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Contract 58297
CSC No. 58297 AGREEMENT FOR COMMUNITY BASED PROGRAMS STRATEGIC ENHANCEMENT PROJECTS Big Brothers Big Sisters Lone Star FISCAL YEAR 2023 In consideration of mutual covenants,promises, and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its duly authorized Assistant City Manager, and BIG BROTHERS BIG SISTERS LONE STAR, a Texas non-profit corporation ("Contractor") acting by and through Ozzie Smith, its duly authorized President. RECITALS WHEREAS, City has determined that Community-Based Programs are necessary to support crime prevention in City during Fiscal Year 2023 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs,(2)to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate a Community-Based Program called "Gigs in Blue" (Program), which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate the Program; and WHEREAS, City, as consideration for the performance of the Contractor, has appropriated monies in the CCPD Budget in the amount of $ 50,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A— Scope of Work: ZoomGrants Narrative & Project Plan 3. Exhibit B—Budget Form OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FY23 Community Based Programs Agreement 1 Between CFW&Big Brothers Big Sisters Lone Star 4. Exhibit C—Request for Reimbursement(RFR) 5. Exhibit D—Monthly Project Plan Status Report 6. Exhibit E—Quarterly Outcomes Report and Zip Code Spreadsheet 7. Exhibit F—Request for Budget Modification 8. Exhibit G—Corrective Action Plan Form 9. Exhibit H—Previous Year's Corrective Action Plan—if applicable Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City"shall include City, and its officers, agents, employees,and representatives. The term "Contractor" shall include Contractor, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or Contractor. The term "Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform,or cause to be performed,with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly Outcomes Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of$ 50,000.00 ("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support FY23 Community Based Programs Agreement 2 Between CFW&Big Brothers Big Sisters Lone Star expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. 2.3 Due Dates Contractor agrees that the RFR with supporting documentation will be submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or Federal holiday, then that obligation shall be due the next business day following such weekend day or Federal holiday. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission.If no notification is received by the 15th, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a non-compliance letter notifying Contractor duly authorized representative of a possible suspension of program funding. Submittal of a monthly RFR is required even if expenses do not occur. 2.4 The last day for the City to receive RFRs and supporting expense documentation from the Contractor for this agreement is October 15, 2023. No corrections or additional documentation will be allowed after this date.Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.5 Each monthly RFR should be sequentially numbered and include expense documentation that is legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled"Agency Name- RFR Month"and sent either via email to PSM e,fortworthtexas.gov, or via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described in section 4.4 and must be approved prior to reimbursements. 2.6 Reimbursements shall be made within 30 days of receipt of said documents. With the exception of final reimbursements as outlined in Section 2.4, incomplete or incorrect submissions shall be returned to the District for revision, restarting the 30-day reimbursement schedule. 2.7 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.8 Any modifications of more than five (5)percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. FY23 Community Based Programs Agreement 3 Between CFW&Big Brothers Big Sisters Lone Star 2.9 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit"F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. The last day the City will approve a budget modification for this agreement is August 1, 2023. 2.10 Budget modification can only occur within the Direct and Indirect costs.Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.7, 2.8, 2.9. 2.11 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.12 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.13 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to PSM e,fortworthtexas.gov or via mail addressed to the Contract Compliance Specialist, Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end on September 30, 2023 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2023. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. 4. Program Performance 4.1 Contractor agrees to maintain frill documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Due Dates Contractor agrees that all program reports will be submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or Federal holiday, then that obligation shall be due the next business day following such weekend FY23 Community Based Programs Agreement 4 Between CFW&Big Brothers Big Sisters Lone Star day or Federal holiday. Should the Contractor not be able to meet these requirements in the given month, the Contractor shall provide written notification prior to the deadline that details the justification and expected date of submission. If no notification is received by the 15th, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, the City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. Submittal of a monthly RFR is required even if expenses do not occur. 4.3 Monthly Reports Contractor agrees to provide a Monthly Project Plan Status Report ("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall document program activity names, numbers of participants attending, details of activities, and a description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is required even if services do not occur. 4.4 Quarterly Reports In addition to the requirements outlined in Section 4.3, Contractor agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet shall be included in the January, April, July and October report submissions. The Quarterly Outcomes Report shall document details of the quarterly progress toward outcome objectives achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even if services do not occur. 4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 4.6 A representative of the Program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 4.7 Final program reports will be due with the final RFR submission on October 15, 2023. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. FY23 Community Based Programs Agreement 5 Between CFW&Big Brothers Big Sisters Lone Star 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty (30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages,including but not limited to actual,consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program , or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program . Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. FY23 Community Based Programs Agreement 6 Between CFW&Big Brothers Big Sisters Lone Star 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board.All records shall be retained for three(3)years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors,upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor shall also be required, at its own cost, to engage an independent third-party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If funding recipient is already obtaining a general audit of its financial matters by independent third-party, that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of the Program's assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all FY23 Community Based Programs Agreement 7 Between CFW&Big Brothers Big Sisters Lone Star reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes,regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent,or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor.No federal,state,or local income tax,nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers,members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, FY23 Community Based Programs Agreement 8 Between CFW&Big Brothers Big Sisters Lone Star licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101),CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OF ANY HIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. This section shall survive the expiration or termination of this Agreement. 10. Non-Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. FY23 Community Based Programs Agreement 9 Between CFW&Big Brothers Big Sisters Lone Star 11. Prohibition against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee,member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers,members, agents, employees,subcontractors,or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance FY23 Community Based Programs Agreement 10 Between CFW&Big Brothers Big Sisters Lone Star 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants,then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors,then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability y(CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. FY23 Community Based Programs Agreement 11 Between CFW&Big Brothers Big Sisters Lone Star 16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City.Ten(10)days' notice shall be acceptable in the event of non-payment of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement,venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, FY23 Community Based Programs Agreement 12 Between CFW&Big Brothers Big Sisters Lone Star appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations,maintenance or administration of any sectarian or religious facility or activity,nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise,to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand- delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party shown below: FY23 Community Based Programs Agreement 13 Between CFW&Big Brothers Big Sisters Lone Star CITY: Fernando Costa,Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Big Brothers Big Sisters Lone Star Ozzie Smith President 205 W Main St Arlington, TX 76010 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationality Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. FY23 Community Based Programs Agreement 14 Between CFW&Big Brothers Big Sisters Lone Star [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY23 Community Based Programs Agreement 15 Between CFW&Big Brothers Big Sisters Lone Star IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas,to be effective this day of , 20 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: '5� cj___ 011/�c��' 11 h By. By:Ozzie Smith(Oct 12,2022 15:14 CDT) Name: Fernando Costa Name: Ozzie Smith Title: Assistant City Manager Title: President Date: Oct 23, 2022 Date: Oct 12, 2022 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, By: Nei(Noakes(Oct 2 ,2022 11:59 CDT) including ensuring all performance and Name: Neil Noakes reporting requirements. Title: Chief of Police �'ana��lcaa�rie� Approved as to Form and Legality: By. Name: Sarah Shannon Title: Supplemental Funding Manager BNico Arias(Oct20,202210:29 CDT) b • O���a Y ,a 0/000000 4 aid Name City Secretary: 0 °°O Nirn Ariac 0 ° Title: Assistant City Attorney 0A 0. 0° ° 0=d , By: Jannette S.Goodall(OEtt24,202209:34 CDT) � °°p00ppp000°O b� Contract Authorization: Name: Jannette S. Goodall �4.Q�EXAsa� M&C: N/A Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX FY23 Community Based Programs Agreement 16 Between CFW&Big Brothers Big Sisters Lone Star EXHIBIT A ZoomGrants Narrative and Project Plan FORT WO RT HO Email This Preview Save as PDF Print Close Window Al Powered by ZoomGrantST"^ Fort Worth Police Department FY23-Development Grants(Community Based Programs) Deadline:4/15/2022 Big Brothers Big Sisters Lone Star Bigs in Blue Jump to:Aaency Info&Narrative Section Project Plan&Budget Uploaded Documents $50,000.00 Requested Big Brothers Big Sisters Lone Star — Submitted:4/15/2022 6:09:34 PM (Pacific) Telephone817-840-3303 205 W Main St Fax Project Contact Arlington;TX 76010 Web www.bbbstx.org/tarrant Ozzie Smith United States EIN 75-0800632 osmith a,bbbsix.arq Tel:817-840-3303 President Ozzie Smith Additional Contacts osmith_bbbstx.org jelias@bbbstx.org,rpillar@bbbstx.org Agency Info Sr Narrative Section top Some answers will not be presented because they are not part of the selected group of questions based on the answer to #2. 1.Please select an Eligible CCPD Goal. Refer to List of Defined Terms in RFP guides when making your selection. F_ Reduce crime through prevention projects F_ Reduce crime through intervention project F Increase safety through Direct Neighborhood Projects ✓ Increase safety through youth crime prevention projects F_ Increase safety through youth crime intervention projects 2.Please select which Development Grant category you are applying for: See instructions for descriptions and eligibility requirements. F Capacity Building Project F_ Planning Project ✓ Strategic Enhancement Project 3.Please select the eligible target program/group(s)your agency addresses. -answer not presented because of the answer to#2- 4.Do you have a required Letter of Commitment for your project? -answer not presenfed because of the answer to#2- 5.Select Entity Type. See instructions for descriptions and eligibility requirements I— Private Non-Profit 501c3 ✓ Public Non-Profit FY23 Community Based Programs Agreement 17 Between CFW&Big Brothers Big Sisters Lone Star r Individual(Capacity Projects Only) 6.If applicable,will you be working with a fiscal sponsor? -answer not presented because of the answer to#2- 7.What is your organization's annual revenue? r Less than$100,000 r More than$100,000 ✓ More than$500,000 8.Are you funded through any other CCPD Partners with a Shared Mission programs (i.e.After School Programs,Alliance for Children, etc.) f Yes ✓ No 9.Will your project address Special Emphasis:PolicelCommunity Relations? Projects must have measurable activities or outcome objectives that"increase existing or create new collaborations between Fort Worth Police Department and minority community members/stakeholders."See RFP guide for more information. ✓ Yes r No 10.What Council Districts will this project serve? Mark all that apply. ✓ District 2 ✓ District 3 ✓ District 4 ✓ District 5 ✓ District 6 ✓ District 7 ✓ District 8 ✓ District 9 11.What do you believe is the most significant crimelsafety problem the community faces?What causes it?How do you know? Through the lens of sustained, long-term safety and neighborhood stability,the most significant problem facing our community today is the increase in violent crimes that are perpetrated by and upon our youth.Although adult-on-adult violent crime is also on the rise, reform of adults is more expensive and utilizes more resources than implementing Youth Crime Prevention measures to deter youth from becoming hardened criminals in the first place. For all of our communities to experience healthy growth,we must continue to support and nurture our youth and provide them with all the tools and resources available to help decrease risky behavior. "Providing children with the opportunity to develop positive behaviors is the foundation of most efforts to prevent youth crime and violence. For nearly three decades,educators, policymakers,and criminal justice professionals have sought effective crime prevention strategies... But we know now what works. Effective strategies include comprehensive approaches that provide opportunities for education, MENTORING,conflict resolution training,and safety,engage youth and their families,and are community-based and integrated."(Del inquen cy Prevention Works) "There are many factors that cause youth to turn to violence.A few examples are: Being the victim of physical abuse,sexual abuse and/or bullying,Exposure to violence in the home and/or community, Exposure to violence in media(TV, movies,etc.) and a combination of stressful family socioeconomic factors(poverty,severe deprivation, marital breakup,single parenting, unemployment, loss of support from extended family). (AACAP.org)The aforementioned are pre-2020 causes for youth to turn to violence and as Fort Worth Police Chief Neil Noakes noted, if you add to that the impacts of the COVID-19 pandemic, which created immeasurable disruption in daily life,social isolation and financial hardship,the level of stress placed on our youth is unprecedented.Compounding this situation even further is the recent finding of a link between negative social media engagements and increased violence,during a period when our youth are spending more and more time on various social sites."Noakes said a number of the violent crimes Fort Worth police have seen,including some aggravated assaults, homicide and non-fatal shootings,started online.Someone disrespects someone online, it grows, it continues... Never in my wildest dreams did I think we'd have to track homicides related to social media." After reviewing crime data from federal and state monitoring sources, Big Brothers Big Sisters(BBBS)knows that increased violent youth crime is a significant problem, not only in Fort Worth communities but nationwide. Moreover, BBBS discussed these challenges and needs directly with Chief Noakes in Feb.2021.There was a strong desire to partner at that time, but the resurgences of COVID and decreased access to school partners placed a hold on further strategic discussi FY23 Community Based Programs Agreement 18 Between CFW&Big Brothers Big Sisters Lone Star 12.What is the situation your agency faces in order to respond o this crimelsafety problem? BBBS is well-positioned to launch a Bigs in Blue program in fall 2022.The agency has already received a green light from Chief Noakes and is looking forward to working with FWPD officers interested in volunteering to be a Big. Moreover, BBBS has a long,strong history in Fort Worth with its one-to-one mentoring programs that by default are a Youth Crime Prevention strategy for at-risk youth;one that has kept with the original founder's mission for over 100 years. 13.What is your experience with the identified crimelsafety problem(s),and what is the target group/program? From its inception, Big Brothers Big Sisters has worked with at-risk youth to prevent them from becoming part of the juvenile or adult justice systems. It started in 1904,when a young New York City court clerk, Ernest Coulter,was seeing more and more boys come through his courtroom.He recognized that caring adults could help many of these kids stay out of trouble, and he set out to find volunteers.That marked the beginning of the Big Brothers movement.At around the same time,the members of a group called Ladies of Charity were befriending girls who had come through the New York Children's Court.That group would later become Catholic Big Sisters.Closer to home,a Fort Worth BBBS affiliate was formed in 1939.With over 80 years in the local Fort Worth community, BBBS has a long history of supporting at-risk youth through a number of mentor- based programs—some focusing on youth impacted by the justice system,others focusing on youth impacted by drug addiction. One current evidence-supported effort is the Amachi Texas program.The Amachi mentoring program provides one-to-one mentoring for youth whose parents or family members are incarcerated or recently released from the prison system.Through mentoring the program aims to break the cycle of incarceration and encourage positive behaviors in its participants. In 2007, ICIF International(ICF)and Baylor University designed and implemented a longitudinal RCT study to determine the impact of the mentoring offered by Amachi Texas.Findings from the main impact analysis indicate that the presence of a caring, supportive adult mentor improves short-term outcomes for children affected by family incarceration.Additionally,the evidence suggests that the impact of one-to-one mentoring on child-family relationships and child well-being outcomes is sustained and improves as the duration of the mentoring relationship increases.Published in 2011,this study found that 96%of the youth served were promoted to the next grade level and 84%went on to graduate high school,while 99%of the at-risk youth in the program stayed out of the juvenile justice system.These mentored youth had less engagement in substance abuse, improved relationships and more involvement with parents,increased self-esteem,and improved ability to make decisions,as compared to the control group.The study also reported more positive attitudes towards school, better attendance,and greater confidence in their literacy skills.Studies that report on the negative effects of having an incarcerated parent cite declines in academic performance,truancy, behavioral problems,and substance abuse.These negative outcomes are profoundly affected through BBBS mentoring. BBBS will take its long history of working with at-risk youth to help build and sustain success with a Bigs in Blue program. Bigs in Blue will target secondary age students across most Fort Worth neighborhoods. 14.What is your strategy to address the crimelsafety problem(s)you identified in Question#11? BBBS will be implementing the Bigs in Blue program to provide a platform for partnering organizations to assist in increasing trust in the community.Trust is the basis for any effective relationship,whether it is between two friends, between customers and a company,or between a public service agency and citizens.With guidance and support of BBBS professional degreed staff,the police,fire fighters and city/county personnel will serve as mentors,establishing strong and enduring one-to-one relationships with at-risk youth and their families that can create community bonds,while significantly impacting educational success,avoidance/reduction of risky behaviors,and socio-emotional competency for participating youth. At the center of all of BBBS'mentoring programs are one-to-one relationships. Bigs in Blue mentors will be matched with a diverse population of at-risk youth who are economically disadvantaged and/or live in underserved communities. Many have one or more risk factors such as living in a high crime neighborhood,attending schools with high truancy and dropout rates, inadequate parental guidance and other negative influencers.Typically, mentees range in age from 6-18. Bigs in Blue matches can participate in either the Community-Based,School/Site-Based or Technology Enabled Mentoring (TEM)program. In the Community-Based(CB)mentoring model,the volunteer goes to the youth's home and takes the youth into the community to libraries,sporting events,the park,etc. Most importantly,formative conversations in which children can share their troubles and mentors can provide direction and inspiration will take place. In this way, mentors help youth overcome the obstacles that keep them from attaining their goals at home,school and/or with friends and family members. The youth's parent(s)/guardian(s)join the match relationship—participating in the enrollment interview and monthly match support contacts with BBBS staff.The School/Site-Based(SB)mentoring model is similar to the CB model, except that all contact occurs with school/site personnel consent during the day at the Little's school or at a designated site, such as the mentors'place of work or a retirement facility. In the School-Based program,mentors often eat lunch with their mentee or meet in the school's library,gym,computer lab or other designated space.A Site-Based program happens at a designated and supervised non-school location,such as at a Boys&Girls Club or in the workplace.The Technology Enabled Mentoring initiative uses structured electronic exchanges to enhance the match relationship between adult mentors and secondary student mentees. Electronic communication is supplemented by monthly in-person events,typically hosted as a school facility or other venue,facilitated by BBBS staff. 15.What will change if you receive funding?How will you measure this project's success? If awarded funding this cycle, BBBS will be able to re-allocate and reprioritize the launch of its Bigs in Blue program with the Fort Worth Police Department to fall of 2022, instead of further postponement. BBBS will measure pro ect success through the use of research-based pre/post surveys administered to youth at the time of FY23 Community Based Programs Agreement 19 Between CFW&Big Brothers Big Sisters Lone Star enrollment,and one year after mentoring.These measures have been found to be reliable and valid and used in previous youth development research. The Big Brothers Big Sisters of America Youth Outcome Survey(YOS)is a tool for measuring the effect BBBS mentoring has on youth in three strategic outcomes areas: (1)Educational success, (2)Avoidancelreduction of risky behaviors,and(3) Socio-emotional competence.The YOS measure is a longitudinal survey consisting of questions taken mainly from surveys used in youth development research where reliability and validity have been established.The survey is first administered to youth before the start of the mentoring match and thereafter annually or at the end of the school year for school-based mentoring matches.Throughout the year, pre-match scores are collected and as matches reach the appropriate follow-up milestone, post-test scores are tabulated.The pre-and post-test scores are compared and tested to gauge the attitudinal changes taking place within our youth. BBBS is able to report on the number of youth showing improvement between their pre-and post-test scores,as well as on the number of youth who demonstrate positive improvement by number of outcome categories. Tests of statistical significance can be run on these analyses as well. The Big Brothers Big Sisters of America Strength of Relationship(SoR)Survey process is based on the use of the Child and Volunteer SoR surveys.These surveys provide an early indicator for the overall quality of matches by assessing the strength of relationships between children and volunteers.These surveys help to inform how we can improve the quality of our services to matches agency-wide and help bring them closer to having longer,stronger matches.The mentor and youth are surveyed at their three-month and one-year anniversary,or at the end of each school year. Finally, BBBS uses school data such as grade promotion rates to serve as a realistic evaluation of a student's academic success,as measured by report cards and student achievement. BBBS collects report card and promotion information at the end of every school year.The data specific to Littles is compared to that of the individual school campus,the school district, and the state promotion rates annually. BBBS has secured FERPA approved Data Sharing Agreement from Fort Worth ISD. This enables the agency to receive an array of student data directly. BBBS will obtain data from the FWPD that shows the impact of the program on the goals of reducing violent crime amongst youth,while building greater trust between law enforcement and the communities they protect and s 16.Who will help you make these changes?If your project requires collaboration with a ConsultantlContractor, what is their experience and how will they support this project's success? Initially, Big Brothers Big Sisters will partner directly with the Fort Worth Police Department to implement its Bigs in Blue program.As the program grows, it will expand the opportunity to fire fighters,and city/county personnel to serve as mentors. BBBS will seek the support and coordinate with various Fort Worth ISD schools to implement its school-based program, where Bigs are allowed to visit their Little on campus during school hours(lunch, recess or non-core subject period). This project will not require the collaboration of a consultant/contractor. 17.If applicable,describe how your project will address the CCPD Special Emphasis:Police/Community Relations. For Capacity and Planning Projects,describe how this project will benefit the Target Group/Program focus. To receive points for Special Emphasis, agency must include a Special Emphasis outcome or activity in the Project Plan section.If this is not applicable to this project,please list N/A Community policing encourages law enforcement agencies to engage with the residents in the neighborhoods they serve— especially in those neighborhoods that experience high poverty and crime rates.Toward this end, law enforcement(and other civic entities)forge partnerships with government agencies,community members and groups, nonprofits,service providers, private business,and the media,to assist them in this effort. Partnerships within the context of community policing serve the two interrelated goals of increasing trust and enhancing collaborative problem-solving efforts. The Bigs in Blue program will directly address Police/Community Relations for minority/underserved community members of Fort Worth.BBBS serves a diverse population of at-risk youth. More than 80%are economically disadvantaged andlor live in underserved communities. Many have one or more risk factors including living in a high crime neighborhood,attending schools with high truancy and dropout rates, inadequate parental guidance and other negative influencers. FY23 Community Based Programs Agreement 20 Between CFW&Big Brothers Big Sisters Lone Star 0 o �. N o `� cq N rq fir" `V N cri s. u rq O 00 O s. N O U ct s. N O O _ O - - r N = cd cn "'U cn p >, C4 cd d oLn - O Ei N 'C W C LnLn ¢ Cd 0 czCD QJ 00 N ¢ 4. CC Cm ^i f7 O V t� a NFA E iC Ln cl m O o N cc N o U W N O L1. N P. U W N wi 4. N bn � Q C%� Nam.. U O �' ty�" s.. � U s•„ U � 0 cd O L"r 00 tom" ycl tom" s- y ,S.' W �fir" U � � U Q-.�.. � � � �"•i � fir" �`'� � l� W U O Ct •V � O U)� .. cd O .� 4�.-•� O U - 0 cq ci to ram4cl a o o as o a- N N A• ci *C4 c LA 2 C c H o cn w N a a U O O cv ri / / @ \ k § � ) � d\ § 2 § q b § § 7 / 2 § / f o •� k o o £ ® a k b % /« ƒ : 2 § 2 U § K / _@ § & @ \ \ y o / § b .R 6 ƒ k / \ ¥ � 2 2 = m o © ® o k o ± � •- ._ o @ f § _ m / x A= t § = o ° J \\ % ƒ % 6 d % / 2 2 2 f x 2 = § U ( § § — % % « 2 \ § ¢\ & @ « # ° ° _ � q k Ln ° O= \ § f @ / ° ( ® G k / a § K § a « _ § 7 / K / / Ln / � § § k / ou f ƒ o / / / ƒ Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B-BUDGET NARRATIVE FY23 Development Grants-Big Brothers Big Sisters(Strategic Enhancement) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0.00 $0.00 Total Revenue $0.00 A.SALARY Program Director-coordination of all administrative and partnership activities with FWPD key contacts,school based partners,and BBBS staff assigned to the Bigs in Blue mentoring 0.15 FTE $42,000.00 $6,300.00 program. Academic Year=40 weeks x 40 hrs/week=1600 program hours. Program director 240 hours(1600 x 0.15=240hrs) Recruiter salary-coordination of all recruitment efforts of FWPD officers and/or staff to secure a minimum of 25 volunteers participating in either Community based mentoring(Fort Worth at-large),School/Site based mentoring(current target schools Young Women's/Men's 0.03 FIE $35,570.00 $889.25 Leadership Academy and John T.White Elem.,but open to mentor a youth at any TWIST) school.Academic Year=40 weeks x 40 hrs/week=1600 program hours. Recruiter 48 hours (1600 x 0.03=48hrs) Match Support Specialist-coordination of ongoing support services,of assigned FWPD 0.20 FIE $35,570.00 $7,114.00 mentors and matched youth and their families as applicable.Academic Year=40 weeks x 40 hrs/week=1600 program hours. Specialist 320 hours(1600 x 0.2=320hrs) Match Support Specialist-coordination of ongoing support services,of assigned FWPD 0.20 FIE $35,570.00 $7,114.00 mentors and matched youth and their families as applicable.Academic Year=40 weeks x 40 hrs/week=1600 program hours. Specialist 320 hours(1600 x 0.2=320hrs) Partnership Specialist-coordination of ongoing support services,of assigned FWPD mentors and matched youth.Academic Year=40 weeks x 40 hrs/week=1600 program hours. 0.20 FIE $35,570.00 $7,114.00 Specialist 320 hours(1600 x 0.2=320hrs) Enrollment Specialist-coordination of all onboarding activities for both FWPD mentors, selected mentees and parents as applicable. Academic Year=40 weeks x 40 hrs/week= 0.20 FIE $35,570.00 $7,114.00 1600 program hours. Specialist 320 hours(1600 x 0.2=320hrs) TOTALSALARY1 S35,645.25 B.FRINGE Fringe costs for all(6)staff listed in Section A.Salary.Covers health,life,employment and disability insurances,FICA and medicare taxes at agency's average rate of approximately 21% per employee.This dollar amount is 21%of the total salary amount[cell E21]for all(6)staff 0.21 PERCENT $35,645.25 $7,386.75 listed in Section A.Salary.[BBBS estimates Fringe Benefit Rate=(Total Fringe Benefits/Annual Wages)x100.BBBS fringe rate is lower the the average Burea of Labor Statistics rate of 30%for FY2022] TOTAL FRINGE1 $7,386.75 C.TRAVEL Travel Expenses-for all(6)staff listed in Section A.Salary.Covers travel,as required,to school sites,ISD offices,and FWPD HQ/sub-stations,etc.to handle student enrollment interviews,officer mentor interviews,onsite match introductions,onsite programming and surveying at schools, 0.41 MILEAGE $4,800.00 $1,968.00 recruitment and partnership meetings with FWISD schools and FWPD. (6 staff x estimated 20 miles round trip x estimated 40-weeks to cover full school year x$0.41 BBBS mileage reimbursement rate,less than the$0.585 IRS rate) TOTAL TRAVELI $1,968.00 D.EQUIPMENT ir $0.00 TOTAL EQUIPMENT1 $0.00 E.SUPPLIES $0.00 TOTAL StTPLIES1 $0.00 F.CONSULTING/CONTRACTING $0.00 TOTAL CONSULTING/CONTRACTING $0.00 G.SUB-GRANTS $0.00 TOTAL SUB-GRANTS1 $0.00 FY23 Community Based Programs Agreement 23 Between CFW&Big Brothers Big Sisters Lone Star M OCCUPANCY $0.00 TOTAL OCCUPANCYI $0.00 INDIRECT Indirect expenses can include(but not limited to):technology enablement platform, executive and central service staff support,professional fees(legal,audit),technology 0.1 PERCENT $ 50,000.00 $5,000.00 subscriptions(Office 365,Salesforce,etc.)-Not to exceed 10%of direct expenses for program TOTAL INDIRECT $5,000.00 Total Expense 1 111 11 Total Requested $50,000.00 FY23 Community Based Programs Agreement 24 Between CFW&Big Brothers Big Sisters Lone Star FORT WORTH. Exhibit C Request for Reimbursement(RFR) FY 2023 CRIME CONTROL AND PREVENTION OISTRTCI' By Email: Submit To: Submitting Agency: Big Brothers Big Sisters PSM@fortworthtexas.gov Contact Name: Ozzie Smith Phone Number: 817-840-3303 Mail: Email: osmith(a.bbbstx.om Bob Bolen Public Safety Complex Attn: Contract Compliance Specialist Remit Address: 205 W.Main St.,Fort Worth,TX 76010 Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth,TX 76115 DRUET COSTS(90%Minimum) A B C D E Total of Previous (B+C) (A-D) This Month's Budget Category BudgetAmount Reimbursements Request Total Requested Remaining Balance Requested To-Date Available A Personnel $35,645.25 $ - $ 35,645.25 B Fringe Benefits $7,386.75 $ - $ 7,386.75 C Trav el&Training $1,968.00 $ - $ 1,968.00 D Equipment $ - $ - E Supplies $ - $ - F Contracts/Consultants $ - $ - G Sub-Awards $ - $ - H Occupancy $ - $ - Total Direct Costs $ 45,000.00 $ $ $ $ 45,000.00 INDRUET COSTS(10%Maximum) A B C D E Totalof Previous (B+C) (A-D) This Month's Budget Category BudgetAmount Reimbursements Request Total Requested Remaining Balance Requested To-Date Available Total InDirect Costs $5,000.00 $ $ $ 5,000.00 Supporting documents required with monthly requests. Summm•v: See Requestfor Reimbxavaement l tructiions for reference Total Budget $ 50,000.00 Previous Requests: $ This Request: $ Total Requested To-Date $ Remaining Funds $ 50,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept ID Account RFR Approved Far Payment(Forth Worth Police Deparunent CCPD Staff Use Only) Reviewed by: Approved by: Chant Staff Signature Date Chant Staff Signature Date Finance Received Stmp Placed Below FY23 Community Based Programs Agreement 25 Between CFW&Big Brothers Big Sisters Lone Star o ;4F— a� C �., � C � � y ,L� it i" •� A W O O •�'wa � � C .0 �, O y" � cw W H O v ice, � � p i0„ O •ii ti cw v ^� CW aj L"r y. cw O Lei O d C c. cw C 0 Ln cw o y 00 to 15 O G� C •�" iw '�" C •C L". O N w Woij U W N S�. ran W N v Q N J:L� N O N a � 41 Z � >, O �' �" N A un O In Q a U can A PO •"" .. s. O • • • N � a ND rwi .O. c� u, aa N N 41" 4--I ct U U U U 03 U ct U ct �-I Q U N ct Vi cd U 0 U N � U N bA 0 0 U cl Exhibit E Crime Control and Prevention District Partners with a Shared Mission Quarterly Outcomes Report Date: Agency Name: Big Brothers Big Sisters Program/Project Title: Bigs in Blue Fiscal Period: Reporting Period: Contact Name: Ozzie Smith Email: osmith@bbbstx.org 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project. Complete the following questions in a brief 2-3 page narrative format. Outcome Measure Outcome Description This Year Date Goal # Quarter (Cumulative) End of School Year/Anniversary Survey Result: 20 out of 25 (80%)of FWPD officers enrolled in the 20 I,I Bigs in Blue program will express a positive out of perception of youth in the community served after 25 interacting with their mentee based on their post (80%) survey result. Perception Improvement(or consistent): 23 out of 25 (92%)of youth enrolled in the Bigs in 23 1.2 Blue program will show an improved(or maintained) out of a positive perception of police officers and the role 25 they play in keeping our communities safe based on (92%) comparison of their pre and post survey results. 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? 5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form. Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY23 Community Based Programs Agreement 28 Between CFW&Big Brothers Big Sisters Lone Star Exhibit E C rim e C ant ml and Prevention District Partners with a Stier ed XEs sion Zin Code Spreadsheet agency Name: Project Title: Fiscal Yeaf: Reporting Rmnd: Cmb.et Name: Email: EmA-n rtiona:Plea sepmride unduplicated(uemr)participant data b r zip cad a Qen-ed this q un rter. Rep art lauld rdlectFart WartbTartio ipaup anh-. Tlus apread?beet ahoaldbe included ssids Your agency's Quarterh- Outeomea Report, e.of er of Zip Cbde P7_xuip7nc ZipCbde Pa=-dcip7ne- 76101 76132 76102 76133 76103 76134 76IN 76135 76103 76136 76106 76137 761C' 7614D 761C8 76148 76109 7615D 76110 76155 76111 76161 76112 76162 76113 76163 76114 76164 76115 76177 76116 76175 76118 76179 76119 76181 76120 76185 76121 76191 76122 76192 76123 76193 76124 76195 76126 76196 76129 76197 76130 76198 76131 76199 CartiEcatim:I have femewed the above mmncul and pragiam requiiameots. I want that the eocloeed feport matanals awmately fe$ect the statue of the ai mmima sad program prod act. sigmwfe: Date: FY23 Community Based Programs Agreement 29 Between CFW&Big Brothers Big Sisters Lone Star Exhibit F: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2023 Date Submitting Agency Big Brothers Big Sisters Contact Name Ozzie Smith Phone Number and Email 817-840-3303; osmith bbbstx.or Remit Address 205 W.Main St.,Fort Worth,TX 76010 DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel $35,645.25 B. Fringe Benefits $7,386.75 C. Travel and Training $1,968.00 D. Equipment E. Supplies F. Contracts/Consultants G. Sub-Awards H. Occupancy Total Direct Costs $45,000.00 INDIRECT COSTS 10% maximum Approved Budget Change Requested Revised Budget $5,000.00 Modification Narrative describe in detail what change is for I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑Modification Approved ❑Modification NOT Approved FWPD Staff Signature Date FY23 Community Based Programs Agreement 30 Between CFW&Big Brothers Big Sisters Lone Star a� 0 W C � A 9z W � u cdCd U o u U o O C.0 W U A o� cn 0 6> O 0000 bA 00 PLO cw bbA z U as O p A 0 N M • ,F'. W 00 W A was o sx, �