HomeMy WebLinkAboutContract 57636-A1 CSC No. 57636-Al
FIRST AMENDMENT TO
CITY OF FORT WORTH CONTRACT NO. 57636
This First Amendment to City of Fort Worth Contract No. 57636 ("Amendment") is made
between the City of Fort Worth ("Fort Worth"), a municipal corporation and Johnson Controls,
Inc. ("Vendor").
WHEREAS, Fort Worth entered into the Agreement identified as City Secretary Contract
No. 57636 (the "Agreement")with Vendor;
WHEREAS,through ITB 22-0055 the City solicited bids to award non-exclusive services
agreements to multiple bidders for Heating Ventilation and Air Conditioner Repair, Maintenance,
and Inspection services on an as- needed basis in the City with an aggregate amount of
$4,041,911.50 for contracts awarded to the successful bidders;
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase the total compensation amount as authorized by M&C 22-0814.
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended to read as follows:
City shall pay Vendor in accordance with Exhibit B of the Agreement and in accordance with the
provisions of this Amendment an additional amount not exceed Eight Hundred and Seventeen
Thousand Eleven Dollars, ($817,311.00) for a new total contract amount not to exceed
$4,859,222.50 during the initial term of the agreement, effective upon execution of this
Amendment to expire May 10, 2023. Vendor shall provide services and items for the Fort Worth
Convention Center in accordance with Exhibit A of the Amendment. Vendor shall not provide
any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City
shall not be liable for any additional expenses of Vendor not specified by this Agreement unless
City first approves such expenses in writing.
2. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to CSC No.57636 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
City: Vendor:
M?am Johnson(Nov ,202209:51 CDT) B rljamin Levesqu t28,202217:08 CDT)
Name: William Johnson Name: Benjamin Levesque
Title: Assistant City Manager Title: Service Manager
Date: Nov 1 , 2022 Date: Oct 28, 2022
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
— responsible for the monitoring and administration
of this contract,including ensuring all performance
By: and reporting requirements.
Name: Michael Crum
Title: Director,Public Events Dept.
By:
Approved as to Form and Legality: Name: Keith Chisolm
Title: Capital Project Mgr.,Public Events Dept.
OR 11
Digitally signed by Taylor Paris o�t�FORt as
Taylor P a ri s Date:2022.10.31 09:05:28 �,0 o'°kD�
-05'00'
By: City Secretary: 0)6.
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Name: Taylor Paris ap*o°
Title: Assistant City Attorney �an�nEapSapp
are s.cooaan Mw i,mn isu�corn
B
Contract Authorization: Name: Jannette S. Goodall
M&C: 22-0331 &22-0814 Title: City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to CSC No.57636 Page 2 of 2
10/28/22,2:34 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORT11
Create New From This M&C
DATE: 10/11/2022 REFERENCE**M&C 22- LOG NAME: 251NCREASE CSC57636 ITB 22-0055
NO.: 0814 HVAC_JCI_104041-43
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (CD 9)Authorize Amendment No. 1 to City Secretary Contract 57636, a Non-Exclusive
Purchase Agreement with Johnson Controls, Inc. for Heating Ventilation and Air
Conditioner Repair, for a One-Time Increase in the Amount of$817,311.00, for the Public
Events Department Capital Improvement Projects at the Fort Worth Convention Center,
Increasing the Amount Up to $4,859,222.50 for the Aggregate of Contracts Awarded in the
Initial Contract Term
RECOMMENDATION:
It is recommended that City Council authorize Amendment No.1 to City Secretary Contract 57636, a
Non-Exclusive Purchase Agreement with Johnson Controls, Inc. for heating ventilation and air
conditioner repair, for a one-time increase in the amount of$817,311.00, for the Public Events
Department capital improvement projects at the Fort Worth Convention Center, increasing the amount
up to $4,859,222.50 for the aggregate of contracts awarded in the initial contract term.
DISCUSSION:
This Mayor and Council Communication (M&C) authorizes Amendment No.1 to City Secretary
Contract (CSC) 57636 for an increase in the initial term of the agreement awarded to Johnson Control,
Inc. under Invitation to Bid (ITB) 22-0055 to specifically accomplish the needed heating ventilation and
air conditioner(HVAC) capital improvements at the Fort Worth Convention Center(FWCC), for which
the Public Events Department (PED)was uncertain of resource availability for funding in Fiscal Year
(FY) 2022 at the time of the original bid and award.
The Property Management, Transportation and Public Works, Public Events, Aviation, Parks, and
Water Departments approached the Purchasing Division to procure an annual agreement for HVAC
Repair, Maintenance, and Inspection. The Purchasing Division issued ITB 22-0055 on January 26,
2022. The bid consisted of detailed specifications regarding HVAC Repair and Maintenance services.
The ITB was advertised in the Fort Worth Star-Telegram from January 26, 2022 through February 16,
2022 and three responses were received. Staff evaluated the responses based on a Best-Value
Criteria at which time Johnson Controls, Inc was determined to present the best value to the City.
Multiple vendors, including Johnson Controls, Inc. were awarded contracts with an aggregate annual
amount up to $4,041,911.50, with the actual amount used to be based on the needs of the
departments and the availability of budget, as approved by M&C 22-0331 on May 10, 2022.
Due to continued uncertainty in the stability of the Culture and Tourism funds and the impact on
resuming facility renovations and repairs, in December of 2021 when the procurement process for
HVAC services began, PED did not include these capital projects in the annual spending estimates
submitted to the Purchasing Department. As Hotel Occupancy Tax and facility revenue at the FWCC
have improved over FY 2022, revenue stability began being reestablished post-pandemic and PED
capital improvement initiatives are being revived, PED now seeks to address these important facility
needs at the FWCC and therefore is requesting the amendment for the one-time increase in contract
capacity specifically for these projects.
Amendment No.1 to City Secretary Contract 57636 with Johnson Controls, Inc will increase the
amount in the first-term of the agreement (May 2022- May 2023) by$817,311.00 for the Public Events
Department for capital repairs on HVAC equipment, air handing until motor replacements, variable
speed drive and pump motor replacements for the FWCC. Johnson Controls, Inc. conducted the
original installation of the entire HVAC system after the last renovation in 1994 and has experience
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with installing, repairing, and replacing HVAC components at the FWCC. All components of the PED
capital projects are included in and quoted as in compliance with the stipulated contractually binding
terms of the existing CSC 57636 agreement with Johnson Controls, Inc. This amendment increases
the first term of the agreement with Johnson Controls, Inc by$817,311.00 after which the annual
amount for the remaining terms of the contract going forward will remain consistent with the current
authorized non-exclusive purchasing agreement.
FWCC HVAC System Upgrade (City Project No. 104041): The HVAC systems providing climate
control to the FWCC have exceeded their life expectancy. The motors that operate the supply and
return fans range from 10 to 20 years old or older, causing the system to operate inefficiently.
Recommended remediation is to remove and replace (72) of the supply& return fan motors. The time
from ordering these fan motors to their installation is 24 weeks due to current supply chain issues. The
total cost for this project is $345,000.00 (removal and replacement of equipment; repairing and
replacing power wiring; conduit installation; and system calibration).
FWCC Variable Speed Drivers Replacement (City Project No. 104042): The HVAC systems providing
climate control to the FWCC have exceeded their life expectancy. The variable speed drives (VSD) are
difficult to repair due to obsolete repair parts. Additionally, the current VSDs are no longer in
production. The recommended remediation for this deficiency is the replacement of(48) current
antiquated VSDs for(48) premium, high efficiency ABB VSDs. The time from ordering these ABB
VSDs to their installation is 36 weeks due to current supply chain issues. The total cost for this project
is $385,000.00 (removal and replacement of equipment; repairing and replacing power wiring; conduit
installation; and system calibration).
FWCC Pump Motor Replacement(City Project No. 104043): The HVAC systems providing climate
control to the FWCC have exceeded their life expectancy. The currently installed pump motors are
inefficient and difficult to repair due to obsolete repair parts. Additionally, the current pump motors are
no longer in production. The recommended remediation for this deficiency is the replacement of(26)
currently installed circulating pump motors for(22) premium, high efficiency circulating pump motors;
(2) hot-water pump motors and (2) cold-water pump motors at the Central Utility Plant. The time from
ordering these pump motors to their installation is 8 weeks due to current supply chain issues. The
total cost for this project is $97,000.00 (removal and replacement of equipment; repairing and
replacing power wiring; conduit installation; and system calibration).
FUNDING: Available funding for this M&C increase of$817,311.00 for Johnson Controls, Inc.,
specifically for one-time use on capital improvements at FWCC, was appropriated in FY2022 of the
FY2022-2026 Capital Improvement Program, Culture and Tourism Cap Projects and Public Events
Capital Funds, in the FWCC Repair and Renovation Programmable project (City Project No. P00053)
as approved by Ordinance 25073-09-2021. Appropriations and receipts to cover this contract increase
have been established in the three projects, from the FY2022 programmable project appropriation, as
described in this M&C.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirement is approved
by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods
or services is from sources where subcontracting or supplier opportunities are negligible as provided in
M&C 22-0331 on May 10, 2022.
AGREEMENT TERMS: Upon City Council approval, the agreement will be amended and be
applicable only to the remainder of the initial term of the agreement beginning upon execution through
the expiration on May 10, 2023.
RENEWAL OPTIONS: This amendment has no impact on the renewal stipulation as awarded in the
original agreement, CSC 57636 in M&C 22-0331 on May 10, 2022.
ADMINISTRATIVE CHANGE ORDER: This M&C authorizes an increase in compliance with the
amount allowed by relevant law and the Fort Worth City Code.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Culture and Tourism Cap Projects and Public Events Capital Funds for the
FWCC HVAC System Upgrade, the FWCC VFD Replacement and the FWCC Water Pump and Motor
Repl projects to support the approval of the above recommendation and execution of the amendment
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to the contract. Prior to any expenditure being incurred, the Public Events Department has
the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Reginald Zeno (8517)
Originating Department Head: Michael Crum (2501)
Additional Information Contact: Keith Chisolm (2525)
ATTACHMENTS
CSC57636-Al-Exhibit A.pdf (Public)
CSC57636-Al JCI.docx (Public)
CSC57636 JCI-Term1 22-23 Dept&Amt.pdf (CFW Internal)
FID TABLE-25-INCREASE CSC57636 ITB 22-0055 HVAC JCI 104041-43.xlsx (CFW Internal)
Waiver 22-0055 HVAC Repair Services 01122022.pdf (Public)
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