HomeMy WebLinkAboutContract 58250 CSC No. 58250
AGREEMENT FOR COMMUNITY BASED PROGRAMS
STRATEGIC ENHANCEMENT PROJECTS
UNITED COMMUNITY CENTERS,INC.
FISCAL YEAR 2023
In consideration of mutual covenants,promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its
duly authorized Assistant City Manager, and UNITED COMMUNITY CENTERS INC., a
Texas non-profit corporation ("Contractor") acting by and through Celia Esparza, its duly
authorized Chief Executive Officer.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime Control
and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime
and gang-related activities through enhanced enforcement activities and crime prevention
programs,(2)to support efforts to increase the safety of residents and to decrease crime throughout
Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce
juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
"Future Leaders" (Program), which will support the police department's crime prevention efforts
throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, City, as consideration for the performance of the Contractor, has
appropriated monies in the CCPD Budget in the amount of $50,000.00 ("Program Funds") to
provide to Contractor on a reimbursable basis for the operation of the Program subject to and in
accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: ZoomGrants Narrative & Project Plan
3. Exhibit B—Budget Form
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
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4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Monthly Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report and Zip Code Spreadsheet
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Corrective Action Plan Form
9. Exhibit H—Previous Year's Corrective Action Plan—if applicable
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers, agents, employees,and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$50,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
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expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor.
2.3 Due Dates Contractor agrees that the RFR with supporting documentation will be
submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls
due on a weekend or Federal holiday, then that obligation shall be due the next business day
following such weekend day or Federal holiday. Should the Contractor not be able to meet these
requirements in the given month, the Contractor shall provide written notification prior to the
deadline that details the justification and expected date of submission.If no notification is received
by the 15th, the City may document for future corrective action. If, by the last day of the same
month, Contractor has not submitted the required reports, the City will send a non-compliance
letter notifying Contractor duly authorized representative of a possible suspension of program
funding. Submittal of a monthly RFR is required even if expenses do not occur.
2.4 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is October 15, 2023. No corrections or additional documentation
will be allowed after this date.Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.5 Each monthly RFR should be sequentially numbered and include expense documentation
that is legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly
reports as applicable. Submissions must be scanned and submitted to the Grants and Program
Management Section of the Fort Worth Police Department. Submissions should be titled"Agency
Name- RFR Month"and sent either via email to PSM e,fortworthtexas.gov, or via mail addressed
as such: ATTENTION: Contract Compliance Specialist, Financial Management Division,
Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes
Report is required as described in section 4.4 and must be approved prior to reimbursements.
2.6 Reimbursements shall be made within 30 days of receipt of said documents. With the
exception of final reimbursements as outlined in Section 2.4, incomplete or incorrect submissions
shall be returned to the District for revision, restarting the 30-day reimbursement schedule.
2.7 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.8 Any modifications of more than five (5)percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
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2.9 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
August 1, 2023.
2.10 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.7, 2.8, 2.9.
2.11 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.12 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.13 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to
PSM e,fortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth, Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30, 2023 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2023. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain frill documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Due Dates Contractor agrees that all program reports will be submitted to the City no
later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or
Federal holiday, then that obligation shall be due the next business day following such weekend
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day or Federal holiday. Should the Contractor not be able to meet these requirements in the given
month, the Contractor shall provide written notification prior to the deadline that details the
justification and expected date of submission. If no notification is received by the 15th, the City
may document for future corrective action. If, by the last day of the same month, Contractor has
not submitted the required reports, the City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
Submittal of a monthly RFR is required even if expenses do not occur.
4.3 Monthly Reports Contractor agrees to provide a Monthly Project Plan Status Report
("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall
document program activity names, numbers of participants attending, details of activities, and a
description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is
required even if services do not occur.
4.4 Quarterly Reports In addition to the requirements outlined in Section 4.3, Contractor
agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document
performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet
shall be included in the January, April, July and October report submissions. The Quarterly
Outcomes Report shall document details of the quarterly progress toward outcome objectives
achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated
participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even
if services do not occur.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.6 A representative of the Program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.7 Final program reports will be due with the final RFR submission on October 15, 2023.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
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5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program , or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of the
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program .
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment,the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
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7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor
shall also be required, at its own cost, to engage an independent third-party to perform an audit
regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City
staff. If funding recipient is already obtaining a general audit of its financial matters by independent
third-party, that audit may be used to satisfy this requirement so long as it specifically includes
separate review of the records of CCPD funds. Because the independence of external audit firms
is best maintained by changing firms regularly, if a funding recipient continues to use the same
audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of the Program's
assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
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reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes,regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
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licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND
HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES
HARMLESS AGAINST ANY AND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND
EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE
OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (II)ANY NEGLIGENT ACT OR OMISSION
OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR
SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT;
EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,
AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents, employees,subcontractors,or program participants to engage
in such discrimination.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
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13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants,then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender any of
its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability y(CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
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16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City.Ten(10)days' notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
FY2022 Community Based Programs Agreement 12
Between CFW&United Community Centers,Inc.
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
FY2022 Community Based Programs Agreement 13
Between CFW&United Community Centers,Inc.
CITY: Fernando Costa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: United Community Centers Inc.
Celia Esparza
Chief Executive Officer
3900 Meadowbrook Dr, Ste 122
Fort Worth TX 76103
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
FY2022 Community Based Programs Agreement 14
Between CFW&United Community Centers,Inc.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2022 Community Based Programs Agreement 15
Between CFW&United Community Centers,Inc.
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this day of , 20
[Executed effective as of the date signed by the Assistant City Manager below.] /
[ACCEPTED AND AGREED:]
City: Vendor:
By: ByGelia Espa z Oct 10,2022 16:40 CDT)
Name: Fernando Costa Name: Celia Esparza
Title: Assistant City Manager Title: Chief Executive Officer
Date: Oct 14, 2022 Date: Oct 10, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
24" and administration of this contract,
By:Robert 6ct 14,2022 08:48 CDT) including ensuring all performance and
Name: Neil Noakes reporting requirements.
Title: Chief of Police
Approved as to Form and Legality: By.
Name: Sarah Shannon
Title: Supplemental Funding Manager
ALL I
By_Nico Arias(Oct 11,202213:38 CDT) OG°`'
NameNICO Arias City Secretary: ��o` o%O� d
Title: Assistant City Attorney P.0 04d
0v0 °=d
° o° d
�a�uEt2 S, �C,Uay�a %°° °°°4�
By.
Jannette S.Goodall(O 14,2o22c[ 15:33CDT) °0000°°° 'd
Contract Authorization: y ���TE00000
M&C: N/A Name: Jannette S. Goodall rj X
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2022 Community Based Programs Agreement 16
Between CFW&United Community Centers,Inc.
FORT WORTH® Email This Preview Save as PDF Print Close Window AA V
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Fort Worth Police Department
FY23 - Development Grants (Community Based Programs)
Deadline: 4/15/2022
United Community Centers, Inc.
Future Leaders
Jump to: Agency Info & Narrative Section Project Plan & Budget Uploaded Documents
$ 50,000.00 Requested United Community Centers, Inc.
Submitted: 4/15/2022 7:06:11 AM 3900 Meadowbrook Dr Ste 122 Telephone817-927-5556
(Pacific) Fort Worth, TX 76103 Fax
United States Web www.unitedcommunitycenters.org
Project Contact EIN 23-7122922
Frances Torres CEO/President
ftorres(cDUnitedcommunitvicenters.org Celia Esparza
Tel: 817-927-5556 cesparza(a)unitedcommunitvicenters.ora
Additional Contacts
none entered
Agency Info & Narrative Section top
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#2.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in RFP guides when making your selection.
✓ Reduce crime through prevention projects
F_ Reduce crime through intervention project
F_ Increase safety through Direct Neighborhood Projects
F_ Increase safety through youth crime prevention projects
F_ Increase safety through youth crime intervention projects
2. Please select which Development Grant category you are applying for:
See instructions for descriptions and eligibility requirements.
F_ Capacity Building Project
F_ Planning Project
✓ Strategic Enhancement Project
3. Please select the eligible target program/group(s) your agency addresses.
-answer not presented because of the answer to#2-
4. Do you have a required Letter of Commitment for your project?
-answer not presented because of the answer to#2-
5. Select Entity Type.
See instructions for descriptions and eligibility requirements
✓FY 6CNMrFW6ity ftWJ Programs Agreement 17
Becween CrIM3Z tTiTtieC ConiniuiTlcy Cencers,Tnc.
F_ Public Non-Profit
F_ Individual (Capacity Projects Only)
6. If applicable, will you be working with a fiscal sponsor?
-answer not presented because of the answer to#2-
7.What is your organization's annual revenue?
F_ Less than $100,000
F_ More than $100,000
✓ More than $500,000
8.Are you funded through any other CCPD Partners with a Shared Mission programs
(i.e. After School Programs, Alliance for Children, etc.)
✓ Yes
F_ No
9.Will your project address Special Emphasis: Police/Community Relations?
Projects must have measurable activities or outcome objectives that `increase existing or create new collaborations between
Fort Worth Police Department and minority community members/stakeholders."See RFP guide for more information.
✓ Yes
F_ No
10.What Council Districts will this project serve?
Mark all that apply.
✓ District 2
F_ District 3
F_ District 4
F_ District 5
F_ District 6
F_ District 7
F_ District 8
F_ District 9
11.What do you believe is the most significant crime/safety problem the community faces?What causes it? How
do you know?
The top offenses faced by youth located in the 76106 and 76164 zip codes are assault with bodily injury, possession of
marijuana, violations of a court order, and family violence assault with physical harm.According to a survey of youth and
parents in zip codes 76106 and 76164, alcohol use, homelessness, and lack of safety in their home and neighborhood tend to
send youth spiraling into destructive behaviors. (CYD) Many risk factors can cause the behaviors mentioned above among
youth. School dropout rates in the two high schools located in 76106 and 76164 continue to rise, according to the Tarrant
County Community Youth Development(CYD)assessment for the fiscal year 2022. The survey indicates that youth lack more
activities than sports to motivate them. There is a lack of after-school education programs to help parents and students
succeed in school. The assessment indicates a greater need for parent programs to support children's milestone growth and
development. United Community Centers (UCC) at our Wesley Center has a long history of working closely with families in
the 76106 and 76164 zip codes. Tarrant County Community Youth Development (CYD)assessment conducted in 2019 and
published at the beginning of 2021 is another source UCC has used in years pasts to ensure UCC is providing services
needed in the 76106 and 76164. The American Academy of Pediatrics, the American Academy of Child and Adolescent
Psychiatry, and the Children's Hospital Association Declared a national emergency in child and adolescent mental health in
2021. The declaration states, "The pandemic has struck at the safety and stability of families. More than 140,000 children in
the United States lost a primary and secondary caregiver, with disproportionately impacted youth of color. We are caring for
young people with soaring rates of depression, anxiety, trauma, loneliness, and suicidality that will have lasting impacts on
them, their families, and their communities. We must identify strategies to meet these challenges through innovation and
action, using state, local, and national approaches to improve access to and quality of care across the continuum of mental
health promotion, prevention, and treatment." Students returning to school has not been easy. It has caused anxiety to many
and has caused the inability to learn. Families are struggling with students'self-esteem and motivation to know. According to
an article by Aubrey Wright, she said a new survey from educational nonprofit First Book and Nationwide Children's hospital
alliance reports that educators working in low-income schools reported that 53% of students struggle with mental health
issues, a problem. The Covid-19 pandemic worsened that. Yet only 20% of the 9067 educators surveyed feel prepared to
support those struggling students.
12.FVV pgt2 q iqn*ggrr6i �ffAgRRqrk1prder to respond to this crime/safety problem? 18
Becweeii CrIM3Z tTTTtceC ConiinuiTlcy Cencers,TiTc.
UCC Wesley Community has been in the Northside/Diamond Hill area serving the community for more than 110 years.
Through the many years of successful programming in the Diamond Hill and Northside neighborhoods, families' needs have
been ever-changing. For many years, Wesley has had a connectional relationship with the neighborhood police, surrounding
schools, and community advocates. In recent years UCC has focused on literacy-based programming as a priority
programming in its afterschool and summer programming.
A longitudinal study of nearly 4,000 students finds that those who do not read proficiently by third grade are four times more
likely to leave school without a diploma than proficient readers. For the worst readers, those who could not master even the
basic skills by third grade, the rate is nearly six times greater. While these struggling readers account for about a third of the
students, they represent more than three-fifths of those who eventually drop out or fail to graduate on time. What's more, the
study shows that poverty has a powerful influence on graduation rates. The combined effect of reading poorly and living in
poverty puts these children in double jeopardy.According to the Annie E. Casey Foundation, "Among fourth-graders of color,
82% of black students, 79% of Latino students, and 78% of American Indian students were reading at a below-proficient level
in reading" (1/20/16, Annie E. Casey Foundation). UCC attempts to reduce the likelihood of criminal behavior by fostering
protective factors that work in the following way. "For example, excellent performance in school might be considered a
protective factor because it is the opposite of poor performance in school-a known risk factor. The second view of protective
factors sees them as "characteristics or conditions that interact with risk factors to reduce their influence on violent
behavior" (Office of the Surgeon General, 2001 (chapter4).
Wesley UCC in 2021 worked closely with a local counseling organization. They called every parent from our organization,
giving them a survey that will help identify the child and family's needs for mental health. Every family of Wesley participated
in the survey call, and 35% of families participated in the one-on-one session with the counselor. UCC understands that the
need is great and believes that students receiving mental health care are extremely important. The American Academy of
Pediatrics and psychiatry have stated, "strengthening emerging efforts to reduce risk of mental issues in children and
adolescents through prevention programs in schools, primary care, and community settings is a step forward for the mental
health of our students."
13.What is your experience with the identified crime/safety problem(s), and what is the target group/program?
United Community, for many years, has worked very diligently with the Fort Worth Police department on a variety of
neighborhood events for the community. Our buildings are host to Code Blue meetings and, at one point, housed
neighborhood police officers at all three centers. Our annual carnivals have had a sound representation of police officers. The
presence of the police officers in the neighborhood/community center aspect help take away the negative stigma to the
community and helps create a positive relationship between police officers with children and youth. Wesley Center has served
as a place for conveners of neighborhood groups addressing crime and racial discrimination issues. Wesley UCC host several
parent meetings to give information to families on safety by the FTW police and neighborhood advocates. In 2017 Wesley
Center was one of the first sites for the critical City of Fort Worth Race and Culture Task Force meetings. Wesley Center
serves thousands of clients through Wesley's food pantry and mobile pantry, childcare education program, and community
events each year, and 98% are minorities. It has the community's trust and has worked for more than fifty years on crime,
gang, and drug abuse issues in the 76106 zip code. In 2022-23 Wesley UCC is committed to making all community members
feel safe and protected by the Fort Worth Police Department. Wesley Center will welcome opportunities to enhance its
collaboration with the Fort Worth Police Department. Target Group UCC currently works with families with children between
ages four to 13, located in the 76106 zip code of Fort Worth.
In 2021 Wesley worked with a local counseling organization specifically for students' mental health. They received permission
from our organization to call all our Wesley parents to do a mental health child's check-up and help address any other issues
families disclosed to them.All this was done in complete confidence. After the survey was conducted, many of our families
worked closely with the counselors to bring one-on-one sessions. UCC opened the doors for counselors to schedule sessions
with parents. Also, in 2021 we worked with a part-time social worker who counseled our students and brought in resources for
our parents. She also conducted group activities and events for students to express themselves and bring more awareness to
working towards a healthy mind.
14.What is your strategy to address the crime/safety problem(s)you identified in Question #11?
United Community, for many years, has worked very diligently with the Fort Worth Police department on a variety of
neighborhood events for the community. Our buildings are host to Code Blue meetings and, at one point, housed
neighborhood police officers at all three centers. Our annual carnivals have had a sound representation of police officers. The
presence of the police officers in the neighborhood/community center aspect help take away the negative stigma to the
community and helps create a positive relationship between police officers with children and youth. Wesley Center has served
as a place for conveners of neighborhood groups addressing crime and racial discrimination issues. Wesley UCC host several
parent meetings to give information to families on safety by the FTW police and neighborhood advocates. In 2017 Wesley
Center was one of the first sites for the critical City of Fort Worth Race and Culture Task Force meetings. Wesley Center
serves thousands of clients through Wesley's food pantry and mobile pantry, childcare education program, and community
events each year, and 98% are minorities. It has the community's trust and has worked for more than fifty years on crime,
gang, and drug abuse issues in the 76106-zip code. In 2022-23 Wesley UCC is committed to making all community members
feel safe and protected by the Fort Worth Police Department. Wesley Center will welcome opportunities to enhance its
collaboration with the Fort Worth Police Department. Target Group UCC currently works with families with children between
ages four to 13, located in the 76106-zip code of Fort Worth.
W �°�n nues to wok closely with Iopartll schools, community advocates, and police to bring mental awareness191
stu �tb�9%�'dqH dXM . 9W '0bC wants to make sure families have available resources to helpstudents
w u y .
with cognitive issues or who need someone to speak with them. Having a listening year makes a big difference in a young
person's life. Wesley has had staff training on bullying awareness among students, self-esteem, and anger management for
students.
15.What will change if you receive funding? How will you measure this project's success?
Funding will help our students become proficient readers, have fewer behavioral problems in school, achieve academic
success, and become far less likely to drop out of school or be far less likely to engage in criminal behaviors. The following
research supports this concept: UCC's programs are prevention programs that address juvenile crime and gang-related
activities. In a North Carolina study, the strongest predictors of juvenile delinquency were single-parent households and low
education. Michael Shader identified risk factors for delinquency such as low socioeconomic status/poverty, broken home,
poor attitude and poor performance in school, academic failure, harsh, lax, or inconsistent discipline, substance abuse,
inadequate monitoring and supervision, family conflict, neighborhood crime and drugs, gang membership, and delinquent
peers. By working with single parents and their children on improving reading skills and overall behavior in school, UCC can
improve attitude, school performance, and academic failure. UCC talks with parents about our consistent positive discipline of
students and how it leads to a better experience for their children. The Wesley Center will know from surveys it collects after
police/community discussions whether communication has improved. In the fourth quarter, the Wesley Center will measure
whether trust between Police and neighborhood residents has increased over the year.
The social worker or case manager will meet weekly with the director on any student, parent, or staff cases. They will share
any assessments used to evaluate or send referrals for families with the director. All communication with the director or
program director will be in complete confidentiality. At the end of the grant year, a report on the number of cases, outcomes,
and results will be available. OUTCOMES: 10% increase in referrals between partner agencies; 100% of clients have case
management objectives. The Fountas & Pinnell Benchmark Assessment System (BAS)will be the tool to measure reading
levels. The system assesses accuracy, fluency, and comprehension. The BAS utilizes a "Text Level Ladder of Progress."The
levels run from A to Z, with grade-level goals assigned to various letters. Every child entering the program will receive an initial
assessment. Children are assessed for reading growth three times a year. Each assessment helps staff make changes to
better the outcome at the last assessment. The final BAS assessment is done on the last week of the program or when the
child exits the program.
16.Who will help you make these changes? If your project requires collaboration with a Consultant/Contractor,
what is their experience and how will they support this project's success?
UCC collaborates with Fort Worth Independent School District(FWISD) and parents to help achieve better student outcomes.
Our Center Directors are active in site-based decision—making, working with parents, business leaders, and community
members to support the schools to improve student achievement. We work closely with the school and share our reading
assessment data with staff. Year-round, we employ LLI (Leveled Literacy Intervention) instructors (certified teachers)that use
the LLI curriculum in FWISD during the school year. We currently have two certified early childhood teachers working with our
Success By Six(children 4-6 years). Our other three education specialists, or retired literacy coaches, work with parents,
FWISD Principals, LLI teachers, and curriculum specialists to help us do the best job to supplement in-school instruction. We
will also closely work with neighboring FWISD schools to assure children that attend both programs and the afternoon
program at H.V. Helbing elementary. Our Wesley Center has been located across the street from Helbing Elementary school
since 1967. This close partnership benefits the neighborhood, the school, the families, and the students. The Wesley Center
responds to the school as it serves its poorest families and students with food, clothing, and other necessities. The Wesley
Center offers adult education for parents and hosts neighborhood and parent meetings. It has developed a deeply trusting
relationship with the residents of 76106. The parents volunteer and help Wesley Center leverage its resources to help needy
neighbors better. So the close partnership with the school principal, counselor, teachers, and engaged parents leads to a
greater likelihood of better academic outcomes for students. Together with skilled, caring instructors, this partnership can help
students learn to read so they can read and learn for the rest of their lives. Then they have a better chance to have successful
careers, be better citizens, and become community leaders. In addition, the Fort Worth Police Department will help increase
communication and trust through our quarterly community discussions. UCC will collaborate with a counseling program that is
located on Main street in the Northside of Fort worth. UCC will work with school counselors and contact local church pastors
and community advocates to bring resources to families in the community.
17. If applicable, describe how your project will address the CCPD Special Emphasis: Police/Community Relations.
For Capacity and Planning Projects, describe how this project will benefit the Target Group/Program focus.
To receive points for Special Emphasis, agency must include a Special Emphasis outcome or activity in the Project Plan
section. If this is not applicable to this project, please list N/A
N/A
FY2022 Community Based Programs Agreement 20
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Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B-BUDGET NARRATIVE
FY23 Development Grant-United Community Centers(Strategic Enhancement Project)
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
Total Revenue 111
A.SALARY
Social Worker/Case Manager
Social Worker/case manager will help with clients within our community,and families within
our community center that need resources. The position will also work closely with Alliance
Children Solutions to bringing Mental health resources to our clients in the community. 1000.00 Hours $30.00 $30,000.00
Social worker/Case manager will periodically pull out students who are in need of help
through couseling or play therapy.
Early Childhood Instructor
Will work primaryly with students 4 and 6 year olds as a pull out session for one on one
reading insturction.Instructor will provide coaching and mentoring to our non-certified
teachers working with 4 and 6 year olds,develop and monitor the balanced literacy in the 500.00 Hours $20.00 $10,000.00
classroom and asses all students in the 4 and 6 yearold class rooms for learning growth.
Literacy Specialist
Will work primarily to mentor and support all Center teaching staff in the implementation of
the balanced literacy program. The literacy Specialist will perform all student assessments
and use learning walks,and evaluation checklists to identify staff strengths and weaknesses.
The specialist will review lesson plans weekly,meet weekly with the Center Director to 500.00 Hours $20.00 $10,000.00
review staff and children's reading assessments.The specialist will provide a brief training at
the weekly staff meeting and longer formal trainings three times a year
TOTALSALARY1 $50,000.00
B.FRINGE
$0.00
TOTAL FRFXGE1 $0.00
C.TRAVEL
$0.00
TOTAL TRAVELI $0.00
D.EQUIPMENT
$0.00
TOTAL EQUIPMENT1 $0.00
E.SUPPLIES
$0.00
TOTAL SUPPLIES1 $0.00
F.CONSULTING/CONTRACTING
$0.00
TOTAL CONSULTING/CONTRACTING $0.00
G.SUB-GRANTS
$0.00
TOTAL SUB-GRANTS1 $0.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY1 $0.00
INDIRECT
$0.00
TOTAL INDIRECTI $0.00
Total Expense $50,000.00
Total Requested $50,000.00
FY2022 Community Based Programs Agreement 24
Between CFW&United Community Centers,Inc.
FORT ■■owm. Exhibit C
�■ Request for Reimbursement(RFR)
FY 2023
CRIME CONTROL
AND PRFVF.V n0N DlSTRrf.T
By Email:
Submit To: Submitting Agency: United Commumnity Centers,Inc.
PSM(cl fortworthtexas.gov Contact Name: Celia Esparza
Phone Number: 817-927-5556
Mail:Bob Bolen Public Safety Complex Email: cesoarza([Dunitedcommunitvicenters.ora
Attn: Contract Compliance Specialist Remit Address: 39M M..,w aat Dr_s<e_12,Fat watn,n:76103
Financial Management Division Invoice Number:
505 West Felix St. Month ofRequest:
Fort Worth,TX 76115
DIRI=COSTS(90%Nininnnn)
A B C D E
Total of Pervious (B+C) (A-D)
This q 's
Request
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel $50,000.00 $ - $ 50,000.00
B Fringe Benefits $ - $ -
C Travel&Training $ - $ -
D Equipment $ - $ -
E 1 Supplies $ - $ -
F Contracts/Consultants $ - $ -
G Sub-Awards $ - $IT Occupancy $ - $ -
TotalDirectCosts S 50,000.00 $ Is $ $ 50,000.00
INDII2ECI'COSTS(10%Nfa d—)
A B C D E
Total orneAon, (B+C) (A-D)
This Nlunth's
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request T-Date Available
Total lnDirect Costs $ $ $
Supporting documents required with monthly requests. Summary:
See Requestfm Rebnbursementlasbuc(ions for reface Total Budget: $ 50,000.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 50,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorimd Signatory Signatory Title Date
Fiscal Agent Use Only
P[rrchnse Order# Fund 7Dept In Amount
RFRApprovedForPryy f(Forth Worth Pol—Depurtment CCPD Staff Use Only)
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature Date
Finance Received Stamp Placed Below
FY2022 Community Based Programs Agreement 25
Between CFW&United Community Centers,Inc.
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: United Community Centers
Program/Project Title: Future Leaders
Fiscal Period: Reporting Period:
Contact Name: Celia Esparza Email: cesparza(cunitedcommunitycenters.org
1. Report outcome measure data and respond to the questions below to provide more
detailed commentary on the implementation of the project. Complete the following
questions in a brief 2-3 page narrative format.
Outcome
Measure Outcome Description This Year Date Goal
# Quarter (Cumulative)
66 out of 95 School Year ELP Participants(70%) 66
will
1.1 increase two reading levels as demonstrated by the out of
95
Benchmark Assessment System Tool(BAS).
(70%)
35 out of 50(70%) School Year Success by Six 35
(SBS)participants will show skills mastery(Printing out of
1.2 Name,Alphabet, Spelling,Phoneme,Rhyming,etc.)
50
as demonstrated by as demonstrated by Starfall
Assessment and Bracklen tool.
60 out of 75(80%) Summer ELP Participants will 60
2.1 maintain or improve their skill and reading level out of
demonstrated by the Benchmark Assessment System 75
Tool(BAS). 80%
20 out of 25 (80%) Summer SBS Participants will 20
show an increase in skills in Printing Name, out of
2.2 Alphabet, Spelling,Phoneme,Rhyming,etc.)as 25
demonstrated by as demonstrated by Starfall (80%)
Assessment and Bracklen tool.
2. Describe major accomplishments achieved in implementing the project.Highlight
specific aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing
the project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the
identified CCPD goals outlined in the contract?
5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form.
FY2022 Community Based Programs Agreement 28
Between CFW&United Community Centers,Inc.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2022 Community Based Programs Agreement 29
Between CFW&United Community Centers,Inc.
E xhibit E
C rim e C ont rnl and PreT ention District
Partners with SharedMission
Zin Code Spreadsheet
Agency Name: PiujectTitle:
Fiscal Yeaf: RepwLmg Rmnd:
Cmtact Name: Email:
EmAxwfinum Plenaeprnride uuduplirated(near)participant data by zip codeamT al this y tri rt er. Rep ort dboukl
reflect FcwtW rthPartiripanlsont-. Tlriaapreadsheet ah�rldbeiurLrded y�rm ageu�'sQua�te 1.
Outcmam Report,
MpQde Paxd4ants Zip Cbde Pardrip-rne--
76101 76132
76102 76133
76103 76134
76:t= 76135
761t 76136
76106 76137
76'C- 76140
76iC8 76148
76109 76150
761H 76155
7611.1 76161
76112 76162
76113 76163
'76114 76164
7611 76177
76116 76178
76118 76179
76115 76181
7612C 76185
76121 76191
76122 76192
76'_2 3 76193
76_1= 76193
76116 76196
76129 76197
7613 C 761%
761321 76199
Certificatim:1lti- aravie edtheaboe financial and prugmnira_Lizameats. Iveritythattheenclosedfepadmatsials
amufatelyfelect the statue of the aimm¢ientimed programrprq Rat.
Signatuie: Date:
FY2022 Community Based Programs Agreement 30
Between CFW&United Community Centers,Inc.
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency United Community Centers
Contact Name Celia Es arza
Phone Number and 817-927-5556,cesparza&unitedcommunitycenters.org
Email
Remit Address 3900 Meadowbrook Dr. Ste. 122,Fort Worth,TX 76103
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY2022 Community Based Programs Agreement 31
Between CFW&United Community Centers,Inc.
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