HomeMy WebLinkAboutContract 57033-R1A1 CSC No. 57033-Rl Al
RENEWAL ONE AND AMENDMENT ONE TO CITY OF FORT WORTH CONTRACT
NO. CSC # 57033
BETWEEN THE CITY OF FORT WORTH AND
COLUMBIA RENAISSANCE SQUARE 1 ,LP
This Contract Renewal and Amendment is made and entered into by and between the City of Fort
Worth, a Texas home-rule municipal corporation (hereinafter referred to as the "City,") acting by
and through Fernando Costa, its duly authorized Assistant City Manager, and Columbia
Renaissance Square I, LP ("Landlord"), a Texas Limited Liability Company, acting by and through,
Kisha M. Bennett, it's duly authorized representative, each individually referred to as a "party" and
collectively referred to as the "parties."
RECITALS
WHEREAS, on November 9,2021, the City entered into an agreement with the Landlord
for rental assistance for a named tenant, City Secretary Office (CSO) Contract No. 57033 (the
"Agreement");
WHEREAS,the Agreement's initial term was from November 9,2021 to
October 31, 2022 and allowed for annual renewals upon agreement of the Parties;
WHEREAS,the Parties agree to renew and amend the Agreement as described below.
NOW THEREFORE City and Landlord do hereby agree as follows:
I
RENEWAL OF AGREEMENT
The parties agree to renew the term of the Agreement for an additional one year-term
beginning November 1,2022 and expiring October 31,2023 ("First Renewal Term")unless earlier
terminated in accordance with the terms of the Agreement.
II
AMENDMENT TO AGREEMENT
The following terms are hereby amended to replace the referenced terms in the
Agreement and shall be binding and enforceable as if they were originally included therein.
The first three paragraphs of Section 3.2 Rent and Amounts Payable by City shall be
amended and replaced as follows:
3.2 Rent and Amounts Payabley Cily OFFICIAL RECORD
CSC No.57033 Renewal One and Amendment One CITY SECRETARY
CoFW and Columbia Renaissance Square I LP
FT. WORTH, TX
The City has been notified that the Tenant's Total Rent during the Initial Term is $
1123.00 per month for the Unit. The City has been notified that the Tenant's Total Rent
during First Renewal Term is $ 1123.00 per month for the Unit.
The Tenant during the Initial Term, shall be responsible for $483.00 of rent per month
for the Unit. The Tenant during the First Renewal Term shall be responsible for$497.00 of
rent per month for the Unit.
During the Initial Term City shall pay $ 640.00 towards the Tenant's Total Rent for
the Unit("City Portion"). During Tenant's renewal term, and until either this Agreement
expires or Landlord is notified by City otherwise, the City Portion shall be $ 626.00.
Neither City nor does HUD assume any obligation for the Tenant's Portion of the rent, or
for payment of any claim by Landlord against Tenant. The City's sole obligation is limited
to paying the City Portion of the Rent in accordance with this Agreement. Tenant shall be
liable for rent,payments, and other fees associated with the Unit and City shall not be
obligated by law or in equity for any amount other than the City Portion.
III.
All terms and conditions of the Agreement not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties.
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[SIGNATURE PAGE FOLLOWS]
CSC No.57033 Renewal One and Amendment One Page 2 of 3
CoFW and Columbia Renaissance Square I LP
IN WITNESS WHEREOF,the parties hereto have executed this agreement, to be effective this
November 1, 2022.
FOR CITY OF FORT WORTH: FOR LANDLORD:
d IKI ha > 9710me f
Kish Bennett(Oct 3,202215:07 CDT)
Name: Fernando Costa Name: Kisha M. Bennett
Title: Assistant City Manager Title: Community Area Manager
Date: OCt lo, 2022 Date: Oct 3, 2022
APPROVAL RECOMMENDED
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Name:Victor Turner ��o d
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Title: Director Avg �_0
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APPROVED AS TO FORM AND ATTEST: aa>Z�EXASgap
LEGALITY
Jafnette S.Goodall(Oct 10,2022 16: CDT)
Name: Jessika Williams Name: Jannette Goodall
Title: Assistant City Attorney Title: City Secretary
Date: Oct lo, 2022
Contract Compliance Manager: M&C No.: 21-0522
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Cynde�ct 3,2022 16:36 CDT)
Name: Cyndee Garza
Title: Sr. Human Services Specialist
OFFICIAL RECORD
CITY SECRETARY
CSC No.57033 Renewal One and Amendment One
CoFW and Columbia Renaissance Square I LP FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/03/21 M&C FILE NUMBER: M&C 21-0522
LOG NAME: 19NS 2021-2022 ACTION PLAN
SUBJECT
(ALL)Conduct Public Hearing and Approve the City's 2021-2022 Annual Action Plan for the Use of Federal Grant Funds in the Amount of
$13,070,952.00 to be Awarded by the United States Departmentof Housing and Urban Developmentfrom the Community Development Block
Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS Programs,
Authorize Collection and Use of Program Income,Authorize Execution of Related Contracts,Authorize the Use of Fee Waivers as HOME Match,
Adopt Attached Appropriation Ordinance, and Authorize Waiver of Indirect Costs
(PUBLIC HEARING-a.Report of City Staff:Sharon Burkley;b.Public Presentations;c.Council Action:Close Public Hearing and Acton the
M&C)
RECOMMENDATION:
It is recommended that City Council:
1. Conduct a public hearing to allow citizen input and consideration of the City's 2021-2022 Annual Action Plan for use of federal grantfunds to
be awarded by the United States Department of Housing and Urban Development in the amount of$13,070,952.00 from the Community
Development Block Grant,HOME Investment Partnerships Program,Emergency Solutions Grant,and Housing Opportunities for Persons
with AIDS grant programs,and for the use of program income from activities using prior years'federal grantfunds;
2. Approve the City's 2021-2022 Annual Action Plan for submission to the United States Department of Housing and Urban Development,
including allocations of grantfunds to particular programs and activities as detailed below;
3. Authorize the collection and use of an estimated$75,000.00 of program income which is expected to result from activities using prior years'
Community Development Block Grantfunds for the City's Priority Repair Program;
4. Authorize the collection and use of an estimated$75,000.00 of program income which is expected to result from activities using prior years'
HOME Investment Partnerships Program grantfunds forthe City's Homebuyer Assistance Program,and authorize the use of 10 percentof
the program income for administrative costs;
5. Authorize the City Manageror his designee to execute contracts for one yearterms with the agencies listed in Tables 1,2,and 3 below for
Program Year 2021-2022 for Community Development Block Grant,Emergency Solutions Grant,and Housing Opportunities for Persons
with AIDS grantfunds,contingent upon receiptof funding,and satisfactory completion of all federal regulatory requirements;
6. Authorize the City Manageror his designee to extend the contracts for up to one year if an agency ordepartment requests an extension and
such extension is necessary for completion of the program,or to amend the contracts if necessary to achieve program goals provided any
amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use
of federal grant funds;
7. Adoptthe attached Appropriation Ordinance increasing the estimated receipts and appropriations to the Grants Operating Federal Fund in
the total amount of$13,070,952.00 consisting of$7,477,274.00 in Community Development Block Grant funds, $2,907,320.00 in HOME
Investment Partnerships Program grant funds, $632,124.00 in Emergency Solutions Grant funds, and $1,904,234.00 in Housing
Opportunities for Persons with AIDS grantfunds,plus estimated program income in the amount of$150,000.00,all subject to receipt of such
funds;and
8. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 18.73%,estimated total of$303,276.16.
DISCUSSION:
The City's 2021-2022 Annual Action Plan summarizes the major housing and community development activities and proposed expenditures for the
program year beginning October 1,2021 and ending September 30,2022 for use of federal grant funds totaling$13,070,952.00 from the United
States Department of Housing and Urban Development(HUD)from the Community Development Block Grant(CDBG), HOME Investment
Partnerships Program(HOME),Emergency Solutions Grant(ESG),and Housing Opportunities for Persons with AIDS(HOPWA)grant programs.
It also summarizes the use of program income resulting from activities using prioryears'CDBG and HOME funds,the primary purpose of which is
to benefit low-and moderate-income persons in Fort Worth. ESGfunds primarily benefit homeless persons,and HOPWAfunds primarily benefit
low-and moderate-income persons with HIV/AIDS.
Staff developed initial recommendations for the allocation of the estimated funding from HUD based on prior years'funding levels. Two public
hearings were held on April 14,2021 and May 12,2021 to provide citizens the opportunity to participate in the development of the Annual Action
Plan. Recommendations for award amounts were considered and adopted by the Community Development Council on May 12,2021. These
funding recommendations were presented in City Council Work Session on June 22,2021.
A 30-day public comment period was held from July 1,2021 to July 30,2021. Notice of this public comment period was published in the Wise
County Messenger and Glen Rose Reporteron June 25,2021;in the Cleburne Times-Review,Hood County News,and Weatherford Democrat
on June 26,2021;in the Fort Worth Star-Telegram on June 27,2021;and in La Vida Newson July 1,2021.
Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City held two
public hearings as part of the HUD required citizen participation process. The first public hearing was held by staff on July 14, 2021, and the
second public hearing is scheduled forthe City Council meeting on August 3,2021.
Asummary of staffs final funding recommendations is provided below and in Tables 1,2,and 3. Aspreadsheet of funding recommendations is
also attached. The 2021-2022 Annual Action Plan will be submitted to HUD by August 15,2021.
1 ndirect costs totaling approximately$354,132.42 could be charged to these grants,as the Neighborhood Services Department indirect cost rate
is 18.73%in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further support
the programs and services to assist low-to-moderate income citizens.
COMMUNITY DEVELOPMENT BLOCK GRANT
For Program Year 2021-2022,it is recommended that the amount of$7,477,274.00 in CDBG funds and an estimated amount of$75,000.00 in
CDBG program incometotaling$7,522,274.00 be allocated asfollows:
• Public Services - $1,121,591.00: Includes social services for low- and moderate-income persons, persons with disabilities, and
disadvantaged persons
• Housing Programs-$2,848,219.00: Includes funding for the City's Priority Repair Program,Cowtown Brush-Up,homebuyer and housing
services,accessibility modifications forseniors and personswith disabilities,and related projectdelivery costsforthese programs
• Major Projects - $2,012,009.00: Includes funding for Southside Community Center improvements, Bunche Park improvements, and
Street/Sidewalk improvements
• Administration - $1,495,455.00: Includes costs for administering the CDBG grant, including allocations for the Financial Management
Services and Development Services Departments
• Estimated Program Income-$75,000.00: Includes up to$75,000.00 in funding forthe City's Priority Repair Program. Any CDBG program
income over the estimated amount not used for the Priority Repair Program will be allocated to priority activities in the City's Consolidated
Plan,subject to City Council approval.
HOME INVESTMENT PARTNERSHIPS PROGRAM
For Program Year 2021-2022, it is recommended that the amount of$2,907,320.00 in HOME funds and an estimated amount of$75,000.00 in
HOME program income totaling$2,982,320.00 be allocated asfollows:
• Homebuyer Assistance Program-$500,000.00: Includes funding for down payment and closing cost assistance for low-and moderate-
income homebuyer
• Community Housing Development Organizations-$1,116,588.00:HUD requires thataminimumof15percentofHOMEfundsbeallocated
to Community Housing Development Organizations(CHDOs)for affordable housing projects. These funds will be used by Housing Channel
for a multifamily rental demolition/reconstruction project in the Polytechnic neighborhood. The City is also authorized by HUD to fund CHDO
operating costs to support community-based affordable housing development. These funds for operating costs will be used by Housing
Channel to support completion of the multifamily rental demolition/reconstruction project. All housing developed with these funds will be sold
to homebuyers making at or below 80 percent of area median income(AMI),set by HUD.
• Major Projects-$1,000,000.00:Includes funds allocated to the multifamily project to be developed by Fort Worth Housing Solutions(FWHS)
as a part of its Choice Neighborhood Initiative(CNI)grant.
• Administration -$290,732.00: Includes costs for administering the HOME grant
• Estimated Program Income-$75,000.00: Includes funding forthe HomebuyerAssistance Program and HOME grant administrative costs.
HUD allows the City to use 10 percent of any HOME program income towards the cost of administering the HOME grant. HOME program
income over the estimated amount not used for the Homebuyer Assistance Program will be allocated to priority activities in the City's
Consolidated Plan,subject to City Council approval.
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
For Program Year 2021-2022,it is recommended thatthe amountof$1,904,234.00 in HOPWAfunds be allocated asfollows:
• Public Service Agencies-$1,148,627.00
• Neighborhood Services Department/Community Action Partners-$698,480.00
• Administration-$57,127.00
EMERGENCY SOLUTIONS GRANT
For Program Year 2021-2022,it is recommended thatthe amountof$632,124.00 in ESG funds be allocated asfollows:
• Public Service Agencies-$584,715.00
• Administration-$47,409.00
CONTRACT RECOMMENDATIONS
The Community Development Council and Neighborhood Services Department staff recommend that contracts be executed with the listed
agencies for the amounts shown in the following tables.
Community Development Block Grant Contracts
TABLE 1: CDBG AGENCIES
AGENCY 11PROGRAM 11 AMOUNT
AB Christian Learning Center IlAfter School Tutoring $85,000.00
AB Christian Learning Center Summer Reading Program $65,303.00
Artes de la Rosa jArtes Academy $60,000.00
Big Brothers Big Sisters Lone Star Mentor 2.0 @ Young Men's Leadership $50,000.00
Academy
Big Brothers Big Sisters Lone Star Mentor 2.0 @ Young Women's Leadership $50,000.00
Academy
Boys&Girls Clubs of Greater Tarrant County,Inc. After School Program $60,000.00
United Community Centers, Inc. lEducational Enrichment $100,000.00
Family Pathfinders of Tarrant County IFinancial Capability Program $50,000.00
The Ladder Alliance lComputer Skills Training $70,000.00
Housing Channel Homebuyer Education and Housing $125,000.00
Counseling Services
Meals-On-Wheels, Inc. of Tarrant County Home-Delivered Meals $116,288.00
Guardianship Services, Inc. IFinancial Exploitation Prevention Center $70,000.00
The Presbyterian NightShelterofTarrantCounty, Case Management for Homeless $145,000.00
Inc.
The Salvation Army Red Shield Emergency Shelter $75,000.00
CDBG Public Service Agencies Total $1,121,591.00
FRehabiltation, Education and Advocacy for Accessibility Improvements for Low $115,000.00
izens with Handicaps DBA REACH, Inc. Income Residents
Fort Worth Area Habitat for Humanity, Inc. DBA Cowtown Brush Up Paint Program $455,000.00
Trinity Habitat for Humanity
Fort Worth Area Habitat for Humanity, Inc. DBA Preserve-A-Home Program (Como $400,000.00
Trinity Habitat for Humanity Neighborhood ImprovementStrategy)
CDBG Subrecipient Agencies Total $970,000.00
TOTAL CDBG CONTRACTS $2,091,591.00
Housing Opportunities for Persons With AIDS Contracts
TABLE 2: HOPWA AGENCIES
AGENCY IPROGRAM AMOUNT
T a r r a n t C o u n t y Supportive Services;Facility-Based Housing Operations;Tenant- $845,765.00
Samaritan Housing,Inc. Based Rental Assistance; Administration
AIDS Outreach Center, Short-Term Rent, Mortgage, and Utility Assistance; Supportive $302,862.00
Inc.* Services; Administration
TOTAL HOPWA CONTRACTS $1,148,627.00
"The City has identified a potential conflict of interest under the HOPWA Regulations related to this award and is in the process of seeking a
waiver of the conflict of interest from HUD.A contract will not be executed with AIDS Outreach Center, Inc. unless and until the City receives
approval from HUD. In the event the City does not receive approval,an amended Action Plan will be submitted,as necessary,to address the
reallocation of the funds.
Emergency Solutions Grant Contracts
TABLE 3: ESG AGENCIES
AGENCY PROGRAM AMOUNT
The Presbyterian Night Shelter of Tarrant County, Inc. JIShelter Operations/Services $130,315.00
Lighthouse for the Homeless DBA True Worth Place Shelter Operations/Services $177,000.00
The Salvation Army Homelessness Prevention IF$106,440.00
Center for Transforming Lives Rapid Re-Housing $100,000.00
SafeHaven of Tarrant County Shelter Operations/Services $70,960.00
TOTAL ESG CONTRACTS $584,715.00
All figures have been rounded to the nearest dollar for presentation purposes. These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/ CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds
will be available in the current operating budget,as appropriated,in the Grants Operating Federal Fund.The Neighborhood Services Department
(and Financial Management Services)will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being
incurred,the Neighborhood Services Department has the responsibility to validate the availability offunds.This is a reimbursement grant.
Submitted forCity Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Victor Turner 8187
Additional Information Contact: Sharon Burkley 5785
Sean Stanton 5811