HomeMy WebLinkAboutContract 58251 CSC No. 58251
AGREEMENT FOR COMMUNITY BASED PROGRAMS
STRATEGIC ENHANCEMENT PROJECTS
Lena Pope Home Inc.
FISCAL YEAR 2023
In consideration of mutual covenants,promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its
duly authorized Assistant City Manager, and LENA POPE HOME INC., a Texas non-profit
corporation ("Contractor") acting by and through Dr. Ashley Elgin, its duly authorized Chief
Executive Officer.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime Control
and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime
and gang-related activities through enhanced enforcement activities and crime prevention
programs,(2)to support efforts to increase the safety of residents and to decrease crime throughout
Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce
juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
"Juvenile Justice Alternative Education Program Renovation Project" (Program), which will
support the police department's crime prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, City, as consideration for the performance of the Contractor, has
appropriated monies in the CCPD Budget in the amount of $50,000.00 ("Program Funds") to
provide to Contractor on a reimbursable basis for the operation of the Program subject to and in
accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: ZoomGrants Narrative & Project Plan
3. Exhibit B—Budget Form
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Monthly Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report and Zip Code Spreadsheet
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Corrective Action Plan Form
9. Exhibit H—Previous Year's Corrective Action Plan—if applicable
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers, agents, employees,and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$50,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
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expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor.
2.3 Due Dates Contractor agrees that the RFR with supporting documentation will be
submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls
due on a weekend or Federal holiday, then that obligation shall be due the next business day
following such weekend day or Federal holiday. Should the Contractor not be able to meet these
requirements in the given month, the Contractor shall provide written notification prior to the
deadline that details the justification and expected date of submission.If no notification is received
by the 15th, the City may document for future corrective action. If, by the last day of the same
month, Contractor has not submitted the required reports, the City will send a non-compliance
letter notifying Contractor duly authorized representative of a possible suspension of program
funding. Submittal of a monthly RFR is required even if expenses do not occur.
2.4 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is October 15, 2023. No corrections or additional documentation
will be allowed after this date.Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.5 Each monthly RFR should be sequentially numbered and include expense documentation
that is legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly
reports as applicable. Submissions must be scanned and submitted to the Grants and Program
Management Section of the Fort Worth Police Department. Submissions should be titled"Agency
Name- RFR Month"and sent either via email to PSM e,fortworthtexas.gov, or via mail addressed
as such: ATTENTION: Contract Compliance Specialist, Financial Management Division,
Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes
Report is required as described in section 4.4 and must be approved prior to reimbursements.
2.6 Reimbursements shall be made within 30 days of receipt of said documents. With the
exception of final reimbursements as outlined in Section 2.4, incomplete or incorrect submissions
shall be returned to the District for revision, restarting the 30-day reimbursement schedule.
2.7 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.8 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
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2.9 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
August 1, 2023.
2.10 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.7, 2.8, 2.9.
2.11 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.12 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.13 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to
PSM e,fortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth, Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30, 2023 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2023. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Due Dates Contractor agrees that all program reports will be submitted to the City no
later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or
Federal holiday, then that obligation shall be due the next business day following such weekend
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day or Federal holiday. Should the Contractor not be able to meet these requirements in the given
month, the Contractor shall provide written notification prior to the deadline that details the
justification and expected date of submission. If no notification is received by the 15th, the City
may document for future corrective action. If, by the last day of the same month, Contractor has
not submitted the required reports, the City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
Submittal of a monthly RFR is required even if expenses do not occur.
4.3 Monthly Reports Contractor agrees to provide a Monthly Project Plan Status Report
("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall
document program activity names, numbers of participants attending, details of activities, and a
description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is
required even if services do not occur.
4.4 Quarterly Reports In addition to the requirements outlined in Section 4.3, Contractor
agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document
performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet
shall be included in the January, April, July and October report submissions. The Quarterly
Outcomes Report shall document details of the quarterly progress toward outcome objectives
achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated
participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even
if services do not occur.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.6 A representative of the Program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.7 Final program reports will be due with the final RFR submission on October 15, 2023.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
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5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program , or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of the
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program .
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment,the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
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7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor
shall also be required, at its own cost, to engage an independent third-party to perform an audit
regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City
staff. If funding recipient is already obtaining a general audit of its financial matters by independent
third-party, that audit may be used to satisfy this requirement so long as it specifically includes
separate review of the records of CCPD funds. Because the independence of external audit firms
is best maintained by changing firms regularly, if a funding recipient continues to use the same
audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of the Program's
assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
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reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes,regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind,shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
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licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND
HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES
HARMLESS AGAINST ANY AND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND
EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE
OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (II)ANY NEGLIGENT ACT OR OMISSION
OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR
SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT;
EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,
AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members, agents, employees,subcontractors,or program participants to engage
in such discrimination.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
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13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants,then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors,then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender any of
its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability y(CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
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16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City.Ten(10)days' notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
FY23 Community Based Programs Agreement 12
Between CFW&Lena Pope Home,Inc.
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
FY23 Community Based Programs Agreement 13
Between CFW&Lena Pope Home,Inc.
CITY: Fernando Costa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Lena Pope Home Inc.
Dr. Ashley Elgin
Chief Executive Officer
3200 Sanguinet St.
Fort Worth TX 76107
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
FY23 Community Based Programs Agreement 14
Between CFW&Lena Pope Home,Inc.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY23 Community Based Programs Agreement 15
Between CFW&Lena Pope Home,Inc.
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this day of , 20
[Executed effective as of the date signed by the Assistant City Manager below.] /
[ACCEPTED AND AGREED:]
City: Vendor:
By: Br-1h ley Elg (Oct 10,202221:05 CDT)
Name: Fernando Costa Name: Dr. Ashley Elgin
Title: Assistant City Manager Title: Chief Executive Officer
Date:
Oct 14, 2022 Date: Oct 10, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
ByRobertAlldre ge(Oct 14,2022 08:49 CDT) including ensuring all performance and
Name: Neil Noakes reporting requirements.
Title: Chief of Police
s�s �
Approved as to Form and Legality: By.
Name: Sarah Shannon
1 J Title: Supplemental Funding Manager
ByNico Arias(Oct 11,2022 13:39 CDT)
NameNICO Arias City Secretary: 14pF FORT��aa
Title: Assistant City Attorney C�°°°°°°°°°°00
00
pro °
TahheJl-e S. Goodall 0 v 0 o=d
Jannette S.Goodall(Oct 14,202215:34 CDT) 0 O
Contract Authorization: By. �� o° °odd
M&C:N/A Name: Jannette S. Goodall d� ° °
00000
Title: City Secretary ���nEXAsoAp
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
FY23 Community Based Programs Agreement 16
Between CFW&Lena Pope Home,Inc.
EXHIBIT A
ZoomGrants Narrative and Project Plan
FO RT WO I T H . EmelI TlY MYlaw Sava as PDF Prink Cmsie Venticw AA T
Powered by ZoomGrants�
Fat tiWDrth Police Deparm*rrt
FY23-Qeveloprnent Grants ICommunity Based Programs}
Deadline:4.'M2022
Lena Pope Hoare,Inc.
Juvenile Justice Alternative Education Program Renovation Project
Jump to:Ag&rcy Info&Nanatrre Sedan Pro eex Plan&13udg Uploaded Documents
50,000.00 Requested Lena Papr Home,41101
Submitted:4015 22 3,04:311 PM(Paciic) 3M Sargriret Skeet TeW0mne917-255-4500
Fat Worth,TX 761 a7 Fax
Project Contact United Sfa2s Web Ienapope-Drg
Elt abeth Nelson EIH r 5-60f13563
el zareih.nelsonrUena000e.om Chief EsecukYe Officer
Tel:817-255-?x}iS Aoshh'YElBin,PFLd-
Ashlev.EloinM enaoaoe.ara
Additional Contacts
�napap—rg
Agency Into&Narrative Section
Same answers will not be presenied because they are not part of the selected group cF cl estians based on the answer to
*2-
1-Please select an E Iigihle CC PD Goal.
Rederiv Lsf of De&wd Terms in RFP quides when nrakrrrq yaw setecWn.
r Reduce crime through prevention projects
r Redvc,-crime through intervention project
r Increase safety through Direct Neighbartrsod Project,
r Increase safety+through pDuth crime prevention projects
OP Increase safety through youth mime intervention projects
2.Please select which Development Grant category you are applying for:
See i mtrucfions kr desrsi Uu s and ekgibitity requirements.
Capacity Building Projea
r Planning Project
Ile `hategic Enhancement Project
3.Please select the eligible target prograrrJgroup(s)your agency addresses.
-answer not presented 6ecauae of the answer b y2-
4.Da you have a required Letter of Commitment for your project?
,amwer not pp--rented because of the answer b#2-
5.Select Entity Type.
See i mtrauc&xw fnr desa*dorrs and effg& ty requirenrenta
# Private Non-Prafit501c3
Public Nan-Profit
FY23 Community Based Programs Agreement 17
Between CFW&Lena Pope Home,Inc.
r Individual(Capacity Projects Only)
6.If applicable,will you be working with a fiscal sponsor?
-answer not presented because of the answer to#2-
7.What is your organization's annual revenue?
r Less than$100,000
r More than$100,000
✓ More than$500,000
8.Are you funded through any other CCPD Partners with a Shared Mission programs
(i.e.After School Programs,Affiance for Children, etc.)
r Yes
✓ No
9.Will your project address Special Emphasis:PolicelCommunity Relations?
Projects must have measurable activities or outcome objectives that"increase existing or create new collaborations between
Fort Worth Police Department and minority community members/stakeholders."See RFP guide for more information.
r Yes
✓ No
10.What Council Districts will this project serve?
Mark all that apply.
✓ District 2
✓ District 3
✓ District 4
✓ District 5
✓ District 6
✓ District 7
✓ District 8
✓ District 9
11.What do you believe is the most significant crimelsafety problem the community faces?What causes it?How
do you know?
In varying degrees,young people make mistakes.Sometimes the consequences can be dire and life changing.We believe
how penalties are administered can predict the entire life of a vulnerable adolescent.
Unfortunately, many children grow up without learning basic life skills, particularly those living in poverty. Life skills bring
together one's social,emotional,and cognitive capacities so we can problem solve and achieve goals.Studies have found
such capabilities are critical to success in school and life.Without these skills coupled with other risk factors, such as
behavioral challenges,antisocial attitudes and beliefs,exposure to violence, poverty, low parental involvement—
monitoringlsupervision,family conflict, poor academic performance, limited social connections,delinquent peers,and living in
high-risk communities can lead a young person to make poor decisions and wind up in the juvenile justice system.Once in
the system,a lack of services often prevents teenagers from getting out of the system, many spiraling downward into the
adult system.
Numerous findings have concluded that using secure facilities as a primary response to youth's delinquent behavior generally
produces poor outcomes at high cost. It is not uncommon for rearrest rates for youth returning from confinement,the most
restrictive of sentences,to be as high as 75%within 3 years of release.According to an MIT study,40 percent of kids who
went into juvenile detention ended up in prison by the age of 25.
The cycle of involvement in the juvenile justice system ultimately leading to involvement with the adult system is a significant
community problem.Community investment in programs focused on giving adolescents the life and social skills they need
can help break this cycle.
Programs and services that focus on promoting youth's positive development are the most effective interventions.They have
the potential to reduce recidivism rates by up to 40%and improve long-term positive outcomes for youth and families. Utilizing
local wraparound services under community supervision provide the most successful alternative to juvenile detention.
12.What is the situation your agency faces in order to respond to this crimelsafety problem?
FY23 Community Based Programs Agreement 18
Between CFW&Lena Pope Home,Inc.
nce its inception in 1930,Lena Flope has identifled the needs or localchildren and deliveredettective services to meet those
needs. Early on, residential homes were the necessary solution. But as the needs of children and the community changed,
so did Lena Pope's solutions.Over the last forty years we have developed our programming to focus on prevention and
intervention services that support children's and adolescents'development and improve behavioral and mental health.
Beginning with group homes, Lena Pope began addressing the needs of the adolescents.Spanning the spectrum,the needs
of some were at lower end with at-risk behaviors,and then some progressing to first-time offenses,repeat offenses and then
some who had committed serious crimes.
In 2001,Tarrant County Juvenile Services contracted with Lena Pope to provide behavioral and therapeutic interventions in an
academic setting for the Juvenile Justice Alternative Education Program(JJAEP).Mandated for Texas counties with
populations over 125,000,JJAEP provides a behavioral and therapeutic intervention in an academic setting.This partnership
between Lena Pope,Tarrant County Juvenile Services and Fort Worth ISD is designed to promote grade-level academic
progress, improve school attendance and classroom behavior,and address other needs of the adolescent and their families.
Other successful programs targeting youth involved in the juvenile justice system include:Second Opportunity for Success®
(SOS),a proprietary program developed by Lena Pope in 2002, uses a diversionary model to help keep youth ages 10 to 17
from entering the system. First-time offenders who have committed a misdemeanor or non-violent felony qualify for SOS,
which offers a seven-week curriculum for both youth and parents.With a 90%success rate, it is considered"one of the best
re-entry programs"in the country according to Urban Solutions of New York.
Project SAFeR(Safety and Family Resiliency)is a collaboration with Alliance for Children and TCCD. Utilizing a
comprehensive family-centered approach,Project SAFeR assists families dealing with childhood problematic sexual
behaviors.
Lena Pope also implements evidence-based services aimed at building skills that improve family functioning and youth
success so that youth and families can remain together in the community.The services include providing in-home counseling
services for youth who have been adjudicated and are on juvenile probation,counseling and treatment services for youth
arrested on a drug charge,a program designed to break the cycle of family violence and reunification services which
successfully place youth on juvenilelparole transition back into the community after placement in a secure facility.With this
depth of experience and programming, Lena Pope continues to be a significant partner in helping youth and their families
decrease problematic behaviors that lead them to the juvenile justice system.
13.What is your experience with the identified crimelsafety problem(s),and what is the target grouplprogram?
Problematic behaviors can have high social,emotional,and economic consequences for many adolescents and their families.
Lena Pope decreases challenging behaviors in children and adults with a variety of behavioral interventions.
One of those is the Juvenile Justice Alternative Education Program(JJAEP)which provides behavioral and therapeutic
intervention in an academic setting for youth involved in the juvenile justice system. Primarily for youth between the ages of
10-19 who have been removed from public schools,it also includes youth that have been adjudicated by the juvenile court for
law violations and placed on probation or deferred adjudication.Contracted by Tarrant County Juvenile Services, Lena Pope
provides the facilities necessary to operate the program,manages six behavior interventionists and a therapist.
There are thirty JJAEP programs across the state.Each program undergoes an audit every other year,and the Tarrant County
program continually ranks higher than other JJAEPs. Lena Pope believes that children possess unlimited potential and
practices that positive philosophy in performing all its services.Our wraparound services forthe JJAEP program are designed
to provide students,in need of a non-traditional instructional environment,an opportunity to learn appropriate classroom
behaviors,related social skills,and the responsible decision-making skills needed to further their education in the least
restrictive setting possible.We do this with a Behavior Interventionist utilizing the Boys Town behavior program in every
classroom.We also provide case management services,on-site therapy,field trips, holiday and back to school assistance,
and social skills training.
The students'families are encouraged to be part of our training and support in the areas of communication skills,problem
solving,conflict resolution,daily living skills and other issues to help their child be more successful in educational activities.
Students assigned to JJAEP are required to meet minimum lengths of stay and successfully achieve"merit"status in order to
transition back to their home school campuses.JJAEP has been extremely successful in rehabilitating troubled youth. In
2019-20, 100%of elementary and middle school students passed to the next grade level, 143 high school students earned
170 credits and 99%of students did not commit another crime while participating in the program.
This 21-year partnership between Lena Pope,Tarrant County Juvenile Services,and Fort Worth ISD is designed to promote
grade-level academic progress,improve school attendance and classroom behavior,and address other needs of the
adolescent and their families. In that time,Lena Pope has built positive working relationships with all the partners in JJAEP.
The synergy of these relationships has created outstanding outcomes for Tarrant County's JJAEP.
14.What is your strategy to address the crime/safeproblem(s)you identified in Question#11?
FY23 Community Based Programs Agreement 19
Between CFW&Lena Pope Home,Inc.
Lena Pope provides classroom behavioral management and counseling services for the county's Juvenile Justice Alternative
Education Program(JJAEP).Many of the youth in the program have committed felony offenses,including violent offenses and
gang involvement.Also, many have a history of trauma,substance use,mental illness,and limited family support.Lena Pope
works to helpmeet the needs of these youth and their families,so they have the best chance to complete their education and
have a successful future.
Lena Pope assigns one behavioral interventionist to each classroom to ensure the environment is conducive to learning.The
Fort Worth ISD teacher and behavioral interventionist work together to provide consistent academic and behavioral instruction.
The behavior interventionist is trained in and utilizes the Boys Town Model®. Designed to create safer and more effective
learning environments for students,this incentive-based approach addresses the emotional, behavioral,and social needs and
provides a thorough process to address students learning and literacy deficits.
Recently we have found the incorporation of routine physical exercise a great way to build self-esteem along with physical
health.A local certified trainer learned about the JJAEP program and offered to teach online classes in strength and cardio,
and the students have responded enthusiastically.We would like to continue to grow, but the space is dingy, poorly lit and is
unequipped for this important program.
A unique part of the Lena Pope JJAEP Program are the methods that are used to move from level to level to attain the gold
merit level of achievement.As a student moves up and down the three levels of the merit program they are presented with a
colored belt.This visual achievement encourages the student to continue up the levels and motivates others to do the same.
At the gold level students have access to snacks and drinks in a student lounge,participate in field trips,and some earn
school credit recovery or can apply for a GED.
Presently,the student lounge is a dilapidated room with a few random chairs and tables where snacks and drinks are laid out.
For the youth to really feel their accomplishment is valued we would like to make the area a special place for special students
that have worked hard for their accomplishments.A comfortable place where they can study,visit with other students,and
relax with games and entertainment will provide a strong incentive for other students working on their merit goals.
We also need to prioritize the self-care of our behavior interventionists and teachers.They need a place to prepare for class,
relax,eat lunch,and visit with each other.By showing we value them,they can better serve our students.
15.What will change if you receive funding?How will you measure this project's success?
Studies show that the physical structure of a classroom is a critical variable in affecting student morale and learning.
The Office for Civil Rights at the U.S. Department of Education stated:Structurally sound and well-maintained schools can
help students feel supported and valued.Students are generally better able to learn,and teachers are better able to do their
jobs, in well-maintained classrooms. In contrast,when classrooms are too hot,too cold,overcrowded,dust-filled,or poorly
ventilated,students and teachers suffer.
Decades of research confirm that the conditions and qualities of school facilities affect students,teachers,and overall
academic achievement. Researchers at the Harvard School of Public Health concluded that"the evidence is unambiguous the school building influences student health,thinking,and performance"https:Hkappanonline.org/how-crumbling-school-
faci I ities-perpetuate-i nequa I ity-fi lard o-vi n cent-su I I iva n/
Originally built as a gym for the young people living in Lena Pope's family homes in the 70's and 80's,the facility was
retrofitted to operate classrooms for the Juvenile Justice Alternative Education Program(JJAEP). Minimal updates have been
made since the 80's.The building is outdated and dilapidated.There is carpeting going up three-quarters of the walls in the
main hallway,carpeted/linoleum floors are dingy,and the rooms are dark due to poor lighting.
The goal of this project is to create a space for positive learning and self-esteem building. Many students come to JJAEP
behind in their classes and need academic remediation.Offering a conducive classroom space designed for productivity will
allow them to continue their studies,earn positive feedback, return to their home school,and ultimately graduate from high
school.
Many of the kids come to the program with low self-esteem caused by continual negative attention because of their behavior.
Bringing them into an environment that is clean,well-lit,and designed to meet their needs will make them feel worthy and
ultimately lift their self-esteem.
To accomplish our goals we are approaching several private foundations to support this project.We want to continue to
provide the tools necessary for these students to improve their academic progress and attain valued life-skills in a safe,
suitable environment.We hope that the CCPD will support this project and thereby the TCJS/JJAEP program with a grant of
$50,000.This funding will focus on the renovations of four areas of the building:the main hallway where students and staff
begin and end their day,the P.E. room,and the staff and student lounges.
FY23 Community Based Programs Agreement 20
Between CFW&Lena Pope Home,Inc.
One of the ways that the JJAEF1 program measures success is through the Days to Merit program.Another important
measurement is successful completion of the JJAEP program.By testing academic and behavioral skills we determine if the
students have met the expectations of the program.
16.Who will help you make these changes?If your project requires collaboration with a Cons ultantfContractor,
what is their experience and how will they support this project's success?
Sonya Mosley, LCSW, has been investing in children and their families through her work in the Juvenile Justice and/or Child
Welfare systems at Lena Pope for more than 20 years.As the Director of School and Community Based Services,Sonya
oversees state and county contracts,including Juvenile Justice Alternative Education Program(JJAEP),as well as an array of
community-based programs that provide in-home counseling,case management,and skills building services for at-risk youth
and families.Sonya is a licensed clinical social worker with a master's degree in social work from the University of Texas at
Arlington.She has served on the Mental Health Connection Board and is the Chair of the Recognize and Rise Community
Awareness Campaign.She's also a community trainer for California Brief Multicultural Competency Scale Training(CBMCS).
Sam Goss has dedicated the last 24 years to working with youth enrolled in the Juvenile Justice Alternative Education
Program(JJAEP).He currently oversees Behavioral Management Services and supervises six Behavior Interventionists at
JJAEP.Sam was formerly a Behavior Interventionist and teacher in the JJAEP program. He has 24 years of experience
implementing the Boys Town Model. He is a certified Handle with Care trainer.Sam has a Bachelor of Science in Sociology
and Anthropology and an associate degree in Criminal Justice.
To supplement the six behavior interventionists, Lena Pope provides a master's level licensed therapist for the JJAEP
program.The therapist provides crisis intervention,case management services,and in-home interventions.We also provide for
the non-academic needs of students including basic necessities,special education referrals, mental health services,and
substance abuse services.
Terry Baker, Director of Properties,has been a Lena Pope team member for over 30 years.Terry manages a properties and
maintenance team that cares for six properties owned and operated by Lena Pope.Terry will serve as the project manager for
the JJAEP renovations and will oversee the contractor responsible for completing the renovation project.
The contractor selected to complete the renovation project is Vincent Moore's Painting LLC.Vincent Moore has been
providing painting and full-service remodeling services for over 25 years.Vincent Moore has previously provided work to Lena
Pope in painting and staining the Marty Leonard Community Chapel.
17.If applicable,describe how your project will address the CCPD Special Emphasis:Police/Community Relations.
For Capacity and Planning Projects,describe how this project will benefit the Target Group/Program focus.
To receive points for Special Emphasis, agency must include a Special Emphasis outcome or activity in the Project Plan
section.If this is not applicable to this project,please list N/A
N/A
FY23 Community Based Programs Agreement 21
Between CFW&Lena Pope Home,Inc.
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Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B-BUDGET NARRATIVE
FY23 Development Grants-Lena Pope(Strategic Enhancement)
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
$0.00
TotalRevenue $0.00
A.SALARY
TOTAL SALARY $0.00
B.FRINGE
$0.00
TOTALFRINGE1 $0.00
C.TRAVEL
$0.00
TOTAL TRAVELI $0.00
D.EQUIPMENT
Furnishings and equipment needed to outfit the renovated student lounge to motivate students.
Student Lounge Furnishings❑
TV$500
Game System$500 1.00 FURNITURE $6,108.00 $6,108.00
Bookshelf 969
Round table&four chairs$1,239
Sofa&additional seating$B4O00
Total$6,108
Furnishings and equipment to outfit the renovated staff lounge to provide a space for self-
care.
Teacher's Lounge Furnishings❑
Television $500
Two round tables and eight chairs$1,600
Coffee/Tea Maker$1,000
Refrigerator$600 1.00 FURNITURE $4,873.00 $4,873.00
Microwave$225
Ice&water maker$400
Wall Art$150
Wall Clock S98
Storage cabinet$B00
Total $4,873
Physical education equipment for the P.E.room to encourage physical health and self-esteem.
Physical Education Room Furnishings❑
Storage cabinet$305
Ball rack$270 1.00 EQUIPMENT $575.00 $575.00
Total $575
TOTAL EQUIPMENT $11,556.00
E.SUPPLIES
Student Lounge Supplies(games,motivational wall art,college pennants,rugs,etc.) 1 1.001 Supplies 1 $1,228.00 $1,228.00
Physical Education Supplies(balls,resistance bands,jump ropes,etc.) 1.001 Supplies 1 $920.00 $920.00
TOTAL SUPPLIES1 $2,148.00
F.CONSULTING/CONTRACTING
For the benefit of the students,teachers and staff at JJAEP,Lena Pope will secure the services of a
contractor to install flooring in the downstairs hallways.services will also be provided to refurbish
two upstairs student restrooms. (Vincent Moore Painting) Contracting Services 1.00 CONTRACTOR $36,296.00 $36,296.00
Installing flooring in upstairs hallways and classrooms $8,246 Refurbishing two
upstairs student restrooms $28,050 Total $36,296
TOTAL CONSULTING/CONTRACTING $36,296.00
G.SUB-GRANTS
$0.00
TOTAL SUB-GRANTS1 $0.00
B.00CUPANCY
$0.00
TOTAL OCCUPANCY1 $0.00
INDIRECT
TOTAL INDIRECT 1 $0.00
Total Expense $50,000.00
Total Requested I III II
FY23 Community Based Programs Agreement 23
Between CFW&Lena Pope Home,Inc.
■COR�� Exhibit C
Request for Reimbursement(RFR)
FY2023
CRIME CONTROL
AND PREVVM0N mSTRTCr
By Email: Submit To: Submitting Agency: Lena Pope Home,Inc.
PSM ti fortworthtexas.gov Contact Name: Ashley Elgin,PhD
Phone Number. 817-255-2500
Mail:
Bob Bolen Pubic Safety Complex a�" Ashley.ElainCrRlena000e.om
Attu: Contract Compliance Specialist Remit Address: 3200 Sanguinet St.,Fort W orth,TX 76107
Financial Management Division Invoice Number:
505 West Felix St. MonthofRequest
Fort Worth,TX 76115
DDiF.Cl'COSTS(90%Mud—)
A B C D E
Total of Revive (B+C) (A D)
This Months
Budget Category Budget Amount Reimbursements Request Total Requested Rematntng Balance
Requested To-Date Available
A Personnel S $
B Fri geBenefits S $
C Travel&Training S - $ -
D Equipment $11,556.00 S - $ 11,556.00
E Supplies $2,148.00 S - $ 2,148.00
F Contracts/Consultants $36,296.00 S $ 36,296.00
G I Sub-Awards S $
H Occupancy S - $ -
TotalDirectCosts $ 50,000.00 $ $ S $ 50,000.00
INDIRECT COSTS(10% unum
A B C D E
Total of1tem— (B+C) (AD)
Thts Months
Budget Category Budget Amount Reimbursements Total Requested RemainingBalance
Requested Request To-Date Availabe
Total TuDirect Costs $ $ $
Supporting documents requved with monthly requests. Summarv:
Seen pivstjor Rambvrs —I bvclionr forrefaence Total Budget: $ 50,000.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 50,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
FIBC21A entUse Only
Pt chase Order# Fund Dept ID Armmrt
t— I
RPR Approved PorRxymvit(Earth Worth Pali-DepamuadC DSMfU Only)
R-i—ed by: Approved by:
Gant Staff Signature Date Gant Staff Signature Date
Fin ance Received Stator,Placed Below
FY23 Community Based Programs Agreement 24
Between CFW&Lena Pope Home,Inc.
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Lena Pope Home, Inc
Program/Project Title: Juvenile Justice Alternative Education Program
Fiscal Period: Reporting Period:
Contact Name: Ashley Elgin Email: ashley.elgin(a�lenapope.org
1. Report outcome measure data and respond to the questions below to provide more
detailed commentary on the implementation of the project. Complete the following
questions in a brief 2-3 page narrative format.
Outcome
Measure Outcome Description This Year Date
Goal
# Quarter (Cumulative)
ative)
65 out of 70 (93%) of Fort Worth youth participants 65
1.1 will demonstrate mastery of 21 essential life skills by out of
passing the merit status test within 60 days of starting 70
the ro ram. (93%)
2. Describe major accomplishments achieved in implementing the project.Highlight
specific aspects of the project contributing to its success.
3. Describe any challenges (i.e.frustrations,barriers,disappointments) in implementing
the project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the
identified CCPD goals outlined in the contract?
5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY23 Community Based Programs Agreement 26
Between CFW&Lena Pope Home,Inc.
Exhibit E
C rim e C ant ml and Prevention District
Partners with a Stier ed XEs sion
Zin Code Spreadsheet
agency Name: Project Title:
Fiscal Yeaf: Reporting Rmnd:
Cmb.et Name: Email:
EmA-n rtiona:Plea seprnride unduplicated(uemr)participant data b r zip cad a Qen-ed this q un rter. Rep art lauld
rdlectFart WartbTartio ipaup anh-. Tlus apread?beet ahoaldbe included ssids Your agency's Quarterh-
Outeomea Report,
e.of er of
Zip Cbde P7_xuip7nc ZipCbde Pa=-dcip7ne-
76101 76132
76102 76133
76103 76134
76IN 76135
76103 76136
76106 76137
761C' 7614D
761CS 76148
76109 7615D
76110 76155
76111 76161
76112 76162
76113 76163
76114 76164
76115 76177
76116 76175
76118 76179
76119 76181
76120 76185
76121 76191
76122 76192
76123 76193
76124 76195
76126 76196
76129 76197
76130 76198
76131 76199
CartiEcatim:I have femewed the above mmncul and progiam requiiameots. I want that the eocloeed feport matanals
awmately fe$ect the statue i f the ai mmima sad program prod act.
Sigowfe: Date:
FY23 Community Based Programs Agreement 27
Between CFW&Lena Pope Home,Inc.
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency Lena Pope Home Inc.
Contact Name Ashley Elgin
Phone Number and Email 817-255-2648; ashle .el in lens o e.or
Remit Address 3200 Sanguinet St.,Fort Worth,TX 76107
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment $11,556.00
E. Supplies $2,148.00
F. Contracts/Consultants $36,296.00
G. Sub-Awards
H. Occupancy
Total Direct Costs $50,000.00
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY23 Community Based Programs Agreement 28
Between CFW&Lena Pope Home,Inc.
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