HomeMy WebLinkAboutContract 29797-A4 w
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AMENDMENT NO. 4
STATE OF TEXAS CITY SECRETARY CONTRACT NO. �~
(M&C Required)
COUNTY OF TARWWT 8
the City of Fort Worth (City) and I{ ey-Horn and
Associates, Inc. , [Engineer] made and entered into City Secretary
Contract No. 29797, (the Contract) which was authorized by the City
Council by M&C C-20005 on the 23rd day of February 2004 and subsequently
revised by three amendments; and
the Contract involves engineering services for the
following project:
Fort Worth Medical District Water Distribution System
Evaluation Study and Improvements, Part 2-.
WHEREAS, it has become necessary to execute Amendment No. 4 to said
Contract to include an increased scope of work and revised max* fee;
NOW THEREFORE City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the additional
engineering services specified in M&C C-24752, adopted by the City
Council on the 1st day of March 2011 and further amplified in a proposal
letter dated December 15F 2010, copies of which are both attached hereto
and incorporated herein. The cost to City for the additional services to
be performed by Engineer total $144,000.00.
2 .
Article II, of the Contract is amended to provide for an increase
in the maximum fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee paid by
the City for all work and services shall not exceed the sum of
$1,666,750.00.
OFFICIAL RECORD;
CITY SECRETARY
FT. WORTH, TX
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3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXE TED on thi s the P 14}k day of N%^-Ar cArx 2011, in Fort
Worth,, Tarrant County,, Texas.
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Marty Hendr 00
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City Secretary o
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APP REC ED: ��.�1�q,�` APPROVED:
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S. Frank Crumb, P.E. Fernando Costa
Director, Water Department Assistant City Manager
KIMLEY-HORN AND ASSOCIATES,, INC.
Engineer
By: e L a
Name:Glenn Gary, P.E.
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Principal
801 Cherry Street, Suite 1100
Fort Worth, TX 76102
R AS TO FORM AND LEGALITY: Contract Authar i'z at i olr
Date
As s i t City Attorney
rO!FFICIAL RECORD#
CITY SECRETARY
FT, WORTH, TX
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CITYFoRTWORT111
COUNCIL AGENDA
COUNCIL ACTION: Approved on 311112011
DATE: 3/1/2011 REFERENCE NO.: **C-24752 LOG NAME: 00MEDICA4-KHA
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 4 in the Amount of$144,000.00 to city Secretary
Contract No. 29797 with Kimley-Horn and Associates, Inc., for the Fort Worth Medical
District Water Distribution System Evaluation Study and Improvements, Part 2 (COUNCIL
DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 4 in
the amount of$144,000.00 to City Secretary Contract No. 29797, an engineering agreement with
Kimley-Horn and Associates, Inc., to provide additional engineering services on the project, thereby
increasing the contract amount to $1,050,750.00.
DISCUSSION:
On March 23, 20047 (M&C C-20005) the City Council authorized the City Manager to execute an
engineering agreement with Kimley-Horn and Associates, Inc., in the amount of$049,250.00 for the
Fort Worth Medical District Water Distribution System Evaluation Study and Improvements, Part 2.
The agreement provided for design of critical water main system upgrade in the vicinity of the JPS
Health Network facilities, the Veterans Administration Clinic, Medical Center Surgical Hospital and the
replacement of a 30-inch water transmission main from the Holly Water Treatment Plant to the
Medical District.
The agreement was subsequently revised by three amendments totaling $873,500.00 that are further
described as follows:
Amendment No. 1 (M&C C-22154, May 29, 2007) in the amount of $571,300.00, provided for
additional alignment and routing study, additional design for redesign of the proposed 30 inch
water main from the Holly Treatment Plant to the Medical District and substantial coordination with
all the different stake holders involved with the construction of 5H 121T.
Amendment No. 2 (M&C C-23368, February 24, 2009) in the amount of $309,700.00, provided for
additional survey and design for the installation of a 16-inch water line on Morningside Drive,
geotechnical investigation, and the separation of the project plans into two separate units in order
to expedite construction of the project.
Amendment No. 3 administratively approved by the City Manager on January 28, 2010 with a
deduct amount of $7,500.00, provided for tunnel extension, jet grouting design, sewer main
design and scope reduction on the project.
Amendment No. 4 will provide for the following construction assistance services to facilitate timely
completion of the project in order to accommodate ongoing improvements within Holly Water
Treatment Plant:
Shop drawing reviews
Construction coordination meetings with City staff and contractor
Project management coordination meetings with City staff, Union Pacific and NTTA representatives
Material substitution reviews
Logname: 50406 1000 I-SJLOUIS Page 1 of 2
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Kimley-Horn and Associates, Inc., proposes to provide the necessary additional work for a lump sum
fee of$144,000.00. City staff considers this amount to be fair and reasonable.
A waiver of the M11NBE ordinance was granted for this amendment due to the fact that no MIWBE
subcontracting opportunities are available on the scope of services to be provided.
This project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATIONICERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budgets, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund.
To FundlAccountlCenters FROM Fund/AccountlCenters
P265 531.2.00-6091 400247.3 1 $341569.00
P265__...531_2a0___ 60940024732 $691120.00
P265..53.1 200. 609 1 46624733 $111-520.00
P275. 53 .200. .709.1.7002473 1 $31.646..66
P275__ 53.x.200. 709'70024732. $17,2.80.00
P275. 531200. 7091.70024733 $21686_.60
Submitted for City_Manager's Office by_ Fernando Costa (6122)
D.riginating_De.partment.Head: S. Frank Crumb (8207)
Add.itional...Informati.o_n__Contact.:. Liam Conlon (6824)
ATTACHMENTS
60MEDICA4-KH MAP.pdf
Logname: 604061 OCO 1-SJLOUIS Page 2 of 2
Kimley-Horn
and Associates, Inc.
December 15,2010
suhs 950
8o1 Gerry sreK Unit I1
Fort Worth,Texas
Mr. Liam Conlon 76102
Project Manager
City of Fort Worth Water Department
1000 Throckmorton Street
Fort Worth,TX 76 102
Re: City of Fort Worth-Water Distribution Improvements in the Medical
District-Pad 2,Additional Services
Contract Amendment No-4
KHA No. 46 1418022
City Project No.00247IDOE No.6288
Dear Liam:
The City of Fort Worth(City)has requested Kimley--Horn and Associates,Inc.
(Kimley-Horn)to perform additional construction phase services for the Medical
District Water Distribution System Improvements,Part 4—South Holly Water
Treatment Plant to the Medical District project. Kimley-Horn has performed or
will perform the work outlined in the following items:
Item I(Additional Construction Phase Services)
Perform the additional construction phase services which include:
• Construction Coordination Meetings—Kimley--Horn will conduct and
prepare meeting notes for weekly construction coordination meetings.
Kirnley-Horn will conduct project management meetings with City staff
twice per month.
• Clarifications and Interpretations,Shop Drawings,Substitutes,and Site
Visits:
In accordance with provisions outlined in Amendment No. 1,Kimley-
Horn will provide the following services:
1. Clarifications and Interpretations. Kimley-Horn will respond to
reasonable and appropriate Contractor requests for information and
issue necessary clarifications and interpretations of the Contract
Documents to City as appropriate to the orderly completion of
TEL $17 335 6511
FAX 817 335 5070
n
Kimley-Horn Mr.Liam Conlon,December I5,20 10,Page 2
1 and Associates, Inc.
Contractor's work. Any orders authorizing variations from the
Contract Documents will be made by City.
2. Shop drawings. Kimley-Horn will review and recommend
appropriate action in request to Shop Drawings for the Contractor is
required to submit,but only for conformance with the information
given in the Contract Documents and compatibility with the design
concept of the completed Project as a functioning whole as indicated
in the Contract Documents. Such review and approvals or other
action will not extend to means,methods,techniques,equipment
choice and usage,sequences,schedules,or procedures of
construction or to related safety precautions and programs.
3. Substitutes and"or-equal." Evaluate and determine the acceptability
of substitute or"or-equal"materials and equipment proposed by
Contractor in accordance with the Contract Documents,but subject
to the provisions of applicable standards of state or local government
entities.
4. Site Visits. Kimley-Horn will perform site visits in accordance with
the Engineering Agreement and Amendments for this project.
■ Change Orders—Consultant may recommend Change Orders to Client,
and will review and make recommendations related to Change Orders
submitted or proposed by the Contractor.
• Project Management—Perform project management services including
coordination with City staff,Contractor, Union Pacific Railroad,and
NTTA representatives.
Scope of Services
The scope of services for this amendment is divided into the following tasks:
Item 1(Additional Construction Phase Services):
$124,200 Kindey-Horn
$ 18,000 Tunneling
1,800 10%Sub Fee
$144,000 Total
(water$115,240 Sever$28,800)
• Task 1—Construction Coordination Meetings--Kimley-Horn will
conduct and prepare meeting notes for weekly construction coordination
meetings. Kimley-Horn will conduct project management meetings with
City staff twice per month. $34,900($27,920 water and$6,980 sewer)
KII11l 1-H01'n Mr.Liam Conlon,December 15,2010,Page 3
and Associates,Inc.
• Task 2--Clarifications and Interpretations, Shop Drawings,Substitutes,
and Site Visits. $76,000($60,800 water and$15,200 sewer)
• Task 3--Change Orders--Consultant may recommend Change Orders
to Client}and will review and make recommendations related to Change
Orders submitted or proposed by the Contractor. $22,400($17,920
water and$4,480 sewer)
• Task 4--Project Management-Perform project management services
including coordination with City staff,Contractor,Union Pacific
Railroad,and NTTA representatives. $10,700($8,560 water and $2,140
sewer)
We recommend that the City increase the budget by$1 46,040 for these
additional services. From the additional services listed above,the recommended
breakdown for water and sewer services is as follows:
Description water Seger Total
Item I -Additional Construction $115,200 $2$,800 $144,000
Phase Services
Total $1159200 $289800 $144,000
The following table summarizes the fee per work Phase:
Work Phase water Fee Sewer Fee Total Fee
31 $34,560 $8,640 $43,200
32 $69,120 $172280 $86,400
33 $1 1,524 $2,880 $14,400
51 $0 $0 $0
Total $115,200 $28!800 $144,000 MMMOMMMA
If the City concurs with our requested additional services,the summary of fees
for this project is shown in the table below:
Revised
Contract
ContractlAmendment Water Fee Sewer Fee Survej Fee Total Fee Amount
Original Contract $534,000 $0 $115,250 $649,254 $6491,250
Amendment Igo. 1 $484,400 $49.404 $371,500 $571,304 $1,2201,550
Amendment Igo.2 $1291,000 $154s450 $269250 $3039700 $1,530,250
Amendment No. 3 ($37,750)_ $4 ($7,504) $115227750
Amendment No. 4 $115p200 $289800 $Q $144.9000 $1,666,750
TOTAL 51458,850 $228,900 $1791000 $1}666,750 $1,666,750
1
Kim -Horn Mr.Liam Conk),December l5,2014,Page 4
APIP
and Associates,Inc.
MIWBE participation is not planned for these additional services. With the
revised contract amount of$1,666,750,our total contract ND"E participation is
proj ected to be$218,045(13.1%).
We appreciate the opportunity to be of continued service to the City. Please
contact us if we need to provide any further information.
Very truly yours,
KEMLEY HORN AND ASSOCIATES,INC.
Glenn A.Gary,P.E.
Principal
JRT:jrt
K:IF711Y UtiliticeMI813022,1P doe