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Home My WebLink AboutContract 54958-A2 CSC No. 54958-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54958 This Amendment ("Amendment") is made and entered into by and between the City of Fort Worth("City") and Lighthouse for the Homeless, dba True Worth Place by and through their duly authorized agents. City and Agency may be referred to individually as "Party" and jointly as "Parties." WHEREAS, the City and Lighthouse for the Homeless, dba True Worth Place, the Agency, made and entered into City Secretary Contract No. 54958 ("Contract") on December 2, 2020; WHEREAS,the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); WHEREAS, City has received a second additional allocation of ESG grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act) referenced by HUD as "ESG-CV2"; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, a budget amendment from City in Exhibit B is required in order to revise the salaries, fica, and health/dental insurance; WHEREAS, City has proposed an amendment to the Contract to extend the contract period to September 1, 2023; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT"A"—PROGRAM SUMMARY attached to the Contract is hereby amended and replaced in its entirety with EXHIBIT A, Revised 9/12/2022, attached hereto. EXHIBIT "B" — BUDGET attached to the Contract is hereby amended and replaced in its Entirety with EXHIBIT B, Revised 9/12/2022, attached hereto. OFFICIAL RECORD CITY SECRETARY Amendment No.2 to CSC No. 54958 FT.WORTH, TX ESG-CV2 SHELTER OPS PSA CONTRACT CARES ACT 2020 II. The first sentence in Section 3 TERM is deleted and replaced by the following: "The term of this Contract (Contract Term) begins on the Effective Date and terminates on September 1, 2023 unless earlier terminated as provided in this Contract." III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.2 to CSC No. 54958 Page 2 ESG-CV2 SHELTER OPS PSA CONTRACT CARES ACT 2020 ACCEPTED AND AGREED: LIGHTHOUSE FOR THE HOMELESS, DBA TRUE WORTH PLACE CITY OF FORT WORTH By: Toby Owen(Sep 22,202213:38 CDT) By: Toby Owen,Chief Executive Officer Fernando Costa,Assistant City Manager ATTEST: O,°FORrad APPROVE AS TO FORM AND pro G��d LEGALITY: 0-0 a•ld 0 Tgnnefte S. Goo�gll .v o ° By: Jannette S.Goodall(Oct 10,2022 16:30 CDT) � °°°°°poo°°°°° d� By:Jannett Goodall,City Secretary a44 0EXpSoQ Jessika Williams,Assistant City Attorney M&C: 20-0657 &21-0782 1295 Certification No. 2020-661660 Date: September 15,2020 and October 12,2021 RECOMMENDED: By: Victor Turner,Neighborhood Services Department Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements �� 7?'learcaiuy Charletta Moaning, Senior Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No.2 to CSC No. 54958 Page 3 ESG-CV2 SHELTER OPS PSA CONTRACT CARES ACT 2020 LIGHTHOUSE FOR THE HOMELESS EXHIBIT "A" DBA TRUE WORTH PLACE Emergency Day Shelter PROGRAM SUMMARY PROGRAM SUMMARY (ESG-CV2) October 1,2020- September 1,2023 (Second $283,994.00 Extension) PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides emergency day shelter to unaccompanied men and women in the City of Fort Worth. In addition to day shelter, services include showers,hygiene items,mail services, and locker storage. Navigation services are also provided including linking clients to critical services and resources such as public benefits, housing, employment services,health and mental health care and substance abuse. Additionally, access to case management services is provided to help individuals rapidly exit homelessness. Due to the COVID pandemic, costs have increased for additional services. ESG Funds will be used to pay for a percentage of salaries and fringe benefits for security staff to manage building safety. To cover additional costs to meet social distancing requirements, ESG Funds will also pay for additional supplies, and increased utility costs. Agency office and Program services will be provided at 1513 E. Presidio St, Fort Worth, TX 76102, Monday through Sunday, 7:00 a.m. to 3:00 p.m. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 Coronavirus Aid,Relief, and Economic Security Act of 2020 Agency will maintain documentation which verifies that 100%of the clients served are homeless based on the current HUD definitions. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 3,000 Unduplicated Clients as shown by the monthly CAPER reports. ESG-CV2 DAY SHELTER CONTRACT 2020-2021 —EXHIBIT"A:'—PROGRAM SUMMARY Page 1 Lighthouse for the Homeless,DBA True Worth Place—Amendment 2 ESG-CV2 DAY SHELTER CONTRACT 2020-2021 —EXHIBIT"A:'—PROGRAM SUMMARY Page 2 Lighthouse for the Homeless,DBA True Worth Place—Amendment 2 EXHIBIT"B"-BUDGET Account I Grant Budget I Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 222,598.00 $ 22,894.00 $ 245,492.00 FICA 1002 $ 15,033.00 $ 3,405.00 $ 18,438.00 Life/Disability Insurance 1003 $ Health/Dental Insurance 1004 $ 32,419.00 $ (26,299.00) $ 6,120.00 Unemployment-State 1005 $ - Worker's Compensation 1006 $ Office Supplies 1007 $ Food Supplies 1008 $ Insurance 1009 $ Accounting 1010 $ Contract Labor Legal and Professional Fees(City needs copy of contract before expenses can be reimbursed) 1011 $ Other(ADMIN) 1012 $ 13,944.00 $ 13,944.00 SHELTER OPERATIONS Maintenance 2001 $ Security 2002 $ Insurance 2003 $ Utilities 2004 $ Supplies 2005 $ Repairs 2006 $ Other(Accounting,Janitorial Services,Tranings, Printing,Evens) 2007 $ - SUBTOTAL EMERGENCY SHELTER $ 283,994.00 $ 26,299.00 $ (26,299.00) $ 283,994.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Other() 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemployment-State 4005 Worker's Compensation 4006 Other() 4007 SUBTOTAL HR&S FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE HOMELESS MANAGEMENT INFORMATION SYSTEM(HMIS) HMIS Software Costs* 7001 SUBTOTAL HMIS BUDGET TOTAL $ 283,994.00 $ 26,299.00 $ (26,299.00)1 283,994.00 TWP-CV2-Emergency Shelter-A2-EXHIBIT"B"-BUDGET Lighthouse for the Homeless dba True Worth Place Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B"—Budget is June 1, 2023. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Security $ 29,000.00 $ 42,992.00 Journey Home Advocate $ 21,000.00 $ 42,000.00 Journey Home Advocate $ 21,000.00 $ 42,000.00 Journey Home Advocate $ 21,000.00 $ 42,000.00 Facility Caretaker $ 17,000.00 $ 34,000.00 Security $ 29,000.00 $ 42,500.00 TOTAL 1 $ 138,000.00 1 177.9%1 $ 245,492.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 18,438.00 $ 18,438.00 Life/Disability Insurance Health/Dental Insurance 0.74% $ 6,120.00 $ 6,120.00 Unemployment-State 0.00% Worker's Compensation 0.00% OtherO TOTAL $ 24,558.00 100.0% $ 24,558.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food Supplies TOTAL $ - ESG CV2 SHELTER OPS PSA CONTRACT2020-EXHIBIT "B" -BUDGET Lighthouse for the Homeless dba True Worth Place -AMENDMENT 2 Page 2 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor(Legal and Professional Fees) Other-Program director salary $ 69,970.00 20% $ 13,944.00 TOTAL 1 $ 69,970.00 SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance Security Insurance Utilities Supplies Repairs Other(Accouting, Janitorial Services, TOTAL $ - $ - FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs* TOTAL ESG CV2 SHELTER OPS PSA CONTRACT2020-EXHIBIT "B" -BUDGET Lighthouse for the Homeless dba True Worth Place -AMENDMENT 2 Page 3