HomeMy WebLinkAboutContract 58331 CSC No. 58331
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
BETWEEN BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY,INC.AND
THE CITY OF FORT WORTH
FOR THE COMIN' UP GANG INTERVENTION PROGRAM
FISCAL YEAR 2023
In consideration of mutual covenants, promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of Texas ("City"), acting by and through Fernando Costa, its
duly authorized Assistant City Manager, and BOYS & GIRLS CLUBS OF GREATER
TARRANT COUNTY, INC., a Texas non-profit corporation ("Contractor"), acting by and
through Daphne Barlow Stigliano, its duly authorized representative.
RECITALS
WHEREAS, City has determined that the Comin' Up Gang Intervention Program is
necessary to support crime prevention in City during Fiscal Year 2023 and will enhance the
prevention focus of the Crime Control and Prevention District("CCPD") goals, which are: (1) to
support efforts to reduce violent crime and gang-related activities through enhanced enforcement
activities and crime prevention programs, (2) to support efforts to increase the safety of residents
and to decrease crime throughout Fort Worth neighborhoods, and(3)to support efforts to increase
the safety of youth and reduce juvenile crime through crime prevention and intervention programs;
and
WHEREAS, Contractor has agreed to operate the Comin'Up Gang Intervention Program,
which will support the police department's crime prevention efforts throughout the community;
and
WHEREAS,City desires to enter into an agreement with Contractor to operate the Comin'
Up Gang Intervention Program; and
WHEREAS, as consideration for Contractor's performance and operation of the Comin'
Up Gang Intervention Program, City has appropriated monies in the CCPD Budget in the amount
of$1,537,952.50 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to
and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: ZoomGrants Narrative &Project Plan
3. Exhibit B—Budget Narrative Spreadsheet
OFFICIAL RECORD
CITY SECRETARY
FY23 Partners with a Shared Mission FT. WORTH, TX
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report& Zip Code Spreadsheet
7. Exhibit F—Request for Budget Modification Form
8. Exhibit G—Corrective Action Plan Template
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
10. Exhibit I—Facility Agreement
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers,agents,employees,and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Comin' Up Gang
Intervention Program. Contractor agrees to expend the Program Funds in accordance with the
Budget Narrative Form as described in Exhibit "B". Program activities shall be reported in
accordance with Exhibit"D"-Project Plan Status Report and quarterly measures shall be reported
in accordance with Exhibit"E"- Quarterly Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$1,537,952.50 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
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Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor.
2.3 Due Dates Contractor agrees that the RFR with supporting documentation will be
submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls
due on a weekend or Federal holiday, then that obligation shall be due the next business day
following such weekend day or Federal holiday. Should the Contractor not be able to meet these
requirements in the given month, the Contractor shall provide written notification prior to the
deadline that details the justification and expected date of submission.If no notification is received
by the 15th, the City may document for future corrective action. If, by the last day of the same
month, Contractor has not submitted the required reports, the City will send a non-compliance
letter notifying Contractor duly authorized representative of a possible suspension of program
funding. Submittal of a monthly RFR is required even if expenses do not occur.
2.4 Each monthly RFR should be sequentially numbered and include expense documentation
that is legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly
reports as applicable. Submissions must be scanned and submitted to the Grants and Program
Management Section of the Fort Worth Police Department. Submissions should be titled"Agency
Name- RFR Month"and sent either via email to PSM e,fortworthtexas.gov, or via mail addressed
as such: ATTENTION: Contract Compliance Specialist, Financial Management Division,
Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes
Report is required as described in section 4.4 and must be approved prior to reimbursements.
Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or
incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.5 Reimbursements shall be made within 30 days of receipt of said documents. With the
exception of final reimbursements as outlined in Section 2.4, incomplete or incorrect submissions
shall be returned to the District for revision, restarting the 30-day reimbursement schedule.
2.6 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit"F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.7 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is October 15, 2023. No corrections or additional documentation
will be allowed after this date. Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.8 Any modifications of more than five (5) percent of any budgeted line-item in the original
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approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month.The new modified budget
shall not exceed the total amount of Program Funds.
2.9 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit"F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
August 1, 2023.
2.10 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.
2.11 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.12 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.13 Request for Budget Modification Form (Exhibit"F") shall be submitted via either email to
PSMkfortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth, Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30, 2023 ("End Date").All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2023. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
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and fulfillment of the objectives set forth in Exhibit"A."
4.2 Due Dates Contractor agrees that all program reports will be submitted to the City no
later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or
Federal holiday, then that obligation shall be due the next business day following such weekend
day or Federal holiday. Should the Contractor not be able to meet these requirements in the given
month, the Contractor shall provide written notification prior to the deadline that details the
justification and expected date of submission. If no notification is received by the 15th, the City
may document for future corrective action. If, by the last day of the same month, Contractor has
not submitted the required reports, the City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
Submittal of a monthly RFR is required even if expenses do not occur.
4.3 Monthly Reports Contractor agrees to provide a Monthly Project Plan Status Report
("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall
document program activity names, numbers of participants attending, details of activities, and a
description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is
required even if services do not occur.
4.4 Quarterly Reports In addition to the requirements outlined in Section 4.3, Contractor
agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document
performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet
shall be included in the January, April, July and October report submissions. The Quarterly
Outcomes Report shall document details of the quarterly progress toward outcome objectives
achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated
participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even
if services do not occur.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.6 A representative of the Program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.7 Final program reports will be due with the final RFR submission on October 15, 2023.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
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Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of Comin'
Up Gang Intervention Program.Contractor shall maintain,replace,or repair any item of equipment
used in support of the Comin' Up Gang Intervention Program, or for use under the terms of this
Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or
repair of any equipment used in support of Comin' Up Gang Intervention Program and/or for use
under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use
Program Funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of Comin' Up Gang Intervention Program.
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Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.13 above. The equipment inventory shall include an
itemized description of each piece of equipment,the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors,upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the
Contractor shall also be required, at its own cost,to engage an independent third-party to perform
an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report
to City staff. If funding recipient is already obtaining a general audit of its financial matters by
independent third-party,that audit may be used to satisfy this requirement so long as it specifically
includes separate review of the records of CCPD funds. Because the independence of external
audit firms is best maintained by changing firms regularly, if a funding recipient continues to use
the same audit firm for more than three consecutive fiscal years, that fact will be reported to the
Board and may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15)days to provide City with a written
explanation and any supporting documentation regarding the practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure,to the City's satisfaction,within the
fifteen(15)day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
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7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report,making final payments,and disposing of Comin'Up Gang
Intervention assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes,regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants, employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal, state,or local income tax,nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
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Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS,PROPERTY DAMAGE AND/OR PERSONAL INJURY,INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY HIND OR CHARACTER,WHETHER
REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY
AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY HIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I)
CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS
AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES,
EMPLOYEES,CONTRACTORS(OTHER THAN THE CITY),OR SUBCONTRACTORS
RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE
INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY
LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS
OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE
EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR
AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
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No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Comin'Up Gang Intervention Program is situated; and
no other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Comin' Up Gang Intervention Program during this tenure or for one year
thereafter,shall have any interest,direct or indirect,in any contract or subcontract, or the proceeds
thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest,direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members, agents, employees,subcontractors,or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
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13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender any of
its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
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16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City.Ten(10)days' notice shall be acceptable in the event of non-payment
of premium.Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102,with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
FY23 Partners with a Shared Mission 12
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise,to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
FY23 Partners with a Shared Mission 13
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
CITY: Fernando Costa,Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Boys & Girls Clubs of Greater Tarrant County
Daphne Barlow-Stigli ano, CEO& President
3212 E. Belknap St.
Fort Worth, TX, 76111
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES,SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice
FY23 Partners with a Shared Mission 14
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
to Contractor, shall have the right to immediately terminate this Agreement for violations of this
provision by Contractor.
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas,to be effective this day of 520
FY23 Partners with a Shared Mission 15
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
[Executed effective as of the date signed by the Assistant City Manager below.] /
[ACCEPTED AND AGREED:]
City: Vendor:
By: By:
Name: Fernando Costa Name: Daphne Barlow Stigliano
Title: Assistant City Manager Title: CEO
Date: Oct 25, 2022 Date: Oct 17, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
By: Neil Noa ces(Oct 2 ,2022 15:10 CDT) including ensuring all performance and
Name: Neil Noakes reporting requirements.
Title: Chief of Police
s�s �
Approved as to Form and Legality: By:
Name: Sarah Shannon
Title: Supplemental Funding Manager
By. City Secretary: �pFOF�R��aa
Name:Taylor Paris y= V 000 000 0�'
Title: Assistant City Attorney T 1° °o��d
�0 o
0000 0 0
Tc1hh 'fe S. Goodall �� �d
0
Contract Authorization• By: Jannette S.Goodall(Oct 26,202214:29 CDT) �j 0000ppp00000
o
M&C• zBJ Name: Jannette S. Goodall ���rEXASoAp
• Title: Acting City Secretary �nn��4
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY23 Partners with a Shared Mission 16
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
FORT WORTH® Email This Preview Save as PDF Print Close Window AA V
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Fort Worth Police Department
FY23 - Partners with a Shared Mission (Non-competitive)
Deadline: 5/20/2022
Boys & Girls Clubs of Greater Tarrant County
Comin' Up Gang Intervention Program
Jump to: Narrative Project Plan & Budget Required Attachments
$ 1,537,952.50 Requested Boys & Girls Clubs of Greater
Tarrant County
Submitted: 5/19/2022 12:56:45 PM (Pacific) Telephone8178344711
3218 E. Belknap Street Fax
Project Contact Fort Worth, TX 76111 Web www.becgtc.org
Isis Crawford United States
grants(@becgtc.orq
Tel: 817-720-9340 Chief Executive Officer&
President
Additional Contacts Daphne Barlow Stigliano
shudson@becgtc.org,jgrishman@becgtc.org daiDhne(@becgtc.org
Narrative top
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
✓ Reduce crime through prevention projects
✓ Reduce crime through intervention project
✓ Increase safety through Direct Neighborhood Projects
✓ Increase safety through youth crime prevention projects
✓ Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
✓ Private Non-Profit 501c3
F_ Public non-Profit
3. Does your project address Special Emphasis: Police/Community Relations?
Special Emphasis is defined, "Increasing existing or creating new collaborations between Fort Worth Police Department and
minority/underserved community members and stakeholders."
✓ Yes
F_ No
4.What Council Districts will this project serve?
Mark all that apply.
✓ District 2
✓FNg0W hers with a Shared Mission 17
1136ween CrIM aTZ 113oys3Zu y
District 4
✓ District 5
F_ District 6
F_ District 7
✓ District 8
✓ District 9
5. Provide a description of your program.
Comin' Up Gang Intervention Program provides intervention & prevention services to youth between the ages of 13 and 24. We
provide access to programs and needs based activities to help youth avoid negative and destructive behaviors. Staff develop
better relationships between members of rival gangs by working directly with the leaders to assist with conflict resolution.
6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist.
Income inequality is a major source of aggression and violent crime in human society. The Boys and Girls Clubs of Greater
Tarrant County(BGCGTC)strategically serves youth in Fort Worth's most at-risk areas where families have lived for
generations in low-income environments with a severe lack of resources and low educational attainment. These environments
are not well suited for prioritizing education and skills that would lead to obtaining meaningful employment. The lack of conflict
resolution and coping skills help contribute to income inequality. The areas in which our members live present a multitude of
challenges, which can lead to violent crime.
In addition, racial inequality contributes to violent crime. BGCGTC serves predominantly African American and Hispanic youth.
The diversity, alongside generations of racial inequality and a lack of coping and resolution skills, leaves members with limited
options when conflict arises, often leading to violence.
During adolescence, peer groups and social networks form, each of which can positively or negatively influence a youth's life.
Rather than immediately joining serious, violent gangs, some youth become involved in less delinquent groups called "starter
gangs." Children and adolescents form starter gangs to introduce themselves to gang culture (i.e., distinctive attitudes,jargon,
rituals, and symbols). In the communities BGCGTC serves, which are primarily unstable, low-income, and constantly
changing, the gang can be an important life experience.According to The Youth Gang Problem, gangs serve the interests and
needs of certain vulnerable youth, particularly during the adolescent and young adult period, when existing social, economic,
and even religious institutions do not function properly. Gangs provide a certain degree of physical protection, social support,
solidarity, cultural identification, and moral education as well as opportunities for self-esteem, honor, and sometimes
economic gain. Youth make a conscious choice to join a gang during adolescence and many personal environmental factors
influence this choice.
Underclass urban neighborhoods, composed heavily of African American and Hispanic residents, have higher crime rates. The
most common characteristics for causes of crime throughout these urban neighborhoods include socioeconomic and
demographic characteristics of the area, such as the poverty level, racial composition, residential mobility, labor force
characteristics, age structure, and divorce rates. Areas with unstable unemployment circumstances for relatively large
portions of adults have higher crime rates. Many leading criminologists believe that the poverty-crime relationship is clear and
direct.
7. Define the target group and how many will benefit from this project. Include defining characteristics, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community
efforts to impact CCPD crime and safety goals.
Boys &Girls Clubs of Greater Tarrant County serves youth in schools and community sites located in some of Tarrant
County's most at-risk areas. Our neighborhoods are historically low-income, with low educational attainment, high
unemployment rates, and associated high rates of illegal activity, including gangs, alcohol, and other drugs. In 2021, amidst
the challenges of serving youth during a pandemic, BGCGTC served 31,000 youth throughout our various programs.According
to membership data, 51% of Club members were male and 49%were female. Of these youth, 50%were African-American,
37% Hispanic, 6% Caucasian, and 7% multi-racial/other. More than half of our members are experiencing poverty and come
from single-parent homes, and 93% qualify for the free or reduced lunch plan. These communities are often plagued with
children and adults experiencing poor mental health who are not being properly treated. This reluctance to seek mental health
care can be attributed to misconceptions and stigmas that are predominant among African American and Hispanic cultures.
Poverty in childhood and among adults can cause poor mental health through social stresses, stigma, and trauma.
Research has clearly shown that kids who grow up in poverty have fewer opportunities than their peers who live in higher
income areas, but those often boil down to not having opportunities to create meaningful relationships with adults. BGCGTC
directly addresses this deficiency, offering judgment-free and caring relationships with kids that allow them to have a voice, a
sense of belonging, and a way to build positive social networks. BGCGTC branches, school sites, prevention, and pre-college
prcWM1gvN@ry% l4 PeA4TA%Wrget population for Comin' Up is young men and women ages 13-24 who hat* been
ys3Z C;Vls C=s of Creacer Tarralic CouTicy
gang-involved or affiliated. The program goal is to serve 640 members a year(100 to 110 per site). Comin' Up's outreach also
includes early intervention programs for youth ages 8-18 that live in areas where there has historically been high gang activity.
These kids may be influenced by gang culture, and could ideally become members of a Boys &Girls Club. The program's
goal is to reach approximately 209 of these youth a month for a total of 2,500 participants per year. This brings our grand total
of young men and women to benefit from this program to 3,140 members/participants per year.
8. Describe your project. Discuss how you will address the causes of the crime/safety problem(s) faced by the
target group. Describe how the project will be measured and how it will impact crime/safety goal(s). Explain how
it is unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the
project is likely to achieve the desired results.
The Comin' Up Program's 11 project goals are identified and explained below:
1.Unduplicated program participants
Having high risk gang-influenced youth agree to participate in the Comin' Up Program decreases the time they are out in the
streets of the City of Fort Worth.
2.Unduplicated program participants enrolled in case management
Case management provides fundamental support to members to achieve short and mid-term indicators as well as long-range
outcomes. Members in case management work with the Case Manager to develop an individualized service plan to help
accomplish a specific goal that will lead to a positive life change.
3.Number of service units for participants enrolled in case management
Frequent and consistent contact/support is important in the success of members who need this individualized attention to be
successful. Service units document the efforts made by the Case Manager and team when assisting members enrolled in
case management.
4.Unduplicated inter-site activities/events
Inter-site activities take place when staff from two or more sites collaborate and coordinate an event at an agreed upon
location. Lack of healthy peer groups and social networks is an indicator of gang activity risk. Inter-site activities create
opportunities for positive interactions between members from different gangs and areas of the city.
5.Number of pre-intervention workshops and mentoring sessions
Pre-intervention workshops and mentoring sessions are conducted with non-member participants aged 8-18 that are living in
areas where there is a strong tradition and/or culture of gang involvement.
6.Unduplicated participants served through pre-intervention workshops
Pre-intervention workshops teach non-member participants aged 8-18 appropriate services before early problem behaviors turn
into serious delinquency and gang involvement. Unduplicated participants represents how many documented participants are
served.
7.Number of program participants attending needs based programming group sessions
Needs based programming groups discuss issues related to needs based topics. The number of program participants
attending needs based programming group sessions represents how many members participate during nightly onsite
programming.
8.Number of Community Service hours performed by program participants
The number of community service hours performed by program members represents the total number of hours performed
throughout the year.
9.Unduplicated participants in Community Service
The number of unduplicated participants represents how many documented members perform community service.
10.Unduplicated participants completing a needs based survey
Needs based surveys measure member attitudes and perceptions toward needs based topics.
11.Unduplicated participants reporting an overall improvement in needs based topics
Post-surveys measure the impact of the Comin' Up Program on member attitudes and perceptions.
9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both
the target group and the community.
Our goal is to ensure that 20% of program participants make positive life changes. Life changes are indicators of significant
positive change that mark the participant's progress.
Having our members accomplish any of the nine life changes is celebrated and indicates that he or she has made a
sigpMeffort to cl anc�for hne better.
artners wi a are fission 19
w ys;t C;!rls Clubs of Creacer Tarralic Comty
1.Grade progression
Advancing from one grade level to the next is a challenge for members who live in poverty. Daily obstacles are intensified and
learning can be difficult while trying to survive. Helping members progress from one grade to the next is considered life
changing as we help cultivate the value of education, which is an indicator of long-term success and can help reduce levels of
crime.
2.Enlistment into the armed forces
Enlistment into the armed forces is a life change that requires a significant amount of commitment and dedication.
3.Graduating high school
Completing high school is a challenge for members who live in poverty. Helping members progress and graduate from high
school is life changing as we help cultivate the value of education and increase the ability to seek legal employment, which
are indicators of long-term success and can help reduce levels of crime.
4.Completion of a semester of college
Encouraging our members to pursue post-secondary education in order to increase their chances of success is important as
income inequality is a direct correlation with violent crime.
5.Completion of vocational or job training
Completion of vocational or job training is a challenge for members who live in poverty. Encouraging our members to pursue a
vocation or job trade in order to increase their chances of success is important as income inequality is a direct correlation
with violent crime.
6.Completion of 90 days employment
Completing 90 consecutive days of employment at one job is a challenge for members who live in poverty and may lack the
necessary skills required to maintain employment.
7.Returning to school
Staying in school is a challenge for members who live in poverty. Education is not seen as a priority when basic needs, such
as food and shelter, aren't being met. Helping members who had previously dropped out, or were expelled from school, return
to school is considered life changing as we help cultivate the value of education.
8.Obtaining a GED/High School Equivalency
Helping members obtain a GED/High School Equivalency certification is considered life changing as we help cultivate the
value of education, which is an indicator of long-term success and can help reduce levels of crime.
9.Completion of juvenile or adult probation
Criminal behaviors associated with non-compliance are avoided and members engage in behavior that does not result in an
arrest.
An additional outcome we target is that, on an annual basis, 95% of program members will not engage in behavior that results
in an arrest.
10. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has
served the community, its mission, partnerships, and nature of your services.
Boys & Girls Clubs in our community were established in 1926. The first location was at Panther. We are home to the oldest
Boys & Girls Club in Texas. Today's Boys & Girls Clubs of Greater Tarrant County serves youth in schools and community
sites located in some of Tarrant County's most at-risk areas. Our mission is to enable all young people, especially those who
need us most, to reach their full potential as productive, caring, responsible citizens. Our neighborhoods are historically low-
income, with low educational attainment, high unemployment rates, and associated with high rates of illegal activity, including
gangs, alcohol, and other drugs. Comin' Up has been an important resource for this community for 27 years, having first been
established in 1994. There continues to be a demonstrated need in Fort Worth, and particularly in the areas we serve, for the
services provided by Comin' Up. The goal of the Comin' Up Gang Intervention Program is to positively impact the lives of at-
risk&gang-involved youth by providing needs based services and activities to reduce the level of gang violence in the City of
Fort Worth.
11. Describe how the project fits the mission of your agency.
The mission of The Boys and Girls Clubs of Greater Tarrant County is to enable all young people, especially those who need
us most, to reach their full potential as productive, caring, responsible citizens. The Comin' Up Gang Intervention Program
mission is to positively impact the lives of at-risk&gang-involved youth by providing needs-based services and activities to
reduce the level of gang violence in the City of Fort Worth.
The common theme of our organization and this program's project is having a positive impact on the lives of those young
pe$4tVpgrg# g fq?�d y?"oung people and the community at-large is what our organization does be*
w y u y
12. Describe the geographic area you will serve (i.e. city-wide, council districts, zip code, neighborhood, census
tracts, etc.) and why it was selected.
Near Southside (Panther), 1500 Hemphill St. FW TX 76104
Stop Six(Eastside), 4651 Ramey FW TX 76105
Poly(Martin), 3123 Avenue G FW TX 76105
Northside, 2000 Ellis FW TX 76164
Diamond Hill, 1701 N.E. 36th St. FW TX 76106
Near Southeast(Hillside), 1201 E. Maddox FW TX 76105
Las Vegas Trail, 8124 Calmont Ave FW TX 76116**
—Prevention Services only
These sites were selected based on being in neighborhoods that are historically low-income, with low educational attainment,
high unemployment rates, and associated with high rates of illegal activity, including gangs, alcohol, and other drugs.
13. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
Not applicable.
14. Describe how your project will address the CCPD Special Emphasis: Police/Community Relations.
At Boys & Girls Club, we know we can play a powerful and productive role in building bridges in our community between law
enforcement and our members. This is accomplished through thoughtful programming and partnership. That's why our
organization has identified partnerships with law enforcement as one of our top priorities in 2022. While BGCGTC has been
collaborating with the Fort Worth Police Department (FWPD)for many years, we have taken a more intentional approach to
our efforts.
CC4K
Our first Courageous Conversations for Kids Summit for 2022 was hosted at our North Fort Worth branch and featured Chief
Jones of Arlington Police Department, Chief Noakes of FWPD, and Tarrant County District Attorney Wilson. Our CC4K series
gives our members a safe space to meet with public leaders to engage in thoughtful discussions on how to build a stronger
community. Leading up to event, staff from the District attorney's office facilitated virtual learning sessions with Club youth
covering topics such as:
First Amendment Rights
Arrest, Search and Seizure
Process of a Trial
Investigations and Forensic Evidence
A total of one hundred forty-six youth participated in CC4K activities.
"I always look for glimmers of hope to keep going, to stay inspired.And let me tell you, the youth in our community, youth
like you at the Boys & Girls Club are the glimmers of hope." - Chief Noakes
FY23 Partners with a Shared Mission 21
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Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B-BUDGET NARRATIVE
FY23 Comin'Up Gang-Boys&Girls Clubs of Greater Tarrant County
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.0000
$o.0000
A,SALARY
SALARY-Descriptions of Funded Positions below: 1.0 SALARY $1,065,627.68 $1,065,627.68
SALARY Senior Vice President o£Piograms(SVPP)
The SVPP provides staffsupervision and is directly engaged in the implementation ofprograms and activities designed to maximize program outcomes.The
SVPP is directly involved in implementing systems and methods to measure and monitor program outcomes.The SVPP is involved daily in the decision making
process regarding existing or proposed program activities,member discipline and interaction,incident reporting and resolution,and allocation ofresources to
the various program sites.Cost allocation based on actual time and effort.Estimated 312 hours per year.This position supports all activities.Quantity 312.00
Rate 65.28 Total$20,367.36
SALARY Operations Coordinator
The operations Coordinator assists the SVPP and Comm'Up by tabulating and documenting program outcome reports and other program data.The Operations
Coordinator also provides direct program support through assisting with procurement,box maintenance and scheduling,and activity planning.The Operations
Coordinator also acts as a liaison between program stag members,and the S VPP.Cost allocation based on actual time and effort Estimated 312 hours per year.
This position supports activities 1.1,1.3,1.4,2.1,2.3,2.4,3.1,3.2.Quantity 312.00 Rate 16.32 Total$5,091.84
SALARY Comm'Up Senior Director
The Comm'Up Senior Director,under the supervision of the S VPP,is responsible f the implementation and successful execution ofsite based services and
programs f the Comm'Up Program as determined by the S VPP.The Comin'Up Senior Director will develop,implement and evaluate programs and services
that accomplish short to mid-term outcome indicators and long range outcomes in the areas ofAcademic Success,Healthy Lifestyles and Good
Character/Citizenship.Duties include,but are not limited m,meeting all required program goals and objectives successfully;ensuring spending is reasonable,
allowable,and allocable;following and enforcing program budget;program planning for each site;creating and maintaining successful relationships internally
and externally;ensuring all required activities and services are completed successfully;personnel management to include hiring,training,coaching,and
discipline;and ensuring compliance with all regulation and legislation.Other responsibilities include motivating and leading stag site management,participant
recruitment and member services,documentation and data entry,maintaining company vehicles,and safety.This position supports all activities.
Quantity 2080.00 Rate 38.00 Total$79,040.00
SALARY CU Coordinator
The Comm'Up Coordinator,under the supervision ofthe Comm'Up Senior Director,is responsible for assisting in the overall operations ofthe Comm'Up
Gang Intervention Program.The Comin'Up Coordinator's sole responsibility is to support and provide services to the Comm'Up Program.This position does
not support other programs within the organization.The Comin'Up Coordinator deals with a diverse group of®portant external callers and visitors as well as
internal contacts at various levels ofthe organization.Independentjudgment is required to plan,prioritize,and organize diversified workload.The Comm'Up
Coordinator is responsible for ensuring the consistent collection and entry ofparticipam data to generate weekly and monthly program reports.This position
monitors arrest records and bookings to track participant arrests on a daily basis.Programmatic support includes the processing ofporchase orders,purchasing
supplies,tracking requisitions,organizing meetings,special events,and training.The Comin'Up Coordinator assists with the processing ofparticipant referrals
and tracks community service hours for participants.Other responsibilities include,but are not limited m,administrative functions such as reporting,answering
phone calls,creating correspondence,maintaining ode equipment,providing customer service,and maintaining positive relationships.This position supports
all activities.Quantity 2080.00 Rate 16.27 Total$33,841.60
SALARY Program Outcomes Director
The Comm'Up Program Outcomes Director,under the supervision ofthe Comin'Up Senior Director,is responsible f 0,e implementation and successful
execution ofcoordination ofservices for the Comm'Up Program.The Comin'Up Program Outcomes Director is accountable f the evaluation and continuous
quality improvement ofcese management processes and outcomes for special programming at all locations that accomplish short to mid-term outcome indicators
and long range outcomes in the areas ofAcademic Success,Healthy Lifestyles and Good Character/Citizenship.Responsibilities include,hot are not limited m,
leadership,monitoring special programs,strategic program planning for each site,creating and maintaining successful relationships maternally and externally,
professional development,safety,and administrative compliance.Other responsibilities include motivating and guiding stag member services,documentation
and data entry.This position supports all activities.Quantity 2080.00 Rate 31.29 Total$65,083.20
SALARY Site Director(4 Full-Time Positions)
The Comm'Up Site Director,under the supervision ofthe Comm'Up Senior Director,is responsible for the implementation and successful execution of
program services and gang intervention services for the Comm'Up Gang Intervention Program at the assigned site or coordination ofprogrammmg between
sites.Two ofthe Site Directors will also provide direct supervision and programming guidance to sites housed in city/parks f ctlrties(within public safety
guidelines).The Site Director provides fundamental support to Comin'Up Program members to achieve short and mid-term indicators and long range
outcomes.Responsibilities include supervision and leadership ofstaQ site management,recruitment and member services,documentation and data entry,
building and maintaining relationships,fleet management,safety,and suncessfidly meeting all program goals and objectives.Comin'Up Program stag along
with Case Managers,provide needs based services and activities in efforts to reduce gang violence and influence positive change.This position supports all
activities.Quantity 8,320 Rate 28.20 Total$234,624.00
FY23 Partners with a Shared Mission 27
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
SALARY Case Manager(6 Full-Time Positions)
The Comm'Up Case Manager,under the direction ofthe Site Director,is responsible for the implementation and successRrl execution ofcase management
services and programs for the Comin'Up Gang Intervention Program.Case Managers provide fundamental support to Comm'Up members to achieve short and
mid-term indicators and long range outcomes.Case Managers and Comm'Up Program staffprovide needs based services and activities in efforts to reduce gang
violence and influence positive change.Responsibilities include recruitment,providing services to members,group ficihtation,case management,
documentation and data entry,budding relationships,assisting site stag covering sites as needed,and safety.This position supports all activities.Quantity
12,480.00 Rate 19.91 Total 5248,476.80
SALARY Outreach Specialist(6 Full-Time Positions)
The Outreach Specialist,under the direction ofthe Site Director,will assist with participant recruitment and engagement.Outreach Specialists will administer
pre-intervention programming and mentormg sessions to assigned sites and areas.They will implement site-based services and activities designed to drive
program participation and involvement to further program goals and objectives.Outreach Specialists work closely within each community to conduct outreach
activities and educate community members,participants,and other stakeholders on gang involvement This position supports all activities.Quantity 12,480.00
Rate 19.75 Total$246,480.00
SALARY Teen and Early Intervention Specialist(7 Part-Time Positions)
The Comm'Up Teen and Early Intervention Specialist,under the direction ofthe Site Director,is responsible for representing the Comm'Up Program to gang-
involved youth in the community.Additionally,the Comin'Up Teen and Early Intervention Specialist is responsible for providing required onsite services;early
intervention and prevention programming;music and other social and emotional support and programming;monitoring behavior and safety ofinembers;
assisting program staffin recruiting,orienting and supporting the program experience ofnew members;and to suncessfidly achieve all program goals and
objectives.This position supports all activities.Quantity 7,280 Rate$15.07 Total$109,709.60
SALARY Academic Instructors(6 Part-Time Positions)
The Academic Instructor,under the direction ofthe Site Director,is responsible for tutoring members who are in school as well as teaching GED to members
who are out ofschool.They also assist with other academic needs and career readiness services.This position supports activities 1.1,1.2,2.1,2.2,3.1.Quantity
1,152.00 Rate 19.89 Total$22,913.28
Vacancy Allowance VACANCY
Based on historical data since the pandemic began,it has been a challenge m fill positions within the program We do not anticipate this changing significantly in -0.18 ALLOWANCE $1,065,627.68 -$191,812.91
the next fiscal year.
TOTAL SALARY 5873,814.70
Fringe-Description of It inge for funded positions below 1.0 FRINGE $278,785.43 $278,785.43
Cellular
Fringe Cellular includes a stipend of$13.85 to contribute toward cellular service.
uant 15 Employees Rate$365.00 Total$5,475.00
FRINGE Sr.Vice President ofPrograms
Fringe benefits include 6%health,dental,and fife insurance,7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment Supports all
activities.Quantity 18.15%Percent Rate$20,367.69 Total$3,696.73
FRINGE Operations Coordinator
Fringe benefits include 21%health,dental,and life insurance,7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment.Supports
activities 1.1,1.3,1.4,2.1,2.3,2.4,3.1,3.2.Quantity 33.15%Percent Rate$5,091.84 Total$1,687.94
FRINGE CU Senior Director
Fringe benefits include 10%health,dental and life insurance,7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment.Supports all
activities.Quantity 22.15%Percent Rate$79,050.00 Total$17,509.58
FRINGE CU Coordinator
Fringe Benefits include 20%health,dental and life insurance,7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment.Supports all
activities.Quantity 32.15%Percent Rate$33,839.52 Total$10,879.41
FRINGE CU Program Outcomes Director
Fringe benefits include 13%health,dental and life insurance,7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment.Supports all
activities.Quantity 25.15%Percent Rate$65,084.59 Total$16,368.77
FRINGE Site Directors
Fringe benefits include 13%health,dental and life insurance,7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment.Supports all
activities.Quantity 25.15%Percent Rate 5234,636.72 Total$59,011.14
FRINGE Case Managers
Fringe benefits include 18.5%health,dental and fife insurance,7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment Supports
all activities.Quantity 30.65%Percent Rate 5248,524.22 Total$76,172.67
FRINGE Outreach Specialists
Fringe benefits include 17%health,dental,and life insurance,7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment.Supports
all activities.Quantity 29.15%Percent Rate 5246,551.14 Total$71,869.66
FRINGE Teen and Early Intervention Specialists
Fringe benefits include 7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment Supports all activities.
Quantity 12.15%Percent Rate$109,718.54 Total$13,330.80
FRINGE Academic Instructors
Fringe benefits include 7.65%FICA,3%retirement,1%Worker's Compensation,.5%State Unemployment Supports activities 1.1,1.2,2.1,2.2,3.1.Quantity
12.15%Percent Rate 522,911.32 Total$2,783.73
Vacancy Allowance VACANCY
Based on historical data since the pandemic began,it has been a challenge to fill positions within the program We do not anticipate this changing significantly in -0.18 ALLOWANCE $278=785.43 -$SQ181.38
the next fiscal year.
TOTAL FRINGE $228,604.05
C.TRAVEL
Travel Expenses 1.00 TRAVEL $55,623.66 $55,623.66
CU Senior Director-The CU Senior Director is responsible for creating and maintaining successRrl relationships internally and externally,which often requires
travel throughout the day.The CU Senior Director also ensures all required activities and services are completed suncessfidly,which requites travel to the
different sites.The CU Senior Director handles personnel management to include hiring,training,coaching,and discipline.The CU Senior Director ensures
compliance with all regulations.The CU Senior Director responsibilities that also require travel include site management,participant recruitment and member
services,maintaining company vehicles,and&cifity safety.Supports all activities.
CU Coordinator-The CU Coordinator deals with a diverse group of important external and internal customers at various levels ofthe organization that
sometimes requires travel to meet.The CU Coordinator provides programmatic support,which includes the processing ofpurchase orders,purchasing supplies,
organizing meetings,special events,and training which also require travel.Supports all activities.
CU Program Outcomes Director-The CU Program Outcomes Director deals with a diverse group ofimportant external and internal customers at various levels
ofthe program that sometimes requires travel to meet The CU Program Outcomes Director also ensures that all special program activities are completed
successfidly,which requites travel to the different sites.The CU Program Outcomes Director responsibilities that also require travel include site management,
ember services,training,maintaining company vehicles,and&cifity safety.Supports all activities.
FY23 Partners with a Shared Mission 28
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
CU Site Director—The CU Site Director is responsible for the implementation and successfid execution ofprogram services and gang intervention services for
the Comm'Up Gang Intervention Program at assigned site(s).Planning,preparation and coordination ofthese services requite travel.Two ofthe Site Directors
will also provide direct supervision and programming guidance to sites housed in city/parks facilities.Travel is required to monitor both sites.Other
responsibilities that require travel include supervision and leadership ofstaQ site management,recruitment and member services,budding and maintaining
external relatiwships,fleet management,safety,and successfully meeting all program goals and objectives.Supports all activities.
CU Case Manager-The CU Case Manager is responsible for implementation and successfid execution ofcese management services and programs for the
Comin'Up Gang Intervention Program.Responsibilities that require travel include recruitment,providing services to members,group facilitation,case
management,building relationships with external partners,purchasing goods,assisting site stag and covering sites as needed.Supports all activities.
CU Outreach Specialist-The CU Outreach Specialist is responsible for participant recruitment and engagement Travel is required to recruit in Fort Worth
neighborhoods.Outreach Specialists administer pre-intervention programming and mentoring sessions throughout Fort Worth.Outreach Specialists work
closely within each community to conduct outreach activities and educate community members,participants,and other stakeholders on gang involvement.
Supports all activities.
Teen and Early Intervention Specialist-The Teen and Early Intervention Specialist is responsible for implementation and successfid execution ofearly
intervention,programming services,and programs for the Comin'Up Gang Intervention Program.Responsibilities require travel between sites to provide
targeted early intervention,music and social/emotional,assisting site stag and covering sites as needed.Supports all activities.22,725.00 miles x.58 Total-
$13,180.50
Bus Mileage-Buses are necessary for member transportation,program implementation and food distribution.Transportation is a significant barrier for many
participants and access to transportation is crucial to achieve goals on participant case management service plans.Member transportation will include
transportation to job interviews,GED testing sites,vocational training sites,and other needs included on their case management service plans.Comm'Up staff
also provide transportation to participants to ensure their ability to access service during the evening hours.Participants are transported nightly to and from the
servic e sites.Transportation is also required for off-site activities,field hips,and to conduct inter-site activities.Supports all activities.21634.00 miles x$1.74
Total-$37,643.16
StaflTmming-Stafftrainmg will be used to ensure staffis properly trained to perf program duties.Training will include comf ences for staffsuch as`Stop
the Violence"and Texas Association for Literacy and Adult Education,crisis intervention training,mental heath workshops,and motivational interviewing.
Training may include expenses for directors to attend a national gang prevention/intervention conference,per diem for stafftravel and incidentals to include
parking,taxi and luggage fees.In-house training will occur throughout the year and may include meals(CU staffonly),training materials,and presenter fees.For
the purposes ofthis proposal,stafftrainmg does not include organizational staffmeetings with programming that targets staffretention and recognition.Supports
all activities.1 training x 54800.00 Total$4,800.00
TOTAL TRAVEL $55,623.66
D.EQUIPMENT
Equipment Expenses 1.00 EQUIPMENT $10,391.70 $10,391.7000
Furnitme-Replacement finnitruo will be purchased as needed m be used to programming spaces.This expense covers nonnal fiuuiture wear and tear.
Examples of finniture include stools,chairs,couch,desks,tables,folding tables,file cabinets,etc.Supports all activities.
Quantity 1 Measure-finniture Rate$1,210.80 Total$1,210.80
Music/Social Emotional Programming Equipment-Ifinembers are engaged in activities in our facilities,they are not engaging in criminal activities.Local trends
have revealed that many gang members are using music to spread threats ofviolence and these threats have escalated to actual violence in many instances.Our
trusic social emoticaal program will provide an outlet for our members to create music that does not promote or provoke violence.Examples ofmusic
programming equipment are Computers,DAW(Pro Tools),Audio Interface,Microphones,Headphones,Studio Monitors,Cables,Microphone Stands,Pop
Fiber,Desk/Workstation,Studio Charts,Reflection Fibers,Studio Monitor Stands,Rack Mount,Power Conditioner,Microphone Preamp,Headphone Amp,
Monitor Management,Virtual Instruments,MIDI Controller,Electronic Dram Kit,Control Surface,Software/Plugins,Snake Cable,Unmterruptible Power
Supply,Direct Box,Keyboards,Drum Machine,and Guitars.Supports activities 1.1,1.4,2.1,2.4,3.1.
Quantity 1 Measure-music equipment Rate$6,680.90 Total$6,680.90
Game Consoles-This expense will be used to purchase replacement game consoles and other associated equipment such as controllers,games,etc.,as needed.
Supports activities 1.1,1.4,2.1,2.4.
Quantity 1 Measure-game consoles Rate$2,500.00 Total 52,500.00
TOTAL EQUIPMENT $10,391.70
E.SUPPLIES
Supplies'Expenses 1 1.00 SUPPLIES $95,340.94 $95,340.94
Trophies,Incentives,Prizes-Prizes and incentives such as certificates,t-shirts,other tangible items are needed for member engagement.Ifinembers are
engaged in activities in our facilities,they are not engaging in criminal activities.Supports activities 1.1,1.2,1.4,2.1,2.2,2.4,3.1.150 Awards x S20 Total
$3,000
Program participant's baby supplies-Baby supplies assist with addressing the breakdown in American families as a cause ofcrime.Income inequality and a
lack ofresources sometimes prevent our members from possessing these necessities.Supports activities 1.1,1.2,2.1,2.2,3.1.40 General Baby x$25 Total
$1,000.00
Hygienic Supplies-Income inequality and a lack ofresources sometimes prevent our members from possessing these necessities.While teaching,training,and
mentoring our members who may not have sufficient guidance at home,we often have necessary discussions around proper hygiene.Many ofour impoverished
embers are ashamed to attend school due to ridicule from lack ofessential hygiene products.Helping members remove barriers to progress in their education
nney is considered fife changing as it helps cultivate the value ofeducation,which is an indicator oflong-temr success and can help reduce levels ofcrme.
Supports activities 1.1,1.2,1.4,2.1,2.2,2.4,3.1,3.2.500 General Hygiene Products x S4 Total$2,000.00
Meals,snacks,drinks,refreshments-Food insecurity is a significant problem in Fort Worth,and Comm'Up addresses the nutritional needs oftsuticipan[s and
embers by providing meals and snacks to ensure that hunger does not lead to more crime.Part ofthe reason that people oflower socioeconomic position
behave and feel as they do is that they are often hungry.The hunger hypothesis applies in particular to impulsivity-hyperactivity,initabihty-aggression,anxiety,
and persistent narcotic use,all ofwhich have been found to show socioeconomic gradients and lead to crime.Supports all activities.2026 Meals x$10 Total
520,260.94
Annual Life Changes Banquet-The Life Changes banquet is our year-end event that stag members and community stakeholders attend to celebrate the
accomplishments ofour members.The banquet brings members from all sites together in a formal event setting.The program includes acknowledgments offife
changes for all members,Member ofthe Year,GED Instructor ofthe year,and Site ofthe Year.Recognizing the positive life changes in this manner assists with
encouraging members to continue the pursuit oflong term life changes,which result in a reduction in trim in the City ofFort Worth.Purchases associated with
the Life Changes banquet include verve,catering,awards,certificates,speaker fees,and door prizes.Supports activities 1.1,1.2,1.4,2.1,2.2,2.4,3.1,3.2.1
Fees x$3,000 Total$3,000.00
Ode Supplies-Quantity and unit costs will vary depending on the needs of the program and vendor costs at the time ofpurchase.Examples ofode supplies
include paper,pens,pencils,markers,calendars,notebook paper,file folders,manila folders,two pocket folders,envelopes,stamps,ink pads,printer ink,toner,
dividers,3-ring folders,portfolio folders,sheet protectors,tape and tape dispensers,staplers and staples,post-it notes,calculators,paper clips,highlighters,
sharpies,bulletin board markers,dry erase boards,and easel notebook pads.Supports all activities.91 Supplies x$10 Total$910.00
FY23 Partners with a Shared Mission 29
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
Occupational Skills Training-Supports activities 1.1,1.2,1.4,2.1,2.2,2.4,3.1.40 Training x$500 Total 520.000.00
Educational Testing and Pretesting supplies-Supports activities 1.1,1.2,1.4,2.1,2.2,2.4 29 GED tests x$100 Total$2,900.00
Public Transportation fees-Supports activities 1.1,1.2,1.4,2.1,2.2,2.4,3.1,3.2.125 Bus Passes x$4 Total$500.00
Interview clothing-Supports activities 1.1,1.2,2.1,2.2,3.1.50 x S20 Total$1,000.00
Early Intervention Programming/Secondary prevention programming-Early intervention programming/secondary prevention programming identifies young
children at high risk and intervenes with appropriate services bet a early problem behaviors turn into serious delinquency and gang involvement.Examples of
EIP and SPP programming supplies include curriculnr,paper,markers,pencils,folders,flip charts,dry erase boards,board games,food,snacks,drinks,prizes,
wards,trophies,etc.Supports activities 1.1,1.3,2.1,2.3.300 x$10 Total$3,000.00
Postage-Postage is required In mail out inf tion and flyers m external strategic partners f die purposes ofsupporting the mission ofpositively impacting
the lives ofat-risk and gang-involved youth.Correspondence is commonplace with juvenile justice,court system,community partners,philanthropic businesses,
and concerned citizens and volnteers.Supports all activities.240 x$1 Total$240.00
TOTAL SUPPLIES $95,3gpgq
F.CONSULTING/CONTRACTING
Consulfing/Contrading Expenses 1.00 CONSULTING $69,225.65 $69,225.65
/CONTRACTS
Contract Services-GED training,life skills training,clerical,recruiting,tutoring,lifeguards,referees,and IT contract services.Estimated needs based nn
historical data from past years fees include IT contract services$1,983.65,lifeguards$600.00,GED&tutoring$500.00,and referees$300.00.Supports all
activities.Quantity-1 Measure-Contracts Rate$3,383.65 Total$3,383.65
Copy Machine Leases-Supports all activities
Quamtily-12 Measure-Moodily Lease Rate$80 Total$960.00
Internet Filtering Hardware and Sotlwere(moodily)-Supports all activities
Quamtily-4 Measure-Hardware Rate$2,000.00 Total$8,000.00
Trax Solutions-Data tracking and case management software(monthly).Supports all activities.
Quamtily-20 Measure-Database Rate 5200 Total 54,000.00
Security Camera-management(moodily).Supports all activities.
Quamtily-4 Measure-Monitoring Rate$500.00 Total 52,000.00
External Evaluaf/Consuhant-Supports all activities.
Quamtily-1 Measure-Contract Rate$50,000.00 Total$50,000.00
TOTAL CONSULTING/CONTRACTING $69,225.65
G.SUB-GRANTS
$0.0000
TOTAL SUB-GRANTS1 $0.0000
11 OCCUPANCY
Occupancy Expenses Below 1.00 OCCUPANCY $51,156.55 $51,156.55
Comm'Up Program Office Lease-Program budding(2,800 square feet)leased exclusively for Comin'Up participants and staff f private counseling,case
management,intervention,mentorimg activities,and Comm'Up saffmeetings.All occupants ofthe building are direct Comm'Up saffwho are involved in
direct program services at all times and program participants.Comm'Up saffdo not provide services ofany type to other programs in die organization.No
other employees ofBGCGTC use this space for any purpose.The lease In the property,a stand alone property not connected In my other BGCGTC owned or
leased property,specifically sates that ifBGCGTC loses fording f the program,the lease will be terminated within 30 days ofnotice ofthe loss offindimg.
For these reasons,we allocate the costs ofleasing and operating this budding at 100%to direct costs.Supports all activities.
Quamtily 12 Measure-Moodily Lease Rate$2500.00 Total$30,000.00
Program SmffTelephnne Service-Zoom telephone service to all CU staff Cost billed directly per line.Supports all activities.
Quamtily-12 Measure-Moodily Rate 5262.44 Total$3,149.28
Comm'Up Program Ode Security Monitoring Service-Supports all activities
Quamtily-12 Measure-Moodily Rate S43 Total$516.00
Diamond Hill Infnet Service
Due to die ongoing construction and delayed opening ofthe Diamond Hill Community Center until January 2023,internet service has been lowered to account
for the site being down 25%ofthe grant year.Supports all activities.
Quamtily-9 Measure-Monthly Rate$114.91 Total$1,034.19
Hillside Internet Access-Supports all activities
Quamtily-12 Measure-Moodily Rate$114.91 Total$1,378.92
Comm'Up Program Ode Electricity-Supports all activities
Quantity-12 Measure-Moodily Rate 5433.00 Total$5,196.00
Comm'Up Program Ode Waste Disposal-Supports all activities
Quamtily-12 Measure-Moodily Rate 5254.00 Total$3,048.00
Comm'Up Program Ode Water-Supports all activities
Quamtily-12 Measure-Moodily Rate$56 Total$672.00
Comm'Up Program Ode Infnet Access&Alarm System Monitoring-Supports all activities
Quamtily-12 Measure-Moodily Rate$80.18 Total$962.16
Comm'Up Program Ode Janitorial Service-Supports all activities
Quamtily-52 Measure-Moodily Rate$100 Total$5,200.00
TOTAL OCCUPANCY $51,156.55
INDIRECT
INDIRECT
Expenses which support all activities,including but not limited to,Personnel and Fringe Benefits costs for the Vice President ofFinance,Payroll and Accounting 0.10 INDIRECT $ 1.5_'.952.50 $153,795.25
Specialist,Property Insurance&Accident Insurance,General Lability,Umbrella liability,Audit,Accornting/HR Software(Comin'Up staffonly),
Communication Comin'Up sites(office phone,internet&cable wifi),Electricity,Gas,Waf&Sewer,and Building Maintenance.
TOTAL INDIRECT $153,795.25
Total Expense r
Total Requested] $1,537,952.50
FY23 Partners with a Shared Mission 30
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
FORT WORTH, Exhibit c
Request for Reimbursement(RFR)
FY 2023
CRIME CONTROL
AND PRF.6T.VTJ0N D15TRiCT
Submit To: Submitting Agency.• Boys&Girls Clubs of Greater Tan-ant
By Email: County
PSM@fortworthtexas.gov Contact Name: Daphne Barlow Stighano
Phone Number: 817-720-9340
Mail:
Bob Bolen Public Safety Complex Emall daohnena bacatc.ora
Attn: Contract Compliance Specialist Remit Address: 3218 BeDmap Street,Fort Worth,TX 76111
Financial Management Division Invoice Number:
505 West Feluc St. Month of Request:
Fort Worth, TX 76115
DIRECT COSTS(90%Minimum)
A B C E
Total ofPm%ious (B+C) (A-D)
This Month's
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested To-Date Available
A Personnel $ 873,814.70 $ - $ 873,814.70
B Fringe Benefits $ 228,604.05 $ - $ 228,604.05
C Travel&Training $ 55,623.66 $ - $ 55,623.66
D Equipment $ 10,391.70 $ - $ 10,391.70
E Supplies $ 95,340.94 $ - $ 95,340.94
F Contracts/Consultauts $ 69,225.65 $ - $ 69,225.65
G Sub-Awards 1 $ - $ -
H Occupancy $ 51,156.55 $ - $ 51,156.55
Total Direct Costs $ 1,384,157.25 $ $ $ $ 1}84,157.25
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previous (B+C) (A-D)
This Month's
Budget Category Budget Amount Reimbursements Request m Total Requested Reaining Balance
Requested To-Date Available
Total InDirect Costs $ 153,795.25 S $ $ 153,795.25
Supporting documents required with monthly requests. Summary:
See Request for Reimbursement Instructions for reference Total Budget: $ 1,537,952.50
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 1,537,952.50
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept ID Aecount
RFR Approved For Payment(Forth Worth Police Depamnent CCPD Staff Use Only)
Reviewed by: Approved by:
Chant Staff Signature Date Chant Staff Signature Date
Finance Received Stamp Placed Below
FY23 Partners with a Shared Mission 31
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Boys&Girls Clubs of Greater Tarrant County
Program/Project Title: Comin' Up Gang Intervention Program
Fiscal Period: Reporting Period:
Contact Name: Daphne Barlow Stigliano Email: daphne@becgtc.org
1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the
implementation of the project. Complete the following questions in a brief 2-3 page narrative format.
Outcome This Total-to-
Measure# Quarter
Outcome Description Date Goal
Cumulative
123 out of 615 (20%)program participants will make
positive life changes as defined by(1)Grade Progression
(2)Enlistment into the Armed Forces(3)Graduating High 123
1.1 School(4)Completion of a semester of college(5) out of
Completion of vocational or]ob training(6)Completion 615
of 90 days employment(7)Returning to school(8) (20%)
Obtaining a GED/High School equivalency(9)
Completion of juvenile or adult probation.
585
12 585 out of 615 (95%)program participants will not engage out of
in behavior that results in an arrest on an annual basis. 615
95%
62 out of 123 (50%) surveyed program participants will
report an overall improvement in attitudes and perceptions 62 out
1.3 towards the importance of Needs Based Topics: education, 123
legal employment,job readiness,community service, of of 123
handling conflict,healthy living,being a leader,decision
making and peer influence.
2. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the
project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they
were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined
in the contract?
5. Attach a copy of an unduplicated participant zip code report for this Quarter to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY23 Partners with a Shared Mission 34
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
E3htbrtE
Crime C antral and Pre;eition District
Partners with a Shared NI scion
Zip C o de Spreadsheet
Agency Name: Pinject Title:
Fiscal Year Repotting Period:
Contact Name: Final:
Inhvrtiaos:Pleue proridewidup lira ted (new)p a rticip ant d ata bry zip rodesmT al this quarter. Report should
reflect Fart WorthParticipanta soh-, Tliis spread Jsed J auld he included with y w•ageuc-'s Quarterk-
Otdmnu aRepwrt
Number of Number o
TapC3de Pardcipanr Zip Cbde Partiripanr
76101 76132
7614)2 76133
76103 76134
16_.- 76135
76165 76136
76106 76137
76_11- 7614C
76,12 76143
76109 7615C
76155
7616_
76113 76162
76113 76163
76114 76164
76115 761
76116 761?8
76118 76179
?6_-3 76181
761-," 76185
76121 76191
76122 76192
76123 76193
7612- 76195
76126 76196
76_a3 76197
7613C 76193
761311 76199
Certif mt=I ha-,;a mmox ed the ahoy fimmal and program raquiremeats. I vmtr that die emlosed raport matarials
accurately r led the status of the aforernmtiorec program prged.
Signature: Date:
FY23 Partners with a Shared Mission 35
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency Boys&Girls Clubs of Greater Tarrant County
Contact Name Daphne Barlow Sti liano
Phone Number and Email 817-720-9340/daphnegbgcgtc.org
Remit Address 3218 E.Belknap Street,Fort Worth,TX 76111
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
FY23 Partners with a Shared Mission 36
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
EXHIBIT I
Facilities Use Requirements for Diamond Hill and Hillside Community Centers
SECTION 1
LOCATION
1.1 Location. City does hereby grant to Contractor the use of certain space within
the following locations for the purpose of the Comin' Up Gang Intervention Program for
Fiscal Year 2023:
1.1.1 Diamond Hill Community Center, which is located at 170I N.E.36th
Street,Fort Worth, Texas 76106; and
1.1.2 Hillside Community Center,which is located 120I E.Maddox Street,
Fort Worth, Texas 76104.
The Diamond Hill Community Center and Hillside Community Center shall be
referred to as "Centers" or "Community Centers" throughout this Exhibit.
1.2 Condition of the Centers. Contractor expressly acknowledges and agrees that
it has conducted a full and complete physical examination of the Centers and hereby accepts
the Centers, AS IS, WHERE IS, AND WITHOUT ANY WARRANTIES OF
WHATEVER NATURE,EXPRESS OR IMPLIED,IT BEING THE INTENTION OF
CITY AND CONTRACTOR TO EXPRESSLY NEGATE AND EXCLUDE ALL
WARRANTIES EXPRESS OR IMPLIED, IN FACT OR BY LAW, INCLUDING
WITHOUT LIMITATION, THE IMPLIED WARRANTY OF SUITABILITY, AND
THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR ANY
PARTICULAR PURPOSE, CONTAINED IN OR CREATED BY ANY
APPLICABLE LAW OF THE STATE OF TEXAS.
SECTION 2
USE OF THE CENTERS
2.1 Contractor may use the Centers to operate the Program in accordance with
this Agreement in support of its mission and for no otherpurpose.
2.2 Contractor shall only have use of the Centers during the following scheduled
times and specific locations within the Centers:
Diamond Hill Community Center: 8:OOpm - 11:OOpm Monday thru Friday. The
Contractor may use the specific locations listed in Section I I Access.
Hillside Community Center: 8:OOpm- 11:OOpm Monday thru Friday.The Contractor
may use the specific locations listed in Section I I Access.
FY23 Partners with a Shared Mission 37
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
All activities related to any Program must be completed within the time periods set
forth in this section,including, but not limited to,set-up and clean-up. If Contractor,for any
reason, holds over beyond the scheduled times or uses additional areas of the Centers, the
director of the Park Department("Director") or that person's authorized designee, in his/her
sole discretion, reserves the right to remove Contractor and any participants of the Program
("Program Participants") from the Centers or charge Contractor a fee for use of the Centers
for the time period beyond that which the Centers are reserved. Any additional fee will be
commensurate with that charged to otherpatrons of the Centers using the same space forthe
same amount of time and shall be paid within thirty (30) calendar days after the City sends
a written invoice.
2.3 In the event of a change in hours or availability of the Centers, such change
shall not give rise to any claim against the City by the Contractor, whether for lost profits,
cost, overhead, or otherwise.
2.4 Contractor may bring onto the Centers any equipment reasonably necessary
to further the intended use of the Centers. Equipment and supplies must be stored in the
Comin' Up office space.
2.5 Contractor may not use any part of the Centers for any use or purpose that
violates any applicable law,regulations,or ordinance of the United States,the State of Texas,
the County of Tarrant, or the City of Fort Worth, or other lawful authority with jurisdiction
of the Centers.
2.6 Contractor understands and agrees that the parking areas at the Centers are
not for the exclusive use of the Contractor and that the City and the Centers'patrons may use
the parking spaces at any time.
2.7 Contractor shall not allow Program Participants unsupervised use of any allowed
area. Disregard for this request will result in loss of access to these areas.
SECTION 3
HOLDOVERTENANCY
3.1 Holdover Tenancy. Unless terminated earlier pursuant the terms of this
Agreement, this Agreement will expire without further notice when the Term expires. Any
holding over by Contractor after the Term expires will not constitute a renewal of the
Agreement or give Contractor any rights in or to the Centers, except as a tenant atwill.
SECTION 4
DUTIES AND RESPONSIBILITIES
4.1 In addition to any other duties and responsibilities set forth in this Agreement,
Contractor shall:
4.1.1 Ensure that all Program Participants and any other individual using
the Centers, including, but not limited to, any guardians and parents of the
FY23 Partners with a Shared Mission 38
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
Program Participants,comply with any and all policies,rules,and regulations
governing the use of the Centers. The City will provide a copy of any such
policies, rules, and regulations within a reasonable time after request by the
Contractor.
4.1.2 Provide a Program Participant listing to the Director and ensure each
Program Participant and instructor of any Program has a current membership
card for the Centers and instruct any such person without a membership card
to secure one before attending any Programs in the Centers. Any participants
who have a membership card prior to enrolling in any of Contractor's
Programs shall maintain the membership card in good standing for the
duration of such Program.
4.1.3 Contractor and Program Participants shall not remain in the Centers
beyond the Contractor's approved hours, except in instances of eminent
danger to the Program Participants, severe weather conditions, emergencies
declared by the City and other situations determined in the sole discretion of
the Director.
4.1.4 Notification of changes to Program schedules, including cancellation
but excluding emergencies or Force Majeure Events, must be provided to the
City within 24 hours prior to scheduled start time. In case of emergency or
Force Mal cure Events,the Contractor must notify the Director promptly upon
learning of such emergency or Force Majeure Events.
4.1.5 Provide a listing of all Program Participants to the Director and ensure
each Program Participant and instructor of any Program has a current
membership card for the Centers and instruct any such person without a
membership card to secure one and pay the applicable $20.00 fee for the
membership card before attending any Programs in the Centers.Any Program
Participants who have a membership card prior to enrolling in any of
Contractor's Programs shall maintain the membership card in good for the
duration of such Program.
4.1.6 NOT USE THE CENTERS FOR ANY PURPOSE NOT SET FORTH
IN THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO,
CONDUCTING ANY UNAUTHORZED BUSINESS SUCH AS
UNIFORMS AND COSTUME SALES OR FUND RAISING.
4.1.7 Report any maintenance or repair needs to the Director as soon as
practicable.
4.1.8 Contractor agrees to notify City promptly upon the receipt of any
claim or lawsuit brought in connection with any injury, death, or damages at
the Centers. Contractor agrees to make its officers, representatives, agents,
and employees available to City, at all reasonable times, for any statements
and case preparation necessary for the defense of any claims or litigation for
which City may be responsible hereunder.Contractor shall place language in
its contracts with contractors and subcontractors that contractors shall notify
City as required by Contractor in this subsection.
FY23 Partners with a Shared Mission 39
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
4.1.9 Daily, prior to the start of Program activities, a representative from City
employed at the Centers and Contractor will conduct a facility walk through and will
complete and sign a form to document any damages.
4.1.10 Contractor will clean the Centers each night after the Program concludes.If this
does not occur,the program will not be allowed in the center the following evening. If
this is a recurring problem,the group will be prohibited from returning.
4.1.11 Any damage incurred during Program hours must be reported immediately to
City by e-mail to the Supervisor of the Center.For serious damage, Supervisor must be
contacted by phone.
4.1.12 While City will commission and oversee all repairs, Contractor will reimburse
City for any repairs that are made for any damage that occurs during Program hours.
4.1.13 Contractor will provide City with a staff list and program management contact
information,and contact procedures.
4.1.14 City will provide staff lists, including emergency contact information and
contact procedures for the Centers.
4.1.15 City will provide Contractor with necessary keys and security codes for access
to the Centers. Comin' Up staff must keep a key log of what staff are assigned a key
and security code. If access is no longer needed, the keys must be returned within 72
hours.
4.1.16 Contractor will notify City immediately if the security of the Centers is
compromised.
4.1.17 Contractor will document all incidents that occur during Program times.
Documentation must include date,time,person(s)involved,a narrative of the incident,
follow up response to the incident, and whether or not law enforcement was contacted.
Center Supervisor should be notified immediately.
4.1.18 Contractor will notify law enforcement where appropriate.
4.1.19 Incidents in which Contractor shall notify law enforcement and center
supervisor,include but are not limited to: fights,threats,damage to property,and theft.
4.1.20 Contractor will provide City with a copy of the Contractor's incident report for
all documented incidents no later than the next business day following each documented
incident.
4.1.21 Contractor will operate a progressive discipline policy with appropriate
consequences. Incidents that warrant exclusion from the facility will be discussed and
consequences assessed on a case-by case basis.
4.1.22 Contractor will remit payment in the amount of$500.00 for cleaning supplies
by October 1 of each agreement year.
FY23 Partners with a Shared Mission 40
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
4.2 The Citywill:
4.2.1 Furnish the necessary existing utilities and electrical power available at
the Centers for the ordinary and intended use of such,which includes lighting,
heat and air conditioning, and water. City shall not be liable or responsible for
accidents or unavoidable delays.
4.2.2 Ensure the Centers are suitable for their intended purpose.
4.2.3 Process membership applications for the Centers and issue membership
cards.
4.2.4 Ensure the Centers are ready for set up by Contractor in accordance
with any reasonable requests of the Contractor.
4.2.5 City will provide a facility closing/cleaning schedule to include:
sanitizing, sweeping,mopping,dusting, etc.
SECTION 5
LIENS
5.1 Contractor shall do no act or make any contract that may create or be the foundation for any
lien upon or interest in any City property. Any such contract or lien attempted to be created or filed
shall be void. Should any purported lien on City property be created or filed, Contractor, at its sole
expense, shall liquidate and discharge the same within ten(10)calendar days after notice from the City
to do so. Should Contractor fail to discharge the same, such failure shall constitute a breach of this
Agreement, and the City shall have the right to terminate this Agreement immediately. However,
Contractor's financial obligation to City to liquidate and discharge such lien shall survive following
termination of this Agreement and until such a time as the lien is discharged.
SECTION 6
CARE OF THE CENTERS
6.1 Contractor, at Contractor's own expense, shall keep the Centers and maintain all
equipment and other properties of City in a safe,sanitary,sightly condition and in good repair during
each Program or scheduled time set forth in this Agreement. Contractor shall restore and yield said
Centers,equipment,and all otherproperties belonging tothe City back to City at the expiration of each
Program or scheduled time set forth in this Agreement in good or better condition as it existed at the
beginning of each Program or schedule time set forth inthisAgreement and inwhich Contractorfound
them.
6.2 Contractor will not do or permit to be done any injury or damage to the Centers,or any
part thereof, or permit to be done anything that will damage or change the finish or appearance of the
Centers or the furnishings thereof or any other property belonging to the City by the erection or removal
of equipment or any other improvements,alterations or additions.No decorative or other materials shall
be nailed,tacked, screwed or otherwise physically attached to any part of the Centers, or to any of the
furnishings or fixtures of the City without the prior written consent of the Director.
6.3 Subject to ordinary wear and tear, Contractor will pay the costs of repairing any
damage that may be done to the Centers or any of the fixtures, furniture or furnishings by any act
FY23 Partners with a Shared Mission 41
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
of Contractor or any of Contractor's officers,representatives,servants,employees,agents,Program
Participants, or anyone visiting the Centers upon the invitation of the Contractor. The City shall
determine, in its sole discretion,whether any damage has occurred,the amount of the damage and
the reasonable costs of repairing the damage, and whether,under the terms of this Agreement,the
Contractor is responsible. City shall be the sole judge of the quality of the maintenance and/or
damage of the Centers, furnishings, fixture or furniture by the Contractor. The costs of repairing
any damage to the Centers shall be immediately due and payable by the Contractor upon
Contractor's receipt of a written invoice from City.
6.4 Subject to the prior written consent of the Director,Contractor may place any signs
within the Centers necessary to indicate Contractor's name and location. Any sign shall be
prepared and installed by the Contractor, at the sole cost of Contractor, in accordance with
applicable rules and regulations of the City and in keeping with the Centers' decor. Any special
requirements of Contractor contrary to the above must be made a part of this Agreement by written
amendment.
SECTION 7
FORCE MAJEURE
7.1 If either party is unable,either in whole or part,to fulfill its obligations under this
License due to acts of God; strikes, lockouts, or other industrial disturbances; acts of public
enemies;wars; blockades; insurrections; riots; epidemics; public health crisis; earthquakes; fires;
floods;restraints or prohibitions by any court, board, department, commission or agency of the
United States or of any state; declaration of a state of disaster or of emergency by the federal,
state, county, or City government in accordance with applicable law; issuance of an Imminent
Threat Alert or Elevated Threat Alert by the United States Department of Homeland Security or
any equivalent alert system that may be instituted by any agency of the United States; any arrests
and restraints; civil disturbances; or explosion; or some other reason beyond the Party's
reasonable control(collectively, "Force Majeure Event"),the obligations so affected by such
Force Majeure Event will be suspended only during the continuance of such event. If a Force
Majeure Event occurs,the City may, in its sole discretion, close or postpone the opening of its
community centers, parks, or other City-owned and operated properties and facilities in the
interest of public safety and operate them as the City sees fit. Contractor hereby waives any
claims it may have against the City for damages resulting from any such Force Majeure Event.
SECTION 8
RIGHT OF ENTRY AND INSPECTION
8.1 In providing use of the Centers by Contractor, City does not relinquish the right to
control the management of the Centers, or the right to enforce all necessary and proper rules for
the management and operation of the same. After receiving notice by City,Contractor must permit
City or its agents, representatives,or employees to enter the Centers for the purposes of inspection;
determining whether Contractor is complying with this Agreement;maintaining,repairing, or altering
the Centers; or any other reasonable purpose.During any inspection,City may perform any obligations
that City is authorized or required to perform under the terms of this Agreement or pursuant to its
governmental duties under federal state or local laws,rules or regulations.In the event of an emergency,
no advance notice from City is required.
SECTION 9
FY23 Partners with a Shared Mission 42
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
LICENSES AND PERNUTS
9.1 Contractor shall,at its sole expense,obtain and keep in effect all licenses and permits
necessary for its operations.
9.2 Copy of the documentation stating the Contractor's status is due annually to the address
specified for the Park&Recreation Department in the notice provision of this Agreement.
SECTION 10
ADDITIONAL DUTIES UPON TERMINATION
In addition to the duties described in the Agreement, Contractor shall comply with the
following upon termination or expiration of the Agreement:
10.1 Prior to the effective date for expiration or termination of the Agreement, Contractor
shall promptly remove all of its personal property;provided,however,Contractor shall notce obligated
to remove any fixtures. Contractor shall also repairany damage to the Centers that occurred during
Contractor's use of the Centers, including,but not limited to, any damage that Contractor causes
during removal of Contractor's property,to the reasonable satisfaction of the Director.
10.2 If Contractor fails to comply with its obligations inthis Section,City may,at its sole
discretion, (i)remove Contractor's personal property and otherwise repair the Centers and
invoice Contractor for City's costs and expenses incurred,such invoice to be due and
payable to City within thirty(30)calendar days of its delivery to Contractor;or(ii) following
no less than thirty(30)calendar days priorwritten notice to Contractor,take and holdanyof
Contractor's personal propertyasCity's soleproperty;or(iii)pursueanyremedy at law or in
equity available to City. If Contractor fails to surrender the Centers to City following
termination or expiration,all liabilities and obligations of Contractor hereunder shall
continue in effectuntil such is surrendered.
102 Upon termination,all funds owed to the City shall be due and payable by the tenth(1 Oth)
calendar day after the effective date of termination.
103 Other Remedies. Any termination of this Agreement as provided in this Agreement
will notre lieve Contractor from paying any sum orsum s due and payable to City under this Agreement
that remains unpaid and due at the time of termination,orally claim for damages then or previously
accruing against Contractor under this Agreement. Any such termination will not prevent City from
enforcing the payment of any such sum or sums or claim for damages by any remedy provided for
by law, or from recovering damages from Contractor for any default under this Agreement. All
City's rights, options, and remedies under this Agreement will be construed to be cumulative, and
not one of them is exclusive of the other. City may pursue any or all such remedies or any other
remedy or relief provided bylaw,whether or not stated in this Agreement. No such termination shall
relieve City from any obligation it may have to Contractor hereunder and City may pursue any and
all rights and remedies or relief provided by law, whether or not stated in this Agreement.
SECTION 11
ACCESS
11.1 Contractor will only use areas of the Centers that are approved in advance by City.
FY23 Partners with a Shared Mission 43
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
At Diamond Hill Community Center,the following areas may be used: gym, lobby and restrooms,
multipurpose room, Comin' Up office, and computer lab if monitored. The kitchen may be used if
available and requested in advance.No one should be behind the front counter.Fitness center access
is not available as the center charges a fitness center membership to access this area. At Hillside
Community Center, the following areas may be used: gym, lobby and restrooms, multipurpose
room, and computer lab if monitored. The kitchen may be used if available and requested in
advance. No one should be behind the front counter. Fitness center access is not available as the
center now charges a fitness center membership to access this renovated area.
11.2 Contractor will assure that Program members adhere to the Program hours of 8:00
pm - 11:00 pm. Earlier access may only be granted by arrangement. Examples may include
attending a pre-arranged class;program,fitness center use;and use of the City of Fort Worth(CFW)
community center membership card to attend an appropriate activity at the Centers.
11.3 Contractor shall restrict entry to the Program to members and bona-fide guests. The
age limits for participation in the Program are ages 13 - 24.
11.4 Notify Program participants that they will not be allowed to congregate or loiter in
front of the main entrance of the Centers or in the parking lot or park prior to 8:00 pm or after
11:00 pm.
FY23 Partners with a Shared Mission 44
Agreement Between CFW and Boys&Girls Clubs of Greater Tarrant County
10/7/22, 10:43 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo�11
Create New From This MSC
DATE: 9/13/2022 REFERENCE **M&C 22- LOG NAME: 35FY23 CCPD COMIN UP GANG
NO.: 0705 INTERVENTION
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 2, CD 5, CD 8 and CD 9) Authorize the Execution of a Contract with the Boys & Girls
Clubs of Greater Tarrant County, Inc. in the Amount Up to $1,691,748.00 for the
Continued Operation of the Comin' Up Gang Intervention Program for Fiscal Year 2023
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with the Boys & Girls
Clubs of Greater Tarrant County, Inc. in an amount up to $1,691,748.00 for the continued operation of
the Comin' Up Gang Intervention Program for Fiscal Year 2023.
DISCUSSION:
The purpose of this Mayor and Council Communication is to authorize a contract with the Boys &
Girls Clubs of Greater Tarrant County, Inc. for the continued support and services of the Comin' Up
Gang Intervention Program (Comin' Up). Comin' Up was established in 1994 in order to reduce gang-
related violence by diverting gang members into programs and services to help youth avoid negative
and destructive behaviors.
Comin' Up provides intervention services to gang-involved youth between the ages of 13 and 24. The
Boys and Girls Clubs of Greater Tarrant County, Inc. operates Comin' Up at seven sites, including
Near Southside (Panther), Stop Six (Eastside), Poly (Martin), Northside, Diamond Hill, Near
Southeast (Hillside), and Las Vegas Trail. These Comin' Up sites serve approximately 680 youth
nightly Monday through Friday. Program staff provides information and referral services, works
directly with gang leaders to assist with conflict resolution, and provides crisis intervention to diffuse
potentially troubling or violent situations, which has helped staff successfully develop truces between
rival gangs.
Funding will be budgeted in the Other Contractual Services account within the Crime Control and
Prev Distr Operating Fund for Fiscal Year 2023.
This agreement will be effective for one year beginning October 1, 2022, and will end on September
30, 2023, with no renewals.
This program serves COUNCIL DISTRICTS 2, 5, 8 and 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023
operating budget, as appropriated, in the Crime Control & Prev Distr Fund . Prior to an expenditure
being incurred, the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# TAmount
i ID ID I Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
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10/7/22, 10:43 AM M&C Review
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Elizabeth Garza (5571)
Sarah Shannon (4254)
ATTACHMENTS
Comin Up 1295.pdf (CFW Internal)
FID Table-Comin Up.xlsx (CFW Internal)
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