HomeMy WebLinkAboutContract 58255 CSC No. 58255
AGREEMENT FOR COMMUNITY BASED PROGRAMS
OPERATION PROGRESS FORT WORTH-PROGRAM GRANT
FISCAL YEAR 2023
In consideration of the mutual covenants, promises, and agreements contained herein, this
agreement("Agreement") is made and entered into between CITY OF FORT WORTH, a home
rule municipal corporation of the State of Texas ("City"), acting by and through Fernando Costa,
its duly authorized Assistant City Manager, and OPERATION PROGRESS FORT WORTH, a
Texas non-profit corporation ("Contractor"), acting by and through Dr. Myeshia Smith, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3)to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
Operation Progress Fort Worth ("Program"), which will support the police department's crime
prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Community Based Program; and
WHEREAS,as consideration for Contractor's performance and operation of the Program,
City has appropriated monies in the CCPD Budget in the amount of $300,000.00 ("Program
Funds") to provide to Contractor on a reimbursable basis, subject to and in accordance with this
agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: Project Plan and ZoomGrants Program Narrative
3. Exhibit B—Budget Narrative Worksheet
4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report& Participant Zip Code Sheet
7. Exhibit F—Request for Budget Modification Form
OFFICIAL RECORD
CITY SECRETARY
FY23 Community Based Programs Agreement FT. WORTH, TX
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8. Exhibit G—Corrective Action Plan
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers,agents,employees,and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$300,000.00("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. If this obligation of Contractor falls due on
a weekend or Federal holiday,then that obligation shall be due on the next business day following
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such weekend day or Federal holiday. Submittal of a monthly RFR Project Plan Status Report and
Quarterly Outcomes Report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible,detailed,clear and concise.The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled"Agency Name -RFR
Month" and sent either via email to PSM e,fortworthtexas.gov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist,Financial Management Division,Bob Bolen
Public Safety Complex, 505 W. Felix St.,Fort Worth, Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements.
2.3 Reimbursements shall be made within 30 days of receipt of said documents. With
exception of final reimbursements requests as outlined in Section 2.4, incomplete or incorrect
submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.4 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is October 15, 2025. No corrections or additional documentation
will be allowed after this date. Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.5 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.6 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.7 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
August 1,2025.
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2.8 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.9 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.10 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.11 Budget Modifications shall be submitted via either email to PSM@fortworthtexas.gov or
to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public
Safety Complex at 505 W. Felix St.,Fort Worth,Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30,2025("End Date").All of Contractor's expenditures under this Agreement must
be completed no later than June 30, 2025.The City reserves the right to withhold the final Request
for Reimbursement until all required documents have been received by the Contractor. All final
reports for this agreement must be received by September 30,2025.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Monthly Reports Contractor agrees to provide a monthly Project Plan Status to
document the performance of the work described in Exhibit "D". The Project Plan Status shall
document the program activity names, numbers of participants attending, details of the activities,
and a description of the goals achieved in support of the CCPD goals. The monthly Project Plan
Status shall be submitted to City no later than the 15th day after the end of each month. If this
obligation of Contractor falls due on a weekend or Federal holiday, then that obligation shall be
due on the next business day following such weekend day or Federal holiday.
4.3 Quarterly Reports In addition to requirements outlined in Section 4.2, Contractor
agrees to provide a Quarterly Outcomes Report to document the performance of work as described
in Exhibit "E". The Quarterly Outcomes Report shall document details of the quarterly progress
toward outcome objectives achieved in support of the CCPD goals. Quarterly Outcomes Report
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shall be included in the October, January, April, and July report submissions. Additionally, the
Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data
for unduplicated participants. The program reports shall be submitted to City no later than the 151h
day after the end of each month. If this obligation of Contractor falls due on a weekend or Federal
holiday,then that obligation shall be due on the next business day following such weekend day or
Federal holiday.
4.4 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 151h day after the end of
each month. If this obligation of Contractor falls due on a weekend or Federal holiday, then that
obligation shall be due on the next business day following such weekend day or Federal holiday.
Should Contractor not be able to meet these requirements in a given month, the Contractor shall
provide written notification prior to the deadline that details the expected date of submission. If no
notification is received before the 15th day, the City may document for future corrective action.
If, by the last day of the same month, Contractor has not submitted the required reports, City will
send a non-compliance letter notifying Contractor's duly authorized representative of a possible
suspension of program funding.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.6 The final Quarterly Outcomes and Project Plan Status reports will be due October 15,
2025.
4.7 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
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of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment,the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
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expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15)days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the
fifteen(15)day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Project Plan Status Report and Quarterly Outcomes Report,making final payments, and disposing
of the Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes,regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
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provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal, state,or local income tax,nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED B Y THE NEGLIGENTA CT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
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OFFICERS, AGENTS, SERVANTS,AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITI), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT;EXCEPT THAT THE INDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY,RESPONSIBILITY,IFANY,SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS.NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest,direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
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Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents,employees, subcontractors,or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
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15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property: Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (�CGL): Contractor is self-insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the
required general liability insurance certificate.
(b) Non-Profit Organization Liability or Directors & Officers Liability. $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least$250,000 Bodily Injury per person, $500,000,Bodily Injury per accident and$100,000
Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
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16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City.Ten(10)days' notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion,resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
FY23 Community Based Programs Agreement 12
Between CFW&Operation Progress Fort Worth
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise,to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be in compliance with Texas Department to Family and
Protective Services standard, the Texas Administrative Code and all other applicable law.
Contractors will be responsible for ensuring criminal background screening is conducted and
maintain appropriate records, which will be subject to review by the City. CONTRACTORS
SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
CITY: Fernando Costa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
FY23 Community Based Programs Agreement 13
Between CFW&Operation Progress Fort Worth
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Operation Progress Fort Worth
Dr. Myeshia Smith, Executive Director
209 Currie St,Unit 303
Fort Worth TX 76107
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement.Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Boycott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000,this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and"company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
22. Prohibition on Boycotting Energy Companies.
FY23 Community Based Programs Agreement 14
Between CFW&Operation Progress Fort Worth
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code,
as added by Acts 2021, 87th Leg., R.S., S.B. 13, § 2, the City is prohibited from entering into a
contract for goods or services that has a value of $100,000 or more that is to be paid wholly or
partly from public funds of the City with a company with 10 or more full-time employees unless
the contract contains a written verification from the company that it: (1) does not boycott energy
companies; and (2)will not boycott energy companies during the term of the contract. The terms
"boycott energy company" and"company"have the meaning ascribed to those terms by Chapter
2274 of the Texas Government Code, as added by Acts 2021, 87th Leg.,R.S., S.B. 13, § 2. To the
extent that Chapter 2274 of the Government Code is applicable to this Agreement,by signing this
Agreement, Contractor certifies that Contractor's signature provides written verification to the
City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1, the City is prohibited
from entering into a contract for goods or services that has a value of$100,000 or more that is to
be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does
not have a practice, policy, guidance, or directive that discriminates against a firearm entity or
firearm trade association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. The terms"discriminate,""firearm entity"and"firearm
trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code,as added by Acts 2021, 87th Leg.,R.S.,S.B. 19, § 1. To the extent that Chapter
2274 of the Government Code is applicable to this Agreement, by signing this Agreement,
Contractor certifies that Contractor's signature provides written verification to the City that
Contractor: (1) does not have a practice,policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and(2)will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY23 Community Based Programs Agreement 15
Between CFW&Operation Progress Fort Worth
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this day of , 20
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Vendor:
By: By: Myesh Smith(Oct 6,2022 13:49 CDT)
Name: Fernando Costa Name: Dr. Myeshia Smith
Title: Assistant City Manager Title: Executive Director
Date: Oct 14, 2022 Date: Oct 6, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By. Ro�Nlldr�(OGt 14,202208:48 CDT) ensuring all performance and reporting
Name: Neil Noakes requirements.
Title: Chief of Police
s�s �
Approved as to Form and Legality: By.
Name: Sarah Shannon
ALL Title: Supplemental Funding Manager
By: Nico Arias(Oct 6,2022 14:02 CDT)
Name: Nico Arias OR a
CitySecretary: a FoF° n lyaa
Title: Assistant City Attorney Y 0 Oo° 0°
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Contract Authorization: ,r, P� *000 0o a�c�d
M p_�; By: Jannette S.Goodall(Oct 14,202215:38 CDT) 0000000
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_� 0�I Name: Jannette S. Goodall
I Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FY23 Community Based Programs Agreement FT.WORTH, TX
Between CFW&Operation Progress Fort Worth
FORT WORTH® Email This Preview Save as PDF Print Close Window AA V
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Fort Worth Police Department
Program Grants
Deadline: 3/31/2022
Operation Progress Fort Worth
Operation Progress Fort Worth
Jump to: Concept Paper Narrative Budget and Project Plan Uploaded Documents
USD$ 300,000.00 Requested Operation Progress Fort Worth
Submitted: 6/3/2022 9:42:28 PM (Pacific) 209 Currie St. Telephone2812221174
Unit 303 Fax
Project Contact Fort Worth, TX 76107 Web www.operationprogressfw.org
Myeshia Smith United States EIN 84-3130758
operation progressfwna_gmai1.com
Tel: 281-222-1174 Executive Director
Myeshia Smith
Additional Contacts operationprogressfwna_gmail.com
none entered
Concept Paper top
1. Agency Legal Name
Operation Progress Fort Worth
2. Contact Person Name, Phone, Email
Myeshia Smith, 281-222-1174, operation prog ressfw.org
3.Agency's Annual Non-CCPD Revenue
142,500
4. Districts Served by Project
Check all that apply
EJ District 2
District 3
FJ District 4
FJ District 5
FJ District 6
FJ District 7
IJ District 8
IJ District 9
5.What is the mission of your agency?
Operation Progress Fort Worth empowers underserved youth to become educated, ethical and productive adults who reach
their full potential and positively contribute to society.
6.What is the target group for this project?
Operation Progress Fort Worth currently serves the Como community. Como is just a little over 1.2 square miles with over
4,500 residents; only 29% of residents have a high school degree and only 9% have a college degree. The median household
inc it i� ? J01 h� i sal li the poverty level. The teenage birth rate is 46%and over 18% of lquseholds
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are single mothers.
Our targeted group are Scholars starting in 3rd grade and a member of the Como community. OPFW Scholars are supported
from 3rd grade to college graduation/job placement. Currently, 88% of our students were eligible for free or reduced lunches.
62.5%African American, 30.5% Hispanic, and 7% two or more races. Over 80% of our students are growing up in single
parent homes, mostly with single mothers. 70% female, 30% male and they range in grades from 3rd through 6th.
7.What is the crime/safety problem you are addressing?
Operation Progress Fort Worth aims to address the following safety concerns:
- Increase safety in the Como community
- Increase the safety of youth in the Como community
In an impoverished neighborhood plagued by violence, drugs, gangs, and lack of quality education, the youth of Como must
overcome significant obstacles in order to reach their full potential. They grow up with limited social capital, limited resources,
increased likelihood to repeat the cycle of poverty, and more exposure to illegal activities and negative influences.
Physiological needs are often not adequately met and violence in the neighborhood makes people prisoners in their own
homes. The well-being of children, who make up almost 50% of the population in Como, is severely threatened.
8.What are the causes of the crime/safety problem identified in the previous question?
Socioeconomic status (SES) is a complex variable to consider as it encompasses multiple components. Those components
include income, wealth, years of education, occupation, and status. According to Hinojosa (2008), the components of SES
include the following: single-or two-parent household, number of siblings, and available resources. Those factors proved to be
predictors of an increased likelihood of suspension. Research supports a positive correlation between high suspension and
expulsion rates and high juvenile incarcerations (Rodriguez, 2013). Students that received multiple exclusionary discipline
consequences were more likely to enter the juvenile justice system.
The Fort Worth Police Department plays an instrumental in the success of Operation Progress Fort Worth. According to the
Chan Zuckerberg Initiative 'at-risk students with mentors are 55% more likely to enroll in college and 130% more likely to hold
leadership positions than their unmentored peers.' Mentorship is a key element in a child's success in life. The history of
distrust and tension between law enforcement and community runs deep in the community. With Fort Worth Officers
mentoring the youth from the community, it creates a cultural shift in the mindsets of the two groups. This, in turn, humanizes
FWPD officers and gives a voice to the community.
9. How will your strategy address those causes?
Operation Progress is unique in its long-term programming that spans across a child's development and over the course of
many years. Our long-term model allows Operation Progress to build relationships with youth and parents while creating
stable and consistent support systems that aid in their positive growth, development, and grit.
OPFW Initial Outputs will lead to increases in:
-School attendance (less truancy)
-School engagement/achievement
-Educational aspirations/expectations
-Self-concept
-School grades and test scores
-Positive outlook on the future (self-efficacy)
-Knowledge and use of educational resources and requirements
-Affiliation with positive peers
-Relationships with caring adults
-Participation in extracurricular activities (sports and recreation)
-Academic rigor of middle/high school course schedule
-Honor roll status
Increase in parent-child:
-Communication about academic plans and expectations
-Joint participation in academic and community activities
Parents have increased:
-Knowledge and use of academic resources/requirements and exposure to higher education opportunities
-Educational expectations for their children
Community:
I olice-com unit elationsh' FWPD officers and Como citizens are humanized to each other by more n-
ommumty asecI�rograms Agreement
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enforcement interactions.
-Reduced crime rates and increased safety in Como
-Increased Como pride
10. What measurable impact will your strategy have related to crime and safety?
Through our Safety and Support Pillar, we provide a safety net of support through committed FWPD mentors, parents, and
staff. Relationships with caring adults are essential in the bio psychosocial growth of youth and mentoring provides a formal,
structured caring relationship. Studies have shown that mentoring can result in improved behavior changes in interpersonal
skills and relationships, self- control and academic achievement, and in reduced problem behaviors such as drug use,
aggressive behavior, and truancy. This mixture of support and safety empowers and encourages our youth to reach their
maximum potential throughout their duration in the program.
OPFW Overall Impact
- 100% graduation rates in the Operation Progress community by 2035
- 100% of Operation Progress Fort Worth scholars enroll in college or career programs after HS by 2035
-90% avoidance of at-risk behaviors
-25% reduction in dropout rates in Como
By providing Scholars with high-quality education opportunities, holistic support, meaningful mentorship, and improving police-
community relationships, the overall OPFW impact will positively contribute to increased safety in the neighborhoods and
increased safety of youth,
Narrative top
1. Please select eligible CCPD Goal.
See "List of Defined Terms"in order to make your selection.
❑ Reduce crime through prevention projects
❑ Reduce crime through intervention projects
❑ Increase safety through Direct Neighborhood Projects
❑.r Increase Safety through youth crime prevention projects
❑ Increase safety through youth crime intervention projects
2. Select entity type
✓_ Private Non-Profit 501c3
❑ Public Non-Profit
3. Does your project address the Special Emphasis: Police/Community Relations
Projects must have measurable activities or outcome objectives that `increase existing or create new collaborations between
Fort Worth Police Department and minority community members/stakeholders."
✓' Yes
IJ No
4.Which Council Districts does the project serve?
Mark all that apply.
District 2
CJ District 3
❑ District 4
District 5
IJ District 6
IJ District 7
District 8
District 9
5. Provide a description of your project (up to 375 characters).
OPFW supports and resources to provide youth with high-quality education, expanded learning programs (support and access
outside of the classroom), and long-term mentorship provided by FWPD officers are key components of our program. FWPD
officers and Como citizens are humanized to each other by more non-enforcement interactions.
FY23 Community Based Programs Agreement 19
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6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist.
In 2019, 696,620 youth were arrested in the U.S. Females (31%)and youth under age 15 (32%)accounted for nearly one-third
(31%)of the estimated 696,620 juvenile arrests in 2019.Youth ages 12 to 17 were involved in about one of every eleven (9.1%)
serious violent victimizations in 2019.Violent crimes by youth (ages 7-17) occur most frequently in the hours immediately
following the close of school-on-school days.
Risk factors for juvenile delinquency include things such as childhood abuse, poverty, parents who are criminals, substance
abuse, association with delinquent peer groups, and childhood aggressive behavior. Socioeconomic status (SES) is a
complex variable to consider as it encompasses multiple components. Those components include income, wealth, years of
education, occupation, and status. According to Hinojosa (2008), the components of SES include the following: single-or two-
parent household, number of siblings, and available resources. Those factors proved to be predictors of an increased likelihood
of suspension. Research supports a positive correlation between high suspension and expulsion rates and high juvenile
incarcerations (Rodriguez, 2013). Students that received multiple exclusionary discipline consequences were more likely to
enter the juvenile justice system.
7. Define the target group and how many will benefit from this project. Include defining characteristics, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community
efforts to impact CCPD crime and safety goals.
Over 80% of OPFW Scholars are growing up in single parent homes, mostly with single mothers. 70% female, 30% male and
they range in grades from 3rd through 6th. 13 Scholars are currently enrolled in OPFW and through community engagement
and partnerships more than 200 people are positively impacted by the benefits of our programs and organization.
In an impoverished neighborhood plagued by violence, drugs, gangs, and lack of quality education, the youth of Como must
overcome significant obstacles in order to reach their full potential. They grow up with limited social capital, limited resources,
increased likelihood to repeat the cycle of poverty, and more exposure to illegal activities and negative influences.
Physiological needs are often not adequately met and violence in the neighborhood makes people prisoners in their own
homes. The well-being and safety of children, who make up almost 50% of the population in Como, is severely threatened.
To address the previously mentioned safety situation, OPFW's model focuses on the whole child, providing a comprehensive,
innovative, and accountable approach through collaboration with other community organizations. The OPFW model is
composed of Five Pillars of Success, which address deficiencies and root causes of school failure and lost personal potential.
Additionally, our model recognizes and celebrates strengths of our Scholars, families, and community members. OPFW
provides a structural foundation for children which supports success and achievement into adulthood. OPFW takes a holistic
approach in working with each child, and the multiple issues he or she faces, through wrap-around services tailored to the
individual.
OPFW's approach to youth development and education addresses the barriers Como youth typically face by providing
concrete opportunities to build the skills and confidence needed to break the cycle of poverty. All Operation Progress scholars
participate in a pillar program, which serves as both a "hook"to attract youth participation and a tool to help youth develop as
leaders and individuals. OPFW's programming consist of a series of age-appropriate, service based after-school and summer
programs that change over time as scholars grow from year to year. Programs are free of charge and open to all scholars,
regardless of academic ability. Once youth join OPFW, they are a part of a safe, supportive and engaging environment where
they can become agents of change for their families and community.
8. Describe your project. Discuss how you will address the causes of the crime/safety situation faced by the target
group. Describe how the project will be measured and how it will impact the selected crime/safety goal. Explain
how it is unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the
project is likely to achieve the desired results.
Education is one's greatest source of empowerment and most effective tool for change. OPFW pays tuition for Scholars to
attend private school and achieve high quality education. Additionally, OPFW is helping improve community-police
relationships through the humanization of both stakeholders through opportunities for more intentional non-enforcement
interactions. This project will help increase safety in the Como community, increase opportunities for Scholars and their
families, and increase the safety of youth.
Police Officers play a unique and influential role in Operation Progress, which is different from virtually every other non-profit
organization in the country. The Officers have implanted themselves as fixtures in the lives of the OP scholars and families,
truly making themselves police of and for the community. The Officers take on essentially a second job as individual mentors
assigned to specific, highly motivated youth. As a result of this personal attention and presence, Officers are changing the
way police are perceived in the community. Previously, there has been a history of tension and lack of cooperation between
the police and the community. However, since Officers have been taking a more personal role with the youth and community
as part of the OP mission, cooperation and overall cohesion between the parties is as good as it has ever been. Operation
Progress has created a bridge between the police and the community, elevating "community policing"to a new and higher
level of effectiveness, as well as creating a positive rapport and bond between future community leaders and the police officers
sw t rotect it.
2� ommumty Based Programs Agreement 20
w
Success for OPFW has been operationally defined by short-term/medium-term/long-term goals and overall impact
Short-Term Goals:
-100% program attendance, participation, and retention level
-Reading level promotion
-Plan for enrollment in best-fit high schools, colleges and universities
-Social and emotional development
-Physical fitness and confidence
Middle-Term Goals:
-Achieve grade of 80 or above in core academic subjects
-Achieve annual grade promotion
-Avoidance of derailing behaviors
-Enrollment in college and career ready high schools
-Development of life skills, including being socially conscientious and aware
Long-Term Goals:
-100% HS graduation rates 2030
-90% enrollment in college or university after HS by 2030
-10% enrollment in career programs after HS by 2030
-90% of Year One cohort completes HS or are on track-to-complete College/University
-100% of scholars have a college, career or employment plan after graduation
Overall OPFW Impact
-100% graduation rates in the Operation Progress community by 2035
-100% of Operation Progress Fort Worth scholars enroll in college or career programs after HS by 2035
-90% avoidance of at-risk behaviors
-25% reduction in dropout rates in Como
-Improved policy-community relationships
9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both
the target group and the community.
Operation Progress's long-term goals for scholars are achieved through participation in a comprehensive series of:
In-school, after-school, and summer programming for scholars in grades 3- 8 provides social, emotional, physical and
academic enrichment in a socially aware environment.Additional academic case management guidance assists youth with
the crucial transition through middle school and preparation for high school.
In-school, after-school, and summer program for scholars in grade 9-12 offers targeted services to develop academic,
leadership and employment skills and strategically supports scholars in their pursuit of post-secondary education through
college selection and application assistance, PSAT/SAT/ACT preparation and financial aid services.
College and Career provides intensive outreach to college-aged Operation Progress Alumni with individualized and group
support to ensure they thrive after high school, graduate from college and begin a successful career.
A BBBS study showed youth with mentors were less likely to begin using drugs or alcohol during the eighteen-month period
of the study than their peers. Specifically, 6.2 percent of youth with mentors initiated drug use compared to 11.4 percent of
their peers without mentors, and 19.4 percent initiated alcohol use compared to 26.7 percent. These findings were more
substantial for minority youth (Tierny et al., 1995). Findings from a study of the Across Ages mentoring program showed that
mentees gained important life skills to help them stay away from drugs (LoSciuto, Rajala, Townsend, &Taylor, 1996).
Jekielek et al. (2002)found that four mentoring programs showed reductions of some behaviors related to delinquency and
negative behaviors, but did not eliminate all delinquent behaviors. Mentoring has also been linked in studies to social-
emotional development benefits, improvements in youth perceptions of parental relationships, and better prospects for moving
on to
Other theories and frameworks suggest additional reasons that mentoring could help youth avoid involvement in delinquent
behavior. Blechman and Bopp draw on Host Provocation theory to identify three ways in which mentoring may prevent re-
offending: "(a) increase external controls by helping parents and teachers with supervision; (b)strengthen internal controls by
promoting attachment bonds, self-regulation, and prosocial values; (c) reduce exposure to antisocial provocations, such as
deviant peers, drugs and alcohol, violent mass media, through immersion in prosocial activities."
10. If applicable, describe how the project will address the CCPD Special Emphasis: Police/Community Relations
defer_ftmm e RqwRwaYf g Pew collaborations between Fort Worth Police Department app
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minority/underserved community members and stakeholders."
Police Officers play a unique and influential role in Operation Progress, which is different from virtually every other non-profit
organization in the country. The Officers have implanted themselves as fixtures in the lives of the OP scholars and families,
truly making themselves police of and for the community. The Officers take on essentially a second job as individual mentors
assigned to specific, highly motivated youth. As a result of this personal attention and presence, Officers are changing the
way police are perceived in the community. Previously, there has been a history of tension and lack of cooperation between
the police and the community. However, since Officers have been taking a more personal role with the youth and community
as part of the OP mission, cooperation and overall cohesion between the parties is as good as it has ever been. Operation
Progress has created a bridge between the police and the community, elevating "community policing"to a new and higher
level of effectiveness, as well as creating a positive rapport and bond between future community leaders and the police officers
sworn to protect it.
The Fort Worth Police Department plays an instrumental in the success of Operation Progress Fort Worth. According to the
Chan Zuckerberg Initiative `at-risk students with mentors are 55% more likely to enroll in college and 130% more likely to hold
leadership positions than their unmentored peers.' Mentorship is a key element in a child's success in life. The history of
distrust and tension between law enforcement and community runs deep in the community. With Fort Worth Officers
mentoring the youth from the community, it creates a cultural shift in the mindsets of the two groups. Officers interact with
OPFW Scholars at least 1 hour per week. These interactions occur in a variety of settings including school and community
events. This, in turn, humanizes FWPD officers and gives a voice to the community.
11. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has
served the community, its mission, partners, and the nature of your services.
The mission of OPFW is to empower underserved youth to become educated, ethical and productive adults who reach their
full potential and positively contribute back to society.
OP's theory of change consists of creating an "ecosystem of opportunity"that guides students from elementary school
through college graduation. Built on a collaborative effort between, FWPD Officers, local private schools, and community
based nonprofit programs that correlate with the students' developmental stages and individual needs, OP provides all the
tools, resources, and opportunities students need to become successful. These partnerships deliver positive, high quality,
accessible solutions to community problems with measurable outcomes. With all the facets of the ecosystem in place,
children are fully supported and able to grow to their full potential. In providing all the resources necessary for success, there
is a paradigm shift taking place in the minds of the children, in the minds of their parents, and in the minds of those in the
community.
To address the multiple issues and disadvantages facing children in Como, OP's model focuses on the whole child, providing
a comprehensive, innovative, and accountable approach through collaboration with other community organizations. The OP
model is composed of Five Pillars of Success, which address deficiencies and root causes of school failure and lost personal
potential. For children whose lives are impacted by negative influences in the community and a dysfunctional home life, OP
provides a structural foundation for children, which supports success and achievement into adulthood. Unlike other
organizations in the community, that work in silos, focusing only on a single issue, OP takes a holistic approach in working
with each child, and the multiple issues he or she faces, through wrap-around services tailored to the individual.
OPFW has been servicing Fort Worth, specifically the Como community, since 2019. Further, our community partners
include FWPD, TCU, TWU, Hope Farm, Rivertree Academy, Miss Endy's Christian Academy, Amon G. Carter Foundation,
Sid Richardson Foundation, The Miles Foundation, and Hillwood Alliance Group LLC.
12. Describe how the project fits the mission of your agency.
Operation Progress instills the critical elements of success through our comprehensive set of program services called the Five
Pillars of Success. Each of these pillars is reinforced at schools and organizations, as well as in after-school and weekend
programs.
The Academics Pillar: Scholars are placed in a supportive academic environment where they are able to develop their
academic potential and strengthen their social skills. Research illustrates that the single most important factor determining a
scholar's academic success is the academic preparation they receive and the rigor of coursework to which they are exposed.
Academic pillar programming focuses on transforming scholars into knowledgeable and critical thinkers, allows them to
develop and perfect effective study strategies, requires them to minimally achieve a 3.0 GPA, and makes academics a key
priority.
The Life Skills Pillar: Youth are exposed to a variety of programming that aims to develop their constructive interpersonal
skills, autonomy, positive mental health, and self-confidence. Early childhood experiences, exposure to violence, and poor
home environment all cause barriers that get in the way of success. In fact, research shows that children in high-crime urban
areas experience PTSD at higher rates than veterans returning from Iraq and Afghanistan. Our Life Skills Pillar provides
exposure to opportunities that our scholars would not have access to otherwise.
Th I &Wellne Pill,: We employ a variety of programming that promotes healthy lifestyle choices, active
ex
n �� } tltitl SAitgbilit , and responsibility. Youth are educated on health and wellness topics to
w
promote healthful habits and increase knowledge about what it means to be healthy.
Service: Our youth are connected to various service projects and volunteer opportunities that allow them to develop technical,
social, and academic skills that may not be learned in a classroom environment. Research has shown that youth who engage
in community service are more responsible and display higher self-esteem and resilience.
Support and Safety: We provide a safety net of support through committed FWPD, parents, and staff. Relationships with
caring adults are essential in the bio psychosocial growth of youth and mentoring provides a formal, structured caring
relationship. Studies have shown that mentoring can result in improved behavior changes in interpersonal skills and
relationships, self- control, reduced problem behaviors such as drug use, aggressive behavior, and truancy.
13. Describe the geographic area you will serve (i.e. city-wide, council districts, zip code, neighborhood, census
tracts, etc.) and why it was selected.
Operation Progress Fort Worth currently serves the Como community(District 3). Como is just a little over 1.2 square miles
with over 4,500 residents; only 29%of residents have a high school degree and only 9% have a college degree. The median
household income is $26,598 and 41% of families live below the poverty level. The teenage birth rate is 46%and over 18% of
households are single mothers.
The Como community was selected based on need. OPFW plans to expand throughout all of Fort Worth; however, it is
important to grow responsibly and demonstrate successful replication from OPLA.
14. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
We have previously received funds from the following sources:
Amon G. Carter Foundation - $50,000
Sid Richardson Foundation - $75,000
The Miles Foundation - $25,000
Hillwood Alliance Group LLC - $50,000
The Bird Family Foundation- $25,000
Janet and Steve - $25,000
Elevate Credit Service, LLC- $500
FY23 Community Based Programs Agreement 23
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FoR�x. Exhibit c
Request for Reimbursement(RFR)
FY2023
CRIME CONTROL
AND PREVExnon DISTRICT
By Emat7: Submit To: Subru Ling Agency: Operation Progress Fort Worth
PSM(&fortvvortbtexas.gov Cordact Name: Dr.Myeshia Smith
Phone Number. 281-222-1174
Mail-
Bob ocerationprogressfw(cagmail.com
Bob Bolen Public Safety Complex
Athr Contract Compliance Specialist Remit Address: gov Currie St,Unit 303,Nort worth Tx 76107
Financial Management Division Invoice Number:
505 West Felix St Month of Request
Fort Worth,TX 76115
DIRECT COSTS(90%Muluw)
A B C D E
Total of Preaiou (II+C) (A D)
This Month's
Budget Category Budget Amount Reuatnu meats Total Requested Remaining Balance
Requested Request To-Date Aaailable
A Personnel $ 85,000.00 $ - $ 85,000.00
B Fringe Benefits $ 6,600.00 $ $ 6,600.00
C Travel&Training $ 3,000.00 $ $ 3,000.00
D Equipment $ 30,000.00 $ $ 30,000.00
E ISupplies $ 153,400.00 $ - $ 153,400.00
F Contracts/Consuhants $ - $ -
G Sub-Awards $ - $ -
H Occupancy $ $
Total Direct Costs $ 278,000.00 S $ $ $ 278,000.00
PWIRECr COSTS(10%Nf imu)
A B C D E
Total ofRetious (II+C) (A D)
This Month's
Budget Category Budget Amount Reimbursements R t Total Requested Remaiuiugll ante
Requested eques To-Date Aaailable
Total InD irectCosts $ 22,000.00 $ $ $ 22,000.00
supporting documents o qui el with monthly requests. Srrmmarv:
Seen puvstjor R®nbensemerrti bvctwnr f«reference Total Budget: $ 300,000.00
Previous Requests: $
This Request: $
Total Requested To-Date S
Remaining Funds S 300,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purelmse Order# Eand Dptm A—t
R!R Approved E—Putrvit(Porlh Wouft RI-Deyar6rrartC DStf"U Only)
Reviewed by: Approved by:
Grant Staff signature Date Grant StatrSignature Date
Finance Received Stamp Placed Below
FY23 Community Based Programs Agreement 30
Between CFW&Operation Progress Fort Worth
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Operation Progress Fort Worth
Program/Project Title: Operation Progress Fort Worth
Fiscal Period: Reporting Period:
Contact Name: Dr.Myeshia Smith Email: operationprogressfw(a�gmail.com
1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the
implementation of the project. Complete the following questions in a brief 2-3 page narrative format.
Outcome
Measure Outcome Description This Year Date
Goal
# Quarter (Cumulative)
30 out of 30 Participants(100%)will be able to
effectively self-identify emotions,increase leadership 30 out
skills, and have better emotional intelligence,as of 1.1 demonstrated by using a pre-test and post-test survey (100%)
assessment tool and an end-of-academic-year
interview.
30 out of 30 Participants(100%)will show an
increase in knowledge of the benefits and
3
1.2 opportunities of higher education or technical o 3u0t
education as demonstrated by a pre-test and post-test (100%)
survey assessment tool and end-of-academic-year
interview.
30 out of 30 Participants(100%)will show an
increase in positive attitudes toward law enforcement 30 out
and have better feelings of safety and support of 1.3 through mentoring as demonstrated by a pre-test and (100%)
post-test survey assessment tool and end-of-
academic- ear interview.
2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the
project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments) in implementing the project and how they
were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined
in the contract?
5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY23 Community Based Programs Agreement 33
Between CFW&Operation Progress Fort Worth
Exhibit E
Caine Control and Prevention District
Pam ufs with a Shan ed Xlis sion
ZIP Code Spreadsheet
Ageoc-xName:Opemtionl4agmssFortWaath FactWarth -
Fiscal feat: Reporting Dead:
OmtactNaue:Dr.hl-, a South Euiail:apesatiaaPragressfv�$, i1 cam
I tiona:PhnaaegroxideundapLocated [offs] participawdataby apccAeaaTel thisquarter. Reportahould
reOertFart W-arthPartiripantaaah-. Ttus spreads Ibeet-bGt"bemchydedwilh}-Cur agmo}-'a Quarbrl�-
Outeamea Report,
er of Numbera
Zip Cade Paf#icip:rne- Zip Cade Parucipaue-
7b102 -
75102 _
76103 - -
76104 -
76105 -
7610b -6.3-
76107 7 614f)
76103 76148
76109 76250
76110 76155
76111 76161
76112 76162
76113 76163
76114 76164
76115 76177
76116 76179
76118 71979
76119 7&S1
76120 76195
76121 76191
76122 76192
76123 76193
76124 76195
76126 76196
76129 76197
76130 76198
76131 76199
t-.=.=:=a-, n:I harerefie fd the abo-�efinancial and pragcamraqu;,mmenia. I verify that thaaaclasad report materials
a=Lrat=_lV ra3ect the status of the afaaement:LUUA Pragzam Praj act.
Sigaatuie: Data:
FY23 Community Based Programs Agreement 34
Between CFW&Operation Progress Fort Worth
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency Operation Progress Fort Worth
Contact Name Dr.M eshia Smith
Phone Number and Email 281-222-1174,o eration ro ressfw a� mail.com
Remit Address 209 Currie St.Unit#303,Fort Worth TX 76107
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY23 Community Based Programs Agreement 35
Between CFW&Operation Progress Fort Worth
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10/6/22, 11:44 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo�11
Create New From This MSC
DATE: 9/13/2022 REFERENCE**M&C 22- LOG 35FY22 CCPD PROGRAM GRANT
NO.: 0701 NAME: OPERATION PROGRESS FW
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 3) Authorize Execution of a Contract with Operation Progress Fort Worth, for Fiscal
Year 2022 Community Based Program Funding from the Crime Control and Prevention
District Community Based Fund in the Amount of$300,000.00 to Operate Operation
Progress Fort Worth Youth Mentor Program
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Operation Progress
Fort Worth for the Fiscal Year 2022 Community Based Programs from the Crime Control and
Prevention District Community Based Fund in the amount of$300,000.00, with a three year term, to
operate Operation Progress Fort Worth Youth Mentor Program.
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based programs provide funding to
agencies that are recommended by a selection panel and approved by the CCPD Board of Directors
(Board). A panel consisting of staff and community representatives was assembled to evaluate the
proposals to ensure that minimum qualifications were met and that the proposed projects met one or
more of the goals of the Board.
On October 12, 2021, Mayor and Council Communication (M&C) 21-0795 authorized the transfer of
appropriations and transactions from the Crime Control and Prevention District Fund (26001) to a new
life-to-date fund titled Crime Control and Prevention District Community Based Fund (25100) that will
support the new multi-year community-based program projects.
On August 23rd, 2022, the Board reviewed and approved the recommendation to fund Operation
Progress Fort Worth in the amount of$300,000.00.
Operation Progress (OP) Fort Worth empowers underserved youth to become educated, ethical, and
productive adults who reach their full potential and positively contribute to society. OP is committed
to supporting participating Scholars from elementary school through college with their comprehensive
program called the Five Pillars of Success and by using the unique mentorship model with the Fort
Worth Police Department. This program will operate year-round for the term of the contract. This
program is funded in the Crime Control and Prevention District Community Based Fund (25100) and
there are no renewals. Term of contract is for 3-years, beginning October 1, 2022 through September
30, 2025, with no options to renew.
With this M&C, City Council will authorize the execution of a contract with Operation Progress Fort
Worth to operate the Operation Progress Fort Worth Youth Mentor Program in the amount of
$300,000.00.
Funding is budgeted in the CCPD Community Based Fund for the purpose of funding the CCPD
Community Based Program FY22 project, as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the CCPD Community Based Fund for the CCPD Community Based Prgm
FY22 project to support the approval of the above recommendation and execution of the contract.
apps.cfwnet.org/council_packet/mc_review.asp?ID=30253&councildate=9/13/2022 1/2
10/6/22, 11:44 AM M&C Review
Prior to any expenditure being incurred, the Police Department has the responsibility to validate the
availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
IF Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Elizabeth Garza (5571)
Sarah Shannon (4254)
ATTACHMENTS
1295 Form-Operation Progress.pdf (CFW Internal)
FID TABLE-OPERATION PROGRESS.XLSX (CFW Internal)
GL0019-07- Project Budget Summarypdf (Public)
apps.cfwnet.org/council_packet/mc_review.asp?ID=30253&councildate=9/13/2022 2/2