HomeMy WebLinkAboutContract 52864-R3 CSC No. 52864-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 2, 2022
Nearmap US, Inc.
10897 South River Front Parkway Ste 150
South Jordan, UT.84095
Re: Contract Renewal Notice
Contract No. CSC No. 52864 (the "Contract")
Renewal Term No. 3: October 4, 2022 to October 3, 2023
This agreement was renewed for a second term by the first amendment.
The above referenced Contract with the City of Fort Worth expires on October 3, 2022.
Pursuant to the Contract,contract renewals are at the sole option of the City.This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter,along with your
quote for charges for the new renewal term,and current insurance certificate,to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httys://w"wv.fortworthtexas.cov/departments/finance/purchasing.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Katie May
Administrative Assistant
200 Texas Street
Fort Worth, TX, 76102
Katherine.may@fortworthtexas.gov
(817) 392-8894
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Contract Renewal Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Nearmap US, Inc.
Vkh.W�-
By: Valerie Washington(Oct 10,2022 14:07 CDT) By:
Name: Valerie Washington Name: AnthorjVcap6ne
Title: Assistant City Manager Title: Deputy General Counsel, North America
Date: Oct 101 2022 Date: 09/26/2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
f-�� -- of this contract, including ensuring all
By: performance and reporting requirements.
Name: Kevin Gunn � �
Title: Director, IT Solutions ��F f oR��o�
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By: Steven Vandever(Oct 3,2022 15:48 CDT) 1 ift� O�
Approved as to Form and Legality: Name: Steven Vandever Vo o=�
Title: Sr. IT Solutions Manager o
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By: City Secretary: �EXpSoaQ
Name: Taylor Paris
Title: Assistant City Attorney "
By: J ette S.Goodall(Oct 10,2022 16: CDT)
Contract Authorization: Name: Jannette Goodall
M&C: P-12344 Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT iI
C
COUNCIL ACTION: Approved on 6/25/2019
Create New From This MSC
DATE: 6/25/2019 REFERENCE **P-12344 LOG NAME: 04P19-0099 AERIAL
NO.: PHOTOGRAPHY AD ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Purchase Agreement with Nearmap US, Inc. for Aerial
Photography Services Throughout the City of Fort Worth in an Annual Amount Up to
$150,000.00 for the Initial Term and Authorize Five One-Year Renewal Options for for the
Information Technology Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with Nearmap
US, Inc. for aerial photography services throughout the City of Fort Worth in an annual amount up to
$150,000.00 for the initial term and authorize five one-year renewal options for the Information
Technology Department (ALL COUNCIL DISTRICTS)
DISCUSSION:
The Information Technology Department approached the Purchasing Division to procure an annual
agreement for aerial photography services throughout the City of Fort Worth. In order to procure
these services, Staff issued an Invitation to Bid (ITB) to 17 related vendors. The ITB consisted of
detailed specifications listing the frequency, quality, and type and location of images needed.
The Bid was advertised in the Fort Worth Star-Telegram on April 24, 2019, May 1, 2019 and May 8,
2019 . The City received six bids. The City reviewed all bids and Nearmap US, Inc. was scored as
best value.
Staff recommends awarding an Agreements with Nearmap US, Inc. for aerial photography services
throughout the City of Fort Worth in an annual amount of$150,000.00. No guarantee was made that
a specific amount of these services will be purchased. The proposed contract would allow the unit
price to be increased so long as the City approves the increase. In addition, an administrative change
order or increase may be made by the City Manager up to the amount allowed by relevant law and
the Fort Worth City Code and does not require specific City Council approval as long as sufficient
funds have been appropriated.
M/WBE OFFICE -A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall
end on September 30, 2019, the initial term. Upon the expiration of the Initial Term, the Agreement
shall renew under the same terms and conditions for up to four (4) one-year renewal periods
(October 1 to September 30) and for a fifth renewal period which shall expire on the anniversary of
execution which shall equal a total contract duration of five years, if all renewal options are exercised.
FISCAL INFORMATION/CERTIFICATION:
littp://apps.cfwnet.org/council packet/me review.asp'?ID=27089&councildate=6/25/2019 10/3/2022
M&C Review Page 2 of 2
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the General Fund. Prior to an expenditure being made, the participating department
has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
i ID ID i Year (Chartfield 2)��
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Oriciinatinci Department Head: Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8252)
Anabelle Dunn (7648)
ATTACHMENTS
Bid tabulation 19-0099.xlsx (CFW Internal)
Form 1295 Certificate 100514263 Nearmap-signed Redacted.pdf (CFW Internal)
RFP -FT Worth#2 .pdf (CFW Internal)
SAMs Report Nearmap 5.29.19.pdf (CFW Internal)
Waiver-APPROVED 19-0099.pdf (CFW Internal)
littp://apps.cfwnet.org/council packet/me review.asp'?ID=2 70 8 9&councildate=6/25/2019 10/3/2022
M&C Review Page 1 of 2
Official site of the City of Fart Worth,Texas
CITY COUNCIL AGENDA FORTRTII
C C
COUNCIL ACTION: Approved on 6/25/2019
Create New From This M&C
REFERENCE ** 04P19-0099 AERIAL
DATE: 6/25/2019 NO.: P-12344 LOG NAME: PHOTOGRAPHY AD ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Purchase Agreement with Nearmap US, Inc. for Aerial
Photography Services Throughout the City of Fort Worth in an Annual Amount Up to
$150,000.00 for the Initial Term and Authorize Five One-Year Renewal Options for for the
Information Technology Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with Nearmap
US, Inc. for aerial photography services throughout the City of Fort Worth in an annual amount up to
$150,000.00 for the initial term and authorize five one-year renewal options for the Information
Technology Department (ALL COUNCIL DISTRICTS)
DISCUSSION:
The Information Technology Department approached the Purchasing Division to procure an annual
agreement for aerial photography services throughout the City of Fort Worth. In order to procure
these services, Staff issued an Invitation to Bid (ITB)to 17 related vendors. The ITB consisted of
detailed specifications listing the frequency, quality, and type and location of images needed.
The Bid was advertised in the Fort Worth Star-Telegram on April 24, 2019, May 1, 2019 and May 8,
2019 . The City received six bids. The City reviewed all bids and Nearmap US, Inc. was scored as
best value.
Staff recommends awarding an Agreements with Nearmap US, Inc. for aerial photography services
throughout the City of Fort Worth in an annual amount of$150,000.00. No guarantee was made that
a specific amount of these services will be purchased. The proposed contract would allow the unit
price to be increased so long as the City approves the increase. In addition, an administrative change
order or increase may be made by the City Manager up to the amount allowed by relevant law and
the Fort Worth City Code and does not require specific City Council approval as long as sufficient
funds have been appropriated.
M/WBE OFFICE -A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall
end on September 30, 2019, the initial term. Upon the expiration of the Initial Term, the Agreement
shall renew under the same terms and conditions for up to four(4) one-year renewal periods
(October 1 to September 30) and for a fifth renewal period which shall expire on the anniversary of
execution which shall equal a total contract duration of five years, if all renewal options are exercised.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council packet/me review.asp?ID=27089&councildate=6/25/2019 10/10/2022
M&C Review Page 2 of 2
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the General Fund. Prior to an expenditure being made, the participating department
has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID i Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office bv: Susan Alanis (8180)
Originating Department Head: Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8252)
Anabelle Dunn (7648)
ATTACHMENTS
Bid tabulation 19-0099.xlsx (CFW Internal)
Form 1295 Certificate 100514263 Nearmap-signed Redacted.pdf (CFW Internal)
RFP- FT Worth#2 .pdf (CFW Internal)
SAMs Report Nearmap 5.29.19.pdf (CFW Internal)
Waiver-APPROVED 19-0099.0 (CFW Internal)
http://apps.cfwnet.org/council packet/me review.asp?ID=27089&councildate=6/25/2019 10/10/2022