HomeMy WebLinkAboutContract 58328 CSC No. 58328
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
BETWEEN
VIOLENCE INTERVENTION AND PREVENTION FORT WORTH AND THE CITY
OF FORT WORTH
FISCAL YEAR 2023
This Agreement is made between the CITY OF FORT WORTH ("City"), a municipal
corporation, acting herein by and through FERNANDO COSTA, its duly authorized Assistant
City Manager, and VIOLENCE INTERVENTION AND PREVENTION FORT WORTH
("Contractor") acting by and through RODNEY MCINTOSH,its duly authorized representative.
RECITALS
WHEREAS, City has determined that the Violence Intervention and Prevention Fort
Worth ("VIP FW") provides services through prevention and intervention to reduce violent and
gang-related crimes in the City; and
WHEREAS, the City and VIP FW desire to enter into a contract to have such services
provided which benefit the Fort Worth community by increasing the safety of neighborhood
residents while promoting mentorship that motivates, inspires, and develops confidence in
program participants;
WHEREAS, the City desires to contract with VIP FW to provide such services for the
public purpose of crime prevention and intervention; and
WHEREAS,the City, as consideration for the performance of VIP FW, has appropriated
monies in the CCPD Budget up to the amount of$540,782.00 ("Program Funds") to provide to
VIP FW on a disbursement schedule for the operation of the VIP Fort Worth Program("Program"),
subject to and in accordance with this agreement;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement for VIP FW
2. Exhibit A— Scope of Work: Project Plan
3. Exhibit B—Budget Form
4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Monthly Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report
7. Exhibit F—Request for Budget Modification
8. Exhibit G—Corrective Action Plan Form OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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Agreement Between CF W and Violence Intervention Prevention Fort Worth
9. Exhibit H—Previous Year's Corrective Action Plan—if applicable
10. Exhibit I—Disbursement Form
Exhibits "A" through "I", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through I and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers,agents, employees,and representatives.
The term "Contractor" shall include VIP FW, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
The term "CCPD Fund" shall refer to the portion of money allocated in Fiscal Year 2022
to the Fort Worth Police Department in the City's Crime Control and Prevention District
Fund.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and
due diligence, all work and services described in Exhibit"A"— Scope of Work and Project Plan.
Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit"B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report, attached.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the term of
this Agreement exceed the total sum of$540,782.00.
2.2 Payments of the CCPD Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C", and copies of all receipts, support
documentation, and program reports. To receive reimbursement, Contractor must also satisfy
reporting requirements for Disbursements as outlined in Section 2.
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2.3 City agrees to make an Initial Payment of CCPD Funds to Contractor in the amount of
Sixty Thousand Dollars ($60,000.00) after execution of this Agreement. The Initial Payment shall
not require a signed RFR or receipts and support documentation. The Payment of CCPD Program
Funds from City to Contractor shall be in accordance with Exhibit"I"—Disbursement Form and
this Agreement. At its sole discretion, the City may decline to issue CCPD Program Funds to
Contractor for any month in which Contractor failed to spend at least 50% of the previously
disbursed CCPD Program Funds.
2.4 Due Dates Disbursements are subject to receipt of accurate RFR and program reports.
Contractor shall deliverto City a written detailed Project Plan Status Report as described in Section
4.3 and 4.4 with each RFR to support the expenditure of CCPD Program Funds. Contractor agrees
that the Disbursement Form, RFR with supporting documentation, and program reports will be
submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls
due on a weekend or Federal holiday, then that obligation shall be due the next business day
following such weekend day or Federal holiday. Should the Contractor not be able to meet these
requirements in the given month, the Contractor shall provide written notification prior to the
deadline that details the justification and expected date of submission.If no notification is received
by the 15th, the City may document for future corrective action. If, by the last day of the same
month, Contractor has not submitted the required reports, the City will send a non-compliance
letter notifying Contractor's duly authorized representative of a possible suspension of program
funding. Submittal of a monthly RFR is required even if expenses do not occur. Submittal of a
Disbursement Form, monthly RFR and Project Plan Status report is required even if services are
not provided.
2.5 The last day for the City to receive Disbursement Forms, RFRs and supporting expense
documentation from the Contractor for this agreement is October 15, 2023. No corrections or
additional documentation will be allowed after this date. Any discrepancies on the final RFR or
expense documentation will be adjusted from the final reimbursement amount.
2.6 At the conclusion of this Agreement, Contractor shall deliver to the City a check for any
Disbursement funds remaining. Checks should be addressed to the City of Fort Worth. Checks
should be delivered to Supplemental Funding Unit, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St.,Fort Worth, Texas, 76115.
2.7 Each monthly Disbursement and RFR submission should be sequentially numbered and
include expense documentation that is legible, detailed, clear, and concise. The submitted reports
shall include monthly and quarterly reports as applicable. Submissions must be scanned and
submitted to the Supplemental Funding Unit of the Fort Worth Police Department. Submissions
should be titled"VIPFW—RFR Month" and sent either via email to PSMgfortworthtexas.gov, or
via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial
Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth,
Texas, 76115. Disbursements will not be made until after receipt of an acceptable and approved
RFR and a monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly
Outcomes Report is required as described in section 4.4 and must be approved prior to
disbursements.
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2.8 With the exception of the initial disbursement as described in Section 2.3, all subsequent
disbursements shall be made within 30 days of receipt of said documents. With the exception of
final payments as outlined in Section 2.5, incomplete or incorrect submissions shall be returned to
the Contractor for revision,restarting the 30-day reimbursement schedule.
2.9 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.10 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.11 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds in section 2.1.
2.12 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.13 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line item into an Indirect line item, or vice versa. Modification of Direct and
Indirect approved budgets must follow the guidelines outlined in sections 2.
2.14 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
B of this Agreement or an approved Budget Modification Form.
2.15 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to
PSMkfortworthtexas.gov or to the Contract Compliance Specialist, Financial Management
Division,Bob Bolen Public Safety Complex at 505 W. Felix St.,Fort Worth, Texas, 76115.
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2.16 The last day the City will approve an Exhibit F Budget Modification for this agreement is
August 1, 2023.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30, 2023 ("End Date").All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2023. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Due Dates Contractor agrees that all program reports will be submitted to the City no
later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or
Federal holiday, then that obligation shall be due the next business day following such weekend
day or Federal holiday. Should the Contractor not be able to meet these requirements in the given
month, the Contractor shall provide written notification prior to the deadline that details the
justification and expected date of submission. If no notification is received by the 15th, the City
may document for future corrective action. If, by the last day of the same month, Contractor has
not submitted the required reports, the City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
Submittal of a monthly RFR is required even if expenses do not occur.
4.3 Monthly Reports Contractor agrees to provide a Monthly Project Plan Status Report
("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall
document program activity names, numbers of participants attending, details of activities, and a
description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is
required even if services do not occur.
4.4 Quarterly Reports In addition to the requirements outlined in Section 4.3, Contractor
agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document
performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet
shall be included in the January, April, July and October report submissions. The Quarterly
Outcomes Report shall document details of the quarterly progress toward outcome objectives
achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated
participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even
if services do not occur.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete, incorrect, or late
submissions of a Disbursement Form,RFR,Project Plan Status and/or Quarterly Outcomes Report.
Contractor agrees to complete a Corrective Action Plan for recurring late submissions of reports,
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or for failing to take corrective actions and responding to audit reports by the City. The CAP will
contain the identified issue found by the City, how the Contractor will correct that issue, who the
responsible person will be to ensure completion, and a target completion date. An example of this
form is attached as Exhibit"G".
4.6 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.7 Final program reports will be due with the final RFR submission on October 15, 2023.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from general fund. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the general fund appropriated for the purpose of funding this agreement,and
not from any other monies of City. In the event that funds from the general fund are not received
prior to the execution of this contract by the parties, in whole or in part, City may, at its sole
discretion, terminate this Agreement and City shall not be liable for payment for any work or
services performed by Contractor under or in connection with this Agreement. In the event no
funds or insufficient funds are appropriated by the City in any fiscal year for any payments due
hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on
the last day of the fiscal period for which appropriations were received without penalty of expense
to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for
which funds have been appropriated.
5.2 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.3 Termination will be effected by delivering to Contractor a notice of termination, specifying
the portion of the Agreement affected and the effective date of termination. Upon Contractor's
receipt of notice termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs, and attorney fees.
5.5 Within thirty (30) days following the date of termination of this Agreement, Contractor
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shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of Program. Within
10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory
of all equipment purchased with Program Funds to the Supplemental Funding Unit Section at the
address set forth in paragraph 2.6 above. The equipment inventory shall include an itemized
description of each piece of equipment, the date each piece of equipment was purchased, the cost
of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds All records shall be retained for three (3) years following the
termination or completion of this Agreement. Contractor,its officers,members,agents,employees,
and subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
Contractor's operations will be undertaken and may be conducted either by City or an independent
auditor of City's choice. Contractor shall submit a copy of any audit performed by their
independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report,making final payments, and disposing of Program assets
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as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of Contractor, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If Contractor maintains the information the City is requesting,the Contractor shall provide
the requested information to the City within 30 days of receipt of the request. If the Contractor
does not maintain the requested information as of the date it receives the City's request, the
Contractor shall begin collecting such information as of that date, shall provide an initial response
regarding that information within sixty days, and shall thereafter update that information on
request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind,shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
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subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY,
INCLUDING DEATH,TO ANY AND ALL PERSONS,OF ANY HIND OR CHARACTER,
WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OF OMISSION(S), MALFEASANCE, OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS, SERVANTS, OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY
AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY HIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASSIONED BY (I)
CONTRACTOR BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES,CONTRACTORS(OTHER THAN THE CITY),OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE FOR IN THIS SECTION SHALL NOT APPLY TO
ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR
ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN
THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontractors a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
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11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all Contractor and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest,direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents,employees,subcontractors,or program participants to engage
in such discrimination.
12.3 Contractor shall verify identity and employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification Form
(I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and
supporting eligibility documentation for each employee who performs work under this Agreement.
Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Contractor employee who is not legally
eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD
CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR's
EMPLOYEES,SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice
Contractor, shall have the right to immediately terminate this Agreement for violations of this
provision by Contractor.
13. Compliance
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13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants,then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors,then Contractor shall immediately desist from and correct
such violation.
14. Waiver of Immunity
If Contractor is a charitable or non-profit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property, Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory, or common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term this Agreement the following
insurance coverage:
(a) Commercial General Liability — Contractor shall maintain commercial general liability
(CGL) and, if necessary, commercial umbrella insurance as follows:
$1,000,000 each occurrence
$2,000,000 aggregate
If such Commercial General Liability insurance contains a general aggregate limit, it shall
apply separately to this Program or location.
i. City shall be included as an additional insured with all rights of defense under the
CGL, using ISO additional insured endorsement or a substitute providing equivalent
coverage, and under the commercial umbrella,if any. This insurance shall apply as primary
insurance with respect to any other insurance or self-insurance programs afforded to City.
The Commercial General Liability insurance policy shall have no exclusions or
endorsements that would alter or nullify: premises/operations, products/completed
operations, contractual, personal injury, or advertising injury, which are normally
contained within the policy,unless City specifically approves such exclusions in writing.
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ii. Contractor waives all rights against City and its agents, officers, directors and
employees for recovery of damages to the extent these damages are covered by the
commercial general liability or commercial umbrella liability insurance maintained in
accordance with Agreement.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Workers' Compensation—Contractor shall maintain workers compensation and employers
liability insurance and, if necessary, commercial umbrella liability insurance as follows:
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease -policy limit
$100,000 disease - each employee
Contractor waives all rights against City and its agents, officers, directors and employees
for recovery of damages to the extent these damages are covered by workers compensation
and employer's liability or commercial umbrella insurance obtained by Engineer pursuant
to this Agreement.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
15.2 General Insurance Requirements
(a) Certificates of insurance evidencing that Insured has obtained all required insurance shall
be attached to Agreement concurrent with its execution. Any failure to attach the required
insurance documentation hereto shall not constitute a waiver of the insurance requirements.
(b) Applicable policies shall be endorsed to name City as an Additional Insured thereon,
subject to any defense provided by the policy, as its interests may appear. The term City
shall include its employees, officers, officials, and agents as respects the contracted
services. Applicable policies shall each be endorsed with a waiver of subrogation in favor
of City with respect to the Project.
(c) Certificate(s) of insurance shall document that insurance coverage limits specified in this
Agreement are provided under applicable policies documented thereon. Insured's
insurance policy(s) shall be endorsed to provide that said insurance is primary protection
and any self-funded or commercial coverage maintained by City shall not be called upon
to contribute to loss recovery. Insured's liability shall not be limited to the specified
FY23 Partners with a Shared Mission 12
Agreement Between CFW and Violence Intervention Prevention Fort Worth
amounts of insurance required herein.
(d) Other than worker's compensation insurance, in lieu of traditional insurance, City may
consider alternative coverage or risk treatment measures through insurance pools or risk
retention groups. City must approve in writing any alternative coverage for it to be
accepted.
(e) A minimum of thirty(30)days' notice of cancellation or material change in coverage shall
be provided to City.A ten(10)days' notice shall be acceptable in the event of non-payment
of premium.
(f) Insurers must be authorized to do business in the State of Texas and have a current A.M.
Best rating of A:VII or equivalent measure of financial strength and solvency.
(g) Any deductible or self-insured retention in excess of$25,000 that would change or alter
the requirements herein is subject to approval in writing by City,if coverage is not provided
on a first-dollar basis. City, at its sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated financial resources
or letters of credit may also be acceptable to City.
(h) In the course of the Agreement, Contractor shall report, in a timely manner, to City's
Contract Compliance Manager any known loss or occurrence which could give rise to a
liability claim or lawsuit or which could result in a property loss.
(i) City shall be entitled, upon its request and without incurring expense, to review Insured's
insurance policies including endorsements thereto and, at City's discretion,Insured may be
required to provide proof of insurance premium payments.
(j) Lines of coverage, other than Professional Liability,underwritten on a claims-made basis,
shall contain a retroactive date coincident with or prior to the date of this Agreement. The
certificate of insurance shall state both the retroactive date and that the coverage is claims-
made.
(k) Coverages, whether written on an occurrence or claims-made basis, shall be maintained
without interruption nor restrictive modification or changes from date of commencement
of the Project until final payment and termination of any coverage required to be
maintained after final payments.
(1) City shall not be responsible for the direct payment of any insurance premiums required by
Agreement.
(m) Subcontractors shall be required by Contractor to maintain the same or reasonably
equivalent insurance coverage as required for Contractor. Upon City's request, Contractor
shall provide City with documentation thereof.
15.3 Contractor insurer(s) must be authorized to do business in the State of Texas for the lines
FY23 Partners with a Shared Mission 13
Agreement Between CFW and Violence Intervention Prevention Fort Worth
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager.
15.4 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.5 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion,resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
16.5 This written instrument and exhibits attached hereto, which are incorporated by reference
and made a part of this Agreement for all purposes, constitute the entire agreement between the
parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void. Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and (iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
FY23 Partners with a Shared Mission 14
Agreement Between CFW and Violence Intervention Prevention Fort Worth
CITY: Fernando Costa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
VIP FW: Rodney McIntosh
VIP FW Program Director
2145 Shane Ave.,
Fort Worth, TX 76134
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly,
any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit of the City and
Contractor and are not intended to create any rights, contractual or otherwise,to any other person
or entity.
16.10 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
16.11 Contractor is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department of Family and Protective
Services standards, the Texas Administrative Code and all other applicable law. Contractor will
be responsible for conducting criminal background screening and maintaining appropriate records,
which will be subject to review by the City. CONTRACTOR SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
FY23 Partners with a Shared Mission 15
Agreement Between CFW and Violence Intervention Prevention Fort Worth
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
[SIGNATURE PAGE FOLLOWS]
FY23 Partners with a Shared Mission 16
Agreement Between CFW and Violence Intervention Prevention Fort Worth
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this day of , 20
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Vendor:
By: Y�B Rodney McIntosh(Oct 15,2022 09:39 CDT)
Name: Fernando Costa Name: Rodney McIntosh
Title: Assistant City Manager Title: VIP FW Director
Date: Oct 23, 2022 Date: Oct 15, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By: Neil Noakes(Oct 2 ,2022 11:57 CDT) ensuring all performance and reporting
Name: Neil Noakes requirements.
Title: Chief of Police
Approved as to Form and Legality: By: �4 FORr�
Name: Sarah Shannon jll:�pi0000000--A
0 d
Title: Supplemental Funding Manager 9A, °�51��
0 _
00 o o d
By. ��*00 00
Names City Secretary: d T 0000 5 pG
EXA o
Title: s is ant i orney 4���a�4�
Contract Authorization: By: 4affiette S.Goodall(Oct 25,202215: CDT)
M&C: 2-2-07 1 0 Name: Jannette S. Goodall
Title: Acting City Secretary
OFFICIAL RECORD
CITY SECRETARY
FY23 Partners with a Shared Mission FT. WORTH, TX 17
Agreement Between CF W and Violence Intervention Prevention Fort Worth
FORT WORTH® Email This Preview Save as PDF Print Close Window AA V
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Fort Worth Police Department
FY23 - Partners with a Shared Mission (Non-competitive)
Deadline: 5/20/2022
Violence Intervention and Prevention Fort Worth
Violence Intervention and Prevention
Jump to: Narrative Project Plan & Budget Required Attachments
$ 540,782.00 Requested Violence Intervention and
Prevention Fort Worth
Submitted: 5/16/2022 11:06:52 PM (Pacific) Telephone682-715-5785
959 E Rosedale St Fax
Project Contact Fort Worth, TX 76104 Web
Terri Walker-Burston United States
t.walkerburston(a)gmail.com
Tel: 8173719703 Executive Director
Rodney McIntosh
Additional Contacts rodnev.mcintosh(a)vipfw.ora
terri.walkerburston@vipfw.org,allen.kelly@sbcglobal.net
Narrative top
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
✓ Reduce crime through prevention projects
✓ Reduce crime through intervention project
F_ Increase safety through Direct Neighborhood Projects
F_ Increase safety through youth crime prevention projects
F_ Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
✓ Private Non-Profit 501c3
F_ Public non-Profit
3. Does your project address Special Emphasis: Police/Community Relations?
Special Emphasis is defined, "Increasing existing or creating new collaborations between Fort Worth Police Department and
minority/underserved community members and stakeholders."
✓ Yes
F_ No
4.What Council Districts will this project serve?
Mark all that apply.
F_ District 2
✓FN9 %Tgers with a Shared Mission 18
w v
District 4
✓ District 5
F_ District 6
F_ District 7
✓ District 8
F_ District 9
5. Provide a description of your program.
VIP FW is dedicated to ending cyclical and retaliatory gun violence in neighborhoods by investing in the development, health,
wellbeing of those at the center of this crisis, and prioritizing the creation of healthy and safe environments in the most at-risk
communities by promoting mentoring that motivates, inspires, and develops confidence in program participants.
6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist.
Based upon April 2021 crime statistics, there were 40 total gun/gang related incidences reported for Districts 3, 5, and . As of
May 2022, that number has increased 107%. Research revealed that gun violence was prevalent in these communities where
the majority of the population are minority residents. VIP FW has determine the need for intervention is highest in
communities encompassing 76106, 76164, 76111, 76104, 76105, 76119, 76134, 76110, 76115, and according to the 2016-
2019 federal census, greater than 20% of the residence fall under the poverty line. In 2021, Fort Worth shooting statistics
revealed that there were 234 shootings within these areas, that makes up 11% of the city's 358 square miles, designating the
targeted areas as hot spots. Poverty and limited economic opportunity is a breeding ground for gang violence. Communities
that suffer from concentrated disadvantage may lack the necessary"collective efficacy" (informal control and social cohesion)
among residents to ameliorate the negative effects of concentrated disadvantage (Morenoff, Sampson, and Raudenbush,
2001; Sampson and Laub, 1997).VIP FW community data shows that 72% of gang related gun violence was committed by
persons 15 -24 years of age: Employment age.
7. Define the target group and how many will benefit from this project. Include defining characteristics, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community
efforts to impact CCPD crime and safety goals.
VIP FW will target 50 participants, ages 18 -29 who may have been involved in or indirectly effected by gang or gun violence.
The methods of recruitment will include street outreach, community engagement, and referrals. VIP FW will target these
individuals through observations, encounters, and crime incidence. While the number of gang involvement is high, the program
is limited to a finite number due to the life changing commitment that is required to participate. Smaller participant numbers
equates to more impactful outcomes.
8. Describe your project. Discuss how you will address the causes of the crime/safety problem(s) faced by the
target group. Describe how the project will be measured and how it will impact crime/safety goal(s). Explain how
it is unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the
project is likely to achieve the desired results.
Using the Advance Peace blueprint, VIP FW will offer several components to address gun violence and provide participants
opportunities to become self reliant, gain a renewed sense of self worth, positively contribute to their communities, and
support their families.
These participants will be offered, mentoring, daily check ins, internships, resource connections,job placement/employment,
conflict resolution, transformational travel, life mapping consisting of the development of short term and long term goals. The
project will be measured by the number of gun/gang incidents reported, recruitment of unduplicated participants and
sustainment of returning participants, the number of participants completing a post evaluation, number of people engaged by
neighborhood change agents, the number of known/suspected shooters engaged, number of shootings interrupted, and VIP
FW responses to shootings. Since 2020, VIP FW has engaged 935 members in the community, responded to 158 incidents,
engaged 285 suspected shooters, and interrupted 100 shootings related to gang violence.VIP FW is unique designed for
effective street outreach. The Neighborhood Change Agents employed by VIP FW have a personal experience with gang life
and gang violence, which makes them personally invested, suited to be credible messengers, and build trust.
9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both
the target group and the community.
VIP FW will recruit 50 unduplicated participants into the program. 19 Participants will show a decrease in the likelihood to
return to group or gang violence as demonstrated by a pre/post evaluation. 19 participants will complete a post evaluation. VIP
FW will continue to maintain a high street presence thereby increasing engagements which leads to a reduction in shootings.
10. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has
served the community, its mission, partnerships, and nature of your services.
VIP FW was established in 2020 to address increasing incidents of gun-related group violence and gang activity. VIP FW's
mission is dedicated to ending cyclical and retaliatory gun violence in our designated neighborhoods by investing in
thefdpye 1pRfff�Ri,0MtP,9WA)yMWRffiof those at the center of this crisis. Our agency focus is on young men andlwomen,
w v
ages 18-29 who are at risk of group violence, and the communities for which they live. We know that we can not reach that
group without focusing on the community at large that is also affected by gun and group violence. VIP FW addresses
community problems such as gun related group violence, limited access to resources that provide a legitimate path to exit a
criminal lifestyle, which prevents self sufficiency, and recruitment of at-risk youth into group violence. It is through
personalized contact that we will be able to forge relationships between FWPD and those communities. Our organization has
developed partnerships with other community stakeholder to provide resources that will lead to legitimate paths of economic
growth and economic freedom.
11. Describe how the project fits the mission of your agency.
VIP FW's goal is to assist the City of Fort Worth with reducing crime and increase safety in the identified areas. We are
focused on reducing gun violence in Fort Worth urban neighborhoods. We believe that by providing opportunities and high-
touch personalized fellowship will lead to a reduction in gun related violence, enhance prevention efforts for young people at
risk of becoming involved in group violence, enable economic development and long-term revitalization strategies and
emphasize successful re-entry of ex-offender gang participants being released into the community.
12. Describe the geographic area you will serve (i.e. city-wide, council districts, zip code, neighborhood, census
tracts, etc.) and why it was selected.
Based on April 2021 crime statics there were 40 total gun/gang related incidences reported for Districts 3, 5, and 8. One year
later, gun violence as increased by 107% in the program's targeted areas in council districts, 3, 5 and 8.
13. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
VIP FW is actively working on acquiring additional funding through grants, foundations, and community events.
14. Describe how your project will address the CCPD Special Emphasis: Police/Community Relations.
VIP FW goal is to assist FWPD with reducing crime and increase safety in the identified areas. We are focused on reducing
gun violence in urban neighborhoods.
FY23 Partners with a Shared Mission 20
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Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B-BUDGET NARRATIVE
FY23 Violence Intervention Prevention Fort Worth(VIP FW)
QUANTITY RATE DESCRIPTION/JUSTIFICATION QUANTITY QUANTITYTOTAL
REVENUE
$0.00
Total Revenue 11
A.SALARY
VIP FW EXEC.DIRECTOR This expense will fund a VIP FW Exec.Director who is responsible for 2080.00 HOURS $26.50 $55,120.00
oversight on all project plan tasks and supervision of all VIP FW staff.This position is budgeted for$2115
every 2 weeks.The VIP FW Exec Director working on CCPD tasks is Rodney Mchitosh.
VIP FW Administrator;This expense will fund one fulltime administrator.This position is budgeted for
2080 hours(1600 biweekly),Duties include tracking program and financial data to report to CCPD staff. 2080.00 HOURS $20.00 $41,600.00
Fulltime Administrator working on CCPD task is Alexandrea Burston
Neighborhood Change Agent(NCA)(Fulltime)-this expense will fund two full time VIP FW Neighborhood
Change Agents.These positoins are responsible for carrying out all project plan activities and report to VIP
FW Exec.Director.Full time NCA working on CCPD task are:Quition Solomon,Felton Jenkins.Each 4160.00 HOURS $19.43 $80,828.80
position will work 80 hours biweekly.This line has budged 4160 hours for the full time coordinators.
Neighborhood Change Agents(NCA)(Parttime)This expense will fund 6 part time VIP FW
Neighborhood Change Agents.These positions are responsible for carrying out all program activities and
report to VIP FW Exec Director.Part Time NCA's working on CCPD tasks are John Drisdle,Jake Hampton, 7800.00 HOURS $21.26 $165,828.00
Anthony Hannon,Daryl Jefferson,Keith Wooden,Roger Foggle,Each position will work 50
TOTAL SALARY $343,376.80
B.FRINGE
Fringe-This expense will be covering fringe benefits for VIP FW Director,Admin Associate,and
Outreach Coordinators. Fringe will be based on 5%of total personnel costs. This line item includes payroll 0.08 PERCENTAGE $343,252.00 $27,460.16
tax,FICA,UE,health insurance costs,workers comp.
TOTAL FRINGE $27,460.16
C.TRAVEL&TRAINING -91
Travel&Training-expenses under this category will include training,attendance at conferences,and
mileage associated with carrying out project plan activities/tasks for VIP FW Program Coordinators. Each
Item is broken down as follows:
Advance Peace Conference(April 9-14,2023)Training agenda includes gang relations,building
community,Effective Outreach,There will be 9 NCA's to attend,Expense will include hotel,and per diem 9.00 CONFERENCE $1,100.00 $9,900.00
for travel.VIP FW will utilize the FY23 GSA Federal rage for per deim&Ttravel. 1.
Mileage is necessary for Program Coordinators to attend to field engagements with community members. 35000.00 MILES $0.58 $20,300.00
VIP FW will reimburse mileage based on federal rates.
TOTAL TRAVEL $30,200.00
D.EQUIPMENT
$0.00
$0.00
TOTAL EQUIPMENT $0.00
E.SUPPLIES
Printer/Copier Lease(Lease loch IM 300 F) 1.00 LEASE $600.00 $600.00
General Office Supplies-includes BW print estimated($500/mo),Color ink($500/mo),toner,and other 1.00 OFFICE SUPPLIES $1,183.04 $1,183.04
office supplies.
This expense will include general program supplies for 40 participants in the VIP FW program.Items to be PROGRAM
40.00 $400.00 $16,000.00
purchased are access to certifications for CDL,Certified Forklift tech,GED,Certified Logistics Tech SUPPLIES
(CLT),Automotive Service Tech(ASE),Computer Technician A+,($400 X 40 participants for$20,000)
Life Mapping applications for program participants to track short term and long term goals,and will provide 1.00 COMP APP $25,000.00 $25,000.00
be primary data collection tool for field engagement
TOTAL SUPPLIES $42,783.04
F.CONSULTING/CONTRACTING
Phone Line Service-cells phones for program coordinators will be issued to be used during programming
services. Estimated cost will be$50/month x 13 phone lines. This expense includes phone service for DOJ 1.00 PHONE SERVICE $7,800.00 $7,800.00
Funded positions.
FY23 Partners with a Shared Mission 24
Agreement Between CFW and Violence Intervention Prevention Fort Worth
TYainer-One trainer will be contracted to provide Anger Management and stress management courses to
program participants(8 weeks for approximately$1250/session.)Signed contract with terms of service will 4.00 SESSIONS $1,250.00 $5,000.00
precede training
Advance Peace Program Support-Advance Peace will provide up to 20 hours/month of support and
training to VIP FW.The total compensation for this period will be$35,000 to cover period October 1,2022
September 30,2023.This include program technical support;;facilitating strategy,program mgt,working
with local partners,developing and personnel and sustaining programming,leadership coaching,and 1.00 CONSULTANT $35,000.00 $35,000.00
training on the Advance Peach Blueprint and the 7 tenents.Prior to incurring expense,VIP FW will provide
a signed copy of the Advance Peace contract with terms and deliverables.
TOTAL CONSULTING/CONTRACTING $47,800.00
G.SUB-GRANTS
$0.00
TOTAL SUB-GRANTS $0.00
H.00CUPANCY
$0.00
TOTAL OCCUPANCY $0.00
INDIRECT
Indirect-expenses in this line will be for general over head costs for management of this contract and other
general administrative costs. (Will include Admin Costs for QuikBooks&Gusto Payroll software($3000), 10% PERCENTAGE $491,620.00 $49,162.00
Grant Writer consultant,Accounting Consultant($4500)etc.)
TOTAL INDIRECT $49,162.00
ExpenseTotal 1 11
Total '' '' $540,782.00
FY23 Partners with a Shared Mission 25
Agreement Between CFW and Violence Intervention Prevention Fort Worth
FORT WORTH, Exhibilc
Request for Reimbursement(RFR)
FY 2023
CRIME CONTROL
AND PREWNT]ON DISTRTCr
Submit To: Submitting en Violence Intervention Prevention Fort
By Email: Worth(VIP FW)
PSM(a fortworthtexas.gov Contact Name: Rodney McIntosh
Phone Number: 817-760-3396
Ma Email: rocinev.mcintosh(r m0w.ora
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist Remit Address: 959 ERosedale St,Fortworth TX 76104
Financial Management Division hwoiceNumber:
505 West Felix St. Month ofRequest:
Fort Worth,TX 76115
DIRECT COSTS(90%NLuimum)
A B C D E
Total ofPrrviou (B+C) (A D)
This Month's
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance.
Requested Request To-Date. Available.
A Personnel $ 343,376.80 $ - $ 343,376.80
B Fringe Benefits $ 27,460.16 $ - $ 27,460.16
C Travel&Training $ 30,200.00 $ - $ 30,200.00
D Equipment S - $ -
E Supplies $ 42,783.04 S - $ 42,783.04
F Contracts/Consultants S 47,800.00 S - $ 47,800.00
G Sub-Awards S - $ -
H Occupancy S - $ -
TotalDirectCosts S 491620.00 S S S $ 491620.00
INDIRECT COSTS(10%Mnaimum)
A B C D E
Total ofPrrvious (B+C) (A-D)
This Month's
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To-Date. Available
TotalluDirect Costs $ 49162.00 $ $ $ 49162.00
Supporting documents required with monthly requests. Summary,
See Requestfor Reimbur—neatlnshucdons forref ence Total Budget: $ 540,782.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remii—g Funds $ 540,782.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authoriz d Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept ID Aanuru
RFRApprorrdForPaymad(Forth Worth PnliaeDeparlmad CCM SAzffU Only)
Reviewed by: Approved by:
Ckant Staff Signature Date Clant Staff Signature Date
Finance Received Starop Placed Below
FY23 Partners with a Shared Mission 26
Agreement Between CFW and Violence Intervention Prevention Fort Worth
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Violence Intervention Program Fort Worth(VIP FW)
Program/Project Title: Violence Intervention Program Fort Worth(VIP FW)
Fiscal Period: Reporting Period:
Contact Name: Rodney McIntosh Email: rodney.mcintosh(avipfw.org
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project.Complete the following questions in a brief 2-3
page narrative format.
Outcome
Measure Outcome Description This Year Date Goal
# Quarter (Cumulative)
Reduce and/or sustain reductions in community
violence(gun and gang violent incidences)and
victimization based on the current crime statistics for
Districts 3, 5, 8.
Will be reported quarterly, and based off crime
1.1 statistics as of April 2021: (40 total gun/gang related -
incidences reported for Districts 3,5, 8)
•1 st Quarter(October to December)
•2nd Quarter(January to March)
•3rd Quarter(April to June)
•4th Quarter(July to September)
15 out of 40 Participants(37%of AP Program 15 out
Participants)will show a decrease in likelihood to of 40
1.2 participate in group or gang violence as demonstrated
b the re/ ost evaluations. (37/o)
2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of
the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and
how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD goals
outlined in the contract?
5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY23 Partners with a Shared Mission 29
Agreement Between CFW and Violence Intervention Prevention Fort Worth
E xhih it E
C rims a Cont M I and Prevention District
Partners}with a Shared Mission
Zin Code Spreadsheet
Agency Name: Pfujeet Titte:
Fiscal I eaf: Reporting Rmnd:
Contact Nafre: Email:
Instruedans;Pleaseprovideundupbeated(nerr)participantdatahl codeaerrd this quarter. Report shmLY
r&keffart WortbPardeip ant-auk-, Tlusapreadslieet a6autdbe included ssith;non agmq'a ttarta
Outcomes Rep art.
Number of Numbw of
Zip Cade Participants Zip Cade Pararipam&�
76101 76132
76102 76133
76103 76134
76104 7613=
76105 76136
76106 76137-
76107 7614C
76108 7619
76109 761=U
76110
76111
76112
76113 76163
76114 76164
76115 76177
76116 76178
76118 76179
76119 76181
76120 7618=
76121 76191
76122 761 K
76123 76193
7612.4 7619=
7612.6 76196
76129 7619-
76130 76198
76131 76199
CeftifiraLim:i have fe-o a ed the abo-4aEmnc4at and prngramfequiiement$. I verify that theeoctoeai report matari s
aacufatetyfefect the statue of the afoxREmantrmad prog znprgact.
signatufe: late:
FY23 Partners with a Shared Mission 30
Agreement Between CFW and Violence Intervention Prevention Fort Worth
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency Violence Intervention Prevention Fort Worth VIP FW
Contact Name Rodney McIntosh
Phone Number and Email 682-715-5785,rodne .mcintosh vi fw.or
Remit Address 959 E Rosedale St,Fort Worth TX 76104
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel $343,376.80
B. Fringe Benefits $27,460.16
C. Travel and Training $30,200.00
D. Equipment
E. Supplies $42,783.04
F. Contracts/Consultants $47,800.00
G. Sub-Awards
H. Occupancy
Total Direct Costs $491,620.00
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
$49,162.00
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
FY23 Partners with a Shared Mission 31
Agreement Between CFW and Violence Intervention Prevention Fort Worth
Exhibit G:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form,please pull out the finalized Monitoring Results.Please detail the intended actions and timeline in which
corrective action will be completed.It is advisable that all corrections to procedure be formalized by a policy document approved by the
governing board.Additional Instructions are below.
MONITORIlti G RESPONSIBLE TARGET
ITEM ID DING CORRECTIVE ACTION PERSON COMPLETION
FINDATE
SECTION-#
List the CCPD Designate a target
FIN-1 Detail the corrective action to be Designate a person to
PERS-2
Improvement Comment taken. ensure completion date to complete the
here action
ADM-3
Authorized Representative Signature Date
Name of Authorized Representative—Please Print
FY23 Partners with a Shared Mission 32
Agreement Between CFW and Violence Intervention Prevention Fort Worth
FORT WoRTH E 3hibit I
Disbursement SeheduleForm
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Mid Phone-hlmber. q17)760-3_%
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o'er+:t16h ~t. Remit.ddom 959ERmedleSLFadI.VxffiIX 61O4
16it9i'oi94 I X 7:11'
Invoice Number:
mffi of Request
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Odubu 1 S 60,000.00 S 1 S 60.000.00
Nuc er 2 2 S 40.065-24
Bu bu 3 3 S 40065.16
J 4 4 S 40065.16
Fab v S 40065.16
March 6 6 S 40065.16
7 lO0°u S 40.065.16
h S S S 40.065.16
Jima 9 9 S 40065.16
jut- 10 10 S 40065.16
Au--mt E 11 S 40.065.16
S 12 12 S 40.065.16
Oduber 13 B S 40.065.16
Tata1 S 60000.00 S ITaL S 54-C.'Sn.00
Last DisbLr amu S 6C.DM00
S 60.000.00
7,Srn-e.rn-inudf)k regiFsrandrerfM-tya rbImse iafednpenses aFdsi;vinrf dbc imwnbfbn are arringe.
-authorized Signatory =i=nztm=itL= Date
F isca L-i Use
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FinanceReceimA Stamp Placed Below
FY23 Partners with a Shared Mission 33
Agreement Between CFW and Violence Intervention Prevention Fort Worth
10/7/22, 11:13 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo�11
Create New From This M&C
REFERENCE**M&C 22- LOG 35FY23 CCPD VIOLENCE
DATE: 9/13/2022 NO.: 0710 NAME: INTERVENTION PREVENTION FORT
WORTH
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 3, CD 5, and CD 8) Authorize the Execution of a Contract with Violence Intervention
Program Fort Worth (VIP FW) in the Amount Up to $622,360.20 for the Operation of the
Violence Intervention Program for Fiscal Year 2023
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Violence
Intervention Program Fort Worth (VIP FW) for the Fiscal Year 2023 under the Crime Control and
Prevention District Partners with a Shared Mission in an amount up to $622,360.20 for the operation
of the Violence Intervention Program.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize a contract with Violence
Intervention Program Fort Worth (VIP FW) for the support and services of the Fort Worth Violence
Intervention Program (Program) under the Partners with a Shared Mission.
The Program was established in 2020 to address increasing incidents of gun-related group violence
and gang activity.
On August 4, 2020, Mayor and Council Communication (M&C) 20-0508 authorized the execution of a
Grant Agreement for Comprehensive Anti-Gang Programs for Youth with the Office of Juvenile Justice
Delinquency Prevention (OJJDP) for Fiscal Year 2020. Under the Grant Agreement VIP FW
programming focused on youth gang involvement and youth gang violence, and implemented
elements of the Advance Peace curriculum which is dedicated to ending cyclical and retaliatory gun
violence in urban neighborhoods by investing in the development, health and wellbeing of those at the
center of this crisis. VIP FW places participants in a high-touch, personalized mentorship in order to
reduce the likelihood they will re-offend or participate in gang activities. VIP FW responds to gang-
related incidents and performs outreach services for families and victims of violent crime in the Fort
Worth community.
Under the Partners with a Shared Mission initiative VIP FW will expand programming to young adults
ages 18—24.
Funding for this program falls under the Partners with a Shared Mission portion of the Crime Control
and Prevention District Budget. Funding is budgeted in the Other Contractual Services account of the
Crime Control & Prevention District Fund for Fiscal Year 2023.
The Crime Control and Prevention District Fund Fiscal Year 2023 budget appropriates the amount up
to $622,360.20.
This agreement will be effective for one year beginning October 1, 2022, and will end on September
30, 2023, with no renewals.
This program serves COUNCIL DISTRICTS 3, 5, and 8.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023
apps.cfwnet.org/council_packet/mc_review.asp?ID=30262&councildate=9/13/2022 112
10/7/22, 11:13 AM M&C Review
operating budget, as appropriated, in the Crime Control & Prev Distr. Prior to an expenditure being
incurred, the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
IF Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Elizabeth Garza (5571)
Sarah Shannon (4254)
ATTACHMENTS
FID Table-VIP FW.xlsx (CFW Internal)
VIP FW- 1295.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=30262&councildate=9/13/2022 212