HomeMy WebLinkAboutContract 58253 CSC No. 58253
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
BETWEEN
UNITED COMMUNITY CENTERS,INC.AND THE CITY OF FORT WORTH
FISCAL YEAR 2023
In consideration of mutual covenants,promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its
duly authorized Assistant City Manager, and United Community Centers, Inc., a Texas non-profit
corporation ("Contractor") acting by and through Celia Esparza, its duly authorized Chief
Executive Officer.
RECITALS
WHEREAS, City has determined that Safe Haven Programs are necessary to support
crime prevention in City during Fiscal Year 2023. The Bethlehem Educational Literacy Program
- Safe Haven Program will enhance the prevention focus of the Crime Control and Prevention
District("CCPD")goals,which are (1)to support efforts to reduce violent crime and gang-related
activities through enhanced enforcement activities and crime prevention programs, (2) to support
efforts to increase the safety of residents and to decrease crime throughout Fort Worth
neighborhoods, and(3)to support efforts to increase the safety of youth and reduce juvenile crime
through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate Bethlehem Educational Literacy Program
- Safe Haven ("Program"), which will support the police department's crime prevention efforts
throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, City, as consideration for the performance of the Contractor, has
appropriated monies in the CCPD Budget in the amount of $152,938.50 ("Program Funds") to
provide to Contractor on a reimbursable basis for the operation of the Program subject to and in
accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: Zoom Grants Narrative and OFFICIAL RECORD
Project Plan
3. Exhibit B—Budget Form CITY SECRETARY
FT. WORTH, TX
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4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Monthly Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report and Participant Zip Code Report
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Corrective Action Plan Form
9. Exhibit H—Previous Year's Corrective Action Plan—if applicable
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City, and its officers, agents, employees,and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$152,938.50 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4 below with each RFR to support
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expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor.
2.3 Due Dates Contractor agrees that the RFR with supporting documentation will be
submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls
due on a weekend or Federal holiday, then that obligation shall be due the next business day
following such weekend day or Federal holiday. Should the Contractor not be able to meet these
requirements in the given month, the Contractor shall provide written notification prior to the
deadline that details the justification and expected date of submission.If no notification is received
by the 15th, the City may document for future corrective action. If, by the last day of the same
month, Contractor has not submitted the required reports, the City will send a non-compliance
letter notifying Contractor duly authorized representative of a possible suspension of program
funding. Submittal of a monthly RFR is required even if expenses do not occur.
2.4 Each monthly RFR should be sequentially numbered and include expense documentation
that is legible, detailed,clear and concise. The submitted RFR shall include monthly and quarterly
reports as applicable. Submissions must be scanned and submitted to the Grants and Program
Management Section of the Fort Worth Police Department. Submissions should be titled"Agency
Name- RFR Month"and sent either via email to PSMgfortworthtexas.gov, or via mail addressed
as such: ATTENTION: Contract Compliance Specialist, Financial Management Division,
Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes
Report is required as described in section 4.4 and must be approved prior to reimbursements.
Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or
incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.5 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.6 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is October 15, 2023. No corrections or additional documentation
will be allowed after this date.Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.7 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved,the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
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2.8 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
August 1, 2023.
2.9 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in section 2.
2.10 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.11 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.9 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to
PSM e,fortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth, Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30, 2023 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2023. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain frill documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Due Dates Contractor agrees that all program reports will be submitted to the City no
later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or
Federal holiday, then that obligation shall be due the next business day following such weekend
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day or Federal holiday. Should the Contractor not be able to meet these requirements in the given
month, the Contractor shall provide written notification prior to the deadline that details the
justification and expected date of submission. If no notification is received by the 15th, the City
may document for future corrective action. If, by the last day of the same month, Contractor has
not submitted the required reports, the City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
Submittal of a monthly RFR is required even if expenses do not occur.
4.3 Monthly Reports Contractor agrees to provide a Monthly Project Plan Status Report
("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall
document program activity names, numbers of participants attending, details of activities, and a
description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is
required even if services do not occur.
4.4 Quarterly Reports In addition to the requirements outlined in Section 4.3, Contractor
agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document
performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet
shall be included in the January, April, July and October report submissions. The Quarterly
Outcomes Report shall document details of the quarterly progress toward outcome objectives
achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated
participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even
if services do not occur.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.6 A representative of the Program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.7 Final program reports will be due with the final RFR submission on October 15, 2023.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
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5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program , or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of the
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program .
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.4 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
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7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor
shall also be required, at its own cost, to engage an independent third-party to perform an audit
regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City
staff. If funding recipient is already obtaining a general audit of its financial matters by independent
third-party, that audit may be used to satisfy this requirement so long as it specifically includes
separate review of the records of CCPD funds. Because the independence of external audit firms
is best maintained by changing firms regularly, if a funding recipient continues to use the same
audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of the Program's
assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
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reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes,regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
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licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND
HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES
HARMLESS AGAINST ANY AND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND
EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE
OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (II)ANY NEGLIGENT ACT OR OMISSION
OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR
SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT;
EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,
AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members, agents, employees,subcontractors,or program participants to engage
in such discrimination.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
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13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants,then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors,then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender any of
its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability y(CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
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16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City.Ten(10)days' notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
FY23 Partners with a Shared Mission Agreement 12
Between CFW&United Community Centers,Inc.
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
FY23 Partners with a Shared Mission Agreement 13
Between CFW&United Community Centers,Inc.
CITY: Fernando Costa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Celia Esparza
Chief Executive Officer
3900 Meadowbrook Dr, Ste 122
Fort Worth TX 76103
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
FY23 Partners with a Shared Mission Agreement 14
Between CFW&United Community Centers,Inc.
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this day of , 20
[Executed effective as of the date signed by the Assistant City Manager below.] /
[ACCEPTED AND AGREED:]
City: Vendor:
By. By:Celia Esp ct 10,2022 15:07 CDT)
Name: Fernando Costa Name: Celia Esparza
Title: Assistant City Manager Title: Chief Executive Officer
Date: Oct 14, 2022 Date: Oct 10, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
By_R°bert lldr�ecgge(Oct14,202208:48CDT) including ensuring all performance and
Name: Neil Noakes reporting requirements.
Title: Chief of Police
s�s ,,
Approved as to Form and Legality. By.
Name: Sarah Shannon
Title: Supplemental Funding Manager
By. 'JpF IF OR
Name: Taylor Paris City Secretary: 0°°° °° p
Al 0
Title: Assistant City Attorney o��
ByJannette S.Goodall(Oct 14,202215:37 CDT) a rEX P►rraAp
Contract Authorization: �� Xlk
M&C: 22-0709 Name: Jannette S. Goodall
Title: Acting City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
FY23 Partners with a Shared Mission Agreement 15
Between CFW&United Community Centers,Inc.
FORT WORTH® Email This Preview Save as PDF Print Close Window AA V
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Fort Worth Police Department
FY23 - Partners with a Shared Mission (Non-competitive)
Deadline: 5/20/2022
United Community Centers, Inc.
Bethlehem Educational Literacy Program/Safe Haven
Jump to: Narrative Project Plan & Budget Required Attachments
$ 152,938.50 Requested United Community Centers, Inc.
Submitted: 5/20/2022 11:09:10 AM 3900 Meadowbrook Dr Ste 122 Telephone817-927-5556
(Pacific) Fort Worth, TX 76103 Fax
United States Web www.unitedcommunitycenters.org
Project Contact
Frances Torres CEO/President
ftorresna Unitedcommunitycenters.org Celia Esparza
Tel: 817-927-5556 cesparza(a�unitedcommunitycenters.org
Additional Contacts
none entered
Narrative top
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
F- Reduce crime through prevention projects
F- Reduce crime through intervention project
F- Increase safety through Direct Neighborhood Projects
✓ Increase safety through youth crime prevention projects
F- Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
✓ Private Non-Profit 501c3
F- Public non-Profit
3. Does your project address Special Emphasis: Police/Community Relations?
Special Emphasis is defined, "Increasing existing or creating new collaborations between Fort Worth Police Department and
minority/underserved community members and stakeholders."
F- Yes
✓ No
4.What Council Districts will this project serve?
Mark all that apply.
F _i artn2ers with a Shared Mission Agreement 16
136ween CrIM3Z tTiTIV CoininuiTluy .
District 3
F_ District 4
F_ District 5
F_ District 6
F_ District 7
✓ District 8
F_ District 9
5. Provide a description of your program.
The Bethlehem Educational Literacy Program provides an Intensive Intervention in literacy for our 6 through 13-year-olds and a
Success by Six program for our PK to Kinder students. Programs all lead to improved academic performance, but most of the
children in zip code 76104 are prone to many risk factors that increase the likelihood of juvenile delinquency.
6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist.
The Fort Worth Police Department published it's yearly report of 2021 crime statistics.
All of the following were the highest number of offenses out of the City Districts
3,868 Assaults
118 Murders
722 Robberies
Youth face juvenile delinquency because of poor expressive language, lack of self-control, impulsiveness, low school
attendance, inadequate parental/guardian supervision, and harsh and erratic discipline. This is according to (CYD)Tarrant
County Community Youth Development.
It is imperative to create a safe environment where students can come for help and resources to better their lives. The
assessment conducted by Tarrant County Community Youth Development (CYD)for the fiscal year 2022 indicates that youth
lack more activities other than sports to keep them motivated. There is a lack of after-school education programs to help
parents and students succeed in school.
United Community Centers (UCC)at our Bethlehem Center has a long-time history of working closely with families in the
76104.
UCC has served in the 76104 since 1938, working diligently with community advocates to bring programming that will uplift the
neighborhood. In 2020 and 2021, Bethlehem worked in Ash Crescent, particularly illustrative of students'significant
crime/safety situation in our program. City leaders point out that Ash Crescent has a high concentration of low-and moderate-
income residents. Other indicators of distress like significant blight, inadequate public infrastructure, persistent public safety
issues, and low educational attainment make this a possible breeding ground for crime and violence. "I want us all to be
mindful that in this neighborhood there is not a park, not any type of city facility. It really is its own island,"said former District
8 Councilwomen Kelly Gray, whose district includes the proposed area. "To say that $2.7 million is going to answer all of the
community's needs is by far a huge stretch. But it will start to address some of the things we have not been able to do there
and have not done there for many of the people who have lived there for a lifetime. "This is going to be a very grassroots effort.
it is going to require us knocking on doors," she said." The area's unemployment rate is 16.2 percent, more than twice the
citywide average of 7.5 percent. The median household income is $17,500, and only 26 percent of the residents are high
school graduates. The rate of assaults, sex offenses, and homicides is 53 percent higher than the city average.
7. Define the target group and how many will benefit from this project. Include defining characteristics, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community
efforts to impact CCPD crime and safety goals.
Our childcare Education Literacy Program will target 150 students between the ages of 4-13. The primary makeup of our
students comes from low-income families, with many of them coming from single-parent households. Relatives - mainly
grandparents, are raising the majority of our students. UCC has identified poor reading and educational attainment as defining
characteristics in many of our students' cases. A central longitudinal study by the Casey Foundation studied 4,000 students.
It showed that poor reading skills and lower-income put students in a "double jeopardy" situation for eventually dropping out of
school. The students who did not master basic reading skills were six times more likely to drop out than their peers. UCC's
after-school and summer literacy programs ensure that our students are on their way to becoming capable readers and that
they can continue on their educational path. These programs are done in collaboration between Fort Worth ISD and the City of
Fort Worth to work on making sure that no student is left behind on their educational journey. UCC targets the most at-risk
students to ensure they are on reading level by the third grade. United Community Centers is focused on working with the
CCPD to achieve our mutual goal of reducing crime by increasing academic success.
8. Describe your project. Discuss how you will address the causes of the crime/safety problem(s) faced by the
target group. Describe how the project will be measured and how it will impact crime/safety goal(s). Explain how
it is unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the
project is likely to achieve the desired results.
OUFYdudMidnetsL,hWaaySProgdaMi( )4mTmffaatdable, licensed childcare program for low-income families focusih� on
Becweeii CrIM3Z t7iTtV CoinniuiTtuy .
literacy using a research-based curriculum. It is for school-age children ages 4-13. Our principal objective is to improve the
literacy proficiency of the minority and economically-disadvantaged children we serve. Children are picked up from school in
our buses and transported to one of our three neighborhood centers during the school year. Once they arrive, they are fed an
after-school snack and are given time for recreation. Students then participate in teacher-led literacy training using a
specialized curriculum. Students are placed in reading groups according to their skill level based on internal bench mark
assessments; They are instructed in reading skills and strategies during their small groups. Instruction is delivered on the
assessed level of each group during the literacy session. They spend time with the teacher improving reading skills and then
rotate to other literacy centers designed to enhance vocabulary development, writing, and independent reading. Emerging
readers (Success by Six programs) participate in pre-reading activities skills such as letter recognition and sound
association, oral and listening activities, and work with manipulatives. Once a student masters a reading level in fluency,
comprehension, and accuracy, they are moved to the next reading level. Assessment is done as needed to advance students
to their instructional level. After the literacy component, students are given a hot and nutritious meal before their parents pick
them up. During the summer and school waiver days, our program operates from 7:00 a.m. to 6:00 p.m. Students receive two
snacks and three meals, participate in a teacher-led literacy component and participate in numerous field trips, crafts, and
science projects.
UCC attempts to reduce the likelihood of criminal behavior by fostering "protective factors that work in the following way. "For
example, excellent performance in school might be considered a protective factor because it is the opposite of poor
performance in school—a known risk factor. The second view of protective factors sees them as "characteristics or conditions
that interact with risk factors to reduce their influence on violent behavior" (Office of the Surgeon General, 2001 (chapter 4).
United Community Centers has the only out-of-school literacy program within FWISD campuses. This will be our fourth year
to provide its intensive literacy intervention program on 6 FWISD campuses this summer.
UCC will provide the following measurable outcomes:
Outcome Targets
For outcomes in our LLI program assuming 80% attendance:
o 75% of Leveled Literacy Intervention (LLI) program will gain two reading levels or more during the summer months as
measured by the BAS
o 20%of Leveled Literacy Intervention (LLI) program will achieve one reading level during the summer months as measured by
the BAS
9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both
the target group and the community.
Since 2011 United Community Centers has successfully increased the reading levels of its students. The target group
benefits in several ways. Besides being more proficient readers, these students are far less likely to drop out of school and
engage in criminal activity.
The research shows: "Educators and researchers have long recognized the importance of mastering reading by the end of
third grade. Students who fail to reach this critical milestone falter in the later grades and drop out before earning a high
school diploma. Researchers have confirmed this link in the first national study to calculate high school graduation rates for
children at different reading skill levels and with varying poverty rates.A longitudinal study of nearly 4,000 students finds that
those who do not read proficiently by third grade are four times more likely to leave school without a diploma than proficient
readers. For the worst readers, those who could not master even the basic skills by third grade, the rate is nearly six times
greater. While these struggling readers account for about a third of the students, they represent more than three-fifths of those
who eventually drop out or fail to graduate on time.
What's more, the study shows that poverty has a powerful influence on graduation rates. The combined effect of reading
poorly and living in poverty puts these children in double jeopardy." (Casey Foundation) United Community Centers believes
that its mission includes ensuring that all students need to read well. It considers that there is no better way to break the
cycle of poverty and ignorance. It assumes that good students become good citizens. The emerging leaders can transform
the community in our reading programs in the long run.
10. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has
served the community, its mission, partnerships, and nature of your services.
United Community Centers has developed the best out-of-school literacy program in Fort Worth. Its literacy instruction
programs are needed now more than ever. Statistics are starting to come out with the aftermath of what the COVID-19
pandemic has had on our students. UCC has worked within the community center since 1938. We have a long relationship
with the City of Fort Worth, the City of Fort Worth police and fire department, and community advocates.
In 2011 United Community Centers began to develop an outstanding literacy program. Our literacy program has evolved to
en Whe m�oost i nif nt�needs in our are schools with our students. Students in our Pk(4)and Kinder(5/6)gfpde class
ar i �� program helps emerging readers learn to read books b rovi in a one-
w u .
on-one pull-out with early childhood Certified Teachers. Our 1st and 2nd-grade students who are challenged readers are in our
LLI (Leveled Literacy Intervention), which intervenes to help the readers catch up to peers. We offer literacy programs from 1st-
6th grade using Scholastic, Literacy by Design, and Starfall curricula. UCC offers summer programs that prevent loss of
learning and enable students to gain reading levels and return to school on a higher reading level.
A Massachusetts Institute of Technology(MIT) reads: Remote learning, decreased instruction time, and fewer opportunities
for personalized interactions with teachers have set the stage for widespread learning loss, also referred to as the "Covid-19
slide." (How tutoring programs can combat the "Covid-19 slide" I MIT News I Massachusetts Institute of Technology)The risks
are most significant for low-income students, students of color, and students already needing additional support before
schools close their doors. Their rigorous research indicates that tutoring—supplemental one-on-one or small group
instruction —may be one of the most effective tools education officials can employ. (Summary of 96 randomized evaluations).
As MIT has proven, it is best to address the COVID slide through programs that provide intensive small group instruction and,
where needed, one-on-one expert reading assistance.
United Community Centers work closely with Fort Worth ISD. UCC childcare staff and Literacy Specialists were trained this
year on incorporating Lexia Core 5 into our Literacy curriculum. UCC collaborates with the Read Fort Worth summer and out-
of-school scholars program. UCC staff and Literacy Specialists also worked with TCU School of Education on practical
literacy training and implementation of our current curriculum.
11. Describe how the project fits the mission of your agency.
United Community Centers' mission is: Guided by Christian Principles, we serve and empower those in need.
UCC's literacy programs seek to serve those most in need. By helping students with an outstanding Literacy/reading program,
UCC ensures that they learn to read and then are empowered to read and learn for the rest of their lives. Reading proficiently
by the end of third grade leads to academic success, which leads to high school graduation. Our literacy program in Success
By Six works with emerging readers so that they become proficient readers at an early age. Our Leveled Literacy Intervention
(LLI) is an intervention program that works with older children who have fallen far below their peers to advance their reading
skills to become proficient readers rapidly. All our literacy programs work with parents and schools to achieve the best
outcomes for these children. Parents are given tools to help better serve and advocates for their children. UCC is providing
opportunities to support their children in their growth and development. The parents have also learned how to be their child's
advocate throughout their school years. All this work is guided by Christian principles of love,justice, and respect for all God's
children.
12. Describe the geographic area you will serve (i.e. city-wide, council districts, zip code, neighborhood, census
tracts, etc.) and why it was selected.
The target area is in the center of the zip code 76104. The center is the Bethlehem Center located at 951 Evans Ave and will
provide Education Literacy Programs in our CCPD program to 150 students ranging in age from 4 to 13. The Bethlehem
Center is under District 8, which had the highest number of crimes of any District in Fort Worth, with 17.4% of crimes. The
main neighborhoods being served are the Terrell Heights and Hillside Morningside, and Ash Crescent. The latter is a
neighborhood that commands a tremendous amount of focus. They have an unemployment rate more than double the city
average at 16.2%, and only 26% of residents are high school graduates. In addition to these statistics, the area has a violent
crime rate of assaults, sex offenses, and homicides that is 53% higher than the city average. The target area surrounding the
Bethlehem Center is an area of pressing need that deserves our full attention.
13. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
UCC is committed to financially supporting its Bethlehem literacy programs in addition to CCPD funding. UCC has special
events, donor fund development, and a UCC Foundation. UCC holds fundraisers through two primary events: The Annual
Carvey Golf Tournament and the Annual Full Plate event. In past years these events raised over$150,000. UCC receives
funding from the Rainwater Foundation, Morris Foundation and the Sid Richardson Foundation. CCPD funding is used for
salaries and taxes. All other costs of the facility, administration, daily transportation from our neighborhood schools, and the
costs of more than 25,000 meals are met through other funding sources. UCC is implementing a Strategic Plan that focuses
on sustainable and renewed fund development for the organization. The vision committee for the Strategic Plan has committee
leaders from both the agency and its Foundation Board. These members have been active with UCC via its fundraisers, board,
and volunteerism and are very committed to being advocates for the longevity of UCC. The administration has been
approaching sustainability via our network by creating campaigns for our Summertime Literacy Program at churches for
increased visibility and donations. Lastly, our Foundation Board was explicitly established to ensure United Community
Centers' sustainability.
14. Describe how your project will address the CCPD Special Emphasis: Police/Community Relations.
-answer not presented because of the answer to#3-
FY23 Partners with a Shared Mission Agreement 19
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Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B-BUDGET NARRATIVE
FY23 United Community Centers,Inc.-Safe Haven Youth Program
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
Total Revenue 111
A.SALARY
Child Care Teacher-Works with classroom of students to ensure program goals are met to
increase literacy skills.Provides direct instruction 1150.00 HOURS $12.00 $13,800.00
Child Care Teacher-Works with classroom of students to ensure program goals are met to
increase literacy skills.Provides direct instruction 1150.00 HOURS $12.00 $13,800.00
Child Care Teacher-Works with classroom of students to ensure program goals are met to
increase literacy skills.Provides direct instruction 1150.00 HOURS $12.00 $13,800.00
Child Care Teacher-Works with classroom of students to ensure program goals are met to
increase literacy skills.Provides direct instruction 1150.00 HOURS $12.00 $13,800.00
Child Care Teacher-Works with classroom of students to ensure program goals are met to
increase literacy skills.Provides direct instruction 1150.00 HOURS $12.00 $13,800.00
Education Specialist Trains all child care teachers in direct literacy instruction.Assesses all
students to measure reading levels at beginning,middle and end of year.Models lessons and 900.00 HOURS $25.00 $22,500.00
approves all lesson plans.
Center Director Ensures that the educational enrichment program is delivered as expected to 1150.00 HOURS $20.00 $23,000.00
ensure the best outcomes for students.Supervises all staff involved with the program.
Assistant Director assists Center Director and ensures that families and children receive
excellent service.Helps the Director to ensure classroom and Center atmosphere are 1150.00 HOURS $14.00 $16,100.00
conducive to learning.Is in charge of the Center when the Director is absent.
Custodian ensures cleanliness of Center and makes minor repairs.Assists with transporting
students from school and on field trips.Ensures that Center has all operating,and custodial 1040.00 HOURS $11.50 $11,960.00
supplies.
TOTAL SALARY $142,560.00
B.FRINGE
FICA and Medicare of 7.285%of CCPD funded staff salaries;UCC calculates our fringe 1.00 FRINGE $10,378.50 $10,378.50
benefits as approximately 7.285%of the salary.
TOTAL FRINGE1 $10,378.50
C.TRAVEL
$0.00
TOTAL TRAVELI $0.00
D.EQUIPMENT
$0.00
TOTAL EQUIPMENTI $0.00
E.SUPPLIES
$0.00
TOTAL SUPPLIES1 $0.00
F.CONSULTING/CONTRACTING
$0.00
TOTAL CONSULTING/CONTRACTING $0.00
G.SUB-GRANTS
$0.00
TOTAL SUB-GRANTS1 $0.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY1 $0.00
INDIRECT
$0.00
TOTAL INDIRECTI $0.00
Total Expense 1
Total Requested $152,938.50
FY23 Partners with a Shared Mission Agreement 22
Between CFW&United Community Centers,Inc.
FORT WoRTii. Exhibit C
Request for Reimbursement(RFR)
FY 2023
CRIME CONTROL
AND PRFVEPIM0N DISTRICT
By Email: Submit To: Submitting Agency: United Community Centers,Inc.
PSMga fortworthtexas.gov Contact Name: Celia Esparza
Phone Number: 817-927-5556
Mail: Email cesoarza(cDunitedcommunitvicenters.ora
Bob Bolen Public Safety Complex
Atha: Contract Compliance Specialist Remit Address: 3900 ivneado rbeooh Dr.,St. 122;Fiber worth,Is
76103
Financial Management Division Invoice Number:
505 West Felix St.
Fort Worth,TX 76115 Month ofRequest:
DIRECT COSTS(90%NBnunum)
A B C D E
Total ofPcesions This Month's (13+C) (A-D)
Budget Category Budget Amount Reimbursements Reuest Total Requested Remaining Balance
Requested q To-Date Available.
A Personnel $ 142,560.00 $ - $ 142,560.00
B Frmge Benefits $ 10,378.50 $ - $ 10,378.50
C Travel&Training $ - $ -
D JEquiprnent $ - $ -
E Supplies $ - $ -
F Contracts/Consultants $ - $ -
G Sub-Awards $ - $ -
H Occupancy $ - $ -
TotalDirectCosts $ 152 38.50 $ $ $ $ 152 38.50
INDIRECT COSTS(10%Nlaxittmm)
A B C D E
Total of Previous �+C) (A-D)
This Month's
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance.
Requested Request T-Date. Available.
Total InDirect Costs $ $ $
Supporting docuncrus required with monthly requests. S ummarv:
See Reyuestfor Retmbursemmt7&uchi s for reference Total Budget: $ 152,938.50
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 152,938.50
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept ID Account
RFR Approved ForPayment(Forth Worth Police Depar&nent CCPD Staff Use Only)
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature Date
Finance Received Stamp Placed Below
FY23 Partners with a Shared Mission Agreement 23
Between CFW&United Community Centers,Inc.
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: United Community Centers
Program/Project Title: Safe Haven
Fiscal Period: Reporting Period:
Contact Name: Celia Esparza Email: ceMarzakumtedcommunitycenters.org
1. Report outcome measure data and respond to the questions below to provide more
detailed commentary on the implementation of the project. Complete the following
questions in a brief 2-3 page narrative format.
Outcome
Measure Outcome Description This Total-to-DateGoal
# Quarter (Cumulativealive))
105 out of 150(70%)School Year ELP participants(Grades 105
1.1 PK-4)will increase two reading levels as measured by the out of
Benchmark Assessment System(BAS). 150
70%
14 out of 20(70%)School Year ELP participants(Grades 5- 14 out
1.2 8)will increase at least two reading levels as measured by of 20
the BAS. (70%)
60 out of 75(80%)Summer Enrichment Program 60 out
2.1 participants will maintain or improve their reading level as of 75
measured by the BAS. (80%)
2. Describe major accomplishments achieved in implementing the project.Highlight
specific aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing
the project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the
identified CCPD goals outlined in the contract?
5. Attach a copy of an unduplicated participant zip code report for this Quarter to the
Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY23 Partners with a Shared Mission Agreement 26
Between CFW&United Community Centers,Inc.
Ixhihit I
Crime Cmural add PreTeatiaa l striet
]�Iattaar;with a Sham Mission
Zip cc-:a&Mna-�Shn=t
Agenoy Name: Project Title:
Fiscal Year: Reporting Period:
Contact Name: Email:
Instructions=Please provide unduplicated[near]participant data bg zip code served
this quarter_ Report should reflect Fort Worth Participants only_ This spreadsheet
should be included with Sour agencq's Quarterly Outcomes Report_
Number of Number of
Zip Code Partici an Zip Code Partici an
76101 76132
76102 76133
76103 76134
76104 76135
76105 76136
76106 76137
76107 76140
76108 76148
76109 76150
76110 76155
76111 76161
76112 76162
76113 76163
76114 76164
76115 76177
76116 76178
76118 76179
76119 76181
76120 76185
76121 76191
76122 76192
76123 76193
76124 76195
76126 76196
76129 76197
76120 76198
76131 76199
Certification:I have reviewed the above financial and program requirements. I verify that the enclosed report
materials accurately reflect the status of the aforementioned program project.
Signature: date:
FY23 Partners with a Shared Mission Agreement 27
Between CFW&United Community Centers,Inc.
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency United Community Center
Contact Name Celia Es aria
Phone Number and 817-927-5556/cesparza&unitedcommunitycenters.org
Email
Remit Address 3900 Meadowbrook Dr. Ste 122
Fort Worth,TX 76103
DIRECT COSTS 90% minimum
Budget Category A proved Budget Change Requested Revised Budget
A. Personnel
A. Fringe Benefits
B. Travel and Training
C. Equipment
D. Supplies
E. Contracts/Consultants
F. Sub-Awards
G. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY23 Partners with a Shared Mission Agreement 28
Between CFW&United Community Centers,Inc.
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10/7/22, 11:15 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo�11
Create New From This MSC
DATE: 9/13/2022 REFERENCE**M&C 22- LOG NAME: 35FY23 CCPD SAFE HAVEN UNITED
NO.: 0709 COMMUNITY CENTERS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 8) Authorize Execution of an Agreement with United Community Centers, Inc. in the
Amount Up to $168,232.40 for the Operation of a Safe Haven Youth Program at the
Bethlehem Community Center Located at 970 East Humbolt Street for Fiscal Year 2023
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with United
Community Centers, Inc. in the amount up to $168,232.40 or the operation of a Safe Haven Youth
Program at the Bethlehem Community Center for Fiscal Year 2023.
DISCUSSION:
The purpose of the Mayor and Council Communication is to authorize the execution of an agreement
with United Community Centers, Inc. in the amount up to $168,232.40 for the operation of a Safe
Haven Youth Program at the Bethlehem Community Center for Fiscal Year 2023. Youth Safe Havens
are places where children in targeted neighborhoods can play and learn with other children without
fear of being victims of a crime. The original Safe Haven Program was operated in the southeast part
of Fort Worth and was later expanded to other neighborhoods in Fort Worth. The Safe Haven Youth
Program at the Bethlehem Center is a prevention program operated by the United Community
Center. The program provides after school programming for at-risk children and youth. The program
also seeks to address factors that lead to at-risk behavior at home and school. During the course of
the year, a typical participant will spend more than 1,000 hours participating in cultural, sport, and
educational activities. The participating children and youth primarily live in the 76104 zip code.
This Agreement will be effective for one year beginning October 1, 2022, and end on September 30,
2023, with no renewals.
Funding will be budgeted in the Other Contractual Services account within the Crime Control and Prev
Distr Operating Fund for Fiscal Year 2023.
This program serves COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023
operating budget, as appropriated, in the Crime Control & Prev Distr Fund. Prior to an expenditure
being incurred, the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by:
apps.cfwnet.org/council_packet/mc_review.asp?ID=30261&councildate=9/13/2022 112
10/7/22, 11:15 AM M&C Review
Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Elizabeth Garza (5571)
Sarah Shannon (4254)
ATTACHMENTS
FID Table- UCC Safe Haven.xlsx (CFW Internal)
UCC 1295.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=30261&councildate=9/13/2022 212