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Home My WebLink AboutContract 56683-A1 CSC No. 56683-Al FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 56683 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City")and AIDS Outreach Center,Inc.("Agency")by and through their duly authorized agents.City and Agency may be referred to individually as"Party" and jointly as"Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 56683 ("Contract") on October 1,2021; WHEREAS, the City receives grant monies from the United States Department of Housing and Urban Development through the Housing Opportunities for Persons with AIDS Program ("HOPWA") Program,Program No. TX-1-121-F002,Catalog of Federal Domestic Assistance No. 14.241; WHEREAS,the HOPWA program is intended to address the needs of eligible persons associated with the challenge of living with HIV/AIDS and their families; WHEREAS, the Agency requested an amendment to extend the term of the agreement through September 30,2023 and amend Exhibit A; WHEREAS,the Agency requested an amendment to Exhibit B to reallocate budget line items from Short term,Rent,Mortgage and Utilities(STRMU)to Tenant Based Rental Assistance(TBRA); WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. The first sentence of SECTION 3.TERM of this Agreement is amended and replaced in its entirety with the following: "The term of this Contract begins on the Effective Date and terminates on September 30,2023 unless earlier terminated as provided in this Contract." II. EXHIBIT"A"—PROGRAM SUMMARY,attached to the Contract,and EXHIBIT`B"— BUDGET,attached to the Contract,are hereby amended and replaced in its entirety with EXHIBIT"A" and EXHIBIT`B"Revised 8/30/2022,attached hereto. III. SECTION 5.DUTIES AND RESPONSIBILITIES OF AGENCY of this Agreement is amended as follows: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 1 to CSC No. 56683 Page I AIDS Outreach Center,Inc. (HOPWA PSA 21-22) The table summarizing goals for Expenditure and Unduplicated Clients Served under Section 5.3.1. Program Performance Milestones is replaced in its entirety with the following table: Unduplicated HOPWA-CV STRMU Unduplicated Clients as Assistance as specified specified in Amended in EXHIBIT "A"— EXHIBIT "A"— FMont7hDlatepExpenditures Program Summary Program Summary 3 Dec.30, 2021 15% 15% N/A March 31, 25% 6 2022 20% 20% 9 June 30, 2022 30% 30% 30% September 30, 40% 12 2022 40% 40% December 31, 15 2022 55% 55% 55% March 31, 70% 18 1 2023 70% 70% 21 June 30, 2023 80% 80% 80% September 30, 100% 24 1 2023 100% 100% Section 5.3.3 is replaced in its entirety with the following: "Failure to meet at least 80%of its performance milestones or serve 86 Unduplicated Clients under this Contract may,in City's sole discretion,disqualify Agency consideration under future City Requests for Proposals for federal grant funds. IV. This Amendment is effective as of August 1,2021 and Agency may request reimbursement for allowable costs,directly related to the implementation of the HOPWA Program,as authorized by the AIDS Program("HOPWA")Program. V. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 56683 Page 2 AIDS Outreach Center,Inc. (HOPWA PSA 21-22) ACCEPTED AND AGREED: AIDS OUTREACH CENTER CITY OF FORT WORTH /l G&XZge"f, a2,'w- By: Kelly Alle ay(Sep 23,2022 13:5 T By: Kelly Allen Gray,Executive Director Fernando Costa,Assistant City Manager at FORT a T O\t°°°°°°°°°Lad ATTEST: I° 0 0 p APPROVE AS TO FORM AND �C)o 0 LEGALITY: ? o°° � °YY Y�T °O T °°°°°°° a By: Jannette S.Goodall(0c 10,2022 16:31 CDT) a�nEXpSoAp By: Jannette Goodall,City Secretary Jessika Williams M&C: 21-0522 Assistant City Attorney 1295 Certification No.2021-725275 Date: August 3, 2021 RECOMMENDED: By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Charletta Moaning, Senior Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. 1 to CSC No. 56683 Page 3 AIDS Outreach Center,Inc. (HOPWA PSA 21-22) AIDS OUTREACH CENTER,INC. EXHIBIT "A" Supportive Services, STRMU, and TBRA PROGRAM SUMMARY PROGRAM SUMMARY (HOPWA) October 1, 2021 to September 30, 2023 $302,861.79 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides HOPWA Eligible Clients with one or more of the following: 1) supportive services; 2) short-term rental, mortgage, or utility assistance ("STRMU); and/or, 3)tenant based rental assistance ("TBRA"). Supportive Services include housing counseling and case management,including the development of housing plans. TBRA includes long-term monthly rental assistance. Clients must be Income Eligible according to HUD guidelines, live in a rental unit that passes habitability inspections, and have an identified housing need as determined by the client's AOC case manager. STRMU includes short term assistance for up to 21 weeks. STRMU provides assistance with utilities,rent, or mortgage payments and must not exceed a client's current monthly budget deficit caused by an unavoidable, unplanned, documented emergency consistent with HUD guidelines and AOC's local policy. Clients receiving other government housing assistance are not eligible. Agency's office and Program services will be available at 400 N. Beach Street, Suite 100, Fort Worth, TX 76111, Mondays and Thursdays 8:30 a.m. to 5:00 p.m., Tuesdays and Wednesdays 8:30 a.m. to 6:00 p.m. and Friday, 8:30 a.m. to 4:00 p.m. The Program will serve HOPWA Eligible Clients in Tarrant, Johnson, Parker, Wise, Hood and Somervell counties. HOPWA Funds will pay for direct assistance such as TBRA and STRMU. HOPWA Funds will also be used to pay costs associated with delivering supportive services to any client receiving either TBRA or STRMU assistance,including salaries,FICA for employees, and Program facility rent. No more than 7% of the HOPWA Funds will be used to pay administrative costs, including salaries, FICA and contracted accounting services associated with the Program. HOPWA PSA CONTRACT 2021-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 1 AIDS Outreach Center,Inc. REGULATORY CLASSIFICATION: IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration 31C HOPWA Project Sponsor Activity Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses 24 CFR 574.300(b)(7)— Supportive Services 24 CFR 574.300(b)(6)— STRMU 24 CFR 574.300(b)(6)—TBRA Agency will maintain documentation which verifies that 100% of clients served by the Program are eligible under HOPWA Regulations. PROGRAM GOALS: Minimum Contract Performance Outcome: The Program must provide services to a minimum of 108 Unduplicated Clients. The Program must provide TBRA services to a minimum of 10 Unduplicated Clients and must provide STRMU services to a minimum of 98 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant, Johnson, Parker, Wise, Hood or Somervell counties as shown by the monthly reports on Attachment III. HOPWA PSA CONTRACT 2021-2022—EXHIBIT"A"—PROGRAM SUMMARY Page 2 AIDS Outreach Center,Inc. EXHIBIT "B" -BUDGET Account Grant Budget I Increase Total ADMINISTRATIVE PERSONNEL Salaries 1001 $ 2,000.00 $ 2,000.00 FICA 1002 $ 153.00 $ 153.00 Life/Disability Insurance 1003 Health/Dental Insurance 1004 Unemployment-State 1005 Worker's Compensation 1006 Contract Labor-Accounting 1007 $ 12,903.00 $ 12,903.00 Mileage 1008 Insurance-Commercial Umbrella Liability 1009 Insurance-Directors and Officers 1010 Insurance-Fidelity Bond or Equivalent 1011 TOTAL ADMINISTRATIVE EXPENSES $ 15,056.00 $ 15,056.00 %Administrative Cost 5% 5% SUPPORTIVE SERVICES PROGRAM PERSONNEL Salaries 2001 $ 49,053.24 $ 49,053.24 FICA 2002 $ 3,752.76 $ 3,752.76 Life/Disability Insurance 2003 Health/Dental Insurance 2004 Unemployment-State 2005 Worker's Compensation 2006 SUPPLIES AND SERVICES Office/Medical Supplies 3001 Office Equipment Rental 3002 Postage 3003 Printing 3004 MISCELLANEOUS Contract Labor-Nutritionist 4001 Food Supplies 4002 FACILITY AND UTILITIES Telephone 5001 Electric 5002 Gas 5003 Water and Wastewater 5004 Solid Waste Disposal 5005 Rent(City needs copy of lease before expenses can be reimbursed) 5006 $ 5,000.00 $ 5,000.00 Custodial Services 5007 HOPWA PSA CONTRACT 2021-2022-Exhibit"B" Budget AIDS Outreach Center Page 1 Maintenance/Repairs 5008 Building Security 5009 LEGAL,FINANCIAL AND INSURANCE Professional Liability/Business Auto 6001 TOTAL SUPPORTIVE SERVICE EXPENSES $ 57,806.00 1 $ - $ - $ 57,806.00 DIRECT ASSISTANCE-STRMU Short-term Rent Assistance 7001 S 150,000.00 S 80,000.00 S 70,000.00 Short-term Mortgage Assistance 7002 $ 40,000.00 $ 20,000.00 $ 20,000.00 Short-term Utilities Assistance 7003 $ 40,000.00 $ 20,000.00 $ 20,000.00 Total Direct Assistance-STRMU $ 230,000.00 $ 120,000.00 $ 110,000.00 DIRECT ASSISTANCE-TBRA Tenant Based Rental Assistance (TBRA) 8001 $ 120,000.00 $ 120,000.00 Total Direct Assistance-TBRA Is - $ 120,000.00 $ 120,000.00 FACILITY BASED OPERATIONS PERSONNEL 11 Salaries 9001 FICA 9002 Life/Disability Insurance 9003 Health/Dental Insurance 9004 Unemployment-State 9005 Worker's Compensation 9006 Insurance-Commercial Property and Professional Liability 9007 TOTAL FACILITY BASED OPERATION EXPENSES BUDGET TOTAL 1 1 $ 302,862.00 1 $ 120,000.00 1 $ 120,000.00 1 $ 302,862.00 FUNDING A: FUNDING B: HOPWA PSA CONTRACT 2021-2022-Exhibit"B" Budget AIDS Outreach Center Page 2