for bids for construction of the project,and awarding the construction contracts. The Architect's assistance during the bidding phase shall consist of: (i) Consideration of Request of Substitutions, if permitted by the Construction Contact Documents,and preparation of Addenda identifying approved substitutions to prospective bidders; (ii) Participating in or,at the City's direction,organizing and conducting a pre-bid conference for prospective bidders; (iii) Preparation of responses to questions from prospective bidders providing clarifications and interpretations of the Construction Contract documents to all prospective bidders in the form of Addenda. (iv) Evaluation of bids and investigation of bidders'qualification;and (v) Recommendation for award of contracts. If the fixed limit of construction cost is exceeded by the lowest bona fide bid or negotiated proposal,the City shall either(1)give written approval of increase in such fixed limit. (2)authorize rebidding or renegotiating of the Project with a reasonable time as specified, in writing by the City; (3)terminate this contract in accordance with the provisions of the contract,or(4)cooperate in revising the project scope and quality as required to reduce the construction cost. A written approval of an increase in the fixed limit of construction (option 1 above)shall not be a basis for increasing the Architect's fee. If the City elects to proceed under option 2,the Architect,without additional compensation,shall assist the City during the re-bidding or renegotiating process and the succeeding bids or negotiated contract price shall be subject to the provisions of this Contract. Scope of Services—Phase One Page 19 F. Construction Phase Services General: The Architect shall provide administration of the Contract between the City and the Contractor as set forth below and in City of Fort Worth General Conditions of the Contract for Construction. If the City and Contractor modify City of Fort Worth General Condition,those modifications shall not affect the Architect's services under this Agreement unless the City and the Architect amend this Agreement. The Architect shall advise and consult with the City during the Construction Phase Services. The Architect shall not have control over,charge of,or responsibility for the construction means, methods,techniques,sequences,or procedures(including shoring),or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. Evaluations of the Work: The Architect shall visit the site at intervals appropriate to the stage of construction to become generally familiar with the progress and quality of the portion of the Work completed,and to determine, in general, if the Work observed is being performed in a manner indicating that the Work,when fully completed,will be in accordance with the Contract Documents. However,the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits,the Architect shall keep the City reasonably informed about the progress and quality of the portion of the Work completed,and promptly report to the City(1) known deviations from the Contract Documents,(2) known deviations from the most recent construction schedule submitted by the Contractor,and (3)defects and deficiencies observed in the Work. The Architect has the authority to reject Work that does not conform to the Contract Documents.Whenever the Architect considers it necessary or advisable,the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents,whether or not the Work is fabricated, installed or completed. However,neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor,Subcontractors,suppliers,their agents or employees,or other persons or entities performing portions of the Work. The Architect shall interpret and decide matters concerning performance under,and requirements of,the Contract Documents on written request of either the City or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. Interpretations and decisions of the Architect shall be consistent with the intent of,and reasonably inferable from,the Contract Documents and shall be in writing or in the form of drawings.When making such interpretations and decisions,the Architect shall endeavor to secure faithful performance by both City and Contractor,shall not show partiality to either,and shall not be liable for results of interpretations or decisions rendered in good faith.The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. Scope of Services—Phase One Page 110 Certificates for Payment to Contractor: The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts.The Architect's certification for payment shall constitute a representation to the City, based on the Architect's evaluation of the Work and on the data comprising the Contractor's Application for Payment,that,to the best of the Architect's knowledge, information and belief,the Work has progressed to the point indicated,the quality of the Work is in accordance with the Contract Documents,and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to(1)an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3)correction of minor deviations from the Contract Documents prior to completion, and (4)specific qualifications expressed by the Architect. The issuance of a Certificate for Payment shall not be a representation that the Architect has(1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods,techniques,sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the City to substantiate the Contractor's right to payment,or(4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. The Architect shall maintain a record of the Applications and Certificates for Payment. Submittals: The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval of the schedule.The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule,with reasonable promptness while allowing sufficient time,in the Architect's professional judgment,to permit adequate review. The Architect shall review and approve,or take other appropriate action upon,the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions,quantities,and installation or performance of equipment or systems,which are the Contractor's responsibility.The Architect's review shall not constitute approval of safety precautions or construction means, methods,techniques,sequences or procedures.The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials,or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy.The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor's design professional, provided the submittals bear such professional's seal and signature when submitted to the Architect.The Architect's review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents.The Architect shall be entitled to rely upon,and shall not be responsible for,the adequacy and accuracy of the services,certifications,and approvals performed or provided by such design professionals. The Architect shall review and respond to requests for information about the Contract Documents.The Architect shall set forth, in the Contract Documents,the requirements for requests for information. Requests for information shall include,at a minimum,a detailed Scope of Services—Phase One Page 111 written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested.The Architect's response to such requests shall be made in writing within any time limits agreed upon,or otherwise with reasonable promptness. If appropriate,the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. Changes in the Work: The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. If requested by the City,the Architect shall prepare Change Orders and Construction Change Directives for the City's approval and execution in accordance with the Contract Documents. The Architect shall maintain records relative to changes in the Work. Project Completion: The Architect shall: (i) conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; (ii) issue Certificates of Substantial Completion; (iii) forward to the City,for the City's review and records,written warranties and related documents required by the Contract Documents and received from the Contractor; and, (iv) issue a final Certificate for Payment based upon a final inspection indicating that,to the best of the Architect's knowledge, information,and belief,the Work complies with the requirements of the Contract Documents. The Architect's inspections shall be conducted with the City to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. When Substantial Completion has been achieved,the Architect shall inform the City about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any,for final completion or correction of the Work. The Architect shall forward to the City the following information received from the Contractor: (1)consent of surety or sureties, if any,to reduction in or partial release of retainage or the making of final payment; (2)affidavits, receipts, releases and waivers of liens,or bonds indemnifying the City against liens;and (3)any other documentation required of the Contractor under the Contract Documents. Upon request of the City,and prior to the expiration of one year from the date of Substantial Completion,the Architect shall,without additional compensation,conduct a meeting with the City to review the facility operations and performance. III SUPPLEMENTAL AND ADDITIONAL SERVICES A. Supplemental Services The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect's responsibility,and the City shall compensate the Architect as provided in Section IV. Unless otherwise specifically addressed in this Attachment or this Agreement, if neither the City nor Scope of Services—Phase One Page 112 the Architect is designated,the parties agree that the listed Supplemental Service is not being provided for the Project. A description of each Supplemental Service is identified in Attachment"A-2"—Supplemental Service Descriptions,as attached and incorporated herein. Supplemental Services Responsibility (Architect, City, or not provided) Phase 2 Master planning/Programming Architect Multiple preliminary designs Provided Measured drawings Not Provided Not Provided except for MEPF Existing Condition Existing facilities surveys Audit for the Phase 1 scope of work Site Selection and planning Not Applicable Building Information Model management Not Provided responsibilities Development of Building Information Models for Not Provided post construction use Civil and Traffic engineering Architect Landscape design Architect Architectural interior design Architect Value analysis Not Provided Schematic Design Phase-Architect, Detailed cost estimating beyond that Design Development through Construction required in Section II Administration phases-Not provided. On-site project representation Not Provided Conformed documents for construction Not Provided As-designed record drawings Architect As-constructed record drawings Not Provided Post-occupancy evaluation Not Provided Facility support services Not Provided Tenant-related services Not Provided Architect's coordination of the City's Architect consultants Telecommunications/data Infrastructure Design Architect Security evaluation and planning Architect Commissioning City Sustainable Project Services Not Provided Fast-track design services Not Provided Multiple bid packages Architect Historic preservation Not Provided Furniture,furnishings,and equipment design Not Provided Other Supplemental Services provided by Architect specialty Consultants:Audio Visual, Low Voltage, Security,Code, Low Voltage, Food Services, Graphics/Wayfinding Scope of Services—Phase One Page 113 B. Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Upon recognizing the need to perform the following Additional Services,the Architect shall notify the City with reasonable promptness and explain the facts and circumstances giving rise to the need on the form attached and incorporated as Attachment"A-4"—Additional Services Authorization Form. The Architect shall not proceed to provide the following Additional Services until the Architect receives the City's written authorization: The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services.When the limits below are reached,the Architect shall notify the City: (i) Twenty-Four(24)visits to the site by the Architect during construction (ii) Three(3) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents (iii) Three(3) inspections for any portion of the Work to determine final completion. Construction Phase Services provided more than 90 days after(1)the date of Substantial Completion of the Work or(2)the initial date of Substantial Completion identified in the agreement between the City and Contractor,whichever is earlier,shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. If the services covered by this Agreement have not been completed within Forty Six(46) months of the date of this Agreement,through no fault of the Architect,extension of the Architect's services beyond that time shall be compensated as Additional Services. IV FEE SCHEDULE A. Basic Services For the Architect's Basic Services described under Article II,the City shall compensate the Architect as follows: A Stipulated Sum of Three Million Two Hundred Sixty Thousand Dollars($3,260,000.00)which shall be earned on the percentage complete for the progress made on the Project. Architecture $2,410,000.00 Structural Engineering $425,000.00 Mechanical, Electrical, Plumbing&Fire $425,000.00 Protection Basic Services Total $3,260,000.00 B. Supplemental Services For the Architect's Supplemental Services described under Article III A,the City shall compensate the Architect as follows: Scope of Services—Phase One Page 114 Phase 2 Master Planning/Programming $12,501.00 Architecture-Commerce Street $10,000 Civil Engineering $768,675.00 Landscape Design $100,000.00 Architectural Interior Design $90,000.00 AV/LV/Security $61,000.00 DEI Consultant $60,000.00 Code/Life Safety $45,500.00 Food Service $170,000.00 Graphics/Wayfinding $40,800.00 Cost Consultant $79,302.00 Supplemental Services Total $1,347,778.00 Compensation for Basic Services and Supplemental Services shall be earned on a percentage complete basis of the proportion for each phase of services as follows: Schematic Design Phase Fifteen Percent(15%) Design Development Phase Twenty Percent(20%) Construction Document Phase Forty Percent(40%) Procurement Phase Five Percent(5%) Construction Administration Phase Twenty Percent(20%) C. Reimbursables: $400,000.00 D. Design Allowance: $100,000.00 Approval from the Owner is required for allowance usage. The balance of unused allowance will be returned to the Owner. V SCOPE OF ATTACHMENT A. Attachment A Attachment A is comprised of the following documents identified below and incorporated herein: (i) Attachment A (ii) Attachment"A-1": Project Scope and Limit Diagram (iii) Attachment"A-2": Description of Architect's Supplemental Services (iv) Attachment"A-3": Phase Approval Form (v) Attachment"A-4": Additional Service Authorization Form (vi) Attachment"A-5": Hourly Rate Schedule (vii) Attachment"A-6": Invoice Template End of Attachment"A"—Scope of Services—Phase One Scope of Services—Phase One Page 115 Attachment "A-1": Project Scope and Limit Diagram z 71 < o K m O 70 =3 m CDcn r+ W 9T W 9TH ST. E 977. m O y �o Cl) O � ❑❑ D ' CD W 1TH ST. z z ¢1 _ n O G) Cl) O c m ❑ � o O 12TH ST. z G ffl DO U) D CD CD E 13TH C W 14T T. E 14TH ST. O E 15TH ST. 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N 3 3 + m N i , CD ------------------- I �T I r1l, 7) // j E a. Fsi a it _ m O z 9 �a. m 4. a a a a Q o I © 0 © 0 �. C/) DJ -u U) x -0 r - nCn 0 (D 3 3 j O 70 (D O 3 O '—' (D = SD Al 7 Al Al EJ 22. 3 (CD O (D (D G (D (D G n m m o (D (D fll O O O x ' C/)(O O O CD CD m < X CD m 0 0 n 0 CD o' n co m m x Z3 0 Z3 m zT 2) cn CD O m I u O ®® r m m O r m 0C N N � Z_ m w Z w m `� b c� o a m — CD Z3 CD CD cn CD O CD Nix gm AW � 0 z O v D C ; m z �] Q F w N F to F w F to F w N 1 A 1 A 1 S m 1 A n F ° �o, op3 6=(7 o8A �d, = o?Z �?- oo oo oo oo m v a am x x x n o- ° zO ( cm ° o< < _<< o DZz v G - CD o m Z Z 3 m Z Z o S.° O a a a n m CD D e--F CD X (n A Z r r 0 p < < S < N - Q O J Z Z A Z (p y m m N m n dr V P p N F W N � � N V P W o F W N � O� V P p (/� ° ° o mm Qoo =' a i o00 =' ° O�, oom � 0�, � = o " �� m = o 0 o o d x s n v x x _s- x x x s a m w x x � m s 6 x a d ,�, s�_ x w < y -6 o Z o Z p 3 p p a w n Z m (� Z o �p s^ A Z s Z m (� 3 N z m 23 m ; m m - m C z m C7 O ; x n� N x C7 m � V m S. O m w v ^ i w ' -n ' v m D A m o m o m c z o y Q <y Q o _^ y a 3 n? H . _ 4 m ° m m a 2 F Z f o 'o a i o 3 ° < F a° � m T O fl_ � m O D � P A _ O P N P fNii a V W lFil F (fi F F a F� to �O ON N O F V m OFi a N N m F V O P P F wo N F W m F V O A — w a Z 00 --i CCD A) O G � rn = :orn, 00CD cnnrmZ -i -i � Z � onm s� CD CD rri �cQ = Zn "~' � = 00 tmi� pn �p0 oa oZym cn oat En o� 00 00 ` my En o Zmoo -0 nyyn moo rn Attachment "A-2": Description of Architect's Supplemental Services Attachment "A-2" Description of Architect's Supplemental Service I. Phase 2 Master Planning/Programming A. Overview: Based on the Fort Worth Convention Center Expansion Market and Feasibility Analysis update,dated March 11, 2019,the design team will prepare a high-level master plan and Phase Two program to verify and validate the program established in the feasibility report and establish the design parameters for Phase One design and construction. B. Master Planning/Program phase deliverables will include the following drawings and reports: 1. Overall project site plan and architectural floor plans at the master plan level, illustrating both the phase 1 and 2 programmed spaces and building configurations. 2. Overall building elevations and sections at the master plan/conceptual level to illustrate general building fapade systems for pricing purposes. 3. A brief structural narrative for the phase 1 and 2 programmed spaces to be used as a guide for phase 1 design and construction. 4. A brief code narrative to provide an overview of code and life safety issues of phase 1 and 2 programmed spaces 5. A brief food service narrative to outline the food service space, equipment, and associated requirements based on the operational needs. 6. A high-level cost estimate for phase one and phase two programmed spaces. C. Master Planning Stage Two Service Architect shall prepare a preliminary review of the City's goals and objectives related to the convention center master plan.The master plan and programming stage Two will mainly focus on the impact on the following areas as incorporated in attachment"A-1 ". 1. New Loading Dock Configuration. 2. New electrical vault location/configuration and coordination with Oncor. 3. Commerce street final configuration. Master Planning and Programming Stage Two Deliverables: 1. Illustrative site plan for convention center renovation/expansion and commerce street re-configuration. 2. Concept building floor plans for each level-phase 1 and phase 2 3. Concept building elevations and sections-phase 1 and phase 2 4. Inhouse exterior renderings illustrating the new loading dock area. (Professional renderings are not included in this phase.) 5. Conceptual master planning civil,structural, and MEP studies. II. Civil and Traffic Engineering A. The Civil Engineer will provide Civil Engineering and design for site structure and infrastructure, including, but not limited to, circulation and parking area paving,sidewalks,grading, storm drainage, and utilities. B. For each phase of the Work,the Engineers will work with Architect to ascertain the requirements for that phase of the Work,will attend necessary conferences,will be available for general consultation, will prepare the necessary documentation, and will make appropriate recommendations. C. Site Utilities: 1. Coordinate with local utility companies for incoming service availability, locations, provisions, and requirements. 2. Establish utility tie-ins/entrances and connect to the appropriate infrastructure. 3. Design of utility services for the new building, including electrical,water, telecommunications,fire lines and hydrants, sanitary sewer, storm sewer,and natural gas. D. Grading and Storm Drainage 1. Perform hydrologic analysis and provide a written report. 2. Include stormwater detention and/or retention as may require 3. Include the design of underground storm drainage holding areas or vaults if required 4. Coordination and documentation of connecting perimeter foundation drainage and/or under slab drainage systems to storm system. 5. Grading and drainage design are to be coordinated with the Landscape Architect and Architect. E. The following services are not included. If desired or required by authorities,they may be provided as additional services.The design allowance will be used to cover the additional service fee required for the services listed below. 1. Drainage Study 2. Grading Permit 3. Franchise Utility Design 4. TDLR Review III. Landscape Design A. Landscape design and criteria shall be in accordance with the requirements of the codes and regulations that have been adopted by the authority having jurisdiction, consistent with the fire, life safety, and property protection code program,ADA,and related regulations, and in accordance with the Owner's Program and other standards established by the Owner. B. The landscape architect is responsible for the design and documentation of the exterior landscape and hardscape design for the project. The scope of the design will be within the defined project limits. These services will include: 1. Selection of plant material 2. Design of irrigation systems 3. Design of hardscape including material selection. C. The landscape architect collaborates with the Architect and through the Architect with all other consultants, including but not limited to Structural, Mechanical, Electrical, Plumbing,and Fire Protection Engineers, Interior designers, Food Service,Site Civil engineers,Acoustical,Audiovisual, etc. as pertinent to provide coordinated design and documentation. D. For each phase of the Work,the Landscape Architect will participate in an effort(to be directed by the Architect)to coordinate this part of the work with the other portions of the project. The Landscape Architect's services will be performed in a manner, sequence, and timing to allow coordination with those of the Architect and other consultants for the Project. E. Budgetary limitations shall not be a justification for breach of sound principles of design. In the event the Landscape Architect cannot design its portion of the Project using such sound principles of design within the project budget,or if any proposed value engineering or scope reduction would create such a breach, immediate written notice shall be given to the Architect. IV. Architectural Interior Design A. The Professional Services to be performed by the Interior Designer will include the Owner's Program elements related to public spaces, banquet and meeting areas,food and beverage venues, administrative offices, public restrooms, and exterior terraces. B. The Interior Designer will provide design intent related to room shape and configuration relevant to areas of Project Scope and program areas of responsibility. C. The Interior Designer will design and document applied finishes, millwork,cabinetry, decorative trim, decorative elements, special features, decorative partitions, and decorative hardware in accordance with the established building program.The Architect will design and document the building shell and core elements, including substrates for interior applied finishes, millwork, and specialty features. D. The Interior Designer will assist the Architect in the preparation of a detailed project design and documentation schedule related to the Interior Design Scope of Work in collaboration with the requirements of the Architect,other consultants,Owner, and Contractor. E. For each phase of the Work,the Interior Designer will work with Architect to ascertain the requirements for that phase of the Work,will attend necessary conferences,will be available for general consultation,will prepare the necessary documentation, and will make appropriate recommendations. F. For each phase of the Work,the Interior Designer will participate in an effort(to be directed by the Architect)to coordinate this part of the work with the other portions of the project. The Interior Designers' services will be performed in a manner, sequence, and timing to allow coordination with those of the Architect and other consultants for the Project. G. For each phase of the Work,the Interior Designer will, if requested,consult with the Architect to develop a preliminary estimate of Cost for this part of the Project. H. Interior Drawings and Specifications will be provided in the appropriate format, size, scale, and numerical sequence as directed by the Architect. A general furniture layout will be provided. I. The following services are not included. If desired or required by the Owner,they may be provided as additional services: 1. FF&E, Furniture, Fixtures,and Equipment, services,and documentation. V. Cost Estimating A. The cost consultant is retained to assist the Architect in providing Statements of Probable Cost. The cost consultant will provide conceptual estimates based on historic data and information on local market conditions as well as take-off-based cost estimates when documents are developed to a point that permits this approach. B. The Master Planning/Programming phase and Schematic design phase cost estimates are included in the scope of service. C. Collaborate with the Architect and through the Architect with all other consultants that may include but not be limited to the Structural Engineer, Mechanical Engineer, Electrical Engineer, Fire Protection Engineer, Plumbing Engineer,Audiovisual Designer,Telecommunications Designer,Security Designer,Audiovisual, etc. as pertinent to providing a coordinated cost estimate. D. E. Assist in the preparation of a project design and documentation schedule incorporating the requirements of the other engineers, designers, architect, Owner,and contractor. Once established and agreed to,the detailed project schedule will become the framework through which the design team's obligations will be met. F. G. Provide estimate reports for master planning/programming and schematic design phases that include a narrative of the project scope, including any special conditions or phasing requirements,a cost summary of the project by components,the estimate detail, and exhibits to the estimate inclusive of the design documents,the information provided from vendors and project quotations received for project components. H. The following services are not included. If desired or required by the Owner,they may be provided as additional services: 1. Cost estimates for the design development phase 2. Cost estimates for the construction document phase 3. Review cost estimates provided by the Owner's CMAR for the design development phase and provide comments. A. Food Service A. Food Service Design and criteria shall be in accordance with the requirements of the codes and regulations that have been adopted by the authority having jurisdiction, consistent with the fire, life safety, and property protection code program, and in accordance with the Owner's Program and other standards established by the Owner. B. The food service consultant shall meet with Local Code Officials and Health Department with the Architect as required to facilitate understanding and acceptance of the Design. C. The food service consultant shall collaborate with the Architect and through the Architect with all other consultants that may include but not be limited to the Structural Engineer, Mechanical Engineer, Electrical Engineer, Plumbing Engineer, Fire Protection Engineer,Acoustical Consultant, Interior Designer, the Specialty Lighting Designer, Graphics Designer,Vertical Circulation Consultant, Hardware, Landscape, Civil, Code Consultant,etc.as pertinent to provide coordinated design and documentation. D. For each phase of the Work, Food Service Consultant will work with Architect to ascertain the requirements for that phase of the Work,will attend necessary conferences,will be available for general consultation,will prepare the necessary documentation, and will make appropriate recommendations. E. For each phase of the Work,the Food Service Consultant will participate in an effort(to be directed by the Architect)to coordinate this part of the Work with the other portions of the project. The Food Service Consultant's services will be performed in a manner, sequence, and timing to allow coordination with those of the Architect and other consultants for the Project. F. For each phase of the Work,the Food Service Consultant will, if requested,consult with the Architect and others as determined by the Architect in the development of a preliminary estimate of Construction Cost for this part of the Project. G. Food Service Consultant will prepare designs for all necessary Food Service spaces, including but not limited to food service venues such as retail food outlets, employee dining, kitchens, pantries, beverage stations, back-of-house corridor staging areas, receiving, storage, preparation, serving,cleaning, and waste management spaces. Refer to the project program for clarifications of specific spaces within this project. H. The Food Service Consultant will prepare documents and specifications in accordance with the Owner's purchasing requirements, including three equal sources for each element to be purchased in publicly bid projects or if required by the Owner. I. For each phase of the Work,the Food Service Consultant will consult with the Architect to develop a preliminary estimate of Construction Cost for this part of the Project and/or review cost estimates prepared by others. The Food Service Consultant will lead the preparation of the Food Service systems, fixed and portable equipment initial budget and will create cost estimates at the end of each phase of the work. The Consultant working with the Architect and Owner will work to adjust the design to meet the most recent Owner approved budget. VII. Audio-Visual A. Audio-visual Design and criteria shall be in accordance with the requirements of the codes and regulations that have been adopted by the authority having jurisdiction, consistent with the fire, life safety and property protection code program,ADA and related regulations, and in accordance with the Owner's Program and other standards established by the Owner. B. C. The Audio-visual consultant shall collaborate with the Architect and through the Architect with all other consultants that may include but not be limited to the Structural Engineer, Mechanical Engineer, Electrical Engineer, Fire Protection Engineer, Plumbing Engineer,Telecommunications Designer,Security Designer, Food Service Designer, Interior Designer,the Specialty Lighting Designer, Graphics Designer, Vertical Circulation Consultant, Hardware, Landscape, Civil, Code Consultant, etc.as pertinent to provide coordinated design and documentation. D. E. For each phase of the Work,the Audiovisual Consultant will work with Architect to ascertain the requirements for that phase of the Work,will attend necessary conferences,will be available for general consultation,will prepare necessary documentation,and make appropriate recommendations. F. For each phase of the Work,the Audiovisual Consultant will participate in an effort(to be directed by the Architect)to coordinate this part of the work with the other portions of the project. The Audiovisual Consultant's services will be performed in a manner, sequence, and timing to allow coordination with those of the Architect and other consultants for the Project. G. The Audiovisual Consultant will prepare documents and specifications in accordance with the Owners purchasing requirements including three equal sources for each element to be purchased in publicly bid projects. Vill. Security A. The Security Consultant will provide design services for the building's security and surveillance systems. The Security Consultant will work closely with the Architect, Electrical Engineer, Building Owner/Operator and Local officials with jurisdiction for the project to determine layouts to be used and types of equipment that are compatible with and enhance the building's functionality and architectural character. The consultant will provide information to the electrical engineer for incorporation into the electrical drawings of the building. B. The Security Consultant shall collaborate with the Architect and through the Architect with all other consultants including, but not limited to Structural, Mechanical, Electrical, Plumbing,and Fire Protection Engineers, Interior Designer, Food Service, Landscape Architect,Site Civil Engineer,Acoustical, Audiovisual,etc.as pertinent to provide coordinated design and documentation. C. For each phase of the Work,the Security Consultant will work with Architect to ascertain the requirements for that phase of the Work,will attend necessary conferences,will be available for general consultation,will prepare necessary documentation,and make appropriate recommendations. D. For each phase of the Work, Engineer will participate in an effort(to be directed by the Architect) to coordinate this part of the Work with the other portions of the Project. Engineer's services will be performed in a manner,sequence,and timing to allow coordination with those of the Architect and other consultants for the Project. IX. Telecom A. The Telecommunications Consultant will provide design services for the building's telephone and data transmission systems. This work will be documented in two packages:a base building package that includes the conduit and other basic infrastructure for the system within the building;and a procurement package for the bidding of the system. The consultant will consult with the Owner to assist in determining the most advantageous means of providing the telephone and data communications system within the building. B. The Telecommunication Consultant shall collaborate with the Architect and through the Architect with all other consultants including, but not limited to Structural, Mechanical, Electrical, Plumbing, and Fire Protection Engineers, Interior Designer, Food Service, Landscape Architect,Site Civil Engineer,Acoustical, Audiovisual,etc. as pertinent to provide coordinated design and documentation. C. For each phase of the Work,the Telecommunications Consultant will work with Architect to ascertain the requirements for that phase of the Work,will attend necessary conferences,will be available for general consultation,will prepare necessary documentation, and make appropriate recommendations. X. Code A. Basic service code consulting service shall include preparation of a summary of the requirements of the codes and regulations that have been adopted by the authority having jurisdiction relative to life safety and property protection, as well as preparation of a comprehensive fire, life safety and property protection code program,to address issues unique to the building type not addressed in the adopted codes and regulations related to life safety and property protection. This program will be negotiated with local authorities having jurisdiction and will result in their ultimate approval of the program. It may include code interpretations,equivalency protection measures,and variances(any or all of which may deviate from the letter of the code)that have been accepted by the Authority Having Jurisdiction as equal to the intent of the code language. This program may contain ramifications affecting any or all of the design disciplines participating in the project. B. The Code Consultant shall collaborate with the Architect and through the Architect with other consultants regarding the Fire, Life Safety and Property Protection Program on their part of the work. These may include but not be limited to the Structural Engineer, Mechanical Engineer, Electrical Engineer, Fire Protection Engineer, Plumbing Engineer,Audiovisual Designer,Telecommunications Designer,Security Designer,Audiovisual, etc. XI. Graphics/Wayfinding A. The Graphic Consultant will provide design services for the graphic sign system for the project including both building and site signage. This system may include building identification signs, directional signs, informational signs and space identification signs. B. Graphics/Signage design and criteria shall be in accordance with the minimum requirements of the codes and regulations that have been adopted by the authority having jurisdiction,consistent with the fire, life safety and property protection code program,ADA and related regulations,and in accordance with the Owner's Program and other standards established by the Owner. C. The Graphic Consultant shall collaborate with the Architect and through the Architect with all other consultants including, but not limited to Structural, Mechanical, Electrical, Plumbing,and Fire Protection Engineers, Interior Designer, Food Service, Landscape Architect,Site Civil Engineer,Acoustical, Audiovisual,etc. as pertinent to provide coordinated design and documentation. D. The following services are not included. If desired or required by the Owner,they may be provided as additional services. 1. Development of a "logo", 2. Advertising signage, 3. Naming sponsorship signage, 4. Electrical marquis, and exterior temporary banners 5. Project building logo 6. Food venue menu XII. DEI Consultant A. Community Outreach and Engagement 1. The Diversity, Equity and Inclusion Consultant shall gather input on the proposed master plan and improvements for the convention center. Engage City-wide audience with particular attention to the rich and growing diversity of our city, including the network of organizations, institutions, leaders,and influencers. Involve a wide range of ages, races, ethnicities, and hard-to- reach residents in the plan by providing multiple ways for the public to engage. 2. Engagement Options include: 1) Focus Groups or Small Group Engagement of Stakeholders.Typically includes Planning, Design, Facilitation, Break Outs, Documentation, Content development and critical questions to explore and may be "In Person,Virtual or a Hybrid of both,2)Town Hall/Public Forums:Working with content and process.Typically includes Planning, Design, Moderator, Documentation, and may be "In Person,Virtual or a Hybrid of both." B. Master Plan Consultation and Coordination: DEI Consultant shall support the design team to organize planning meetings, stakeholder engagements and project goals;add value, relevance and strategic intelligence related to the local culture, key stakeholders, challenges, and opportunities. Contribute a seasoned diversity,equity and inclusion perspective that aligns with project vision, key strategies, and communication/message development. Attachment "A-311 : Phase Approval Form ATTACHMENT A-3 TO STANDARD FORM OF AGREEMENT OWNER AND ARCHITECT PHASE APPROVAL FORM DATE: TO: Thompson, Ventulett, Stainback&Associates, Inc 2700 Promenade 1230 Peachtree Street, NE Atlanta, Georgia 30309 RE: Phase Approval TVS&A PROJECT NUMBER: 11410 APPROVED: Design Phase approval for: (Master Planning /Programming) (Schematic Design Phase Services) (Design Development Phase Services) (Construction Documents Phase Services) as defined in the Owner Builder/Architect Agreement By execution of this document, you hereby authorize the architect to proceed with the next Phase for the project. This authorization is made after our(Month/Day/Year) review of the (Master Planning/Programming )(Schematic Design Phase Services) (Design Development Phase Services) (Construction Documents) as prepared by the Architect and its consultants. No exceptions Exceptions as per attached list: The estimated Construction Cost Budget is authorized at_ Dollars ($ ). OWNER: Authorized By: Title/Date Attachment "A-4": Additional Service Authorization Form ATTACHMENT A-4 TO STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT ADDITIONAL SERVICES AUTHORIZATION (ASA) TO: TVS Base Project Number: 11410*000 DATE: FROM: ASA No: In accordance with Article IV, Paragraph C of the Owner/Architect Agreement Attachment A, Scope od Service - Phase One, written authorization by the Owner is hereby requested for performance of the below listed Additional Service. Additional Services Title: Services to be performed by: Description of Services: Hourly Hourly with COSTS: Estimated Estimated Max. Lump Sum Invoiced Amt. Submitted by: Authorized by: Architect Owner Date Date Attachment "A-5": Hourly Rate Schedule Attachment A-5: Hourly Rates Thompson, Ventulett, Stainback&Associates, Inc (2022) Classification Hourly Billing Rate Sector Principal $400 Principal ( Level 1) $285 Associate Principal (Level 2) $235 Senior Associate (Level 3) $175 Associate ( Level 4) $145 Design Professional ( Level 5) $120 Specification Writer $160 Intern $90 Resource 1 $220 Resource 2 $140 Resource 3 $100 Resource 4 $90 Resource 5 $75 Bennett Partners Classification Hourly Billing Rate Principal $300 Senior Project Manager $180 Project Manger $170 Project Architect 1 $160 Project Architect 11 $140 Landscape Architect 1 $150 Landscape Architect II $100 Project Coordinator 1 $125 Project Coordinator 11 $110 Interior Designer $150 Interior Designer 1 $130 Interior Designer 11 $110 Interior Design Intern $80 Construction Administrator $140 Technician 1 $120 Technician 11 $90 Sr. Administrative $120 Administrative $110 Planner $120 Urban Planner $150 Development Analyst/ Planner $120 Planning Intern $100 IT Management $110 ME Engineers Classification Hourly Billing Rate Senior Principal $310 Principal $290 Associate principal $270 Sr. Associate $250 Associate $235 Senior Project Manager $225 Project Manager $195 Project Engineer $165 Designer $145 Sr. BIM Coordinator $135 BIM Coordinator $130 CAD Technician $120 Administrative Staff $115 Magnusson Klemencic Assocates (MKA) 2022 Classification Hourly Billing Rate Jon Magnusson $425 Ron Klemencic $425 Senior Principal ( Senior Vice President) $375 Principal (Vice President) $325 Senior Associate $270 Associate $225 Senior Engineer $190 Engineer $160 Senior BIM Specialist $180 BIM Specialist $145 Administrative Support $105 Dunaway(2022 Standard Hourly Bill Rate Schedule) Classification Hourly Billing Rate Administrative $90-$160 Information Systems $110-$121 Marketing/Business Development $95-$275 Financial $125-$286 Civil Technician $110-$127 Civil Designer $65-$145 Graduate Engineer $132-$150 Project Engineer $147-$226 Managing Engineer $175-$193 Technical Engineer $215-$260 Project Surveyor $150-$173 Survey Party Chief $132-$167 Survey Technician $91-$183 Survey Field Assistant $71-$89 GIS $100-$171 Planner $175-$231 Planning Analyst $111-$139 Landscape Architect intern $111-$122 Landscape Designer $115-$145 Landscape Architect $121-$171 Environmental Scientist $111-$176 Intern $75-$83 Construction Inspectors $125-$150 Discipline Lead $147-$270 Engagement Manager $225-$350 Line of Business Manager/Executive $215-$320 Regional Manager/Executive $265-$292 Managing Partner $375-$420 Chairman/President $420-$540 Culinary Advisors ( 2022) Classification Hourly Billing Rate Principal, Designer and Project Manager $250 Project Manager and Designer $175 Associate Project Manager and Designer $140 Project Specialist/BIM Technician $110 Adjunct Consulting Staff $100-$225 Howe Engineers (2022) Classification Hourly Billing Rate Principal/Partner $255 Associate Principal $240 Project Director $230 Project Manager $205 Senior Engineer $195 Associate Engineer/Consultant $175 Fire Protection Engineer/Consultant $160 Fire Protection Designer $120 Fire Protection Technician $105 FocusEDG (2022) Classification Hourly Billing Rate Principal $190 Vice President $180 Associate $120 Professional Staff $110 Attachment "A-6": Invoice Template invoice Invoice: Date: Reference: Project No.: 11410 Attention: Due Date: For Professional Services rendered by LUMP SUM PHASES Stage Name Fee Percentage Total Fee Invoiced To Date Current Amount Complete Earned Schematic Design- 0.00 $0.00 $0.00 $0.00 Architecture Schematic Design- 0.00 $0.00 $0.00 $0.00 Interiors Schematic Design- 0.00 $0.00 $0.00 $0.00 Consultants Design Development- 0.00 $0.00 $0.00 $0.00 Architecture Design Development- 0.00 $0.00 $0.00 $0.00 Interiors Design Development- 0.00 $0.00 $0.00 $0.00 Consultants Total $0.00 $0.00 $0.00 Subtotal $0.00 Please make checks payable to Thompson,Ventulett,Stainback&Associates, Inc. For questions about this invoice please contact Lei Gao outstanding invoices Invoice Number Date Amount Total $0.00 wiring instructions Thompson,Ventulett,Stainback&Associates,Inc. Routing No.061000104 SunTrust Bank,Atlanta Account No. 1000002932134 1155 Peachtree St. NE Swift No: SNTRUS3A Atlanta,GA 30309Attention: Jessica Pressley-Willis 9/19/22,3:55 PM M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWORTI1 Create New From This M&C DATE: 9/13/2022 REFERENCE M&C 22- LOG 21 FORT WORTH CONVENTION NO.: 0695 NAME: CENTER ARCHITECTURAL DESIGN CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT. (ALL)Authorize Execution of Amendment No. 1 to the Professional Services Agreement with Thompson, Ventulett, Stainback&Associates, Inc., in the Amount of$5,197,778.00 for a Total Contract Value of$5,297,777.00, Including Reimbursable Expenses, for Design and Construction Administration Services Associated with the Expansion of the Fort Worth Convention Center RECOMMENDATION: It is recommend that the City Council authorize execution of Amendment No. 1 to the professional services agreement with Thompson, Ventulett, Stainback&Associates, Inc., in the amount of $5,197,778.00 for a total contract value of$5,297,777.00, including reimbursable expenses, for design and construction administration services associated with the expansion of the Fort Worth Convention Center(City Project No. 102582). DISCUSSION: The purpose of this Mayor and City Council Communication (M&C) is to recommend that the City Council authorize execution of Amendment No. 1 to the professional services agreement with Thompson, Ventulett, Stainback&Associates, Inc. (City Secretary Contract No. 57930), in the amount of$5,197,778.00 for a total contract value of$5,297,777.00, including reimbursable expenses, for design and construction administration services associated with the expansion of the Fort Worth Convention Center(FWCC). The expansion project will take place in two phases and the facility will remain operational during both. The first phase includes the construction of new state-of-the-art food & beverage facilities, demolition of the East annex, straightening of Commerce Street (to create a site pad for a future convention hotel) and the re-building of the FWCC loading docks. This phase is expected to begin in spring 2023. The second phase will replace the arena with additional exhibit halls, a ballroom, meeting rooms and refurbish the existing facility. On November 30, 2021, the City Council approved the allocation of up to $52,000,000.00 from the American Rescue Plan Act (ARPA)funds and authorize execution of a professional services agreement with Broaddus &Associates, Inc., in an amount up to $2,313,927.00, for multi-year project management services associated with the renovation of the Fort Worth Convention Center(M&C 21- 0934). Broaddus&Associates, Inc. has provided a program and diagrams to make recommendations regarding the scope and budget of the first phase. On February 24, 2022, Broaddus &Associates, Inc. and the Property Management Department issued a Request for Qualifications to select an architect and engineering team to provide design and construction administration services for the for phase one of the expansion of the Fort Worth Convention Center. Statements of Qualifications (SOQs)were due March 24, 2022. The City received 6 SOQs from highly qualified teams. The selection committee included representatives of downtown stakeholders, the Public Events Department, Property Management Department, Diversity& Inclusion Department, and Broaddus&Associates, Inc. The teams submitting SOQs were: Fentress, David Schwarz, CaCo Gensler, RPGA apps.cfwnet.org/council_packet/mc_review.asp?ID=30247&councildate=9/13/2022 1/3 9/19/22,3:55 PM M&C Review HKS, Pelli, Clark & Partners LMN Architects, HHS Populous, Ibanez Shaw Architects, Freese & Nichols TVS, Bennett Partners After reviewing the SOQs, the committee met on September 17th, 2021, and selected four firms to participate in interviews based on their rankings. The interviews took place May 3rd, 2022 and the following is a summary of the results of the interview process: TVS Fentress, Populous Ibanez LMN INTERVIEW Bennett David Shaw Architects, Architects, SCORES Partners Schwarz, Freese & Nichols I HHS CaCo Firm Experience (55 50 points) 46 46 44 Design Schedule & Cost Management 26 28 27 28 (30 Points) F Knowledge of Fort Worth Markets (15 14 12 13 F Points) TOTALS (100) 90 89 -786 T 84 The selection committee recommends that Thompson, Ventulett, Stainback&Associates, Inc., partnered with Bennet Partners, Inc., be selected for design and construction administration services associated with the expansion of the Fort Worth Convention Center. Estimated Costs: The project will be funded through $52,000,000.00 from ARPA and $15,000,000.00 from the sale of Tax Notes backed by net revenues of the Culture and Tourism Fund. The overall budget for the project is as follows, inclusive of project management and design fees: PROJECT COST AMOUNT Project Management $2,313,927.00 Fkrchitectural Services (Phase 1) $5,297,777.00 MAR Construction Contract (Phase1) [$50,731,144.00 P rniture, Fixtures, Equipment and Moving Costs, 7$8,657,152.00 S, AV, and Security Elements, Project Contingency Total Project Cost I $67,000,000.00 Funding is budgeted in the Culture &Tourism Department's Grants Cap Project Federal Fund for the purpose of funding the FWCC Expansion & Project Management project, as appropriated. Waiver of Building Permit Fees: In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non-City personnel on property under the control of the City of Fort Worth shall be exempt from the permit fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the fee is waived." Diversity& Inclusion Department: THOMPSON, VENTULETT, STAINBACK&ASSOCIATES, INC. is in compliance with the City's Business Equity Ordinance by committing to 15\% Business Equity participation on this project. The City's Business Equity goal on this project is 7\%. apps.cfwnet.org/council_packet/mc_review.asp?ID=30247&councildate=9/13/2022 2/3 9/19/22,3:55 PM M&C Review The Fort Worth Convention Center is located in COUNCIL DISTRICT 9 but will benefit all council districts. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Grants Cap Projects Federal Fund for the FWCC Expansion & Prj Mgmt project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Culture &Tourism Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID , ID , Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by_ Dana Burghdoff(8018) Originating Department Head: Steve Cooke (5134) Additional Information Contact: Brian Glass (8088) ATTACHMENTS 21 FORT WORTH CONVENTION CENTER ARCHITECTURAL DESIGN FID TABLE.xlsx (CFW Internal) 21 FORT WORTH CONVENTION CENTER ARCHITECTURAL DESIGN funds availability pdf (CFW Internal) 220712 Comp memo PD 2022-02 Design FWCC Expansion nw.pdf (CFW Internal) Fort Worth Convention Center Architectural Design map.pdf (Public) SAM Thompson Ventulett Stain back&Associates Inc.pgf (CFW Internal) TVS Form 1295 2022-06-20 FINAL executed.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=30247&councildate=9/13/2022 3/3