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Home My WebLink AboutContract 56528-R1 CSC No. 56528-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 27, 2022 NRP Group Inc. Attn: Gary Morgan or Whom It May Concern 9131 E 37th Street N Wichita, KS 67226 Re: Contract Renewal Notice— 1st Renewal Invitation to Bid—Chemical Odor Control Services Pt. 1 Contract CSC No. 56528 Original Contract Amount: $210,253.00 The above referenced contract with the City of Fort Worth, as renewed, expired October 20, 2022. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All other terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds remain active or if retired, provide updated bonds when you return this letter (if applicable). Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate,to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, ShatabY a rergland Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, T Contract Renewal Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration Dana 92( hdoff of this contract,including ensuring all By: Dana Burghdoff(1 ov 2,202213:30 CDT) performance and reporting requirements. Name: Dana Burghdoff Title: Assistant City Manager Date: By: s s Name: Shatabya Bergland APPROVAL RECOMMENDED: Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: Ct� H4rd&r By: ChriStopher Fharder(Nov 1,202211:12 CDT) Name: Chris Harder Title: Director,Water Department By: D$lack(Nov2,202210:13CDT) ova° °9�o Name: Douglas. W. Black ATTEST: Title: Sr.Assistant City Attorney ot ooQ,�o° o°*� 1 a44 oo�.00 b AUTHORIZATION: c� Qdd"' M&C: 21-0660 By: etteS.Goodall(Nov 2,202213: DT) Date Approved: 9/14/2021 Name: Jannette S. Goodall Title: City Secretary Form 1295 Certification No.: 2021-782790 CONTRACTOR/VENDOR: By: NRP GrouD Inc. Nam Title: Date: fa,/-�g OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Official CITY COUNCIL AGENDA FLIRT DATE: 9/14/2021 REFERENCE**M&C 21- LOG 13P21-0051 CHEMICAL ODOR NO.: 0660 NAME: CONTROL SERVICES CC WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL)Authorize Execution of Agreements for Chemical Odor Control Services with Pencco, Inc., NRP Group, Inc., and US Peroxide LLC, in a Combined Annual Amount Up to $4,491,078.00 for the Water Department and Authorize Five One-Year Renewal Options for the Same Amount RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement for chemical odor control services with Pencco, Inc., NRP Group, Inc., and US Peroxide LLC, in a combined annual amount up to $4,491,078.00 for the Water Department and authorize five one-year renewal options for the same amount. DISCUSSION: The Water Department approached the Purchasing Division to procure agreements for chemical odor control services. The services are needed to control the odor and reduce or eliminate the corrosion concerns within the wastewater collection system. In order to procure these services, staff issued request for proposals (RFP) No. 21-0051. The RFP consisted of detailed specifications regarding the type of chemicals, delivery and reporting. The RFP was advertised in the Fort Worth Star-Telegram on March 3, 2021, March 10, 2021, March 17, 2021 and March 24, 2021. The City received six proposals. Proposals were evaluated on Best Value criteria including the price, qualifications, methodology, and past performance. Staff from the Water and Transportation Public Works Department evaluated the proposals submitted and recommend awarding Pencco, Inc., NRP Group, Inc., and US Peroxide LLC dba USP Technologies with five one-year options to renew. No guarantee was made that a specific amount of these services will be purchased. Funds will be distibuted as follows based on the chemical being provided: Vendor Chemical Award Amount NRP Group Biocatalyst Liquid $210,253.00 Pencco Liquid Ferric Chloride 35-42\% $494,500.00 Liquid Ferric Chloride 35-42\% Pencco (plant) $494,500.00 Pencco Liquid Ferric Chloride (alternative) $494,500.00 Pencco Liquid Ferric Sulfate 60\% $505,450.00 Pencco Liquid Ferric Sulfate 60\% (plant) $505,450.00 Pencco Liquid Ferric Sulfate (alternative) $505,450.00 US Peroxide Hydrogen Peroxide 50\% $119,475.00 http://apps.cfwnet.org/council_packet/mc review.asp?ID=29208&councildate=9/14/2021[10/11/2021 3:06:25 PM] M&C Review Pencco Liquid Ferrous Chloride 18-32\% $500,000.00 US Peroxide Optical $661,500.00 OFFICE OF BUSINESS DIVERSITY (OBD): A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the OBD, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMNISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for five (5) additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water& Sewer Fund to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM rund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Jay Chapa (5804) Dana Burghdoff(8018) Originating Department Head: Reginald Zeno (8517) Chris Harder(5020) Additional Information Contact: Cynthia Garcia (8525) Cristina Camarillo (8355) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=29208&councildate=9/14/2021[10/11/2021 3:06:25 PM]