HomeMy WebLinkAboutContract 55463-A4 CSC No. 55463-A4
AMENDMENT NO. 4 TO
CITY SECRETARY CONTRACT NO. 55463
This Amendment is made and entered into by and between the City of Fort Worth(hereafter
"City") and Fort Worth Housing Solutions (hereafter"Agency"), a Texas non-profit corporation.
City and Agency may be referred to individually as a"Party" and jointly as "the Parties".
WHEREAS, on January 11, 2021, the Parties entered into City Secretary Contract 55463
to assist with implementation of the Fort Worth ERA Program (FWERAP) and payment of
FWERAP Funds to eligible households and pay for rent,rental arrears,utilities,utility arrears, and
other housing expenses eligible for payment under the Act and resulting from the COVID-19
pandemic;
WHEREAS,the Parties wish to amend the Agreement to update Exhibit A & B attached
to the Agreement.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
I.
AMENDMENTS
EXHIBIT"A"—PROGRAM SUMMARY and EXHIBIT"B"- BUDGET attached to the
Agreement are hereby amended and replaced in their entirety with EXHIBIT"A" and EXHIBIT
"B", attached hereto.
II.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
(SIGNATURES APPEAR ON FOLLOWING PAGE)
ACCEPTED AND AGREED:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
By: this contract,including ensuring all performance and
Name: Fernando Costa reporting requirements.
Title: Assistant City Manager
Date: OCt 3, 2022 ��
By:
APPROVAL RECOMMENDED: Name: Joshua Hezlep
Title: Neighborhood Program Coordinator
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Victor Turner
Title: Neighborhood Services Director By:
Name: Jessika Williams
ATTEST: Title: Assistant City Attorney
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By
Name: Mary-Margaret Lemons
Title: President
Date:
Oct 3, 2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fort Worth Housing Solutions EXHIBIT"A"
TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY
ASSISTANCE
PROGRAM SUMMARY: REVISED
January 11, 2021 —December 29, 2022 $16,039,887.78
CONTRACT TERM AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The goal of the program is to provide emergency rental assistance, utility
assistance, and related housing assistance payments and services on behalf of
income-eligible Fort Worth residents who have been impacted by COVID-19 in
order to help them maintain housing stability.
The Program serves clients by screening them for eligibility under the Fort Worth
Emergency Rental Assistance Program (FWERAP) authorized by Division N of
the Consolidated Appropriations Act of 2021, making payments to landlords,
utility companies, or related vendors of housing services, and re-certifying tenant
household eligibility on a quarterly basis if they continue to needrental assistance.
The Program also provides clients with appropriate information and referral to
other social services or employment services as may be requested.
The Program will provide services to clients based on FWERAP Eligibility Guidelines as
follows:
• All eligible clients must demonstrate housing instability as established
by FWERAP Policies and Procedures as updated from time to time by
City in consultation with program partners,must document that their
financial hardship was caused by and/or is related to the Coronavirus
Pandemic, and must have household incomes under 80% of Area
Median Income.
• Eligible clients will receive 3 months' rent, for the current month and 2
future months, in addition to payment of all arrearages, as well as any
current month's utility payments (electricity, gas)that have been shown
to be past due.
• Agency will use Neighborly Software or other application platform
designated by the City of Fort Worth, for processing client applications,
communicating with applicants,maintaining all required data, and
preparing reports.
• Categorical Eligibility demonstrating that client household income is at or
below 80%AMI may be documented through a determination letter from
another local, state or federal government assistance program (such as
Supplemental Nutritional Assistance Program—(SNAP/Food Stamps)
within 12 months of date of application,provided the dollar amount of
the household income is indicated on the determination letter.
• Housing instability may be documented by past due rent or utility
notice, or other means as further described in the FWERAP Policies
and Procedures.
• Agency will update client service practices, policies, procedures, and
implementation of the program in accordance with guidance received
from the City and the U.S Treasury, assist is communicated to Agency
throughout the term of the Contract.
The Program will meet the following revised client service and funds expenditure goals:
Funds Number of Number of Percent of Amount
Obligated Clients Clients Funds offunds
(committed Approved for Served Expended Expended
Contract to Specific Assistance (Received
Month Cl' ) Assistance)
3 4/30/21 15% 371 247 10% $1,485,000
6 7/30/21 40% 989 742 30% $4,455,000
8 9/30/21 65% 1608 1237 50% $7,425,000
11 12/31/21 75% 1833 1709 70% $10,395,000
14 3/31/22 85% 2102 1957 80% $11,880,000
17 6/30/22 100% 2451 2328 95% $14,107,500
20 9/30/22 2451 100% $14,850,000
• NOTE: Above service goals based on number needed to achieve
Agency's proportionate share ofstatutory 65%funds obligation
goal, and on actual average rent and utilities assistance amount
of$5660 per client;Number of clients to be served may be
adjusted based on overall average assistance amounts and
number of clients approved for 3, 6, or 9 additional months'
assistance.
Agency's Program services will be provided at 1201 East 13a' Street, Fort
Worth Texas, 76102 from 8:30 am-4:30 pm Monday thru Thursday.
FWERAP Funds will pay for direct costs of delivering the program at outlined on Exhibit B -
Budget, including rental and utility payments to landlords and utility providers, operational costs
of providing housing stability services to clients (intake/referral, case management,etc.) such as
salaries and benefits for staff implementing the program,costs of office supplies,communications
and related operations, and administrative overhead costs (accounting, audit, supervision, etc.)
Fort Worth Housing Solutions EXHIBIT "B"
TREASURY DEPARTMENT RENTAL ASSISTANCE Budget
(ERA I)
PROGRAM BUDGET
Cost Line Item Total Program
Budget
Program Operational and Housing Stability Costs
Salaries 171,681.07
FICA 12,323.81
Health/Dental Insurance 37,671.14
Life 462.89
Unemployment Insurance 1,246.36
Workers' Compensation Insurance 81.82
Employee Retirement Plan 13,000.04
Office Supplies 1,368.33
Postage
Transportation
Contracted Services(Office Temps Etc.) 86,919.98
Communications/Telephone 958.24
Laptops/Cellular Hotspots/Scanners 1,254.25
Neighborly Software / Related Client Service Software Costs
(allocated portion of online application cost)
Subtotal, OperationsMousing Stability 326,967.93
Rental Payments(including arrears)
14,933,970.56
Utility Payments(including arrears) 662,434.97
Subtotal,Direct Program Costs 15,596,405.53
FWERAP Administrative Costs
Salaries/Accounting Assistant 32,880.32
Salaries/Other Administrative 50,627.93
FICA 5,968.60
Dental/Heath Insurance 14,034.61
Life 271.26
Retirement 6,569.66
Unemployment/Workers' Comp 341.28
Marketing
Amendment No.4 to CSC No. 55463
IT Support
Bank Fees
Equipment Rental
Payroll Processing
Background Checks
Contracted Services: Accounting/Audit 3,000.00
Contracted Services: Office Temps Etc. 2,820.66
Office Rent
Subtotal,Administrative Costs 116,514.32
GRAND TOTAL 16,039,887.78
Amendment No.4 to CSC No. 55463