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Home My WebLink AboutContract 57877-A1 CSC No. 57877-Al FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 57877 This First Amendment to Fort Worth City Secretary Contract No. 57877 ("First Amendment") is made between the City of Fort Worth ("City"), a municipal corporation and Comm-Fit Holdings,LLC ("Vendor"). WHEREAS,the City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 57877 beginning April 1, 2021 (the "Agreement"); and WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement to increase the amount not to exceed and to coincide with the authority granted by the Fort Worth City Council pursuant to M&C 22-0446. NOW THEREFORE,known by all these present,Fort Worth and Vendor, acting herein by the through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: 1. The Agreement is hereby amended as follows: The paragraph concerning compensation in the Agreement is amended to read as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be an amount not to exceed Two Hundred and Thousand Dollars and Zero Cents ($200,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing 2. All other terms,provisions,conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 57877 Page 1 of 2 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance By: and reporting requirements. Name: Jesica McEachern Title: Assistant City Manager Date: OU 4, 2022 By a 1�e Name: Brittney Huff Approval Recommended: Title: Management Analyst II Approved as to Form and Legality: By: Name: Dave Lewis Title: Interim Director BY pp'�t4 ��aa Name: Jeremy Anato-Mensah 'FOR?- �o°` o000000 Attest: p�� ° °°o�� Title: Assistant City Attorney o o pv° o=�Contract Authorization: O�aa° °°°oo°°°° aV M&C: 22-0446 g a�rExas�aa By: 4aa�'d Name: Jannette S. Goodall Title: City Secretary VENDOR: Comm-Fit Holdings, LLC By: Name: Tracy Straughan Title: Chief Financial Officer Date: Sep 23, 2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 57877 Page 2 of 2 6/24/22,9:13 AM M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FO�n Create New From This M&C DATE: 6/14/2022 REFERENCE**M&C 22- LOG 13P ATHLETIC, PHYSICAL EDUCATION, NO.: 0446 NAME: GYMNASIUM SUPPLIES TD CITY CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Purchase Agreements with BSN Sports, LLC dba Varsity Brands Holding Co, Inc., Comm-Fit Holdings, LLC, Fit Supply, LLC, Game Court Services, Inc., John F. Clark Company, Inc., Marathon Fitness, Nevco Sports, LLC, Promaxima Manufacturing, LLC and S&S Worldwide in the Combined Annual Amount Up to $960,000.00 and Authorize Two Consecutive One-Year Renewal Options for the Same Annual Amount for Athletic, Physical Education, Gymnasium Supplies and Equipment and Heavy-Duty Exercise Equipment and Related Accessories and Services for Equipment at Community Centers to be Used by the Public as well as Equipment to be used by Public Safety Employees at Bob Bolen Public Safety Complex, Fire Stations throughout the City, and the Police Department Northwest Precinct Using BuyBoard Cooperative Contract 665-22 for All City Departments RECOMMENDATION: It is recommended that the City Council authorize purchase agreements with BSN Sports, LLC dba Varsity Brands Holding Co, Inc., Comm-Fit Holdings, LLC, Fit Supply, LLC, Game Court Services, Inc., John F. Clark Company, Inc., Marathon Fitness, Nevco Sports, LLC, Promaxima Manufacturing, LLC and S&S Worldwide in the combined annual amount up to $960,000.00 and authorize two consecutive one-year renewal options for the same annual amount for athletic, physical education, gymnasium supplies and equipment and heavy-duty exercise equipment and related accessories and services for equipment at community centers to be used by the public as well as equipment to be used by public safety employees at Bob Bolen Public Safety Complex, Fire Stations throughout the City, and the Police Department Northwest Precinct using BuyBoard cooperative contract 665-22 for all city departments. DISCUSSION: City Departments will utilize the Agreements to purchase commercial exercise equipment, athletic supplies, gym supplies, which includes score and video boards, athletic clothing, related repair parts and services at several City facilities. The equipment is primarily used by citizens at City Community Centers and by public safety employees. Staffs recommended vendor list includes multiple vendors offering a variety of products offered through BuyBoard Contract No. 665-22. Recommended vendors and estimated award amounts are below: Vendor Estimated Award Amount BSN Sports, LLC dba Varsity Brands Holding Co, Inc. 158,000.00 Comm-Fit Holdings, LLC 186,000.00 Fit Supply, LLC 453,000.00 Game Court Services, Inc. 7,000.00 John F. Clark Company, Inc. 54,000.00 Marathon Fitness 11,000.00 Nevco Sports, LLC F 13,000.00 Promaxima Manufacturing, LLC 11,000.00 apps.cfwnet.org/council_packet/mc_review.asp?ID=30000&councildate=6/14/2022 1/2 6/24/22,9:13 AM M&C Review Vendor F-Estimated Award Amount S&S Worldwide 67,000.00 The maximum amount allowed under this agreement citywide will be $960,000.00, however the actual amount used will be based on the need of the department and available budget. These agreements may be renewed for up to two additional one-year terms, in accordance with the terms of the BuyBoard Contract. Should BuyBoard elect to exercise the renewal option, the City will do the same. State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated, of the General Fund and that, prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account�Project Program Activityudget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I Year Chartfield 2 Submitted for City Manager's Office by_ Reginald Zeno (8517) Fernando Costa (6122) Originating Department Head: Anthony Rousseau (8338) —g g—p Neil Noakes (4212) Additional Information Contact: Cynthia Garcia (8525) Taylor Dean (7648) ATTACHMENTS All Vendor 1295 Forms.pdf (CFW Internal) BB 556-22 All SAMS Reports.pdf (CFW Internal) a pps.cfwnet.o rg/council_packet/mc_review.asp?I D=30000&cou nci Idate=6/14/2022 2/2