HomeMy WebLinkAboutContract 57056-R1 CSC No 57056
CSC No. 57056-Rl
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 15, 2022
Dealers Electrical Supply Company
Attn: Daryl Donaldson
2320 Columbus Avenue
Waco, TX 76701
Re: Contract Renewal Notice— 1st Renewal
Contract CSC No. 57056
Renewal Term No. 1: December 1, 2022 to November 30, 2023
The above referenced Contract with the City of Fort Worth expires on November 30, 2022
(the "Expiration Date"). Pursuant to the terms Contract, the Contract may be renewed by the
mutual consent of the parties for up to(2) one-year renewal terms. This letter will memorialize the
collective desire of the parties to renew the Contract for its (1) renewal term, which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please sign in the space indicated below and return this document, along with a
copy of your current insurance certificate,to the undersigned.
Please log onto PeopleSoft Purchasing at hLtp://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Adrian Olguin
(817) 392-7239
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
CSC No. 57056
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract,including ensuring all
By. wi(Oct 7,2022 07: CDT) performance and reporting requirements.
Name: William M.Johnson
Title: Assistant City Manager
Date: By:
Name: Adrian Olguin
APPROVAL RECOMMENDED: Title: Transportation & Public Works
Superintendent
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Lauren Prieur
Title: Interim, Transportation & Public Works
Department By:
Name: Jeremy Anato-Mensah
ATTEST: Title: Assistant City Attorney
AUTHORIZATION:
57 M&C: 22-0109
By: nette S.Goodall(Oct 7,2022 08:5 o-' �dnoan� Date Approved: 02-22-2022
Name: Jannette S. Goodall oF°00000'
Title: City Secretary 91.° °�9�� Form 1295 Certification No.:N/A
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By:
Name: Daryl Donaldson
Title: Vice President Sales and Marketing
Date: September 23, 2022
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
Official site of the City of Fort Worth,Texas
FORTCITY COUNCIL AGENDA
Create New From This M&C
DATE: 2/22/2022 REFERENCE **M&C 22- LOG NAME: 13P COOP ELECTRIC
NO.: 0109 SUPPLIES MG
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL)Authorize Purchase Agreements with Dealers Electrical Supply Company and
Elliott Electric Supply, Inc for Electrical Supplies Using BuyBoard Cooperative Contract
657-21 in a Combined Annual Amount Up to$1,700,000.00, Authorize Two One-Year
Renewal Options, and Ratify Expenditures in an Amount Up to$200,000.00 for All City of
Fort Worth Departments
RECOMMENDATION:
It is recommended that the City Council authorize purchase agreements with Dealers Electrical
Supply Company and Elliott Electric Supply, Inc for electrical supplies using BuyBoard Cooperative
Contract 657-21 in a combined annual amount up to $1,700,000.00, authorize two one-year renewal
options, and ratify expenditures in an amount up to $200,000.00 for all City of Fort Worth
departments.
DISCUSSION:
These City-wide purchase agreements will be used by all departments to purchase needed electrical
supplies to update and maintain city-owned property. The current agreements expired on November
30, 2021. It is requested that City Council approve the ratification of expenditures up to$200,000.00
for the purchase of electrical supplies during the month of January and the first two weeks of
February.
BuyBoard Contract 657-21 has an initial term December 1, 2021 through November 30, 2022 with
two one-year renewal options. The Request for Offer for BuyBoard Contract 657-21 was published on
January 28,2021 and responses were opened on June 17, 2021. BuyBoard contracts offer fixed
discounts. Staff reviewed the pricing and determined it to be fair and reasonable.
The maximum amount allowed under this agreement citywide will be $1,700,000.00, however the
actual amount used will be based on needs of the department and available budget.
COOPERATIVE PURCHASE -State law provides that a local government purchasing an item under
a cooperative purchase agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. BuyBoard contracts are competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
AGREEMENT TERMS-Upon City Council approval, the agreement shall begin upon execution of the
agreement and will expire on November 30, 2022 with the option to renew for up to two additional one-
yearterms, in accordance with the terms of the BuyBoard contract. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy
the City's obligations during the renewal term.
BUSINESS EQUITY -A M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the purchase agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
I I I ID I I I Year (Chartfield 2)
Submitted for City Manager's Office by_ Reginald Zeno(8517)
Originating Department Head: Anthony Rousseau (8338)
Additional Information Contact: Cynthia Garcia(8525)
Michelle Green (2058)
ATTACHMENTS
Dealers Electric.pdf (CFW Internal)
Dealers Electrical Supplypdf (CFW Internal)
Elliott Electric Supplypdf (CFW Internal)
Elliott Electric Supplypdf (CFW Internal)