HomeMy WebLinkAboutContract 58350 CSC No. 58350
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
SAFE CITY COMMISSION—CALL CENTER&ADVOCACY
FISCAL YEAR 2023
In consideration of mutual covenants,promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of Texas, ("City") acting by and through Fernando Costa, its
duly authorized Assistant City Manager, and SAFE CITY COMMISSION, a Texas non-profit
corporation ("Contractor") acting by and through Ken Shetter, President, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that the Crime Prevention Agency Partnership is
necessary to support crime prevention in City during Fiscal Year 2023. The Advocacy & Call
Center will enhance the prevention focus of the Crime Control and Prevention District("CCPD")
goals, which are (1) to support efforts to reduce violent crime and gang-related activities through
enhanced enforcement activities and crime prevention programs, (2)to support efforts to increase
the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to
support efforts to increase the safety of youth and reduce juvenile crime through crime prevention
and intervention programs; and
WHEREAS, Contractor has agreed to operate a Crime Prevention Agency Partnership
called Advocacy & Call Center, which will support the police department's crime prevention
efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the Call
Center&Advocacy Program; and
WHEREAS, City, as consideration for the performance of the Contractor, has
appropriated monies in the CCPD Budget in the amount of$356,724.25 ("Program Funds") to
provide to Contractor on a reimbursable basis for the operation of Advocacy & Call Center
Program subject to and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A—Scope of Work: ZoomGrants Narrative &Project Plan
3. Exhibit B—Budget Narrative Spreadsheet OFFICIAL RECORD
4. Exhibit C—Request for Reimbursement(RFR)
CITY SECRETARY
FT. WORTH, TX
5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report&Zip Code Spreadsheet
7. Exhibit F—Request for Budget Modification Form
8. Exhibit G—Corrective Action Plan Template
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City, and its officers, agents,employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or Contractor.
The term"Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Advocacy & Call
Center Program. Contractor agrees to expend the Program Funds in accordance with the Budget
Narrative Form as described in Exhibit "B". Program activities shall be reported in accordance
with Exhibit "D"- Project Plan Status Report and quarterly measures shall be reported in
accordance with Exhibit"E"- Quarterly Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$356,724.25 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor.
2.3 Due Dates Contractor agrees that the RFR with supporting documentation will be
submitted to the City no later than the 15th of each month. If this obligation of the Contractor falls
due on a weekend or Federal holiday, then that obligation shall be due the next business day
following such weekend day or Federal holiday. Should the Contractor not be able to meet these
requirements in the given month, the Contractor shall provide written notification prior to the
deadline that details the justification and expected date of submission. If no notification is received
by the 15th, the City may document for future corrective action. If, by the last day of the same
month, Contractor has not submitted the required reports, the City will send a non-compliance
letter notifying Contractor duly authorized representative of a possible suspension of program
funding. Submittal of a monthly RFR is required even if expenses do not occur.
2.4 The last day for the City to receive RFRs and supporting expense documentation from the
Contractor for this agreement is October 15, 2023. No corrections or additional documentation
will be allowed after this date. Any discrepancies on the final RFR or expense documentation will
be adjusted from the final reimbursement amount.
2.5 Each monthly RFR should be sequentially numbered and include expense documentation
that is legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly
reports as applicable. Submissions must be scanned and submitted to the Grants and Program
Management Section of the Fort Worth Police Department. Submissions should be titled"Agency
Name -RFR Month"and sent either via email to PSM@fortworthtexas.gov, or via mail addressed
as such: ATTENTION: Contract Compliance Specialist, Financial Management Division,
Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes
Report is required as described in section 4.4 and must be approved prior to reimbursements.
Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or
incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.6 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.7 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.8 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds. The last day the City will approve a budget modification for this agreement is
August 1, 2023.
2.9 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.6, 2.7, 2.8.
2.10 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.11 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.12 Request for Budget Modification Form(Exhibit"F") shall be submitted via either email to
PSM@fortworthtexas.gov or via mail addressed to the Contract Compliance Specialist,
Financial Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort
Worth, Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2022 ("Effective Date"), and shall end
on September 30, 2023 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2023. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Due Dates Contractor agrees that all program reports will be submitted to the City no
later than the 15th of each month. If this obligation of the Contractor falls due on a weekend or
Federal holiday, then that obligation shall be due the next business day following such weekend
day or Federal holiday. Should the Contractor not be able to meet these requirements in the given
month, the Contractor shall provide written notification prior to the deadline that details the
justification and expected date of submission. If no notification is received by the 15th, the City
may document for future corrective action. If, by the last day of the same month, Contractor has
not submitted the required reports, the City will send a non-compliance letter notifying
Contractor's duly authorized representative of a possible suspension of program funding.
Submittal of a monthly RFR is required even if expenses do not occur.
4.3 Monthly Reports Contractor agrees to provide a Monthly Project Plan Status Report
("Exhibit D") to document performance of work. The Monthly Project Plan Status report shall
document program activity names, numbers of participants attending, details of activities, and a
description of goals achieved in support of CCPD goals. Submission of an Exhibit D report is
required even if services do not occur.
4.4 Quarterly Reports In addition to the requirements outlined in Section 4.3, Contractor
agrees to provide a Quarterly Outcomes Report and Zip Code Spreadsheet to document
performance of work ("Exhibit E"). The Quarterly Outcomes Report and Zip Code Spreadsheet
shall be included in the January, April, July and October report submissions. The Quarterly
Outcomes Report shall document details of the quarterly progress toward outcome objectives
achieved in support of CCPD goals. The Zip Code Spreadsheet shall reflect new/unduplicated
participant data for that quarter. Submission of an Exhibit E and Zip Code report is required even
if services do not occur.
4.5 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.6 A representative of the Program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
4.7 Final program reports will be due with the final RFR submission on October 15, 2023.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty(30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of
Advocacy & Call Center Program. Contractor shall maintain, replace, or repair any item of
equipment used in support of the Advocacy& Call Center Program, or for use under the terms of
this Agreement that no longer functions or is lost or stolen. The cost for maintenance,replacement
or repair of any equipment used in support of Advocacy & Call Center Program and/or for use
under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use
Program Funds to repair or replace said equipment. Contractor shall use any and all equipment
purchased with Program Funds exclusively in support of Advocacy&Call Center Program.Within
10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory
of all equipment purchased with Program Funds to the Grants and Program Management Section
at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized
description of each piece of equipment, the date each piece of equipment was purchased, the cost
of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor
shall also be required, at its own cost, to engage an independent third-party to perform an audit
regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City
staff. If funding recipient is already obtaining a general audit of its financial matters by independent
third-party, that audit may be used to satisfy this requirement so long as it specifically includes
separate review of the records of CCPD funds. Because the independence of external audit firms
is best maintained by changing firms regularly, if a funding recipient continues to use the same
audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and
may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen(15)days after notice to Contractor by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of Advocacy &
Call Center assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal, state,or local income tax,nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND
HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES
HARMLESS AGAINST ANY AND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND
EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE
OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR(II)ANY NEGLIGENT ACT OR OMISSION
OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR
SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT;
EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,
AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Advocacy & Call Center is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities with
respect to the Advocacy&Call Center during this tenure or for one year thereafter, shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be
performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language
prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender any of
its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability(CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
CITY: Fernando Costa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Safe City Commission
Ken Shetter, President
1100 Hemphill St.
Fort Worth, TX, 76104
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of 120
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City: Vendor:
kern dioger
By: By:ken shette,(Oct 25,202214:52 CDT)
Name: Fernando Costa Name: Ken Shetter
Title: Assistant City Manager Title: President
Date: Oct 28, 2022 Date: Oct 25, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By: Neil Noakee(Oct 2 ,202212:36CDT) ensuring all performance and reporting
Name: Neil Noakes requirements.
Title: Chief of Police
s�s �
Approved as to Form and Legality: By:
Name: Sarah Shannon
Title: Supplemental Funding Manager
�� 44o�nnnb T
By. ppF FORT
Name: Taylor Paris City Secretary: p boo°°°°°°°°
Title: Assistant City Attorney �Qo .X
o
Tannel-fe S. Gaadall a�a�nEXASapp
Contract Authorization: By: Jannette S.Goodall(Nov 1,2022 08:32 CDT)
M&C• 22-0706 Name: Jannette S. Goodall
Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT A
ZoomGrants Narrative and Project Plan
FORTWORTH. Email This Preview Save as PDF Print Close Window A♦
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Fort Worth Police Department
FY23-Partners with a Shared Mission(Non-competitive)
Deadline: 5/20/2022
Safe City Commission, Inc
Advocacy + Call Center
Jump to: Narrative Project Plan&Budget Required Attachments
$356,724.25 Requested Safe City Commission, Inc
Submitted: 5/20/2022 1:32:22 PM (Pacific) 1100 Hemphill Street Telephone817.885.7774
Fort Worth,TX 76104 Fax 817.877.5923
Project Contact United States Web www.onesafeplace.org
Grant Summers
gsummersO)onesafeplace.org President
Tel:817.502.7121 Ken Shetter
kshetter@o nesafep lace.o rg
Additional Contacts
mmorgan@onesafeplace.org
Narrative t9p
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
✓ Reduce crime through prevention projects
7 Reduce crime through intervention project
F- Increase safety through Direct Neighborhood Projects
✓ Increase safety through youth crime prevention projects
7 Increase safety through youth crime intervention projects
2.Select Entity/Organization Type
✓ Private Non-Profit 501c3
F- Public non-Profit
3. Does your project address Special Emphasis: Police/Community Relations?
Special Emphasis is defined, "Increasing existing or creating new collaborations between Fort Worth Police Department and
minority/underserved community members and stakeholders."
✓ Yes
7 No
4.What Council Districts will this project serve?
Mark all that apply.
✓ District 2
✓ District 3
FORT WORTH® Email This Preview Save as PDF Print Close Window AA♦
Powered by ZoomGrantSTm and
Fort Worth Police Department
FY23 - Partners with a Shared Mission (Non-competitive)
Deadline: 5/20/2022
Safe City Commission, Inc
Advocacy + Call Center
Jump to: Narrative Project Plan & Budget Required Attachments
$ 356,724.25 Requested Safe City Commission, Inc
Submitted: 5/20/2022 1:32:22 PM (Pacific) 1100 Hemphill Street Telephone817.885.7774
Fort Worth, TX 76104 Fax 817.877.5923
Project Contact United States Web www.onesafeplace.org
Grant Summers
gsummers(&onesafeplace.org President
Tel: 817.502.7121 Ken Shetter
kshefter(@onesafeplace.org
Additional Contacts
mmorgan@onesafeplace.org
Narrative
Some answers will not be presented because they are not part of the selected group of questions based on the answer to
#3.
1. Please select an Eligible CCPD Goal.
Refer to List of Defined Terms in contract packet when making your selection.
✓ Reduce crime through prevention projects
Reduce crime through intervention project
Increase safety through Direct Neighborhood Projects
✓ Increase safety through youth crime prevention projects
Increase safety through youth crime intervention projects
2. Select Entity/Organization Type
✓ Private Non-Profit 501c3
Public non-Profit
3. Does your project address Special Emphasis: Police/Community Relations?
Special Emphasis is defined, 'Increasing existing or creating new collaborations between Fort Worth Police Department and
minority/underserved community members and stakeholders."
✓ Yes
No
4.What Council Districts will this project serve?
Mark all that apply.
✓ District 2
✓ District 3
District 4
✓ District 5
✓ District 6
✓ District 7
✓ District 8
✓ District 9
5. Provide a description of your program.
The Advocacy project specifically supports the following programs: Tarrant County Crime Stoppers, including Campus Crime
Stoppers and Friends for Life, Training & Education, Imagine No Violence and Camp Hope Texas.All programs are in place to
prevent crime and violence and promote a culture of non-violence.
6. Describe the eligible crime/safety situation the target group faces. Support the description with relevant data
from your agency and the community that explains the extent of the problem and what causes it to persist.
CS: Individuals are often apathetic or reluctant to get involved in a public safety issue out of fear of reprisal or retaliation.
Gallup, whose polling tracks confidence in a variety of institutions,found that 53%of Americans said they had a "great deal"
or"quite a lot"of confidence in the police in 2019 with confidence varies by race, gender, political ideology, age and education
level (Gallup, 2019). Crime Stoppers helps to reduce crime by offering an anonymous outlet for citizens and students to safely
report tips involving violent crime, gang-related activities, crime in neighborhoods, and crime in schools without the fear of
others knowing they reported the information while aiding law enforcement in making arrests and solving cases. Information on
many of these crimes would not be obtained without the help of the community.
Training: Professionals and community members alike are sometimes unaware of understanding causes of violence and
effective reduction strategies. The Training and Education program offers solutions to professionals and community members
to increase awareness, provide effective solutions in an attempt to ultimately reduce crime in Tarrant County. It is unrealistic
to provide in-person training to all crime prevention professionals and community members so other effective outreach
solutions have to be explored to reach a greater population, like social media. Providing outreach content and targeting
specific neighborhoods to provide an increase awareness of violence and services will play critical part increasing the larger
community's awareness.Annual target is to train 3000 individuals and reach 100,000 individuals through social media.
Advocacy:Adverse childhood experiences (ACEs)can have an important impact on a child's health. Research findings across
all demographics show that children who live with ACEs—such as domestic violence, child abuse and neglect, parental
incarceration, or caregivers with mental illness or addiction—suffer lower rates of school success and adult accomplishments,
and much higher rates of chronic health conditions and lower life expectancy. One Safe Place data from 2021, identifies that
80% of our clients have children under the age of 18 and 62%of those children have witnessed physical and/or verbal abuse
within the home. 36%of clients reported seeing behavior change in their child since they witnessed abuse. Prevention is
important because child abuse and neglect is avoidable. Through Camp Hope we look to evidence-based solutions, increasing
hope in the lives of trauma survivors with our primary focus as we aim for creating or enhancing resilience. Both INV and Camp
Hope focus on increasing safety of youth through each program.
7. Define the target group and how many will benefit from this project. Include defining characteristics, how the
crime or safety situation (described in the previous question) affects them, and how they relate to community
efforts to impact CCPD crime and safety goals.
CS: This program is available to every citizen, of all ages, and the target is 7,000 contacts per year. This prevention strategy
is designed to achieve citizen interest and involvement by anonymity, establishing reward systems that pay for information
leading to the arrest or charges filed on persons involved in crimes, and posting of Most Wanted criminals throughout the
County. This program enables the community to play an active role in assisting in keeping their neighborhoods safer.
Training: Target population is 1500 crime prevention professionals, and 1500 community participants annually.
Advocacy: Imagine No Violence targets middle and high school students in participating school art programs (Tarrant County)
to spread a culture of non-violence to youth,this program distributes over 10,000 art boards to youth every year. Camp Hope
Texas program targets children that have been exposed to violence within the home age 7-17 years old and the target
unduplicated target is 110 children every year to attend week-long camping adventure and 20 duplicated children to attend
monthly pathway programming.
8. Describe your project. Discuss how you will address the causes of the crime/safety problem(s)faced by the
target group. Describe how the project will be measured and how it will impact crime/safety goal(s). Explain how
it is unique, new, and/or similar to other efforts. Include relevant data and outside sources that prove that the
project is likely to achieve the desired results.
CS: The only Crime Stoppers program serving Fort Worth and the County and the only crime tip hotline wherein the
anonymity of tipsters is statutorily protected. Safe City Commission's, Director of Crime Prevention Programs coordinates
with Fort Worth Police Department Crime Stoppers officers to successfully implement the Crime Stoppers Program in the City
of Fort Worth, additionally includes the CS officers and supervisor's representation on the Crime Stoppers Board of Directors.
This program is implemented as prevention or intervention strategy depending on whether an incident has already occurred or
not. The U.S. Department of Justice reports in 2017, among students ages 12-18, there were about 827,000 total
victimizations (theft and nonfatal violent victimization)at school and 503,800 victimizations away from school. In 2017, about
20 percent of students ages 12-18 reported being bullied at school during the school year.Also in 2017, about 16 percent of
students in grades 9-12 reported that they had carried a weapon such as a gun, knife, or club anywhere at least 1 day during
the previous 30 days, and 4 percent reported carrying a weapon on school property at least 1 day during the previous 30 days
(Indicators of School Crime and Safety: 2018). The fact is that teachers and law enforcement officers cannot be everywhere all
the time. That is why we need to get the students and the community to take an active role in reporting crime.
Training: Program is unique in its success in bringing law enforcement and non-law enforcement crime prevention
professionals together to share innovative strategies in a multi-disciplinary setting. Training increases awareness and allows
for greater community social change and systematic policy enhancements.
Advocacy: Imagine No Violence is a one-of-its kind program which encourages thousands of Fort Worth ISD students to
develop original concepts focused on the reduction of violence in our community. Camp Hope Texas is the only traditional
overnight camping experience dedicated to mitigating the harmful impact on witnessing domestic violence for area children.
Camp Hope Texas is also unique in the camping world in that it is annually evaluated by independent academic researchers
to measure its effectiveness on children's hope, resilience and character development. Program evaluation of Camp Hope
America in 2018 found, "The primary outcome was to change the way children exposed to domestic violence believe in
themselves, believe in others, believe in their dreams and find hope for a brighter future. The results of this study provide
compelling evidence that Camp HOPE America improves the hope of children in a manner that was self-reported by the
children and teens and observed by the camp counselors. Moreover, increases in hope were associated with the character
strengths of Zest, Grit, Self-Control, Optimism, Gratitude, and Social Intelligence, and Curiosity(Hellman, 2018).
9. Discuss your anticipated results. Explain how the crime/safety situation will change in measurable ways for both
the target group and the community.
The anticipated outcomes of the Crime Stoppers Call Center are the following: a good percentage of contacts made in the call
center will result in the establishment of a new tip and the percentage of tips resulting in arrests or disciplinary action, cases
cleared, and reward payouts will increase. Every tip that results in an arrest or disciplinary action, cleared case, or reward
payout means that another criminal is off the street and helps Fort Worth neighborhoods and schools to become safer.
The outcomes of the Training and Education program include measuring participants through evaluations that rate the training
to determine if an increase in knowledge/awareness of subject matter is achieved.All professional training programs will be
open and targeted to law enforcement and non-law enforcement crime prevention professionals and measure how many
participants are non-law enforcement specifically. These measures are in place to remain committed to training as many
professionals as we can to reduce violent crime. The training specifically increases knowledge for each participant, they then
share that knowledge with others or apply in their work which then ultimately makes our community safer.
The Imagine No Violence program and Camp Hope Texas are promoting a culture of non-violence and this will be measured
through surveys administered to program participants. Each participant is asked if they believe they play an active role in
making our community safer. Participants enrolled in the week-long camping adventure also are evaluated on their hope scale
analyzed by Camp Hope America and University of Oklahoma, Tulsa. Both programs provide pathways (art, camp hope,
STEAM activities, college readiness,
etc.)to support and encourage youth, demonstrate a caring community, all in an effort to increase safety among the
community.
10. Briefly describe your agency and why it is the best to lead this project. Include how long your agency has
served the community, its mission, partnerships, and nature of your services.
Safe City Commission dba One Safe Place (OSP) is the only non-profit crime prevention agency, since 2005, in Tarrant
County and has a demonstrated an ability to partner with community stakeholders and agencies to implement best practice
programming.Additionally, our agency partners with multiple academic institutions to conduct research and allow research to
drive practice in all crime prevention programming.
The organizational mission is devoted to preventing crime and violence in Tarrant County's neighborhoods, schools and
homes. OSP has been serving Tarrant County for 17 years.
The Advocacy&Call Center project supports the following programing with the year each program was implemented,
partners, and the nature of services:
Imagine No Violence (2001)partners with Fort Worth Independent School District through the art programs and the US
Attorney's Office for middle and high school students to create original artwork promoting a nonviolence culture and believing
that they play a role in making their community safer.
Tarrant County Crime Stoppers (2006)partners with various law enforcement agencies and school districts to share Intel and
has a diverse board of directors that oversees the program. Crime Stoppers was created to combat three major problems
faced by law enforcement: fear of reprisal, an attitude of apathy, and a reluctance to get involved. Crime Stoppers addresses
these obstacles by offering anonymity to people who provide information about a crime and paying rewards when the
information supplied leads to an arrest.
Training and Education (2006) partners with the US Attorney's Office, local law enforcement, Tarrant County Probation
Department, Re-entry programs, victim service providers and others with-in the community to provide an annual STOP
Violence conference. Other training and education is provided when requested by professionals and community organizations.
Camp Hope Texas(2014) is an affiliate partner of Camp Hope America and Carolina Creek(partner camp). This program
provides monthly pathway activities for youth age (7-17 years old)that have been exposed to violence within the home.Youth
participate in monthly enrichment activities and then attend a week-long overnight camping adventure at Carolina Creek.Youth
gain independence along with the skills and hope to break the generational cycle of violence.
11. Describe how the project fits the mission of your agency.
The mission of OSP is to prevent crime and violence in our neighborhoods, schools and homes. Through Crime Stoppers and
Campus Crime Stoppers we collect intelligence through anonymous tips to assist with the apprehension of wanted criminals,
many of whom are wanted for violent crimes.We also collect tips related to ongoing and unsolved crimes, including those that
involve violence or the distribution of narcotics.
Friends for Life provides students a platform to anonymously share information about classmates who are being victimized or
who are suicidal, then that information is forwarded to campus interventionists.We know that students who are victims of
abuse, bullying and trauma are more likely than other students to ultimately engage in inappropriate or dangerous behavior,
including violent behavior and substance abuse. By ensuring students who are vulnerable receive the intervention services they
need we are able to significantly reduce the likelihood of future violent behavior.
The Call Center project is the platform that facilitates the collection of tips/intelligence for Crime Stoppers, Campus Crime
Stoppers and Friends for Life. While some Crime Stoppers agencies contract commercial call centers to collect tips, we have
found that investing in our own on-site call center results in much more reliable and comprehensive information-gathering.
Through our training and education programs, we provide law enforcement and other crime prevention professionals with best-
practices, innovative solutions and emerging trends. By bringing the best training to Fort Worth and making it free or
affordable, we are enhancing the community's law enforcement and crime prevention efforts.
For many of our most vulnerable youth, living in neighborhoods where gangs and violence are an everpresent reality,the
relentless glorification of gangs and violence in popular media can have serious consequences. The Imagine No Violence
program seeks to counteract that influence by encouraging Fort Worth students to develop original ideas and expressions that
promote nonviolence in our neighborhoods, schools and homes.
Finally, our Camp Hope Texas program addresses the specific impact of witnessing incidents of domestic violence on
children. Children exposed to domestic violence in their home are far more likely to commit suicide, struggle with substance
abuse, be victims of serious abuse or neglect or be perpetrators or victims of domestic violence themselves as adults. Camp
Hope provides and evidence-based curriculum designed to reduce the likelihood that campers will experience any of the
negative predictive outcomes listed above.
12. Describe the geographic area you will serve (i.e. city-wide, council districts, zip code, neighborhood, census
tracts, etc.) and why it was selected.
OSP serves the greater Tarrant County area. The main focus of most programming is the City of Fort Worth due to size but all
areas of the county and surrounding areas are served as well. The decision to purchase our current property in the Near
Southside was made with this in mind to be centrally located and near other partner nonprofits, law enforcement central
offices and medical and mental health facilities.
13. Describe and list what other funds you have secured or requested on behalf of this project. If this is a new
project, include a description of how you plan to maintain these services beyond the CCPD grant period.
OSP has been able to leverage the resources provided through the CCPD and attract other resources based on the strength of
the programming developed. Traditional fundraising, Crime Stoppers funding through the Community Supervision and
Corrections Department, foundation support and federal and state grants, combined with the City's investment, have enabled
Safe City Commission to have the capacity to meet growing demand and develop critical new areas of programming.
14. Describe how your project will address the CCPD Special Emphasis: Police/Community Relations.
Our organization and programming is built on the fundamentals of partnership between the police department, community-
based agencies and community members.
Crime Stoppers engages community members to play an active role in making their community safer by reporting crimes.
Camp Hope Texas encourages the involvement of Fort Worth police officers to attend monthly enrichment activities and the
week-long camping adventure. Every year, at least one Fort Worth officer attends camp as a HOPE leader.
Administratively,we prioritize collaborative initiatives with the police department and ensure agency representation is included
on monitoring committee, human relations and strategic planning committee.
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Crime Control and Prevention District
Partners with a Shared Mission
EXHIBIT B-BUDGET NARRATIVE
FY23-Safe City Commission(Advocacy&Call Center)
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
$0.00
Total
A.SALARY
Crime Stoppers Call Takers:Part-time staff fills—6,476 hrs annually staffing the Crime
Stoppers Call Center,taking anonymous tips via telephone,text and web and routing them to
the appropriate FWPD personnel.Pay averages 12.50 per hour for a total personnel expense
of 81,762.50 including worked holidays at pay x1.5.As this amount exceeds the 75,000 5,400.00 HOURS $12.50 $67,500.00
award from CCPD,Safe City Commission supplements the remainder with separate grants
from Tarrant County and the Office of the Govemor's Criminal Justice Division.Safe City
Commission will allocate 5,400 hours to the CCPD contract(12.50 x 5,400=67,500).
Responsible for Outcome Objective 5,Activities 5.1,5.2 and 5.3 outlined in Project Plan.
President:Reporting to the Board of Directors,the President should participate directly in the
carrying out of the mission of Safe City Commission in order to retain a robust understanding
of the organization's mission and work.S/he works with all program staff to organize and
implement all programmatic activities and outcomes.S/he will directly provide professional
education and community outreach programming.Education and outreach activities consist of 0.05 FTE $115,000.00 $5,750.00
presentations provided to crime prevention professionals and the community at large;
presentations are specific to domestic violence,child witness impact and family justice
centers.This position will also participate in monthly Camp Hope Texas programming,
monthly pathways programs consisting of team-building activities,relationship building,
college and career sessions and curriculum specific to children who have been exposed to
violence.The President will spend about 10 hours per week on this program.Responsible
Outcome Objectives 1,2,3 and Activities 1.1,2.1 and 3.2 outlined in Project Plan.
Executive Vice President,Programs and Director of the Family Justice Center:The EVP of
Programs and FJC Director oversees all programs of Safe City Commission and supervises all
program staff.S/he supervises all program staff to organize and implement all programmatic
activities and outcomes.S/he will provide professional community and community outreach
programming;including areas of domestic violence,violence prevention strategies,non-fatal 0.4 FTE $125,000.00 $50,000.00
strangulation,partnerships and other prevention program areas.This position oversees all
aspects of Camp Hope Texas and monthly pathway programming and provides guidance on
program implementation in partnership with camp partner and National Camp Hope America
affiliation;also provides direct attendance at monthly pathway programs and week-long camp
in the summer.This position will spend 14.8 hours per week on this program.Responsible
Outcome Objectives 1,2 and 3 and Activities 1.1,2.1 and 3.2 outlined in Project Plan.
Director,Crime Prevention Programs:This staff member is responsible for the administration
of the Crime Stoppers program including reporting to the Crime Stoppers Board,working
with law enforcement personnel to process new tips,the management of the Call Center and
all employees of the Call Center.This position directly reviews all tips and informant contacts
received by the Call Center staff and follows up with law enforcement partners.This position 0.6 FTE $66,306.00 $39,783.60
is responsible for the distribution of public information materials about Campus Crime
Stoppers and Friends for Life programs to middle and high school within FWISD.S/he
directly provides professional education and community outreach programming specific to
Crime Stoppers,Campus Crime Stoppers,Friends for Life and an annual STOP Violence
conference.S/he will spend about 24 hours per week on this program.Responsible for
Outcome Objectives 1,2 and 4 and Activities 1.1,2.1 and 4.1 outlined in Project Plan.
Director,Compliance&Special Programs:This position is responsible for coordinating with
all budgeted personnel to ensure that all program reporting requirements are met through this
project.S/he will set up the reporting spreadsheets for personnel,collect data on surveys and
complete draft monthly and quarterly reporting.This position is also responsible for the 0.67 FTE $61,950.24 $41,506.66
Imagine No Violence program and will coordinate with FWISD,art programs,other sponsors.
Additionally,this position coordinates trainings and community outreach efforts for the
organization and conducts a fair portion of the trainings.This position will spend 26.8 hours
per week on this program.Responsible for Outcome Objectives 1,2,3 and Activities 1.1,1.2
and 3.1.
Client Advocate:S/he is responsible for assisting as needed with all client service programs
including intakes,children's programming,community outreach programs.The current
employee in this position is fluent in Spanish and also assists in translation with any clients 1.00 FTE $36,750.00 $36,750.00
and their children as needed.S/he will spend 40 hours per week on these programs.
Responsible for Outcome Objectives 2 and 3 and Activities 2.1,3.1 and 3.2 outlined in
Project Plan.
Vice President,Community Engagement:S/he is responsible for all social media outreach.
Works with all program staff to organize and develop social media content.The metrics 0.05 FTE $90,000.00 $4,500.00
tracked will include engagement,likes,comments,clicks and feedback.Responsible for
Outcome Objective 2 and Activity 2.2 outlined in Project Plan.
TOTAL SALARY $245,790.26
B.FRINGE
Fringe benefits for all employees are comprised of payroll taxes at 7.65%employer paid
health,dental,vision and life insurance costs,and employer paid retirement matching
contributions(maximum 3%of salary).Differences in fringe rates across positions are due to
the number of dependents insured under the company sponsored insurance plans and whether
or not employees elect to enroll in the retirement plan.The total amount of Fringe benefits
reflected are based upon current elections by staff employed in these roles and actual costs.
CALL TAKERS 5,400.00 HOURS 0.96 $5,163.75
PRESIDENT 0.11 FTE 5,750.00 $615.25
EXECUTIVE VICE PRESIDENT 0.25 FTE 50,000.00 $12,600.00
DIRECTOR,CRIME PREVENTION PROGRAMS 0.38 FTE 39,783.60 $15,157.55
DIRECTOR,COMPLAINCE&SPECIAL PROGRAMS 0.42 FTE 41,506.66 $17,225.26
CLIENT ADVOCATE 0.6 FTE 36,750.00 $21,939.75
VICE PRESIDENT,COMMUNITY ENGAGEMENT 1 0.18 FTE 4,500.001 $796.50
TOTAL FIUNGEJ $73,498.06
C.TRAVEL
$0.00
TOTAL TRAVELI $0.00
D.EQUIPMENT
$0.00
TOTAL EQUIPMENTI $0.00
E.SUPPLIES
$0.00
TOTAL SUPPLIES1 $0.00
F.CONSULTING/CONTRACTING
Camp Hope(Carolina Creek Camp):This expense covers fees for youth living in the City of Fort
Worth to attend Camp Hope Texas programming.Camp Hope is an overnight camp which lasts 5- 20.00 ENROLLMENT $ 250.00 $5,000.00
6 nights and is held annually during the summer months for children from homes which have been
impacted by domestic violence.This expense related to Outcome Objective#3,Activity 3.2.
TOTAL CONSULTING/CONTRACTING $5,000.00
G.SUB-GRANTS
$0.00
TOTAL SUB-GRANTS1 $0.00
H.00CUPANCY
$0.00
$0.00
TOTAL OCCUPANCY1 $0.00
INDIRECT
Facilities overhead costs including utilities,insurance and cleaning and maintenance costs 0.097 PERCENT $356,724.25 $32,435.93
TOTAL INDIRECTI $32,435.93
FoRT_�Ha E�i>pt
Request for Reimbursement(ELM)
FY 2023
CRIME CONTROL
AND PRFIFNTIOY DISTRICT
By Email: Submit To: Submitting Agency: Safe City Commission
PSM@fortwortbtexas.gov Contact Name: Grant Summers
_ Phone Number: 817-502-7121
Bob Bolen Public Safety Complex Email- asummersf�onesafeolace.ara
Attn: Contract Compliance Specialist Remit Address: 1100 Hemphill St,Fort Worth TX 76104
Financial Management Division Invoice Number:
505 West Felix St. Month ofRequest:
Fort Worth,TX 76115
DIRECT COSTS(90%Maintain)
E-dgent
B C D E
Total of Pcedoua (B+C) (A-D)
This Month'.
Budget Category Reimbumementa Request Total Requested Remdniag Balance
Requested To-Date Mailable
A Personnel $ - $ 245,790.26
B Fringe Benefits $ - $ 73,498.06
C Tmvel&Training $ $
D Equipment $ $
B Supplies $ $
F Contracts/Consu&ants $ $ 5,000.00
G Sub-Awards $ $
B Occupancy $ - $
TotalDirectCosts $ $ $ $ 324 88.32
INDIRIET COSTS(10%M.Anasu r)
A B C D E
Total of Pevous (B+C) (A-D)
Budget Category Budget Amount Reimbursements This Month.
Request Total Requested Remaiaiag Balance
Requested To-Date Available
Total lnDireet Costs $ 32,435.93 $ $ $ 32,435.93
Supporting documents required with monthly requests. S_
See Rsquwtjar Rsimbursaaentl hucaaaa forrefaence Total Budget: $ 356,724.25
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 356,724.25
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorised Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fuad T Dept ID Avast
RFR Appmvvd For Payment(Fats Wor9 Police Dgmnmmt CCPD SIaf/'U Only)
Reviewed by: Approved by:
(rant Staff Signature Date (rant Staff Signature Date
Finance Received Stamp Placed Below
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Safe City Commission(One Safe Place)
Program/Project Title: Call Center&Advocacy
Fiscal Period: Reporting Period:
Contact Name: Grant Summers Email: gsummers@onesafeplace.org
1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the
implementation of the project.Complete the following questions in a brief 2-3 page narrative format.
Outcome Outcome Description This Year to Date Goal
Measure# Quarter Cumulative
750 out of 1000(75%)of crime prevention professionals 750 out
1.1 expressed an increase in knowledge/awareness of of 1000
emer2in2 trends or best practices. 75%
562 out of 750(75%)of community outreach
participants expressed an increase in 562 out
1.2 knowledge/awareness of related topic(domestic of 750
violence,youth violence,community responses to (75%)
violence etc.)as measured through electronic survey.
77 out of 770(10%)Student Crime Stoppers tips result 77 out of
1.3 in the arrest of an offender or disciplinary action of a 770
student. 10%
650 out of 3200(20%)Crime Stoppers tips result in a 65 of out 1.4a
cleared case. 2300 2
1.4b 300 out of 3200(10%)of Crime Stoppers tips result in 300 out
an arrest.
10%
66 out of 110(60%)Pathway Students express that they 66 out of
2.1 can have a positive role in making their community 110(60%)
safer,based off a pre and post survey.
2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the
project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they
were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined
in the contract?
5. Attach a copy of the Zip Code Spreadsheet to the Exhibit E form.
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
E x.Irihit£
C rim a Condo L and Preyentian District
)£farmers%iitha Shared NEssion
Zin Code Spreadsheet
Agency Name: Pfuject Title:
Finical Yeu: Repvftmg Petind:
Cmtact Name: Email:
Iudrurtinna:Pleaaepraride unduplicated(near)gartiripant data%-zip cadeawral thisquaAer. Report abm&l
retleeff ort WarthP3irtirip3mla a*-. This apreadaheat ahmdd he mrhtded uidLymw agmq-'a QLtarterh-
Guteanun Report,
-Nunber Gf Numb er o
Zip Cbde Nkkip:]Uh zip(Ide Pardcip-me-
761C 1 7b132
761011 7,933
76103 7fi134
76104 7,935
76105 7b136
76106 7,937
76107 7611.
761CS 76__g
761C 9 7.615C
76114) 76155
76111 76161
76112 76162
76113 76163
75114 76164
76115 76'__-
76116 76.178
76115 76175
76119 7615_
76120 76_S_
76121 76191
76M 7b19t'
76123 76193
76124 76195
76126 76196
76129 7 6's'-
76130 7 6'.
76131 7 6'
G!ghficatrm:I have feM--Wed tha abo'Wa fuancial and prugfufft fagntt-au-2Y[a. _s 'L "ulaL ore anclosed report fmbmlals
aveufately fefect the statue A the of muunad prograaupruj act.
Signatufe: fate-
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2023
Date
Submitting Agency Safe City Commission One Safe Place
Contact Name Grant Summers
Phone Number and 817-502-7121, gsummers&onesafeplace.org
Email
Remit Address 1100 Hemphill St,Fort Worth TX 76104
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel $245,790.26
B. Fringe Benefits $73,498.06
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants $5,000.00
G. Sub-Awards
H. Occupancy
Total Direct Costs $3249288.32
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
$324,288.32
Modification Narrative describe in detail what change is for
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑Modification Approved ❑Modification NOT Approved
FWPD Staff Signature Date
Exhibit G:
Crime Control and Prevention District
CORRECTIVE ACTION PLAN
In order to complete this form,please pull out the finalized Monitoring Results.Please detail the intended actions and timeline in which corrective
action will be completed.It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board.
Additional Instructions are below_
MONITORG RESPONSIBLE TARGET
IN
ITEM ID FENDING CORRECTIVE ACTION PERSON COMPLETION
DATE
SECTION-ff
List the CCPD Designate a target
FIN-1 Detail the eorrecrise action to be Designate a person to
PERS-2
Improvement Comment taken. ensure completion date to complete the
here action
ADM-3
Authorized Representative Signature Date
Name of Authorized Representative—Please Print
10/7/22, 11:13 AM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo11
Create New From This MSC
DATE: 9/13/2022 REFERENCE**M&C 22- LOG NAME: 35FY23 CCPD SAFE CITY
NO.: 0706 COMMISSION DIRECT SERVICES
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with Safe City Commission in the Amount Up
to $392,397.00 to Continue Operation of the Crime Stoppers Program Call Center and the
Community Advocacy Crime Prevention Programs for Fiscal Year 2023
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Safe City
Commission for a total amount up to $392,397.00 to continue operation of the Community
Advocacy Crime Prevention and Crime Stoppers Call Center Programs for Fiscal Year 2023.
DISCUSSION:
Safe City Commission (SCC) is a vital partner in the City of Fort Worth's crime prevention efforts. SCC
seeks to help make Fort Worth the safest major city in the United States through its partnerships with
the community, schools, and law enforcement. The Fort Worth Police Department actively supports
the SCC Advocacy and Crime Stoppers Programs.
The Crime Stoppers Program, which was established in Tarrant County in 1982, creates a centralized
location for anonymous callers to report information about criminal activity in Tarrant County. This
information can be used by law enforcement authorities and school districts to prevent and combat
crime. The Call Center operates between the hours of 7:00 a.m. and 11:00 p.m., Monday through
Thursday; 7:00 a.m. to midnight on Friday; and 8:00 a.m. to midnight Saturday and Sunday, 52 weeks
per year. A voicemail system is in place to receive after-hour calls, which are checked the following
morning.
SCC also operates the Community Advocacy Crime Prevention Program, which provides crime
prevention, education, and community advocacy throughout Fort Worth. Through its initiatives, SCC
promotes a culture of non-violence among Fort Worth's youth.
The Fiscal Year 2023 Budget will include the amount up to $392,397.00 to reimburse SCC for partial
operating costs for these programs from the Crime Control and Prevention District Fund.
Funding will be allocated as follows:
Community Advocacy Crime Prevention Program in the amount up to $297,522.00; and
Crime Stoppers Program in the amount up to $94,875.00.
The Agreement will be effective for one year beginning October 1, 2022, and will end on September
30, 2023, with no renewals.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2023 Budget by the City Council, funds will be available in the Fiscal Year 2023
operating budget, as appropriated, in the Crime Control and Prev Distr Fund. Prior to an expenditure
being incurred, the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID I I Year I (Chartfield 2)
apps.cfwnet.org/council_packet/mc_review.asp?ID=30258&councildate=9/13/2022 112
10/7/22, 11:13 AM M&C Review
FROM
Fund Department Account Project Program I Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Fernando Costa (6122)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Elizabeth Garza (5571)
Sarah Shannon (4254)
ATTACHMENTS
FID Table-SCC Advocacy&Call Center.xlsx (CFW Internal)
SCC CC&Adv 1295.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc_review.asp?ID=30258&councildate=9/13/2022 212