HomeMy WebLinkAboutContract 58371 CSC No. 58371
FORT WORTH
CITY OF FORT WORTH
PURCHASE AGREEMENT BASED UPON AN INTERLOCALAGREEMENT BETWEEN THE
CITY OF FORT WORTH AND CTJ MAINTENANCE, INC
WHEREAS Section 271.102 of the Texas Local Government Code allows Local Governments to pursue
mutually beneficial and cooperative purchasing programs; and
WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of
the Texas Local Government Code, the City of Fort Worth (City), a Texas home-rule municipality and
Tarrant County have entered into an Interlocal Cooperative Purchasing Agreement on October 15, 1998
which provides that when the one of the Local Government Entities enters into a contract with a Vendor
for goods and services, the other Local Government is able to enter into a Purchase Agreement with the
Vendor under the same terms and conditions offered to the Original Local Government Entity so long as
the Vendor is agreeable. Copy Attached as Exhibit A;
WHEREAS CTJ Maintenance, Inc (Vendor) responded to BID 2020-145 issued by Tarrant County
agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with Vendor
under the same terms and conditions as those contained in the BID. (Copy attached as Exhibit B);
NOW THEREFORE, City and Vendor each of which will individually be referred to as a "Party" and
collectively as the "Parties entered into this Purchase Agreement by and between CTJ Maintenance, Inc
("Vendor") and the City of Fort Worth, ("City").
The Parties agree that any references to Tarrant County in Exhibit B shall be construed as the City of Fort
Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall inure to the
City as if the contract in Exhibit B were originally executed between the City and Vendor. This shall
specifically include any requirements imposed on Vendor by virtue of the Tarrant County BID 2020-145
Ordinance included in Exhibit B.
The Agreement includes the following documents which shall be construed in the order of precedence in
which they are listed:
1. Exhibit A— Agreement between the City of Fort Worth and Tarrant County;
2. Exhibit B— Contract between the Tarrant County and Vendor for Janitorial Services -
Facilities Management identified as BID 2020-145
3. Exhibit C— Vendor's Quote, Pricing, Scope of Services or Purchase Order;
4. Exhibit D— Conflict of Interest Questionnaire.
Exhibits A, B, C and D which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes.Vendor agrees to provide City with the services and goods included in Exhibit
B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
thereto. In the event of a conflict between Exhibit B and this Agreement or Exhibit A,then this Agreement
and Exhibit A shall control.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the
provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not
exceed Two Hundred Thousand Dollars ($200,000.00). Vendor shall not provide any additional items or
services or bill for expenses incurred for City not specified by this Agreement unless City requests and
approves in writing the additional costs for such services. City shall not be liable for any additional expenses of
Vendor not specified by this Agreement unless City first approves such expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City
Manager below("Effective Date") and expires on September 30,2023 in line with cooperative contract.Upon the
expiration of this Term,the Agreement shall renew automatically under the same terms and conditions for up to
one(1)one-year renewal period(October 1 to September 30),unless City or Contractor provides the other party
with notice of non-renewal at least 60 days before the expiration of the Initial Term or renewal period.However,
if funds are not appropriated,the City may cancel the Agreement 30 calendar days after providing written
notification to the Contractor.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent documents and records of Vendor
involving transactions relating to this Agreement. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities subject to Vendor's reasonable rules and regulations while
at Vendor's facilities, and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice
of intended audits,and all such audits shall be conducted on regular business days during Vendor's regular
business hours in a manner that will not unreasonably interfere with Vendor's operations at its facilities.
City's auditors shall present proper credentials to the manager of Vendor's facility at the time that they
are admitted to such.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action
shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern
District of Texas, Fort Worth Division.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2)delivered by facsimile with electronic confirmation of the transmission,or(3)received
by the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY: To VENDOR:
City of Fort Worth CTJ Maintenance, Inc
Attn: Dana Burghdoff, Assistant City Manager Lorena Noguera-Rivello, President
200 Texas Street
Fort Worth, TX 76102-6314 Address:
Facsimile: (817) 392-8654 6565 N. MacArthur Blvd, Suite 225
Irving TX, 75039
With copy to Fort Worth City Attorney's Office at
same address Facsimile: (214) 624-5101
[SIGNATURES FOLLOW]
The undersigned represents and warrants tha he or she has the power and authority to execute his
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
Dana&t- hdoff By signing I acknowledge that I am the person
By: Dana Burghdoff ov2,202214:22CDT) responsible for the monitoring and administration
Name: Dana Burghdoff of this contract,including ensuring all performance
Title: Assistant City Manager and reporting requirements.
Date: Nov 2, 2022
APPROVAL RECOMMENDED: By: Timothy Grgec(Okf28,202213:16 CDT)
Name: Timothy Grgec
Title: Engineering Manager
aw-4622*6u , "Ar
By: Christopher Flarder(Oct 31,202208:47CDT) APPROVED AS TO FORM AND LEGALITY:
Name: Chris Harder
p9nvan
Title: Water Director a F FORr� o���
ATTEST: pcio oid By:
Name: Jessika Williams
as°�� 45aga Title: Assistant City Attorney
�7a`l`12tt2 C7000t�Gl'�G
By: Jannette S.Goodall(Nov 3,2022 10:01 CDT) CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: 22-0860
Title: City Secretary
VENDOR:
('.TT MaintPnannP, Inc ATTEST:
l �
By:
Name: Lo 69uera-Rivello By:
Title: President Name: AAKnA v'ELLO
Title: V 1C�' S il£tS\'
Date: /U la ZOLZ
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT A
J 1 CITY SECRETARY 22
CONTRACT NUMBER ��3 A
INTERLOCAL GOVERNMENTAL CONTRACT FOR PURCHASING
CITY OF FORT WORTH
AND
COUNTY OF TARR�ANT, TEXAS
This contract is made and entered into this , -day of _ 1998, by and between the
County of Tarrant, Texas, a governmental agency, (hereinafter referred to as Tarrant County, acting by and
through its duly authorized County Judge, Tom Vandergriff, and the City of Fort Worth, (hereinafter referred to
as Fort Worth) acting by and through Charles Boswell, its duly authorized Assistant City Manager.
WHEREAS, Tarrant County and Fort Worth (hereinafter collectively referred to as the"parties" or either
"party") are political subdivisions of the State of Texas authorized to contract with each other relative to
governmental functions and services by the Interlocal Cooperating Act, Texas Government Code,
Chapter 791; and
WHEREAS, the parties believe that cooperating in the purchasing of various goods, materials,
equipment and supplies which both parties use in carrying out their governmental functions and services will
enable the parties to obtain these goods, materials, equipment and supplies in better terms and/or prices than
by making such purchases individually, and both desire to increase efficiency and effectiveness of such
purchasing by acting jointly in competitively procuring selected goods, materials, equipment and supplies.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein,
j he parties agree as follows:
1.
AGREEMENT
This contract shall be for a term of one (1) year beginning on , 1998, and ending on
, 1999. This Contract shall automatically renew for one (1) year terms thereafter unless
one party gives written notice to the other party of its desire not to renew. The written notice required shall be
at least sixty (60) days prior to the expiration of an existing one year term.
2.
SCOPE AND IMPLEMENTATION
It is the intent of the parties that the joint or cooperative purchasing through each other's contracts will
be as broad as is allowed by applicable state statutes. Unless otherwise prevented by law, it is the intent of
the parties that the two may take part in joint purchase for any goods and services they may need to carry out
their governmental functions, and than either one will use reasonable efforts to allow the other to make
purchases under its contracts. In each instance, however, there shall be a "purchasing agreement" or
"purchase order" issued by the entity desiring to make the purchase, and agreed to or countersigned by the
entity having the contract with the supplier of goods or services, or which is the lead entity in that contract,
which purchasing agreement or purchase order shall specify the supply contract in question and set out any
and all terms and conditions appropriate to such joint purchase. The purchasing agreement or purchase order
shall be acknowledged by the supplier and shall be considered as being issued under this agreement and
shall be subject to all of the terms and conditions of this agreement without the necessity of those being set
jut or specifically referred to in such purchasing agreement or purchase order.
PAGE 1 OF 3 PAGES
3.
( COMPENSATION
The parties agree to share the cost of the respective joint solicitations in a fair and equitable manner, to
be agreed upon in connection with each such solicitation.
4. _
COMPLIANCE WITH LAWS
The parties hereby agree to abide by and obey all applicable local, state and federal laws and
requirements, which apply to their respective procurement policies. It is specifically understood and agreed
that whichever party is handling the preparation and processing of the joint invitations for bid shall comply with
all legal requirements for competitive bidding which are applicable to both parties.
5
NOTICES
Any notices or other communication required or allowed to be given by one party to the other pursuant
to this Contract shall be hand delivered or mailed by United States Postal Service, proper postage affixed, to
the addresses shown below:
To City of Fort Worth:
Purchasing Manager
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas 76102
To Tarrant County:
Purchasing Agent
Tarrant County
100 E. Weatherford, Suite 303
Fort Worth, Texas 76196
6.
GOVERNING LAW AND VENUE
This contract shall be governed by and interpreted in accordance with the laws of the State of Texas.
This contract is entered into and is to be performed, wholly or in part, in the State of Texas and in Tarrant
County, Texas. In any action brought under the contract, venue shall be exclusively in Tarrant County, Texas.
In the event that any portion of this contract shall be found to be contrary to law, it is the intent of the parties
hereto that the remaining portions shall remain valid and in full force and effect to the extent possible.
7.
MISCELLANEOUS PROVISIONS
By execution of this contract, each party represents to the other that:
a. In performing its duties and obligations hereunder, it will be carrying out one or more
governmental functions or services which it is authorized to perform;
PAGE 2 OF 3 PAGES
1
b. The undersigned officer or agent of the party has been properly authorized by that party's
( governing body to execute this contract and that any necessary resolutions extending such
authority have been duly passed and are now in effect;
C. All payments required or permitted to be made by a party will be made from current revenues
available to the paying party; and
d. All payments provided hereunder by one party to the other shall be such amounts as to fairly
compensate the other party for the services or functions performed hereunder.
8.
CONSTRUCTION OF CONTRACT
This contract represents the full, final and complete agreement of the parties related to its subject
matter and may not be added to, contradicted or otherwise modified by evidence of prior or contemporaneous
agreement or subsequent oral agreements or statements of either of the parties, nor by any writing not signed
by both parties after the date of this contract. No representations, inducements, promises, or agreements,
oral or otherwise, not embodied or incorporated herein shall be of any force or effect. In case of any apparent
ambiguity or conflict among any of the terms or provisions of this contract, they shall be construed as nearly
as possible as to effectuate each and all of such terms or provisions keeping in mind that the overriding
purpose of this contract is the public purpose of increasing the efficiency and effectiveness of the respective
purchases of goods, materials, equipment and supplies by the parties.
IN WITNESS WHEREOF, the Parties hereto have executed this contract on this date, the y
)f , 1998.
C unty of Tarrant, Texas City f Fort Worth
By: By. - &I(V&
Tom Vandergriff Bob Terrell
County Judge City Manager
ATTEST: A ES T
By: Q.f�t By:
N1�NAME CG NAME r66el.
TITLE City Sepretary
APPROVED AS TO FORM AND LEGALITY: APPROVED AS TO FORM AND LEGALITY:
By: By:
Ray Pike- �9J�i!�S NAME
Assistant District Attorney Assistanj City Attorney
3
T
Contract Ajuth9rization
Date
PAGE 3 OF 3 PAGES
TARRANT COUNTY
PURCHASING DEPARTMENT
JACK BEACHAM,C.P.M. ROY EDWARDS,C.P.M.
PURCHASING AGENT ASSISTANT
August 21, 1997
Jim Conner, Buyer
City of Fort Worth Purchasing Department
1000 Throckmorton
Fort Worth, TX 76102
Bid No. 96-084, Annual Contract for Pagers and Paging Services
Jim, enclosed is your copy of the Interlocal Agreement which was faxed to you
on August 21, 1997.
If I can be further assistance please call me at 884-2620.
Sincceerel
im ones
Buy
I
i
I
I
Attachment
TARRANT COUNTY ADMINISTRATION BUILDING,ROOM 303
100 E.WEATHERFORD,FORT WORTH,TEXAS 76196 817-884-1414,817-884-2629(Fax)
INTERLOCAL AGREEMENT
BETWEEN COUNTY OF TARRANT AND CITY OF FORT WORTH
This agreement is made this► "-DayA j.,t, 1997 between the County of Tarrant, Texas
and the City of Fort Worth, Texas.
Pursuant to the authority granted by the "Texas Interlocal Cooperation Act," Chapter
791 Texas Government Code providing for the cooperation between local governmental
bodies,the parties hereto, in consideration of the premises and mutual promises contained
herein, agree as follows:
WHEREAS, the contract is made under the authority of Sections 791.001-791.029 of
the Texas Government Code; and,
WHEREAS, the parties, in performing governmental functions or in paying for the
performance of governmental functions hereunder shall make that performance or those
payments from current revenues legally available to that party;
WHEREAS,the governing bodies of each party find that the subject of this contract is
necessary for the benefit of the public and that each party has the legal authority.to
perform and to provide the governmental function or service which is the subject matter
of this contract; furthermore, the governing bodies find that the performance of this
contract is in the common interest of both parties; and that the division of cost fairly
compensates the performing party for the services performed under this contract;
I.
The City of Fort Worth, Texas,hereby makes, constitutes and appoints Tarrant County
its true and lawful purchasing agent for the purchase of various.commodities using
Annual Contracts (Bids). Tarrant County will maintain a listing of Annual Contracts
which are available for local entities use. To utilize one or more of these contracts, local
entities must request authorization, in writing, to Tarrant County. - Upon receipt of
request, Tarrant County will send a form letter to the appropriate vendor(s) for their
approval and signature. Upon receipt of authorizing letter from the vendor(s), Tarrant
County will forward a copy of the letter and appropriate Annual Contract to the
requesting entity. The City of Fort Worth, Texas agrees that Tarrant County shall serve
as the purchasing agent for selected items, and agrees that the bidding shall be conducted
by Tarrant County according to its usual bidding procedures and in accordance with
applicable State statutes.
The City of Fort Worth Texas, agrees that all specifications for selected items shall be
as determined by Tarrant County.
III.
The City of Tort Worth, Texas, agrees to pay the supplier for all goods, equipment
and products pursuant to this agreement. The successful bidder or bidders shall bill the
City of Fort Worth, Texas directly for all items purchased, and the City of Fort Worth,
Texas shall be responsible for vendor's compliance will all conditions of delivery and
'quality of the purchased items.
IV.
John Wally,Purchasing Manager, is hereby designated as the official representative to act
for the City of Fort Worth, Texas in all matters relating to this agreement.
V.
This agreement shall take effect upon execution by both signatories.
I
VI.
This agreement shall be in effect from the date of execution until terminated by either
party to the agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their authorized officers the day and year first above written.
TARRANT COUNTY CITY OF FORT WORTH
BY: ✓ . BY: Bob Terrell L
IVA
�l
j
DATE:_ TITLE: City Manager
DATE:
HUU-Ll-01 I11U 1L.L0 IMAY1111 vn„ ,vnvuuv.,, .. ...
tF4���a'i
TARRANT COUNTY
PUACHABDNG UEPA;RTM D1M
JACK biGACHAM,C.P.M. ROY)EDWARDS,C IM.
PURCIlASING ACENT ASSISTANT
August 21, 1997
Cassandra M. Stober
Paging Network of Dallas/Fort Worth
9001 Airport Freeway, Suite 900
Fort Worth, TX 76180
Bid No. 86-084, Annual Contract for Pagers and Paging Services
Cassandra, Bid Number 96=084 authorizes other governmental entities within
Tarrant County to utilize the contract at the some firm fixed pricing and terms
And conditions. I have received a request from the City of Fort Worth to utilize
Bid No. 96-084. Please sign and date the following statement.
Paging Network of Dallas/Fort Worth hereby authorizes the City of Fort Worth to
utilize Bid No. 96-084, Annual Contract for Pagers and Paging Services, at the
same firm fixed pricing and terms and conditions as that offered to Tarrant
County. This Bid currently expires April 30, 1998 at which time Paging Network
of Dallas/Fort Worth will have the second of t options to renew for an
additional twelve(12)month period.
Qom_ 'or- CPd�(n
(Printed name &title ( g ature) (Date)
If I can be further assistance please call me at 84-2620.
5inc rel
'Ti Jones
B er
TARRANT COUNTY ADMINISTRATION BUILDING,ROOM 303
100 F-WEATIMRFORD,PORT WORTH,TF XAS 76U6 E17-984-1414,917-W-2629(Fax)
EXHIBIT B
t;%pOII Tj• REFERENCE NUMBER
COMMISSIONERS COURT
a° PAGE 1 OF 34
* COMMUNICATION
DATE: 09/08/2020
SUBJECT: BID NO. 2020-145 -ANNUAL CONTRACT FOR JANITORIAL SERVICES -
FACILITIES MANAGEMENT -VARIOUS VENDORS -PER UNIT PRICE
COMMISSIONERS COURT ACTION REOUESTED:
It is requested that the Commissioners Court award Bid No. 2020-145, Annual Contract for Janitorial
Services, for Facilities Management, to the following vendors at the per unit price:
Group 1 Buildings Include: 350 Building, 350 Garage, 1895 Courthouse,
Administration Building, Calhoun Parking Garage, Criminal Courts Building, Criminal
Justice Building, Family Law Center, Plaza Building, Plaza Parking Garage, Tarrant
County Corrections Center, Taylor Parking Garage, Tim Curry Criminal Justice Center,
and Tom Vandergriff Civil Courts Building
Primary Oriental Building Services, Inc.
Secondary CTJ Maintenance, Inc.
Alternate UBM Enterprise, Inc.
Group 2 Buildings Include: Andersen Building, Charles F. Griffin Building, Dionne
Phillips Bagsby Southwest Subcourthouse, Lonnel E. Cooper Building, Miller Street
Administration Building, and Tarrant County Resource Connection (Buildings 1100,
1200, 1300, 1400, 1500, 1801, 2100, 2200, 2400, and 5041)
Primary CTJ Maintenance, Inc.
Secondary Oriental Building Services, Inc.
Alternate UBM Enterprise, Inc.
Group 3 Buildings Include: Support Services, Elections Center, Mansfield
Subcourthouse, Medical Examiner's Office, North Patrol, Northeast Annex, Northeast
Courthouse, Northwest Annex, Northwest Subcourthouse, Precinct 1 Maintenance
Facility, Precinct 2 Maintenance Facility, Precinct 4 Maintenance Facility, Records
Management, Reproduction Building, Scott D. Moore Juvenile Justice Center, South
Patrol, Southeast Annex, Subcourthouse in Arlington, and Public Health WIC Clinics
(Arkansas, Eastside, Euless, Fiesta, Green Oaks, Haltom City, La Gran Plaza,
Warehouse, Randol Mill, Watauga, and White Settlement)
Primary Oriental Building Services, Inc.
Secondary CTJ Maintenance, Inc.
Alternate UBM Enterprise, Inc.
SUBMITTED BY: Purchasing PREPARED BY: Rita C.Pauley,CPO
APPROVED BY:
�coUNT;.. COMMISSIONERS COURT
P.
COMMUNICATION
REFERENCE NUMBER: DATE: 09/08/2020 PAGE 2 OF 34
BACKGROUND:
Notice of the County's intent to bid was advertised in local newspapers, as required by State statute,
posted on the Internet, the Arlington Black Chamber of Commerce, the Fort Worth Hispanic Chamber
of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant County
Asian American Chamber of Commerce. Two hundred three (203) vendors were contacted and
requested to participate in this bid process. All documents pertaining to this bid were posted on the
Tarrant County website and were downloaded by interested bidders. A pre-bid conference held on
July 8, 2020 was attended by thirteen (13) vendors as well as representatives from the Auditor's Office,
Facilities Management and Purchasing. Eleven (11)bids and one (1)no-bid were received.
Bids were evaluated by the Auditor's Office, Facilities Management, and Purchasing to determine if
the firms had the required management capability and financial strength to service Tarrant County
under this large annual contract.
All Janitorial Professional Services, Inc. was deemed non-responsive for marking all Price Forms as
confidential. Members Building Maintenance, LLC was deemed non-responsive for not signing the
required Signature Form. Stress Free Contracting was deemed non-responsive for failing to submit all
nine (9) required references, failing to submit the required complete financial statement for the past
two (2) years, and failure to submit the Questionnaire as required.
The Auditor's review included a rating of each firm's financial viability as Acceptable, Unacceptable,
or Incomplete. Allworld Clean and LGC Energy Global Energy FM, LLC were not recommended
because it cannot be determined if they had the financial viability to service Tarrant County because
they submitted incomplete financial records and inadequate documentation to determine whether
payroll could be met.
Facilities Management removed item 3-C in all groups because it was determined the service has not
been utilized in the past.
The term of the contract is twenty-four (24) months, effective October 1, 2020, with two (2) options
for renewal periods of twelve (12)months each.
Therefore, it is the joint recommendation of Facilities Management and Purchasing that Bid No. 2020-
145, Annual Contract for Janitorial Services, be awarded to the vendors listed above at the per unit
price.
FISCAL IMPACT:
Expenses for last year were approximately$4,900,000.00.
TABLE OF CONTENTS CT.J MAINTENANCE, INC
TABLE OF CONTENTS
COVERLETTER ... ... ...... .............................. ...... ............ ...... 1
TABLE OF CONTENTS ... ............ ...... ......... ......... ... ............ ... 2
FORMS ............... ... ............ ... ... ... ... ...... ...... ......... ......... ...... TAB 1
JANITORIAL REFERENCES ..................... ... ... ....................... TAB 2
.. ... ... ...................
SUPPLIER REFERENCES .................................... ... ...... ........ TAB 3
...... ... ...... ...
FINANCIAL REFERENCES ......... ...... ...... ...... ... ...... ... ... ... ... .... TAB 4
PROPOSAL FORMS ............ ............ .......
..... ...... ...... ...... ... ....... ... .... TAB 5
PRICE FORMS GROUP 1 ... ...... ... .
..... ... ... ... ... ... ... ............... TAB 6
PRICE FORMS GROUP 2 ...... ... ... .... . ... ......... ......... ... ...... ... ... TAB 7
PRICE FORMS GROUP 3 ... ... ... ... ... ... ... ......... ............ ... ... ... ... TAB 8
QUESTIONAIRE ... ... ... ...... .................. ... ... ............ ... ...... ... .... TAB 9
ATTACHMENT B ..................... ...... ...... ... ............... ...... ... ... ... TAB 10
COOPERATIVE PURCHASING ... ...... ................................. ..... TAB 11
INSURANCE ...... ... ............... ...... ...... ...... ...... ......... ... ...... ...... TAB 12
HUMAN RESOURCES MANUAL .................. ... ........................ TAB 13
ADDENDUMS ...... .................. ... ... ... ......... ......... ... ... ... ... ... ..... TAB 14
PROPIETARY&CONFIDENCIAL 2
zCOVER LETTER CTJ MAINTENANCE, INC
July 20, 2020
TARRANT COUNTY
100 E. Weatherford, Suite 303
Ft. Worth, TX 76195
RE: Solicitation No. 2020-145
CTJ Maintenance appreciates the opportunity to submit a proposal for Solicitation
2020-145 for Tarrant County. We have performed Custodial Services for Tarrant
County for the past 12 years and have established excellent working relationships
with the Facilities Management team.
CTJ has worked hand in hand with the Tarrant County team in the face of the
COVID-19 outbreak to increase our coverage seamlessly, train our resources in the
new COVID procedures, and to increase the frequency of cleaning and disinfection
across Groups 2 and 3 to support the health and welfare of Tarrant County
employees and its citizens. We are excited at this opportunity to continue this
u successful partnership!
CTJ has the distinction and unique experience to have served all 3 groups of
Tarrant County,facilities over the course of the last 12 years. We, above all others,
clearly understand the quality and dedication required for delivering excellent
customer satisfaction.
CTJ Maintenance was incorporated on March 15, 1996 and is the submitting
organization and legal entity. We have cleaned as much as 4.5 million square feet
per night, and have sustained successful partnerships with other clients in the DFW
area, Waco area, Arkansas, and Arizona for the past 24 years.
Our company differentiates itself from the competition by our focus and dedication
to quality and service. We use innovative methods to provide easy start-ups and
smooth transitions.
Sincerely,
�j"P LIZ,,
Cynthia Tyson Jenkins, President
PROPIETARY&CONFIDENCIAL j
couty7;*,
9 t4 Y
TARRANT COUNTY
PURCHASING DEPARTMENT
JACKBEACHAM,C.P.M.,A.P.P. MELISSALEE,C,P.tla,A,PP.
PURCHASING AGENT ASSISTANT PURCHASING IGENT
NOTICE OF INTENT
RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
Tarrant County is requesting bids for its ANNUAL CONTRACT FOR JANITORIAL SERVICES for FACILITIES
MANAGEMENT. Those interested in participating in this process may download ALL documents related to
this RFB from the Requests for Proposal/Bids section of the Purchasing Page on the Tarrant County website.
Download Instructions: Go to www.tarrantcounty.com; Click "Business"; Click "Bid Opportunities";
Click "Bids/Request for Proposal (RFPs)"; Click "Downloadable Bid/RFP Documents".
BIDS ARE DUE IN THE PURCHASING DEPARTMENT ON
July 20, 2020 AT 2:00 P.M.
A Pre-Bid Conference Will Be Held:
WEDNESDAY, JULY 8, 2020 AT 2:00 P.M.
TARRANT COUNTY ADMINISTRATION BUILDING
PURCHASING DEPARTMENT CONFERENCE ROOM
100 E.WEATHERFORD, SUITE 303
FORT WORTH, TEXAS 76196-0104
TARRANT COUNTY WILL NOT PROVIDE COPIES OF RFB DOCUMENTS. PLEASE DOWNLOAD AND PRINT PRIOR TO MEETING.
DUE TO COVID-19, TARRANT COUNTY PURCHASING PREFERS THAT FACE MASKS BE WORN, AND SOCIAL
DISTANCING OBSERVED WHEN VISITING OUR OFFICE. EXCEPTIONS MAY BE GRANTED TO ANYONE WITH
HEALTH ISSUES PREVENTING MASK USE, WHO HAS TROUBLE BREATHING, OR WHO IS UNABLE TO REMOVE
THEIR OWN MASK WITHOUT ASSISTANCE.
RSVP: Vendors planning to attend the Pre-Bid Conference should RSVP, to Rita C. Pauley, Senior Buyer, via
facsimile at(817) 884 2629 by 5:00 p.m., Tuesday, July 7, 2020.
Company Name: t�T� �°'tA tots �►�'cl [�uC . Contact Name
Planning to attend Pre-Bid Conference: yYES NO
If yes, number of representatives from your company:
Tel. No.: 2 i`l 62-1-( S)-33 Fax No.: Z,kLt
E-Mail Address: L o +,-i A G%LkIL-RA C:—'J"-\qtt-�t#,).1p*jcE, 6 c
"DUE TO COVID-19 RSVPS ARE EXTREMELY IMPORTANT FOR SPACE RESERVATION,
All questions should be submitted in writing via facsimile and directed to:
RITA C. PAULEY, CPO, SENIOR BUYER FAX: (817) 884-2629
The deadline for receipt of all written questions is 12:00 (Noon), Fort Worth time, Texas, Thursday,
July 9, 2020.
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IAII documents relating to this RFB, including, but not limited to,the RFB document, questions and responses,addenda and'
special notices will be posted under the RFB number on the Tarrant County website and available for download by Bidders!
l and other interested parties. No documents will be faxed or emailed after the initial Notice of Intent prior to award. It is thei
!Bidder's sole responsibilitV to review this site and retrieve all related documents up to the RFB due date. i
TARRANT COUNTY ADMINISTRATION BUILDING,SUITE 303
100 E.WEATHERFORD,FORT WORTH TEXAS 76196 817-884-1414,817-884-2629(FAX)
ANNUAL CONTRACT FOR JANITORIAL SERVICES
SIGNATURE FORM
The undersigned, on behalf of and as the authorized representative of Bidder, agrees this bid
becomes the property of Tarrant County after the official opening.
The undersigned affirms that the Bidder has familiarized himself with the local conditions under
which the work is to be performed; satisfied himself of the conditions of delivery, handling and
storage of equipment and all other matters that may be incidental to the work, before submitting
a bid.
The undersigned agrees, on behalf of Bidder, that if the bid is accepted, Bidder will furnish all
materials and services upon which price(s) are offered, at the price(s) and upon the terms and
conditions contained in the specifications. The period for acceptance of this bid will be
ninety (90) calendar days.
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other Bidder, nor any employee of Tarrant County, and
that the contents of this bid have not been communicated to any other Bidder or to any employee
of Tarrant County prior to the official opening of this bid.
Vendor hereby assigns to Tarrant County all claims for overcharges associated with this contract
which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which
arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code,
Section 15,01, et seq.
The undersigned affirms that they have read and do understand the specifications and any
attachments contained in this solicitation. Failure to sign and return this form will result in
the rejection of the entire bid.
Signature X
Authorized FWpresentdive
LEGAL NAME AND ADDRESS OF COMPANY:
CTJ MAINTENANCE, INC. Date 07-19-2020
6565 N. MACARTHUR BLVD., SUITE 225 Name Cynthia Tyson Jenkins
IRVING, TX 75039 Title President
Tel. No. 214-624-5233 FAX No. 214-624-5101
E-Mail Address: ctjmaintl@gmail.com
AFTER HOURS EMERGENCY CONTACT:
Name: LORENA NOGUERA-RIVELLO Tel. No. 682-407-7498
THIS FORM MUST BE SIGNED.
THE ORIGINAL WITH ORIGINAL SIGNATURE AND FIVE (6)COPIES MUST BE RETURNED WITH BID!
PAGE 42 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
COMPLIANCE WITH FEDERAL AND STATE LAWS
CERTIFICATION OF ELIGIBILITY
By submitting a Bid in response to this solicitation, the Bidder certifies that at the time of
submission, they are not on the Federal Government's list of suspended, ineligible, or debarred
entities.
In the event of placement on the list between the time of Bid submission and time of award, the
Bidder will notify the Tarrant County Purchasing Agent. Failure to do so may result in terminating
this contract for default.
RELATING TO STATE CONTRACTS WITH AND INVESTMENTS IN COMPANIES THAT
BOYCOTT ISRAEL AND INVESTMENTS IN COMPANIES THAT DO BUSINESS WITH IRAN,
SUDAN, OR ANY KNOWN FOREIGN TERRORIST ORGANIZATIONS.
Bidder verifies that they do not boycott Israel and will not boycott Israel in accordance with
Texas Government Code Sections 2270.001(2) and 808.001 during the term of this contract.
Bidder further verifies that they are not engaged in business with Iran, Sudan, or any foreign
terrorist organization. The term "foreign terrorist organization" means an organization
designated as a foreign terrorist organization by the United States Secretary of State as
authorized by 8 U.S.C. Section 1189.
DISCLOSURE OF INTERESTED PARTIES
The law states that a governmental entity may not enter into certain contracts with a nonexempt
business entity unless the business entity submits a disclosure of interested parties to the
governmental entity. By submitting a Bid in response to this solicitation, the Bidder agrees to
comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Tarrant County
Purchasing Agent, and/or requesting department, the "Certificate of Interested Parties," Form
1295 as required, within ten (10) business days from notification of pending award, renewal,
amended or extended contract.
SignatureX
THIS FORM MUST sE SIGNED.
THE ORIGINAL WITH ORIGINAL SIGNATURE AND FIVE (5)COPIES MUST BE RETURNED WITH BID!
PAGE 44 OF RFB NO. 2020-145
CONFLICT OF INTEREST QUESTIONNAIRE
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This queationtiai a refleeta changes made to the raw by H.S.2% B41h Lei.,Regular 5easion, OFFICGUSEONLY
This quesaanna're rs tS ro Flxd-n a=a rlan_e vrith Chapter 176.La_al Gavemmerrt Ccde.tg a vendor who oax-p„eve—,
has a husiness relationshiF ar dalned by SecEw 17G.OG1(!•a:.-vr.'th a 1aca1 g wemmental entry and the
.0endar meets requirements under Sevian t'B.
By Imartks quealiannara must be filed•ratdt the rarards adrs r.--=tar&the local gamemmental enIN not later
than the 7th a:t=_iness day after the dale the vendar b e�:oms aware at facts that require the siaterrert G3 be
lied. SeeSealicn t gal c2svemment G,d=.
A verdar antimits an sffense J the vendor knun-ugly violates Benticrt 1,5.CGC,Lacal Gavernmem Cade.An
e'lense order this seaEon is a m �isrr. r-
il Name ofwndor who has abusimess relationship with local gave rnmentaleattitg.
CYNTHIA TYSON JENKINS
Chink this box ifyou amiiling an update to a previously iitedquestionnalre.(Tne 1e.%-n2gLisras lha°ycu file Zrup€fa ad
comp!ated quesior.naire•,vi:h tt:a a prcprinte Nling au:l-nri y nel later thor.the 7th bLsiness day a-l ar Cries date on whirl:
you became aivara-hat:he or%ira; filed gtles:iorraire eras imcmplete ar sr.accurale)
a Nam&of local governtment off icerabout whom the informotion is being disclosed.
NIA
giant"of officer
Al Describe each employment or ather business relationship with the local government officer,or a family rnernber of the
afficer,as described bySmion'E7&0G3(2)f2)(A), Also describe any family relationship with the local gWernmentofficer.
Complete subpartsA and B foreach employment or husirtess relationship described Attach additional pages to this Form
CID as newssaly:
A. : the local goverrmert cff?aer or a family mambar or ihr=officer recaiving or likely ter receive taxaue in03M.,G.
other:Fan investmant iricpne,lama i:hevendar?
0 Yes EK No
. ;s the 4'endc r receiving,an likaty to recaiva taxable!r ec ma.J:ttir:r ihar i rNas-men:;r cane irom or x tha drecticr
of the iccal gcvr:rrment officer or a family tr:ember of the oflicarANQ the=ab!r.income is net received it m sFc
local govemmontai an.-r7
El Yes ® No
5 Describe each em Ia nwntor business rele0onsh ip that ftvendor named inSectionimaintalnswithaca rpor3ion ar
other business entltywith respect io which We local govrernmem offic7er serves as an offtoer or director,or holds an
ownership interest of one percent or more.
NIA
91
7-1 Checkthis box if tha vender h s given 1ha local gavarnmeri off:�e7 or a family mcmbEr,ni the offcar ena or m-ore gifts
as deveiibed in Smticn t?E.utj3iai;2:F3i,excluding gifts des-Yribed it Sacfnn 1713.603!a-t;i.
7 1 7 ,
07/19/2020
f*Ajar i 7,n -b tine 1he yvaemrrerlal entryy`" Date
Fenn previdxdb�,Texas E€hicsComn•ssier vie;vr.ethlcs.state.ix.�s F:erised it�_4?�!5
ANNUAL CONTRACT FOR JANITORIAL SERVICES
FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY
Disadvantaged Business Enterprises (DBE) are encouraged to participate in Tarrant
County's bid process. The Purchasing Department will provide additional clarification of
specifications, assistance with Price Forms, and further explanation of bidding procedures to
those DBEs who request it.
Representatives from DBE companies should identify themselves as such and submit a copy of
the Certification.
Tarrant County recognizes the certifications of both the State of Texas General Services
Commission HUB Program and the North Central Texas Regional Certification Agency. All
companies seeking information concerning DBE certification are urged to contact.
Texas Procurement and Support Services North Central Texas
Statewide HUB Program Regional Certification Agency
1711 Jacinto Blvd. 624 Six Flags Drive, Suite 100
PO Box 13047 OR Arlington, Texas 76011
Austin, Texas 78711-3047 (817) 640-0606
(512) 463-5872
If your company is already certified, attach a copy of the certification to this form and return with
bid.
COMPANY NAME: CTJ Maintenance, Inc.
REPRESENTATIVE: Cynthia Tyson Jenkins
ADDRESS: 6565 N. MacArthur Blvd.,Suite 225
CITY, STATE, ZIP: Irving,TX75039
TELEPHONE No. 214-624-5233 FAX NO . 214-624-5101
Indicate all that apply:
X Minority-Owned Business Enterprise
Women-Owned Business Enterprise
X Disadvantaged Business Enterprise
PAGE 37 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
1. CONTRACT TERMS. Vendor(s) will be awarded a twenty-four (24) month contract,
effective October 1, 2020 or notice to proceed as determined by the Tarrant County
Purchasing Department. At Tarrant County's option and approval by the Vendor, the
contract may be renewed for two (2) additional twelve (12) month periods, as further
explained in Renewal Options. Prices must remain firm for the entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew
the contract of the Vendor for two (2) additional twelve (12) month periods, provided such
option is stipulated and agreed upon by both parties. If Tarrant County exercises the right
in writing, the Vendor must update and submit any documents required during the initial
solicitation by no later than thirty (30) calendar days prior to the commencement of the
option period. Required documents must be in force for the full period of the option. If
the updated documents are not submitted by the Vendor in complete form within the time
specified, Tarrant County may rescind its option or seek a new solicitation.
3. SECONDARYIALTERNATE AWARD: Secondary or Alternate Vendors serve in a
backup capacity only. In the event the Primary is unable to honor the terms and
conditions of the contract, the Secondary Vendor(s) may be called. If the Secondary
Vendor is unable to honor the terms and conditions of the contract the Alternate Vendor(s)
may be called. The Primary Vendor is the first contact. Use of the Secondary or Alternate
Vendor(s) must be approved, in writing, by the Tarrant County Purchasing Agent or his
designee in compliance with Texas Local Government Code 262.027(g).
A. In the event the Secondary or Alternate Vendors are called upon, they will offer the
materials and services at their awarded price(s), or better. Any attempt to increase
their awarded price(s) may cause the removal of the Vendor from the contract.
Calling upon the Secondary or Alternate Vendors does not necessarily affect the
status of any awarded Vendor, including the Primary Vendor.
B. If a Secondary or Alternate Vendor represents themselves as the Primary Vendor
without written authorization from the Tarrant County Purchasing Agent, or his
designee, the Secondary or Alternate Vendor may be removed from the contract.
C. Would you, as the Vendor, be willing to accept a Secondary or Alternate Award
based on the above?
X Yes No
PAGE 7 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES 711
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
4. COOPERATIVE PURCHASING: Tarrant County has the lead role in developing and
encouraging Cooperative Purchasing efforts among governmental entities that participate
in its Cooperative Purchasing Program. Cooperative Purchasing can be a great benefit
to Tarrant County vendors by providing an avenue to offer materials and services to
participating entities. A current list of participating entities is included in this solicitation
and an up-to-date list can be found on the Tarrant County website.
A. Should other Governmental Entities decide to participate in this contract, would
you, as the Vendor, agree that all terms, conditions, specifications, and pricing
would apply? A "NO" answer could result in resection of the bid.
X Yes No
1) If you, the Bidder, checked Yes, the following will apply:
a) Governmental Entities utilizing Intergovernmental Contracts with
Tarrant County will be eligible, but not obligated, to purchase
materials and services under the contract(s) awarded because of
the solicitation. All purchases by Governmental Entities other than
Tarrant County will be billed directly to that Governmental Entity
and paid by that Governmental Entity. Tarrant County will not be
responsible for another Governmental Entity's debts. Each
Governmental Entity will order their own material and services as
needed.
b) Delivery to governmental entities located within Tarrant County will
be at no charge or as otherwise provided for in the Award
Document. Delivery charges, if any, for governmental entities
located outside Tarrant County shall be negotiated between the
Vendor and each governmental entity.
c) Tarrant County utilizes County Purchase Orders as its primary
means of encumbering funds and pays for goods and services
utilizing Vendor invoices. In the event Governmental Entities
utilizing InterGovern mental Contracts use other payment methods,
including but not limited to, purchasing cards, debit cards, check
requests or other methods which cause the Vendor to incur service,
processing, or other fees, these fees are the responsibility of that
Governmental Entity, unless otherwise negotiated with the Vendor.
d) Vendor(s) awarded contract(s) resulting from bid will be responsible
for providing to Tarrant County, at no additional charge, a complete
list of all governmental entities currently utilizing the contract and
their annual expenditures. This information should be provided
ninety (90) days prior to the expiration of the contract, or as
otherwise requested by Tarrant County.
PAGE 8 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
III. SERVICE REQUIREMENTS
A. The following are examples of services to be performed. Restrooms and common
areas are cleaned daily, and offices are cleaned three (3) times per week- These
are only basic guidelines and are not exclusive of the work to be performed. Any
work normally considered janitorial and requested by the County's contract
representative shall be performed. The Vendor will adhere to all provided
procedures and schedules.
1. RESTROOMS
a. Sweep floor and mop with disinfectant cleanser.
b. Thoroughly clean and sanitize all toilets, seats, urinals and exposed
piping with a disinfectant, germicidal cleanser.
C. Clean all washbasins with a non-abrasive cleaner.
d. Clean and sanitize walls and stall partitions.
e. Damp wipe and polish dry all counter surfaces, mirrors, dispensers,
plumbing fixtures and piping.
f. Empty waste receptacles, replace liners and remove trash to
designated disposal area.
g. Restock paper towels, toilet tissue, hand soap and seat cover
dispensers. r'
h. Promptly report dispenser malfunctions to the County's Contract
Representative.
i. Clean and disinfect common touch points to prevent the spread of
germs and disease.
2. OFFICE SPACE, PUBLIC AREAS, LOBBIES, CORRIDORS, ETC.
a. Empty wastebaskets (replace liners as needed) and remove trash to
designated disposal area.
b. Sweep hard surface flooring with treated dust mop and spot damp
mop to remove spillage or stains.
C. Vacuum all carpet and rugs, spot clean stains.
d. Bonnet clean carpets.
e. Vacuum draperies.
f. Dust horizontal and vertical surfaces, including desks, chairs, tables,
file cabinets, shelving, credenzas, vertical blinds, ceiling fans, doors,
door frames, walls, grills, ledges, handrails, etc., with treated dust
cloths. Do not disturb papers or materials left on surfaces. Glass
surfaces shall be cleaned with untreated cloths.
PAGE 26 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
g. Spray buff or burnish hard and resilient flooring to maintain a high
gloss, scuff free finish.
h. Empty and clean outside ash receptacles.
i. Clean drinking fountains with non-abrasive cleaner.
j. Clean glass surfaces in doors, trophy cases, entrance areas, etc.
k. Clean all windows which are easily accessible and would not require
the use of specialized equipment.
I. Clean appliances, counters, piping, fixtures, etc. in lunch morns and
break areas.
M. Clean and polish kick plates, push plates, doorknobs and metal
thresholds.
n. Clean leather and plastic upholstered furniture, vacuum cloth
upholstered furniture and spot clean stains.
o. Clean and polish elevator cab walls, doors and tracks.
p. Dust all ceiling fans (top and bottom of each blade) as required.
q. Empty desk side recycling containers (into designated containers).
r. Clean and disinfect common touch points to prevent the spread of
germs and disease.
3. OUTSIDE AREAS
� e. a. Sweep landings, steps and sidewalks adjacent to the entrances and
spot mop as necessary to maintain clean appearance.
fib. Remove litter and debris from designated areas.
IV. CLEANING QUALITY REQUIREMENTS
A. FLOOR MAINTENANCE
1. For all operations where furniture and equipment must be moved, no chairs,
wastepaper baskets or similar items shall be stacked on desks, tables,
window sills, etc. Upon completion of work, all furniture and equipment
must be returned to its original position.
2. Baseboards walls,
stair risers, furniture and equipment shall in no way be
splashed, disfigured or damaged during these operations.
3. After sweeping and damp mopping, all floors shall be clean and free of dirt
streaks. No dirt shall be left in corners, under furniture, behind doors or on
stair landings or treads. Likewise, sidewalks, entrances and other assigned
areas shall be swept clean of all dirt and trash.
4. Special attention shall be given to floors around urinals and toilets to prevent
stains, eliminate odors and to provide a uniformly clean appearance
throughout.
PAGE 27 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
5. Currently Tarrant County owns and maintains floor maintenance equipment
for the Janitorial Vendor's use. Tarrant County will continue to own and
maintain this equipment with the new contract at the following locations:
a. Tarrant County will own and maintain high-speed 2000 rpm or greater
battery-operated buffers at the following locations:
1) 1895 Courthouse (Group 1)
2) Northeast Courthouse (Group 3)
b. Tarrant County will own and maintain battery powered floor
scrubbers at the following locations-
1) Family Law Center (Group 1)
2) Tom Vandergriff Civil Courts Building (Group 1)
3) Dionne Phillips Bagsby Southwest Subcourthouse (Group 2)
4) MiflerAvenue Administration Building (Group 2)
5) Mansfield Subcourthouse (Group 3)
6) Medical Examiner's Building (Group 3)
7) Northwest Subcourthouse (Group 3)
8) Precinct 2 Maintenance Facility (Group 3)
9) The Subcourthouse in Arlington (Group 3)
B. MISCELLANEOUS
1. Dusting — Dust shall not be moved from spot to spot but removed directly
from the area in which it lies by the most effective means (treated dust
cloths, vacuum, etc.). When doing high cleaning, dust shall not be allowed
to fall onto equipment and furniture below.
2. Damp wiping — This task consists of using a damp cloth or sponge to
remove dirt, spots, streaks and smudges from walls, counters and other
surfaces and then drying to provide a polished appearance. The wetting
solution shall contain an appropriate cleaning agent. When damp wiping in
restrooms, a multi-purpose disinfectant, germicidal cleanser shall be used.
3. Bright metal polishing — May be performed by damp wiping and drying with
a suitable cloth if a polished appearance is attained. If a polished
appearance is not attained, the County's contract representative shall be
contacted for direction as to the use of an appropriate metal polish.
PAGE 28 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
4. Window and glass cleaning — After each operation all glass shall be clean
and free of dirt, dust, grime, streaks and excessive moisture. Window
sashes, sills, woodwork and surrounding shall be thoroughly wiped free of
drippings and watermarks.
5. Porcelain ware cleaning — Porcelain fixtures (drinking fountains,
washbasins, urinals, toilets, etc.) shall be kept clean and bright. There shall
be no dust, spots, stains, rust, green mold or encrustation.
6. Spot cleaning — Following this operation, smudges, marks or spots shall
have been removed without causing discoloration.
V. ADDITIONAL SERVICES
A. The following Additional Services shall be provided as needed.
B. The pricing for the Additional Services will be included as part of the bid pricing
evaluation for each Group of Buildings. To be considered for award for a Group of
Buildings, the bidder must bid on the Additional Services for that Group.
C. Maintenance Technicians: The following service shall be provided as requested:
1. Maintenance Technician:
a. Must be able to speak and understand English.
b. Cleans and stocks restrooms.
C. Stocks and distributes supplies
d. Moves furniture.
e. Assists building engineers with changing lamps and plumbing leaks.
f. Works with Labor Detail to complete various tasks.
g. Cleans carpets using commercial grade carpet cleaner.
h. Power washes porches and sidewalks using commercial grade
power washer.
i. Vacuums, cleans spills and water fountains.
j. Cleans furniture and offices_
k. Empties trash.
I_ Notes items requiring maintenance and reports to supervisor.
M. Checks grounds for trash and debris.
n. Other duties, as assigned. ,� �
2.f Currently Tarrant County uses Maintenance Technicians for approximately
32,000 labor hours annually for Group 1 buildings, approximately
2,000 hours annually for Group 2 buildings, and approximately 14,000
hours annually for Group 3 buildings.
PAGE 29 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
3. Buildings in Group 1 currently using Maintenance Technicians are:
a. 1895 Courthouse (approximately sixteen (16) hours daily)
b. 350 Building (approximately eight (8) hours daily)
C. 350 Garage (approximately eight (8) hours daily)
d. Administration Building (approximately eight (8) hours daily).
e. Calhoun Parking Garage (approximately eight (8) hours daily)
f. Family Law Center (approximately sixteen (16) hours daily)
g. Plaza Building (approximately sixteen (16) hours daily)
h. Plaza Garage (approximately eight (8) hours daily).
i. Tim Curry Criminal Justice Center (approximately twenty-four (24)
hours daily)
j. Tom Vandergriff Civil Courts Building (approximately sixteen (16)
hours daily)
4. Buildings in Group 2 currently using Maintenance Technicians are:
a. Resource Connection (approximately eight (8) hours daily)
5. Buildings in Group 3 currently using Maintenance Technicians are:
a. Support Services (approximately twenty-four (24) hours daily)
b. Medical Examiner's Building (approximately eight (8) hours daily)
C. Scott D. Moore Juvenile Justice Center (approximately twenty-four
(24) hours daily)
D. Floor Care —The following service shall be provided as requested:
1. STRIPPING AND WAXING OF FLOORS is a full restoration that requires
removal of all sacrificial coating down to the stone or base flooring surface,
this is not a top coat service. Once the floor has been taken all the way
down, the Vendor will apply two (2) coats of Butcher Iron Stone, or equal
Acrylic Sealer and six (6) coats of Butcher High Noon, or equal high-quality
finish, as approved by Tarrant County. The floor is to be free from visible
imperfections such as but not limited to streaks, hair, fibers, air bubbles,
trash, inconsistent shine, uneven wax, discoloration and dry spots. The
floor must be properly clean and treated in the corners and along the base
of the wall. When removing old finishes proper chemicals and tools such
as scrapers, pads, etc., will be used for professional results. When applying
finishes the application should be made with lint free, micro-fiber wax
application tools.
a. Flooring shall be finished the same day it is stripped, and sufficient
drying time shall be allowed between each coat. Vendor may section
PAGE 30 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
flooring within a single building in order to complete all flooring over
multiple visits, provided that required work within each section is
complete in the same day.
b. Propane buffing is to be included in price of strip and wax.
2. Hot water extraction of carpets.
3. Propane Burnishing of Terrazzo Floor.
4. Awarded vendor shall use all equipment and products for floor care services
within listed manufacturer's directions.
5. If floors are not serviced to the satisfaction of Tarrant County Facilities
Management, the awarded vendor shall provide additional floor service, at
no additional cost to Tarrant County, until the floor is serviced to the
satisfaction of Tarrant County.
6. Over the past three (3) years, Tarrant County has averaged the following
approximate square footages for Floor Care. These numbers are provided
as best available estimates.
a.
GROUP 1: ANNUAL ESTIMATE
Strip and Wax, No Furniture Moving Required 710 square feet
Strip and Wax, Furniture Moving Required 207,870 square feet
Hot Water Extraction Carpet Cleaning, 0 square feet
No Furniture Moving Required
Hot Water Extraction Carpet Cleaning, 30,221 square feet
Furniture Removal Required
Propane Burnishing of Terrazzo Floors 208,580 square feet
PAGE 31 OF RFB NO. 2020-145
IL ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
b.
GROUP 2: ANNUAL ESTIMATE
Strip and Wax, No Furniture Moving Required 56,184 square feet
Strip and Wax, Furniture Moving Required 48,284 square feet
Hot Water Extraction Carpet Cleaning, 0 square feet
No Furniture Moving Required
Hot Water Extraction Carpet Cleaning, 17,672 square feet
Furniture Removal Required
Propane Burnishing of Terrazzo Floors 104,468 square feet
C.
GROUP 3: ANNUAL ESTIMATE
Strip and Wax, No Furniture Moving Required 56,894 square feet
Strip and Wax, Furniture Moving Required 495,595 square feet
Hot Water Extraction Carpet Cleaning, 0 square feet
No Furniture Moving Required
Hot Water Extraction Carpet Cleaning, 102,323 square feet
Furniture Removal Required
Propane Burnishing of Terrazzo Floors 49,476 square feet
VI. BID PRICING EVALUATIONS
A, Bid will be awarded in three (3) groups, Group 1, Group 2, and Group 3. A
successful bidder may be awarded one (1), two (2) or all groups. Bid pricing
will be evaluated by Group as follows:
1. Janitorial Staff Employee with two (2) Project Managers x Estimated Annual
Hours.
2. Maintenance Technician x Estimated Annual Hours.
3. Floor Care x Estimated Annual Square Footage for Each Category.
B. The above will be totaled to give an Annual Total by Group. The low bidder meeting
specifications for each Group will be recommended for award.
PAGE 32 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES 71
REFERENCES
Please list five (5) references, other than past or present employees of Tarrant County, who
can verify your performance as a Vendor. Performance includes, but is not limited to, sales
and/or service, delivery, invoicing, and other items as may be required for Tarrant County to
determine Vendor's ability to provide the intended goods or service of the bid. Tarrant County
PREFERS references to be from Government customers. References must be able to verify the
quality of service Vendor's company provides and that the Bidder has completed a project of
similar size and scope of work in this response. inaccurate, obsolete or negative responses
from the listed references could result in rejection of your bid.
Failure to supply the required references will deem the bid as non-responsive and will not be
considered for award.
Bidder involvement with reference checks is not permitted. Only Tarrant County or its designee
will conduct reference checks. Any deviation to this will result in rejection of your response.
JANITORIAL SERVICE REFERENCE ONE
GOVERNMENT/COMPANY NAME: DALLAS AREA RAPID TRANSIT
ADDRESS: 1401 PACIFIC AVE, DALLAS, TX 75202
CONTACT PERSON AND TITLE: PERRY COLEIMANAGER - FLEET SERVICES
TELEPHONE NUMBER: 214-828-6795
E-MAIL ADDRESS: prole@Clart.Org
SCOPE OF WORK: JANITORIAL SERVICES
CONTRACT PERIOD: 08-01-2015 TO PRESENT
JANITORIAL SERVICE REFERENCE TWO
GOVERN MENTICOMPANY NAME: DENTON COUNTY
ADDRESS: 740 MAYHILL RD., DENTON, TX 76208
CONTACT PERSON AND TITLE: AUSTIN WELLS/FACILITIES CONTRACTS MANAGER
TELEPHONE NUMBER: 972-391-0293
E-MAILADDRESS: AUSTIN.WELLS@DENTONCOUNTY.COM
SCOPE OF WORK: JANITORIAL AND DISINFECTION SERVICES
CONTRACT PERIOD: 09-01-2017 TO PRESENT
REFERENCES MUST BE RETURNED WITH BID!
PAGE 38 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
REFERENCES
JANITORIAL SERVICE REFERENCE THREE
GOVERN MENTICOMPANY NAME: CITY OF CARROLLTON
ADDRESS: 2711 NIMITZ DR., CARROLLTON, TX 75007
CONTACT PERSON AND TITLE: DWAYNE BIANCOIFLEET AND FACILITIES MANAGER
TELEPHONE NUMBER: 972-466-5786
E-MAILADDRESS: dwayne.bianco@cityofcarrollton.com
SCOPE OF WORK: JANITORIAL SERVICES
CONTRACT PERIOD: 05-01-2013 TO PRESENT
JANITORIAL SERVICE REFERENCE FOUR
GOVERNMENTICOMPANY NAME: BRAZOS RIVER AUTHORITY
ADDRESS: 4600 COBBS DR., WACO, TX 76714
CONTACT PERSON AND TITLE: DIRK BLAND
TELEPHONE NUMBER: 254-493-0557
E-MAILADDRESS: dirk.bland@brazos.org
SCOPE OF WORK: JANITORIAL SERVICES
CONTRACT PERIOD: 10-01-2015 TO PRESENT
JANITORIAL SERVICE REFERENCE FIVE
GOVERNMENT/COMPANY NAME: DENTON COUNTY TRANSPORTATION AUTHORITY
ADDRESS: 1955 Lakeway Dr., Suite 260, Lewisville, TX 75057
CONTACT PERSON AND TITLE: LINDA BLAKLEYIEXECUTIVE ASSISTANT
TELEPHONE NUMBER: 972-316-6126
E-MAIL ADDRESS: Iblakley@dcta.net
SCOPE OF WORK: JANITORIAL SERVICES
CONTRACT PERIOD: 10-1-2017 TO PRESENT
REFERENCES MUST BE RETURNED WITH BID!
PAGE 39 OF RFB NO. 2020-145
Ir
TARRANT COUNTY
DEPARTMENT OF FACILITIES MANAGEMENT
DAVID PHILLIPS
DIRECTOR
March 25,2020
To Whom It May Concern:
CTJ Maintenance has provided custodial services to Tarrant County since April 2008.
CTJ has serviced the majority of our buildings throughout Tarrant County; providing cleaning to our
offices, training rooms, restrooms, break rooms and public areas.Collectively our buildings total over 3
million square feet,with our downtown campus accounting for 2.25 million square feet.
Tarrant County is a government entity that provides services to its citizens and the general public. It is
essential that our facilities are maintained properly. CTJ Maintenance has met our expectations for
custodial services.Their staff has been professional and responsive to our request.
would recommend CTJ Maintenance to anyone in need of custodial maintenance services for their
facilities.
lob rt Carter 3 -Z
Assistant Director-Support Services
100 W.WEATHERFORD FORT WORTH,TEXAS 76196(817)884-2878
I
A
DENTON 0 (OUNT
PACIL-rrrr--DEPAP-nH NT
W.im
Denton County Facilities Management
March 25,2020
To Whom It May Concern:
CTJ Maintenance has provided custodial service to Denton County since September 2017.
CTJ services over 22 Denton County facilities across Denton County. They provide general
janitorial service as laid out per contract. Our buildings total over l million square feet including
several historic buildings. Denton County provides many services to the public and it is
imperative that our buildings are cleaned and ready for the public.
CTJ has done an outstanding job coming in and taking over for a previously awful contractor.
The management team is always on time for meeting and answers calls and emails promptly.The
staff is well trained and does a good job.
I highly recommend CTJ Maintenance,please feel free to contact me with any questions.
Austin ells
—' r
Fa itie ontract Manager
.v
CARROLLTON
TEXAS
March 26,2020
RE: Letter of Recommendation
Please accept this letter as our sincere appreciation for the continued relationship we maintain with
your company, CTJ Maintenance has held our contract for custodial services since March of2013. The
initial contract period was for two years. The contract was renewed in 2015 and again in 2017 for an
additional 4 years. In 2019,CTJ once again won the contract against several other bidders.
Services with this contract include general janitorial services at the following facilities: City Hall, H&J
Library,Josey Ranch Lake Library, RD,Justice Center,Central and South Service Centers,Animal Shelter,
Crosby and Rosemead Recreation Centers and other outlying facilities.
In 2013 and again in 2019,staff recommended CTJ Maintenance, Inc.as the best value vendor based on
grading results in four categories, price,guaranteed hours,experience and references, Over the past
seven years,CTJ Maintenance has proven to be a reliable and responsive janitorial services provider who
adheres to the basic tenets of the contract requirement. Regardless of the vendor,the success of the
program relies o the vendors'ability to communicate effectively,manage operating costs,and respond
to expectations daily. The performance of CTJ Maintenance has consistently been graded above
average at our city faciNties. A key to their success has been their ability to respond quickly and resolve
customer complaints in a timely manner,
We are very pleased to continue our very prosperous relationship with CTJ and your team of
professionals. Please share our appreciation with your team.
Sincerely,
Dwayne N, Bianco
Fleet and Facilities Director
Carrollton Facility Services
2711 Nimitz Lane,Carrollton,TX 75007 1 972-466-5785 Office L 972-466-3497 Fax
Dallas Area Rapid Transit
P.O.Box 660163
CART Dallas,TX 75266-0163
214-749-3278
March 25,2020
To Whom It May Concern:
GTJ Maintenance has provided custodial services to DART since July 2015.
CTJ has serviced our operational buildings throughout DART;providing cleaning to our offices,training rooms,
restrooms,break rooms and employee maintenance areas.Collectively we have 15 buildings total over 311,000
square feet,spread out over 8 campuses.Several operations run 24 hoursl7days per week and services must
be maintained throughout.
DART is a Regional transportation agency that provides public transportation and services to its citizens and
the general public. It is essential that CTJ Maintenance meet our expectations for custodial services.Their staff'
has been professional and responsive to our request.
I would recommend CTJ Maintenance to anyone in need of custodial maintenance services for their facilities.
Perry Cale
Manager Fleet Services Support
Maintenance
Dallas Area Rapid Transit 14209 Main St I Dallas TX 75226
Office 214-828-6795 1 pcole@dart.org
F� ANNUAL CONTRACT FOR JANITORIAL SERVICES
SUPPLIER REFERENCES
Please provide two (2) principal supplier references; they should be vendors that your
company currently uses for the purchase of janitorial supplies. Inaccurate, obsolete or
negative responses from the references provided could result in rejection of your bid.
FF� SUPPLIER REFERENCE ONE
GOVERNMENT/COMPANY NAME: MASTER SUPPLY SOURCE
ADDRESS: 2254 ROYAL LN., #200, DALLAS, TX 74229
CONTACT PERSON AND TITLE: YOUNG KIM/GENERAL MANAGER
TELEPHONE NUMBER: 972-243-6747
E-MAILADDRESs: Young@mastercleaningsupply.com
SCOPEOFwORK: JANITORIAL SUPPLIES & EQUIPMENT
CONTRACT PERIOD: 09-01-2005 TO PRESENT
SUPPLIER SERVICE REFERENCE TWO
GOVERNMENT/COMPANY NAME: JANITORS WORLD
ADDRESS: 11527 HARRY HINES BLVD., DALLAS, TX 75229
CONTACT PERSON AND TITLE: CRISTINA ARELLANOSIGENERAL MANAGER
TELEPHONE NUMBER: 972-243-0000
E-MAILADDRESs: gm@jworld.co
SCOPEOFwORK: JANITORIAL SUPPLIES AND EQUIPMENT
CONTRACT PERIOD: 09-2000 TO PRESENT
REFERENCES MUST BE RETURNED WITH BID!
PAGE 40 OF RFB NO. 2020-145
GLE31 N HEGAR TEXAS COMPTROLLER O- PUBLIC ACCOU-N S
T ne Texas Comptroller of P;,17Jic Accounts ,CPA) acr ;his:ers :rye S€a.evi:ae ri.stor:catiy ,,rderuviizec B;�siness (HUB)
p,ogra^r for ;ate Sta:e Of Texas w^ic^ ;nciudes cer:ifjirg mirortty wo rar, and service disanied veteran-awned businesses
as HUBS and faci�tares the use of HJBs ar state oroc jrerrert and prcviaes trierr with information. or the state s procurement
r��c�Oess.
Ne are zieasec :c ;,Forrr; yo- :-aL yo,r aRD+ICa*jo- 'or ce,'zatio7,r e-ce-tlicatio^ as a HJB has deer aporovea. Yo-.r
co-rpar'y`s p'c�le :s .sled n t^e State c` Texas HLB D recto.y arc may Jae viewea Online at
^=s;lrrycpa.cpa.state.:x...sitpasscmclsearcr:lirdex.;sp. P-ovicied -ta: your company co^,r.es to greet HUB ehgioil,y
-eci-,errents. tie attached HUB cemftra:e s va,id'or t! a V-e oer'oc spec'f!ed.
"c,. ^r_s: rotfy :he HUB Prcgrarr :n wr,:.rig o` any cr.arges afFectirg yo,;r comparys compiiar.ce wtn •Fe HUB ei;gidility
regj.rements iciudirg changes in owrersnip. aay-io-pay rna^agerr.en:. control arolor Orinc pai Glace of dus°Ress. Note- Any
changes.made to your compar°y s intorrr:ation may require the HL E?Program ro re-evaivate yotir company's eligibility.
?;ease visit ou,viei✓s'te a: ^:.c:!/ccrratrol,er.texas.goviprocVrerrenUGrogi� :o arc .reference ou-pu°bi:catio^s (:.e. Grow Yo.r
Bus mess ea-p"ie- SUB Broc%re arc Veracr GiJce; providing add:tior, lrFo•ma^on O^ state prociren e^t resc�,ces ilia,
can ncrease yoLr co.r^pary s dances c4 ao.nq m s:ness with tr ie s:a:e.
^a-1K yo€. =0r yO-r crar:e,nation ;r ire -il_�B Prograr" If yO_: nave ary o es:Ors yOt. ray contact a 4.UB Prograrr
-ep-eser:ta€ive a'5'2-463-5872 or loll-.,ee . Texas a: '-888-863-5W.
— — — — — — — — — -.
"exas Historically Underutilized Business (HUB) Certificate
CertificateiVid Nurnbe.,: 1200260249300
PileNendor Number- 050584
Apprcvai Date: 25-SEP-2019
VHU Sc-eauled Fxp:rat'lon date. 25-SEP-2023
"-tsre.r:Ce-:S'r3rrcl, �n6�r.ir�..ced Nos'ti.s bTo 11^
Tne Texas Comptro,le•of r ubi c Accounts tCPAj heret3y certifies that
MASTER CLEANING SUPPLY INC.
gas svccess`jJ,y 'net the estan,is`?ec -eo:;:,emerts of :^e State o4 Texas riis'or:cal:y under,.:'ir2ee 3.isires5
P-Ogra^n to de reccgn;zed as a H,23K 7nis cer;`cate printed 27-Sir=-2'_'g SJ.Dersedes any rears;rat:or, and ce-tircate
previously issued oy the HUB mrogra- 11 trie�e are ary changes rega-di^g :ne .rforrnat,o , .e. nLsiress structure
_Vr!2.rS'l,p Qay-tC-02y rar.agemen€ ooara ora; contrro: O is;r:ess iccatiorj prov;deo ^ tre s.orr.ss,or of the O.srness
c".1, cat.on for reg;s:rat,07ace-t:f.ckc n as a HJ9, YOU MuSt mr--ediatety -.wtn ^ 3C ;ays of s cn cr'amces, "Ott`}/ :he Hli8
P<og.a-r --^ w .r�g 7ne CPA reserves:^a r qs ,:o co"Ouct a comcfa^ce-'ev.ew a:ary .rre :o corf rrr HLB wigio iity. HUB
ce-t t.cat,on -ay be suspe^ctec a-revoked uror T;rd rgs cl nel g•b
SPare�.tds i�il3 Program
Scaretwid&Procaremenr Division
Nc;;e n or„e-for Swe age "s anr!.r.s;.t t o^s o`r,grw etluca:an �_;r,ve si:,es�:c ce-reo.tea 'o '.aa,rsg r^.s ..s.r!ess as a H,;S.they-nus:award
oay--ant F cv•ne o" .cetelviD N--bcr ae:tt:5ed aoove. Agencies, n,vets[as a-d pr me cc-acts s are a^c❑� apes to ver.fy t?a Company$mUB
ce-ir,cet On pro,to %6J^a a 10tae Of awaro my accessing:net :nterr•et ,ht<ps:/tmycpa.cpa.state.tx.ustti3asscmn[sL-arch/index.ispI or my contact rg
--z-HUS?ca'arr at S 2-483.9872 or toil-iree 7 Texas at 1-808-863-6881
ANNUAL CONTRACT FOR JANITORIAL SERVICES
FINANCIAL REFERENCES
Please provide two (2) financial references, who can verify your company's financial
stability. Inaccurate, obsolete or negative responses from the references provided could
result in rejection of your bid.
FINANCIAL REFERENCE ONE
GOVERNMENT/COMPANY NAME: Manisha Pandey CPA, PLLC
ADDRESS: 1701 W. Northwest Highway, Grapevine, TX 76051
CONTACT PERSON AND TITLE: Manlsha Pandey, CPA
TELEPHONE NUMBER: 817-329-5033
E-MAILADDRESS: info@manisha-cpa.com
SCOPE OF WORK: Accounting/Bookkeeping
CONTRACT PERIOD: 01-2018 TO PRESENT
FINANCIAL REFERENCE TWO
GOVERN MENTICOMPANY NAME: GREAT PLAINS BANK
ADDRESS: 7000 PRESTON RD., FRISCO TX 75034
CONTACT PERSON AND TITLE: LANA FIDELSCAIA/VICE PRESIDENT, COMMERCIAL LENDING
TELEPHONE NUMBER: 469-200-1915
E-MAIL ADDRESS: lanafidel@gpbanktx.net
SCOPE OF WORK: BANKING AND LENDING
CONTRACT PERIOD: 09-2019 TO PRESENT
REFERENCES MUST BE RETURNED WITH BID!
PAGE 41 OF RFB NO. 2020-145
ROB YN OLIN, CPA
INDEPENDENT ACCOUNTANT'S REVIEW REPORT
To Management
CTJ Maintenance, Inc.
6565 N MacArthur Blvd. Ste. 225
Irving,TX 75039
We have reviewed the accompanying financial statements of CTJ Maintenance, Inc. (a cor-
poration), which comprise the balance sheets as of December 31, 2019 and 2018, and the related
statements ofinco€rye and cash flows forthe years then ended,and the related notes to the financial
statements. A review includes primarily applying analytical procedures to management's financial
data and making inquiries of management. A review is substantially less in scope than an audit,
the objective of which is the expression of an opinion regarding the financial statements as a whole-
Accordingly,we do not express such an opinion.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements
in accordance with accounting principles generally accepted in the United States of America; this
includes the design, implementation and maintenance of internal control relevant to the preparation
and fair presentation of financial statements that are free from material misstatement whether due
to fraud or error.
Accountant's Responsibility
Our responsibility is to conduct the review engagement in accordance with Statements on Standards
for Accounting and Review Services promulgated by the Accounting and Review Services
Committee of the AICPA. Those standards require us to perform procedures to obtain limited
assurance as a basis for reporting whether we are aware of any material modifications that should
be made to the financial statements for them to be in accordance with accounting principles
generally accepted in the United States of America. We believe that the results of out-procedures
provide a reasonable basis for our conclusion.
Accountant's Conclusion
Based on our review, we are not aware of any material modifications that should be made to the
accompanying financial statements in order for them to be in accordance with accounting principles
g i rally accep in the United States of America.
Fort Worth, exas
July 19, 2020
(817) 721-1878
robynolin@otniail.coni
CTJ MAINTENANCE,INC.
BALANCE SHEETS
As of December 31,2019 and 2018
ASSETS 2019 2018
Current assets
Cash on hand and in banks 230,477 $ 239,663
Accounts receivable 287,449 375,782
Employee advance 1,682 2,269
Total current assets 519,608 617,714
Property and equipment,at cost-]note 1
Autos and trucks 23,656 23,656
Office furniture&equipment 26,826 26,826
Leasehold improvements 4,025 4,025
Machinery&equipment 53,857 53,857
108,364 108,364
Less accumulated depreciation (94,006) (92,991)
Net property and equipment 14,358 15,373
Goodwill-Note 1 I,865,500 -
TOTAL ASSETS S 2,399,466 $ 6331087
LIABILITIES AND STOCKHOLDERS'EQUITY
Current Liabilities
Accounts payable $ 193,080 $ 189,231
Current portion of long terni debt-Note 2 396,649 -
Accrued franchise tax 6,200 5,400
Total current liabilities 595,929 194,631
Notes payable,nct of current portion-Note 2 1,509,500 -
Total liabilities 2,105,429 194,631
Stockholders'equity
Retained earnings,net of distributions 210,892 353,542
Net income 83,145 84,914
Total stockholders'equity 294,037 438,456
TOTAL LIABILITIES AND STOCKHOLDERS' EQUITY S 2,399,466 $ 633,087
See accompanying notes and independent accountant's review report
-2-
CTJ MAINTENANCE, INC.
INCOME STATEMENTS
For the years ended December 31,2019 and 2018
2019 2018
Ordinary Income
Sales $ 3,273,890 $ 3,142,785
Cost of goods sold 2,779,719 2,639,906
Total gross profit 494,171 502,879
Operating expenses
Advertising and promotion 5,866 7,642
Automobile 38,691 38,326
Charitable contributions 6,000 8,150
Sank&merchant Fees 18,116 14,849
Dues and subscriptions 7,804 7,232
Insurance 104,311 98,143
Interest 24,764 23,525
Internet& computer supplies 5,799 5,987
Legal and professional 27,752 35,253
Office supplies& expenses 4,833 4,221
Officer wages 77,693 82,467
(tent 33,975 35,090
Telephone 3,382 5,332
Taxes 47,667 44,005
Travel 1,024 2,534
Utilities 2,334 3,102
Total operating expenses 410,011 415,858
Less depreciation& amortization (1,015) (2,107)
Net income $ 83,145 5 84,914
-3-
CTJ MAINTENANCE,INC.
STATEMENTS OF CASH FLOWS
For the years ended December 31,2019 and 2018
2019 2018
Cash flows from operating activities:
Net income $ 83,145 $ 84,914
Adjustments to reconcile net income to net cash
provided by operating activities:
Depreciation 1,015 2,210
Accounts receivable 89,333 99,110
Accounts payable 3,849 (1,212)
Other liabilities 800 2,201
Net cash provided(used)by operating activities 177,142 197,223
Cash flows Frain investing activities:
Purchse of existing business (1,865,500) -
Net cash provided(used)by investing activities (1,865,500) -
Cash flows from financing activities:
Advance from related parties 285,649 -
Proceeds from long term debt 1,6220,500 -
Shareholder withdrawals (46,977) (44,250)
Payments on debt (180,000) (125,641)
Net cash provided(used)by financing activities 1,679,172 (169,891)
Net increase(decrease) in cash and cash equivalents (9,186) 17,332
Cash on hand and in banks at beginning of year 239,663 222,331
Cash on hand and in banks at end of year $ 230,477 S 239,663
Supplemental disclosures
Cash paid during the period for:
Interest expense $ 24,764 $ 23.525
Income taxes
See accompanying notes and independent accountant's review report
-4-
CTJ MAINTENANCE, INC.
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2019 and 2018
Note 1 - Accounting Policies
CTJ Maintenance, Inc. ("the Company")was incorporated in March 1996 and is a HUB certified Minority
Owned Business offeringjanitorial and maintenance services in the DFW area for over 24 years.
Management uses estimates and assumptions in preparing these financial statements in accordance with
generally accepted accounting principles. These estimates and assumptions affect the reported amounts of
assets and liabilities, the disclosure of contingent assets and liabilities, and the reported revenues and
expenses. Actual results could vary from the estimates that were used.
Cash and cash equivalents include cash on hand and in banks. Cash balances are maintained at one
financial institution and tnay,at times,exceed the federally insured limit.
Property and equipment are stated at cost with depreciation computed using straight-line and accelerated
methods of depreciation over the estimated useful lives of the assets as follows:
Autos and trucks 5 years
Computers 3 to 5 years
Equipment 5 years
Furniture and Fixtures 5 to 7 years
Renewals and betterments are capitalized,while repairs and maintenance,when applicable, are expensed.
Upon sale or retirement of property,the cost and accumulated depreciation of the property are removed
from the accounts, and the resulting gain or loss is credited or charged to income. Although private
companies can amortize goodwill over a period of 10 years, the Company has not elected to amortize
goodwill at this time.
The Company has elected to be taxed as a S Corporation;therefore, no income taxes are provided for in
these financial statements. The 2017, 2018 and 2019 federal tax. returns remain open for possible
examination for a period of three years after the respective filing deadlines of the returns.
The Company expenses advertising costs as they are incurred. Advertising costs were$5,866 and $7,642
for the years ended December 31,2019 and 2018, respectively.
Employees of the company are entitled to paid vacation,depending on length of service. It is impracticable
to estimate the amount of compensation for future absences,and accordingly,no liability has been recorded
in the financial statements. The Company's policy is to recognize the costs when paid to employees.
-5-
CTJ MAINTENANCE, INC.
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 2019 and 2018
Note 2—Long-Term Debt
As of December 31, 2019, the Company had an SSA long term note outstanding in the amount of
$1,509,500 with a term of ten years and an interest rate of 7.05% per annurn. The current portion of this
note is approximately$1 1 1,000. In addition,as of December 31,2019,there is a related party note with a
balance of$495,649 with no interest incurred. The current portion of this note is$285,649.
Remaining annual maturities of the long-tenn debt are as follows:
2021 $240,088
2022 $218,833
2023 $138,194
2024 $148,286
Note 3 —Leases
The Company currently has office space in Irving,Texas with a lease expiring in April 2020_As of the date
of this report,this lease has been renewed for three years with rent of approximately$860 in year one,$885
in year two,and$910 in year three. The Company currently has no other lease obligations.
Note 4—Accounting Standards
There are currently no accounting standards that have been recently issued or proposed by the
FASB or other standards-setting bodies that are expected to have a material impact on the
Company's financial position, results of operations or cash flows.
Note 5—Subsequent Events
In April 2020, the Company applied for and received funds through the Payroll Protection Program
administered by the SSA. The amount received was$241,900,which allowed employees to be paid when
customer locations were closed during the Covid-19 shutdown. In August 2020, the Company will be
applying for forgiveness on the advanced fiends and, because funds were only used for payroll and rent,
they expect the loan to be fully forgiven.
Subsequent events were evaluated through July 19, 2020, which is the date the financial statements were
available to be issued,and no further subsequent events were noted.
-6-
ANNUAL CONTRACT FOR JANITORIAL SERVICES
AFFIRMATIONS/FORMS/DOCUMENTS
✓Check Indicates Completion
1. References. Bidder has provided references, other than Tarrant
✓ County. References must be able to verify the quality of service the
company provides and that the company has completed a project of
similar size and scope of work in this bid.
✓ 2. Si natures. All forms requiring a signature must be signed. Bids not
signed will be rejected.
3. Price Forms. All sections of Price Forms have been completed.
4. Bidder has acknowledged Secondary/Alternate Award and
✓ Cooperative Purchasing opportunities in the Special Terms and
Conditions on pages 7 and S.
5. Insurance Certificates If re uired . Bidders must submit all
✓ Insurance Certificates prior to commencement of work. If no insurance
requirements specified, mark NIA.
6. Added. When applicable, Bidder acknowledges receipt of all
✓ Addenda and any revised Forms. Bidder must sign and submit any
required signature forms.
7. It is the Bidders'sole responsibility to print and review all pages of
the bid document, attachments, questions and responses, addenda
and special notices. The Signature Form must be signed and
✓ returned. Failure to provide a signature on the form renders bid
non-responsive. Failure to complete and submit all required forms,
including but not limited to References, Compliance With Federal and
State Laws Form, Questionnaires (when applicable),Addenda (including
revised forms), and any other specified forms or documents will be
grounds for rejection of entire bid.
✓ 8. Bidder has read, understands, and agrees to Tarrant County's Criminal
Background Check requirements.
✓ 9. Accuracy for all mathematical and numerical entries is the sole
responsibility of the Bidder. Tarrant County will not be responsible
for errors made by the Bidder.
✓ 10. Bidder's company is registered on TVORS (Tarrant Vendor On-Line
Registration System).
✓ 11. Bidder has sealed and marked the envelope with the Company Name,
RFB Number, Bid Title, and due date.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
PAGE 45 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
COMPANY IS:
Business included in a Corporate Income Tax Return? X YES NO
X Corporation organized & existing under the laws of the State of TEXAS
Partnership consisting of
Individual trading as
Principal offices are in the city of
DUNS Number: 062477353
CAGE Code: 8LED8
PAGE 43 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY
Disadvantaged Business Enterprises (DBE) are encouraged to participate in Tarrant
County's bid process. The Purchasing Department will provide additional clarification of
specifications, assistance with Price Forms, and further explanation of bidding procedures to
those DBEs who request it.
Representatives from DBE companies should identify themselves as such and submit a copy of
the Certification.
Tarrant County recognizes the certifications of both the State of Texas General Services
Commission HUB Program and the North Central Texas Regional Certification Agency. All
companies seeking information concerning DBE certification are urged to contact.
Texas Procurement and Support Services North Central Texas
Statewide HUB Program Regional Certification Agency
1711 Jacinto Blvd. 624 Six Flags Drive, Suite 100
PO Box 13047 OR Arlington, Texas 76011
Austin, Texas 78711-3047 (817) 640-0606
(512) 463-5872
If your company is already certified, attach a copy of the certification to this form and return with
bid.
COMPANY NAME: CTJ Maintenance,Inc.
REPRESENTATIVE: Cynthia Tyson Jenkins
ADDRESS: 6565 N. MacArthur Blvd.,Suite 225
CITY, STATE, ZIP: Irving,TX75039
TELEPHONE No. 214-624-5233 FAX NO . 214-624-5101
Indicate all that apply:
X Minority-Owned Business Enterprise
Women-Owned Business Enterprise
X Disadvantaged Business Enterprise
PAGE 37 OF RFB NO. 2020-145
o4K e ca~tea
r
a `
� +b
GLENN 1HEGAR TEXAS COMPTROLLER OF PUBLIC ACCOUNTS
The Texas Comptroller of Public Accounts (CPA) administers the Statewide Historically Underutilized Business (HUB) Program for the
State of Texas, which includes certifying minority-, woman-and service disabled veteran-owned businesses as HUSs and facilitates the
use of HUBS in state procurement and provides them with information on the state's procurement process. The CPA has established
Memorandums of Agreement with other organizations that certify minority-, woman-and service disabled veteran-owned businesses that
meet certification standards as defined by the CPA. The agreements allow for Texas-based minority-, woman- and service disabled
veteran-owned businesses that are certified with one of our certification partners to become HUB certified through one convenient
application process.
In accordance with the Memorandum of Agreement the CPA has established with the DALLASIFORT WORTH SUPPLIER
DEVELOPMENT COUNCIL (DFWSDC), we are pleased to inform you that your company is now certified as a HUB. Your company's
profile is listed in the State of Texas HUB Directory and may be viewed online at https:/Imycpa.cpa.state.tx.us/tpasscmbisearch/index.jsp.
Provided that your company continues to remain certified with the DFWSDC, and they determine that your company continues to meet
HUB eligibility requirements,the attached HUB certificate is valid for the time period specified.
You must notify the DFWSDC in writing of any changes affecting your company's compliance with the HUB eligibility requirements,
including changes in ownership, day-today management, control and/or principal place of business. Note: Any changes made to your
company's information may require the DFWSDC andlor the HUB Program to re-evaluate your company's eligibility. Failure to remain
certified with the DFWSDC, and/or failure to notify them of any changes affecting your company's compliance with HUB eligibility
requirements,may result in the revocation of your company's certification.
Please visit our website at http:llcomptraller.texas.govlprocurement(progthub/ and reference our publications (i.e. Grow Your Business
pamphlet, HUB Brochure and Vendor Guide) that will provide you with addition information on state procurement resources that can
increase your company's chances of doing business with the state.
Thank you for your participation in the HUB Program? If you have any questions, you may contact a HUB Program representative at
512-463-5872 or toll-free In Texas at 1-888-863-5881.
—�— — — -- — — — — — — — — -- — — — — — — — — — — — —
Texas Historically Underutilized Business (HUB) Certificate
CertificatelVID Number: 1752647936900
File/Vendor Number: 01771
Approval Date: 26-MAY-2020
4P14UB Scheduled Expiration Date: 31-JUL-2021
Statewide HIstodraiiy Underatiiized Business Program
In accordance with the Memorandum of Agreement between the
DALLASIFORT WORTH SUPPLIER DEVELOPMENT COUNCIL(DFWSDC)
and the Texas Comptroller of Public Accounts(CPA),the CPA hereby certifies that
CTJ MAINTENANCE, INC.
has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB) Program to be
recognized as a HUB. This certificate, printed 02-JUL-2020, supersedes any registration and certificate previously issued by the HUB
Program. If there are any changes regarding the information (i.e., business structure, ownership, day-to-day management, operational
control, addresses, phone and fax numbers or authorized signatures) provided in the submission of the business' application for
registration/certification into the DFWSDC's program, you must immediately (within 30 days of such changes) notify the DFWSDC's
program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB certification
may be suspended or revoked upon findings of ineligibility. If your firm ceases to remain certified in the DFWSDC's program, you must
apply and become certified through the State of Texas HUB program to maintain your HUB certification,
Statewide HUB Program
Statewide Procurement Division
Note: In order for State agencies and institutions of higher education(universities)to be credited for utilizing this business as a HUB,they must award
payment under the CertificatefVID Number identified above. Agencies, universities and prime uuntraotoro are encouraged to verify the company's HU8
certification prior to issuing a notice of award by accessing the Internet(https:llmycpa.cpa.state.tx.usltpasscmbisearchlindex.isp) or by contacting
the HUB Program at 512-463-5872 or toll-free in Texas at 1-888-863-5881.
Rev.06119
Minority Business Enterprise (MBE)
a CTJ Maintenance, Inc.
CTJ Maintenance, Inc.
has filed with the Agency an Affidavit as defined by NCTRCA Minority Business Enterprise (MBE) Policies
& Procedures and is hereby certified to provide service(s) in the following areas:
NAICS 661720:JANITORIAL SERVICES
This Certification commences September 9, 2019 and supersedes any registration or listing previously
issued. This certification must be updated every two years by submission of an Annual Update Affidavit.At
any time there is a change in ownership, control of the firm or operation, notification must be made
immediately to the North Central Texas Regional Certification Agency for eligibility evaluation.
Certification Expiration: September 30, 2021
Issued Date: September 9, 2019 in -MUCK" E
CERTIFICATION NO. BMMB6646I N0921
Certification Administrator
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 1
1 . Itemize all costs associated with your hourly Janitorial Staff Employee (described in
Section III and Section IV of Technical Specifications) rate for buildings in Group 1 with
two 2 Project Managers.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of$11.00) $ 1 1 .00
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be $0`5S
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on 0.95
Employee
Workers' Compensation and General Liability on Employee $0`60
Medical, Dental, Life Insurance, per Employee, if applicable $0.39
Retirement, Pension, etc_, per Employee, if applicable $0
Chemicals, Supplies, Equipment Depreciation $0.85
Vendor's Overhead, two (2) Project Managers, four (4) 2. 11
non-working Supervisors pay, Profit, etc. $
Other $ 0.08
Total Labor Rate, Per Hour, Billed to Tarrant County 16.46
(Estimated Annual Hours = 112,600) $
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 47 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 1
2. ADDITIONAL SERVICES: Itemize all costs associated with your hourly Maintenance
Technician (described in Section V. C of Technical Specifications) rate for buildings in
Group 1.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of$12.54) $ 12.54
Holiday pay for Maintenance Technician performing work under
Tarrant County contract (12 holidays per year). Holiday pay will $ 0,66
not be directly billed to Tarrant County and must be included in
the per hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on $ 1 .08
Employee
Workers' Compensation and General Liability on Employee $0.5
Medical, Dental, Life Insurance, per Employee, if applicable $ 0.35
Retirement, Pension, etc., per Employee, if applicable $ 0
Chemicals, Supplies, Equipment Depreciation $ 0
Vendor's Overhead, Profit, etc. $0.20
Other $0
Total Labor Rate, Per Hour, Billed to Tarrant County 15.33
(Estimated Annual Hours = 32,000) $
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION,
NO INDEPENDENT CONTRACTORS.
. THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 48 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 1
3. ADDITIONAL SERVICES — FLOOR CARE —for buildings in Group 1. Cost, per square
foot, to provide stripping and waxing, and hot water extraction of carpets (described in
Section V. D. of the Technical Specifications) for buildings in Group 1.
a. Strip &Wax, no furniture moving required $0.30 1 er s ft.
(Estimated 710 square feet) p q
b. Strip & Wax, furniture moving required $0.37 I er s ft.
(Estimated 207,870 square feet) p q
C. Hot Water Extraction Carpet Cleaning, $ 0.25 /per sq. ft.
no furniture moving required
(Estimated 0 square feet)
d. Hot Water Extraction Carpet Cleaning, $ 0.30 /per sq. ft.
furniture moving required
(Estimated 30,221 square feet)
e. Propane Burnishing of Terrazzo Floors $ 0.07 /per sq. ft.
(Estimated 208,580 square feet)
Bidders MUST bid on all items in each group.
THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM MUST BE RETURNED WITH BED!
PAGE 49 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 1
4. ALTERNATE: Itemize all costs associated with your hourly Janitorial Staff Employee
rate for buildings in GrouR 1 with one 1 Project Mana er. This item will not be used
during evaluation and will only be used under certain circumstances (described in
Section II. H. Technical Specifications) of this bid.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of$11.00) $ 11 .00
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be $0.55
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on $0.95
Employee
Workers' Compensation and General Liability on Employee $0.50
Medical, Dental, Life Insurance, per Employee, if applicable $ 0.39
Retirement, Pension, etc., per Employee, if applicable $0
Chemicals, Supplies, Equipment Depreciation $0.85
Vendor's Overhead, one (1) Project Manager, four (4) $ 1 .76
non-working Supervisors pay, Profit, etc.
Other $0.08
Total Labor Rate, Per Hour, Billed to Tarrant County $ 1 6•1 1
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
s THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 50 OF RFB NO. 2020-145
FF
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 2
1. Itemize all costs associated with your hourly Janitorial Staff Employee (described in
Section III and Section IV of Technical Specifications) rate for buildings in Group 2 with
two 2 Project Managers.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of$11.00) $ 11 .00
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be $0`52
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on $0.84.
Employee
Workers' Compensation and General Liability on Employee $0.50
Medical, Dental, Life Insurance, per Employee, if applicable $0.39
Retirement, Pension, etc., per Employee, if applicable $0
Chemicals, Supplies, Equipment Depreciation $ 0.85
Vendor's Overhead, two (2) Project Managers, Profit, etc. $3.07
Other $0.07
Total Labor Rate, Per Hour, Billed to Tarrant County 17.24
(Estimated Annual Hours = 31,948) $
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 51 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 2
2. ADDITIONAL SERVICES: Itemize all costs associated with your hourly Maintenance
Technician (described in Section V_ C. of Technical Specifications) rate for buildings in
Group 2.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of$12.54) $ 12.54
Holiday pay for Maintenance Technician performing work under
Tarrant County contract (12 holidays per year). Holiday pay will $ 0.65
not be directly billed to Tarrant County and must be included in
the per hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on $0.96
Employee
Workers' Compensation and General Liability on Employee $ 0.50
Medical, Dental, Life Insurance, per Employee, if applicable $ 0.36
Retirement, Pension, etc., per Employee, if applicable $ 0
Chemicals, Supplies, Equipment Depreciation $ 0
Vendor's Overhead, Profit, etc. $ 0.32
Other $0
Total Labor Rate, Per Hour, Billed to Tarrant County 15.33
(Estimated Annual Hours = 2,000) $
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 52 OF RFB NO. 2020-145
FF
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 2
3. ADDITIONAL SERVICES — FLOOR CARE — for buildings in Group 2. Cost, per square
foot, to provide stripping and waxing, and hot water extraction of carpets (described in
Section V. D. of the Technical Specifications) for buildings in Group 2.
a. Strip & Wax, no furniture moving required $0.30 /per sq. ft.
(Estimated 56,184 square feet)
b. Strip & Wax, furniture moving required $0.37 /per sq. ft.
(Estimated 48,284 square feet)
C. Hot Water Extraction Carpet Cleaning, $0.25 /per sq. ft.
no furniture moving required
(Estimated 0 square feet)
d. Hot Water Extraction Carpet Cleaning, $0.30 /per sq_ ft.
furniture moving required
(Estimated 17,672 square feet)
e. Propane Burnishing of Terrazzo Floors $0.07 /per sq. ft.
(Estimated 104,468 square feet)
Bidders MUST bid on all items in each group.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 53 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 2
4. ALTERNATE: Itemize all costs associated with your hourly Janitorial Staff Employee
rate for buildings in Group 2 with one 'I Project Manage This item will not be used
during evaluation and will only be used under certain circumstances (described in
Section II. H. Technical Specifications) of this bid.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $11.00) $ 11 .00
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be $0.52
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on $0.84
Employee
Workers' Compensation and General Liability an Employee $0.50
Medical, Dental, Life Insurance, per Employee, if applicable $0.39
Retirement, Pension, etc., per Employee, if applicable $0
Chemicals, Supplies, Equipment Depreciation $0.85
Vendor's Overhead, one (1) Project Manager, Profit, etc. $ 1 .83
Other $0.07
Total Labor Rate, Per Hour, Billed to Tarrant County $ 1 6-00
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 54 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 3
1. Itemize all costs associated with your hourly Janitorial Staff Employee (described in
Section III and Section IV of Technical Specifications) rate for buildings in Group 3 with
two (2) Project Managers.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of$11.00) $ 11 .00
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be $0`57
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on 0.84
Employee
Workers' Compensation and General Liability on Employee $0.50
Medical, Dental, Life Insurance, per Employee, if applicable $0.36
Retirement, Pension, etc., per Employee, if applicable $0
Chemicals, Supplies, Equipment Depreciation $0.82
Vendor's Overhead, two (2) Project Managers, Profit, etc. $ 1 '36
Other $0
Total Labor Rate, Per Hour, Billed to Tarrant County $ 15.45
(Estimated Annual Hours = 65,927)
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 55 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 3
2. ADDITIONAL SERVICES: Itemize all costs associated with your hourly Maintenance
Technician (described in Section V. C of Technical Specifications) rate for buildings in
Group 3.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of$12.54) $ 1 2.54
Holiday pay for Maintenance Technician performing work under
Tarrant County contract (12 holidays per year). Holiday pay will $ 0.65
not be directly billed to Tarrant County and must be included in
the per hour labor rate that is billed to Tarrant County,
Federal, State Unemployment Tax, FICA, Medical Tax on $0.96
Employee
Workers' Compensation and General Liability on Employee $4.50
Medical, Dental, Life Insurance, per Employee, if applicable $0.36
Retirement, Pension, etc., per Employee, if applicable $0
Chemicals, Supplies, Equipment Depreciation $0
Vendor's Overhead, Profit, etc. $0.32
Other $0
Total Labor Rate, Per Hour, Billed to Tarrant County 15.33
(Estimated Annual Hours = 14,000) $
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 56 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 3
3. ADDITIONAL SERVICES — FLOOR CARE — for buildings in Group 3. Cost, per square
foot, to provide stripping and waxing, and hot water extraction of carpets (described in
Section V. D. of the Technical Specifications) for buildings in Group 3.
a. Strip &Wax, no furniture moving required $0.30 /per sq. ft.
(Estimated 56,894 square feet)
b. Strip & Wax, furniture moving required $ 0.37 /per sq. ft.
(Estimated 495,595 square feet)
C. Hot Water Extraction Carpet Cleaning, $0.25 /per sq. ft.
no furniture moving required
(Estimated 0 square feet)
d. Hot Water Extraction Carpet Cleaning, $0.30 /per sq. ft.
furniture moving required
(Estimated 102,323 square feet)
e. Propane Burnishing of Terrazzo Floors $0.07 /per sq. ft.
(Estimated 49,476 square feet)
THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM MUST BE RETURNED WITH BID}
PAGE 57 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 3
4. ALTERNATE: Itemize all costs associated with your hourly Janitorial Staff Employee
rate for buildings in Group 3 with one 1 Project Manager. This item will not be used
during evaluation and will be used under certain circumstances (described in
Section II. H. Technical Specifications) of this bid.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of$11.00) $ 1 1 .00
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be $0•57
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on $0.84.
Employee
Workers' Compensation and General Liability on Employee $0.50
Medical, Dental, Life Insurance, per Employee, if applicable $0.36
Retirement, Pension, etc_, per Employee, if applicable $0
Chemicals, Supplies, Equipment Depreciation $4.82
Vendor's Overhead, one (1) Project Manager $0.78
Other $0
Total Labor Rate, Per Hour, Billed to Tarrant County $ 14.87
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 58 OF RFB NO. 2020-145
e CTJ MAINTENANCE, INC
Question 1: List the location of all offices, warehouses, etc. currently used by
your company for Janitorial /services. Tarrant County reserves the
right to visit each of these facilities.
6565 N. MacArthur Blvd. Suite 225
Irving, Tx 75039
Question 2: How many years has your company been in the janitorial business?
Over 24 years
Question 3: Do you operate as an individual, corporation, partnership, or
franchise?
Corporation
Question 4: How many buildings in each of the following ranges do you
currently provide services for?
1.0- 20,000sgft
19
2.20,001 - 50,000 sq ft
10
3.50,001 - 100,000 sq ft
7
4.100,001 - 500,000 sq ft
11
5.500,000+sq ft
0
.';yam.. -�.: . ....:..............
PROPIETARY&CONFIDENCIAI.
3
QMTONAIRE CTJ MAINTENANCE, INC
Question 5: List your qualifications in detail
CTJ is a certified Minority Owned Business offering janitorial and
maintenance services for over 24 years.
• Incorporated in March of 1996
# Corporate office located in Irving, Texas
• Over 96 associates on current staff
• Currently servicing 10 active customers and over 4.5 million
square feet of commercial and government space
• Certified as MWBE, SBE and HUB
Experience includes:
• 7 day124 hour servicing of facilities ranging from single buildings
to campuses to multiple locations (medium to large facilities) —
generally high-traffic— both for private and public customers.
• Seasoned Management Staff with over 200 years combined
experience in the janitorial and facility maintenance industry.
• Providing trained and experiences workers ready to perform on
day-one of contract implementation.
• Experience servicing high-security and high traffic buildings
including universities, sports/athletic arenas, criminal processing
centers, police stations, courthouses, military installations, etc.
• Servicing Hard Surface floors and Carpet Cleaning.
• Disinfection, Sanitization, and Deep Cleaning Services.
• Operation and use of state-of-the-art equipment.
• Servicing LEED Certified Facilities.
• Use of Eco-Friendly — Green Seal certified — cleaning products
and materials.
PROPIETARY&CONFIDENCIAL
4
QUESTIONAIRE CTJ MAINTENANCE, INC
Question 5: List your qualifications in detail (cnt'd)
CTJ Maintenance current workload demonstrates our ability to handle
high end clients in multiple locations. Some of our current clients are
listed below:
• CTJ currently is serving ten customers in the ❑FW and Waco,
TX Areas.
• CTJ has serviced over 4.5 million square feet since 2014.
• CTJ Maintenance, Inc. has been providing quality
janitorial/maintenance services to our customers for over 20
years.
• CTJ services 7 day /24 hour facilities, including multiple
locations, medium to large facilities, for both private and public
facilities across multiple states.
• CTJ has employed over 9,000 workers during our years of
service and maintains a very high retention rate for our
workers.
Current Relevant Workload
coU "ci •'''•
, 1. , �,; M '' CARROLLTON
DART
7.8
100 E 740 MAYHILL 4209 MAIN ..
WEATHERF•.D .D DENTON, DALLAS, Tx • s
WORTH, /s Carr6 75006
76102
'• 125 # FT 1371,139 • • r / i
CONTRACT CONTRACT CONTRACT CONTRACT
TO PRESENT TO PRESENT TO PRESE
NT TO PRESENT
PROPIETARY&CONFIDENCIAL 5
CTJ ► AINTENANCE, INC
Question 5: List your qualifications in detail (cnt'd)
CTJ has serviced a variety of clients and facilities over our 24-year
history including:
• Courthouses and Municipal Campuses
• Universities, Community Colleges, and other Educational
Facilities/Campuses
• Convention Centers, Arenas, and Sports Facilities
• Libraries
• Parks and Recreation Facilities
• Churches
• Army Reserve and U.S. Marine Corps
Tarrant
County
Denton
Dallas «
County Rapid Transit
CURRENT ♦ g
k
lk
I P!ST
`` 1
k S •
, f
Similar
S
S T
Projects
City of iFort
Carrollton
Worth
Brazos
Aut ority
PROPIETARY&CONFIDENCIAL 5
QUESTIONAIRE C` J MAINTENANCE, INC
Question 6: Provide an Organizational Chart and resume of key people in your
company.
MANAGEMENT ORGANIZATIONAL CHART
Quality
Office Manager Account r Director Project
D e
TysonValeria
HernandezEdna
PROPIETARY&CONFIDENCIAL 7
I.
emoo= - CTJ MAINTENANCE, INC
Question fi: Provide an Organizational Chart and resume of key people in your
company (cnt'd)
JOSE TREMINO
Project Manager— Tarrant County — CTJ Maintenance
2012 - Present
Job Responsibilities:
• Managed (22) employees
• Process by-weekly time cards for all buildings
• Follow-up the next business day to ensure the work task was
completed satisfactorily
• Representing CTJ Maintenance in weekly county staff meetings
• Making sure all shifts are staffed completely
• Responsible for weekly inventory and ordering supplies
Project Manager— Regents Service
2003 - 2012
Job Responsibilities:
• Responsible for hiring and training all employees
• Monitor and order weekly supplies
• Have daily meetings with day/night staff to ensure work task are
completed
• Managed (28) employees
Project Manager— Sunbelt
2001 - 2003
Job Responsibilities:
• Make sure all shifts are staffed
• Report weekly to Facilities department to discuss problems or
concerns
• Responsible for stripping and waxing all floors
• Responsible for carpet cleaning
• Process weekly payroll for all employees
• Responsible for hiring/firing all employees
PROPIETARY&CONNDENCIAL
8
e ® ® CTJ MAINTENANCE, INC
,.a
Question 6: Provide an Organizational Chart and resume of key people in your
company (cnt'd)
VALERIA TYSON
Project Manager—Tarrant County — CTJ Maintenance
2009 - Present
Job Responsibilities:
• Managed (19) employees
• Process by-weekly time cards for all buildings
• Follow-up the next business day to ensure the work task was
completed satisfactorily
• Representing CTJ Maintenance in weekly county staff meetings
• Making sure all shifts are staffed completely
• Responsible for weekly inventory and ordering supplies
Project Manager— Program Development— Freddy Jones
Foundation — Portland, OR— 2007-2009
Group Manager— Fraud & Compliance Sprint, Corporate
Headquarters — 2002-2007
• Responsible for managing a department of corporate security
investigators charged with detecting, eliminating and prosecuting
internal fraud in (56) domestic and international call centers
worldwide.
Project Manager— Sprint, Puerto Rico
1998-2002
• Responsible for managing (2) vendors contracted to implement the
Puerto Rico (Spherion) and Virginia Beach (Abacus) call centers.
Directly responsible for contract negotiations, vendor staffing, call
center metrics, budgeting, facilities and overall vendor performance.
Unit Manager— Sprint, Chicago, IL
1996 — 1998
• Responsible for managing a 1200 seat 24/7 inbound call center
responsible for residential and commercial customers. Directly
responsible for hiring, training, motivating, coaching, evaluating and
retaining a staff of (20) supervisors and 250-300 call center
employees.
PROPIETARY&CONFIDENCIAL L9
a e a CTJ ► AINTENANCE, INC
Question 6: Provide an Organizational Chart and resume of key people in your
company (cnt'd)
EDNA HERNANDEZ
Project Manager—Tarrant County— CTJ Maintenance
2015 - Present
Job Responsibilities:
• Managed (10) employees
Process by-weekly time cards for all buildings
• Follow--up the next business day to ensure the work task was
completed satisfactorily
• Representing CTJ Maintenance in weekly county staff
meetings
• Making sure all shits are staffed completely
• Responsible for weekly inventory and ordering supplies
Project Manager — Tarrant County United Building Maintenance -
2012 - 2015
—. Job Responsibilities:
• Responsible for hiring and training all employees
• Monitor and order weekly supplies
• Have daily meetings with day/night staff to ensure work task
are completed
• Managed (28) employees
Project Manager— Supervisor- 2006 - 2012
Job Responsibilities:
• Make sure all shifts are staffed
• Report weekly to Facilities department to discuss problems or
concerns
• Responsible for stripping and waxing all floors
• Responsible for carpet cleaning
Process weekly payroll for all employees
• Responsible for hiring/firing all employees
PROPIETARY&CONEIDENCIAL 10
e CTJ MAINTENANCE, INC
Question 7: How many employees do you have by category, Management
Supervisors, Maintenance Personnel, etc. for Janitorial Services?
Management - 5
Supervisors - 0
Maintenance Personnel - 3
Janitorial Services - 49 full-time 37 part-time
Question 8: What is your average annual turnover rate for Management and
Non-Management?
At CTJ our associates are our greatest asset vigilantly maintaining a
high level of quality in all that they do and high focus on customer
satisfaction.
• Average tenure of associates is 6 years of service -- with years of
service ranging from 1 to 10 years.
• Average Turnover Rate for the company (incl. management and
non-management) is 10% — Better than Industry and National
Averages.
TENURE OF CURRENT ASSOCIATES
Up to 10 years
v�
Up to 1 Year
Up to 5 Years `-
Turnover Rates-CTJ vs.National Averages
14%
loss
s:� I
I I
ass
29.
ass —�
Turnover
m CTJ [:Services Average r•All ladustriesAverage
PROPIETARY&CONFIDENCIAL
• FRE
TJ MAINTENANCE, INC
Question 9: Provide a list of your current employees, showing years of service
for each Janitorial service.
ATTACHMENT A
CTJ MAINTENANCE.INC
CURRENT EMPLOYEE LIST
NAME CONTRACT YEARS NAME CONTRACT YEARS NAME CONTRACT YEARS
Aracell Vigil TARRANT 7 Luz Salgado TARRANT 7 Cynthia Gonzalez TARRANT 7
Ma Guadalupe Flores Puga TARRANT 6 Candelaria Castillo TARRANT 7 Rafael Guiterrez TARRANT 7
MarlaTelles TARRANT 6 Maria G.Rico TARRANT 8 Rufina Ramos TARRANT 7
AurellaGamia TARRANT 7 Rosa Rico TARRANT 6 GradelaTeran TARRANT 6
AngellcaMuncz TARRANT 7 1 Raquel Andrate TARRANT 7 Gradela Mendez TARRANT 6
Angela Munoz TARRANT 7 INicolas Andrade TARRANT 6 Marco Gonzalez TARRANT 5
Juan Montes TARRANT 8 Francisca Gomez TARRANT 7 Israel Longoria TARRANT 6
Noeml Falaclos TARRANT 1 Francisco Zamora TARRANT 7 MarcusTennlson TARRANT 6
CesareaLopez TARRANT 1 MaricelaZamora TARRANT 6 SergioTurrubiates TARRANT 7
Maria Rios TARRANT 6 Rosa Garcia TARRANT 6 Nicholas Gonzalez TARRANT 3
Amalla Perez TARRANT 6 Karla Uribe TARRANT 7 Sergio Valdes TARRANT 1
Tomy Lopez TARRANT 1 Maria Calderon TARRANT 7 Valerie Tyson TARRANT 11
Maria Ellsa Alonsn TARRANT 1 Bernandina Cunningham TARRANT 9 Edna Hernandez TARRANT 5
YesecaRios TARRANT 2 Ismael Uribe TARRANT 7 Jose Trevino TARRANT 5
Pamela Holbert TARRANT 7 Antonio Pulldo TARRANT 7 IManuelAraujo CARROLLTON 9
Juan Mayo TARRANT 7 Jose Pulido TARRANT 7 Joseph Jenkins DENTON 7
MariaJuarez TARRANT 8 Maria Lopez TARRANT 1 Isabel Vasquez DENTON 6
LetldaAgullar TARRANT 7 11smael Perla TARRANT 3 Laura Alonzo DENTON 6
JosefinaAvitla TARRANT 7 Santa Devora TARRANT 7 Imelda Moreno DENTON 7
InoaendaGuerrero TARRANT 7 Emma Gonzalez TARRANT 1 7 Norma Trujillo DENTON 4
Roclo Badlllo TARRANT 7 Juan Gonzalez TARRANT 7 JAracely Lopez DENTON 5
MartinaAviia TARRANT 6 Ana Moreno TARRANT 7 Juan Luna DENTON 9
Rosa Camposano TARRANT 7 1 Renaldo Segovia TARRANT S Claudia Lopez DENTON 7
Salome Martinez TARRANT 7 Delores Martinez TARRANT 6 VletorRodrlguez DENTON 7
Zallyn Lllanes TARRANT 7 1 Marla Orozco TARRANT 6 Martha Rivera DENTON 5
Jose Juarez TARRANT 7 Patricia Torres TARRANT 7 JuIla Flores DENTON 4
Jullo Miranda TARRANT 7 Cynthia Gonzalez TARRANT 6 Olga Perez DENTON 5
Ana Tejada TARRANT 6 Rosa Teran TARRANT 7 Marlene Paravincl DENTON 4
Rafae I Gutierrez TARRANT 7 LuisArellanos TARRANT 5 JAI meRlojas DENTON 4
Jacklyn Rivera TARRANT 7 Zenaida Juarez TARRANT 5
Luz Salgado TARRANT 7 Martina Teran TARRANT 7
Candeiarla Castillo TARRANT 7 Reina Rodriguez TARRANT 6
MariaG.Rlm TARRANT 8 Roben Fowler TARRANT 1
Rosa Rico TARRANT 6 Graciela Mendez TARRANT 7
Raquel Andrate TARRANT 7 Adriana Longoria TARRANT 7
PROPIETARY 8r CONFIDENCIAL 12
s ' TJ MAINTENANCE, INC
Question 10: What are your recruitment procedures?
We devote significant resources for recruiting and retaining employees.
We provide holiday pay, jury duty, bereavement and workers
compensation.
We pay our employees above average industry rate and provide a
positive working environment. We place our resources in recruiting the
best candidates and ensuring employee satisfaction to retain them.
We utilize both traditional and non-traditional recruiting techniques, to
position ourselves to successfully maintain candidates in the recruiting
pipeline which has benefitted Tarrant County in the past. These include
(but are not limited to):
• Human Resource staffing company (G2)
Job Fairs
• Previously completed projects
• Employee Recommendations
• WorkForce Commission
• InDeed.com
For all new hires we require a current form of identification including
Driver's License, Social Security Cards, 1-9 forms, Permanent Resident
Cards, etc.
We conduct Reference checks, Drug testing, and Universal
background checks to ensure a fully compliant employee staff for all
current contracts.
Our 4 keys to employee retention procedures:
• Employee Selection — Hire the best candidates through our
comprehensive interview and background check process.
• Competitive Pay— Exceed industry standard/average.
• Incentives — Holiday pay, gift cards, employee recognition.
• Employee Satisfaction — Open Door Policy; Transparency and
easy access for all employees to leadership.
wo
PROPIETARY&CONFIDENCIAL 13
TJ MAINTENANCE, INC
Question 11: What type of training and education programs do you have for your
employees?
CTJ employs managers, supervisors and cleaning staff that are
experienced, competent and fully qualified to perform their assigned
dutiesltasks. Our standard training is conducted for all New
HiresrTransfers and the Recurring training is provided to employees
assigned to the County:
• On-Boarding Process
• On The Job Training
• On-Going Training
• Health, Safety & Environment Protection
On-Boarding Process (New Hire)
« Company rules, regulations and safety policies, OSHA
regulations (including blood borne cleanup)
• Company dress code requirements
• OSHA, EEOC, Wages/Hour rules, guidelines and laws
• Pay, timekeeping, payroll records and related HR items
• Discipline and employee rights
PROPIETARY&CONFIDENCIAL 14
CTJ MAINTENANCE, INC
Question 11: What type of training and education programs do you have for your
employees? (cnt'd)
On-the-Job Training: (New Hire and Transfers)
CTJ employs certified Project Managers that conduct training programs
for all employees assigned to the County. The items covered include,
but are not limited to the following:
• General Safety topics including proper lifting
• Hands on demonstration of proper and approved cleaning
techniques
• Restroom disinfectant cleaning
• Vacuuming 1 Spray Buffing 1 Carpet spot cleaning and other floor
maintenance techniques
• MSDS reviews and proper use of cleaning chemicals and
supplies
• Task and Space Assignments. "Space Assignment': Each
employee is assigned an area of responsibility, tasks required to
satisfactory clean the area and timeframes for completion
• Proper use and maintenance of equipment
• Fire and Prevention
• Green Cleaning policy
• Dress Code (including 1D badge, uniform, proper foot wear,
proper ID, etc.)
• Proper use of cell phones and other electronic
devices/accessories
• Smoking restrictions
Any District specific training: Safety, Access, and Security
On-Going Training (Recurring):
• Semi-Annual Equipment Maintenance Review
• Annual Safety training and Health & Environmental Protection
• Project manager receives annual training on the OSHA standard
29 CFR 1910.1200 (Occupational Exposure to Bloodborne
Pathogens) and the Texas Hazard Communication Act (Texas
Health and Safety Code, Chapter 502)
PROPIETARY&CONFIDENCIAL i5
e ® TJ MAINTENANCE, INC
Question 11: What type of training and education programs do you have for your
employees? (cnt'd)
SAFETY PROGRAM AND TRAINING — New Hires and Recurring
CTJ Maintenance Safety Topics consist of (6) operational areas:
• Safety-- General Reporting
• Safety — Orientation Training
• Safety— Floor Work
• Safety — Electrical Equipment
• Safety— High Work
• Safety— Biohazardous
Safety - General Reporting
• Employees are instructed to report the following conditions to
supervisors as part of the safety training:
• Report the use of unsafe or misused equipment
• Report the use of unsafe Chemicals I mislabeled Chemicals
• Report anyone under the influence of drugs, alcohol or any mind-
altering chemical,
• Report any area in the facility deemed unsafe
• Report all Injuries related to the workplace
Safety —Orientation Training
• As part of the Orientation training, employees are trained on the
following:
• Proper handling of equipment, ladders, floor machines, etc.
• Proper maintenance of Supplies/chemical storage in janitorial
closets
• Proper wearing of gloves when using harsh chemicals
• Wearing protective gear when handling hazardous material
• No horseplay allowed in the facility
• No working if impaired by fatigue, illness or medication
PROPIETARY&CONFIDENCIAL 16
• ON ■ CTJ MAINTENANCE, INC
Question 11: What type of training and education programs do you have for your
employees? (cnt'd)
Safety - Proper Floor Care
• Employees used for floor care receive training on safety of
customers, proper use of chemicals and equipment:
• Floor crew shall wear closed shoes and safe low heels that are
reasonably slip-resistant, no sandals or open shoes
• Floor crew should take proper precautions when working on wet
soapy floors to avoid slip-fall accidents
• Proper signage should be used in areas frequented by the
public, signs shall be posted warning all people in the area of
WET FLOORS
• All employees will know where the MSDS book is keep and
reviewed when appropriate
Safety — Electrical Equipment
• When operating electrical equipment, employees are trained on
these safety methods:
• Operate vacuums, floor machines and all equipment per
manufacturer's instructions
• Inspect all equipment before and after use, report any unsafe
conditions to supervisor, do not use any equipment until repaired
• Make sure all switches are in the OFF position before plugging
in equipment or releasing the handles
• Unplug all equipment before making adjustment or repairs
® Equipment will be cleaned nightly before put away, stored in
janitor's' closet neat and orderly
Safety - High Work
• Employees used for high work area cleaning will receive proper
training for handling ladders, scaffolding and step stools:
• No work over ten feet high without proper instruction from
supervisor
• Scaffolding and ladders will be properly checked prior to use
• Ladders to be used on level surfaces and inspected for cracks,
excessive play at joint, worn or loose screws, etc.
• Extension ladders should not be used without supervisor present
PROPIETARY CONFiDENCIAL 17
® ® ` i.,. ~:' CTJ MAINTENANCE, INC
+..
Question 11: What type of training and education programs do you have for
your employees? (cnt'd)
Safety — Biohazard Services Training
• CTJ employees receive initial and annual training on the
symptoms and transmission of bloodborne pathogen diseases.
Our training program covers:
• A copy and explanation of the OSHA bloodborne pathogen
standard including what constitutes an exposure incident
• An explanation of the procedure to follow if an exposure incident
occurs, including the method of reporting the incident and the
medical follow-up that will be made available
• An explanation of the type, uses, location, removal, handling,
decontamination and disposal of personal protective equipment
• Each location is supplied with a clean-up kit for bloodborne spills
• In addition, CTJ Site Leaders receive annual training on the
OSHA standard 29 CFR 1910.1200 (Occupational Exposure to
Bloodborne Pathogens) and the Texas Hazard Communication
Act (Texas Health and Safety Code, Chapter 502), they are
responsible for:
• Maintaining, reviewing and updating the ECP annually, or when
necessary to include new or modified tasks, or procedures
• Provide and maintain all necessary personal protective
equipment, labels and red bags
• Maintaining all OSHA records
• Post exposure evaluation and follow-up
PROPIETARY&CONFIDENCIAL 18
QUESTIONAIRE CTJ MAINTENANCE, INC
Question 12: What are your supervision and control procedures?
This allows our project managers to ensure adequate training, security
and quality for each facility.
Supervision
ControlTraining Security
• Orientation • Background • Reporting
• On-Boarding Checks * Inspections
• On-the-Job • Badging • On-site
• Ongoing • Key Control Management
• Health & • Theft & Vandalism • Request for
Environmental • Lost & Found Service
• Safety * Processing &
Tracking
* Corrective Action
• Work Performance
Schedules
Training our employees are an important aspect of our company, we
believe a well-trained work force is the key to sustainability. Our training
program is designed to provide continuous training for the full tenure of the
employee. Our orientation training includes task-based instructions, on-
site "Assignment Area" training, and hands-on new hire training. We
relieve a well-trained staff contributes to our low turnover/ high employee
retention.
We understand that security is a basic tenet of all facilities, therefore
based on our expertise in the industry we understand the importance of
employee background checks, employee badging, key control, access
control and on-site security management.
We have incorporated training, technology and management in developing
our Quality Assurance/Control Program. We understand that quality
consist of both Assurance and Control. Thereby, our program consist of
tools for internal customer satisfaction and external controls for reporting,
corrective action and processing and tracking.
PROPIETARY&CONFIQENCIAL
QUE5TIONAIRE CTJ MAINTENANCE, INC
Question 12: What are your supervision and control procedures?
Employee Security
Employee
Identification Building security Key Control
1. CTJ employees are thoroughly vetted by:
• Completing an employment application
• Conducting national background checks
• Requiring documentation of employment eligibility
2. CTJ employees will wear and visibly display badges at all times. CTJ employees
will wear the approved CTJ uniforms at all time.
3. CTJ building security plan:
• Employees will enter/exit building through one authorized area.
• Security alarm codes are provided to authorized employees only,
they must maintain the security of the code or face disciplinary
action.
• Buildings will be secured by alarm or key upon exiting the building.
• Employees will turn off all lights prior to exiting the building.
• Facility doors will be locked at all times and no unauthorized
persons will be allowed on the property during evening shifts.
• No doors are allowed to be left ajar during the removal of trash
during evening hours.
4. Keys are assigned to authorized individuals only, and not allowed to be
duplicated. Supervisors inventory keys on a weekly basis as part of the
inspection process. Any lost /badges are reported to project managers_
5. CTJ handling vandalism, theft or pilferage:
• Employees are allowed only in their authorized cleaning area in
order to maintain the integrity of the building.
• Theft is prohibited.
• Vandalism is prohibited.
• Any reporting of theft, vandalism is investigated thoroughly by the
project manager. Any employee found to have engaged in this
activity will terminated immediately and restitution made to the
damaged parties.
PROPIETARY&CONFIDENCIAL
G JJ MAINTENANCE, INC
QUFSTION , .
Question 13: What are the minimum requirements for workers?
• CTJ employs managers, supervisors and workers who are careful,
competent and fully qualified to perform the dutiesltasks assigned to
them_
• We agree that all employees shall submit to and pass background
checks upon request.
• CTJ will ensure all workers have the proper documentation
requirement for eligibility for employment.
• CTJ will ensure all workers have appropriate badges and uniforms.
• Prior to employment, CTJ will submit detailed resumes for
management and supervisory personnel responsible for performing the
work under this contract.
• Non-management personnel are required to have (1) year of previous
janitorial experience.
• Management personnel are required to have (5) years of janitorial
industry experience.
• Ability to pass a universal background check.
• Project Managers/Supervisors are required to speak English fluently.
Question 14: What are your employee screening procedures (Who, Flow, When)?
CTJ employees are required to:
. Fill out an company application
. Complete orientation/ safety training
® Understand and have the knowledge to complete all work tasks
assigned
. Pass background checks
® Drug testing (upon request)
We shall secure the summary dismissal of any person who shall
misconduct him/herself or be otherwise objectionable or neglectful in the
proper performance of his or her duties or who neglects or refuses to
comply with or carry out the directions of CTJ.
PROPIEr,4RY CONFIDENCIAL 21
a a , m CTJ MAINTENANCE, INC
Question 1S: What type of payroll procedures do you currently have? What
payroll audit trail? Explain in detail.
• Employee TimesheetslTime-Cards signed by employees
• Supervisors/Managers verify all timesheets
• Active employee spreadsheet with employee payroll information is
maintained for historical reference
• Payroll is verified by payroll processor (ADP) one of the most
respected payroll companies in the country
• Payroll is processed and checks printed by ADP (all payroll records are
maintained by this company)
Question 16: If awarded this contract, you will have to cover up to two (2) months
payroll prior to receiving a payment from Tarrant County. How do
you plan to meet this requirement?
CTJ Maintenance has adequate cash flow and banking credit to fulfill this
requirement. CTJ Maintenance has a current business relationship with
Tarrant County.
Question 17: is there any additional financial information that your firm would like
to include beyond the required financial documents requested in
Section 11.0?
See Attached Financial Statements.
Question 18: List the benefits and incentives that will be provided to employees?
We devote significant resources for recruiting and retaining employees.
We provide holiday pay, jury duty and workers compensation.
We pay our employees above average industry rate and provide a positive
working environment. We place our resources in recruiting the best
candidates and ensuring employee satisfaction to retain them.
PROMETARY&CONFIDENCIAL 22
s CTJ MAINTENANCE, INC
Question 19: How will you procure personnel, equipment and materials for start-
up if you are awarded this contract?
We currently have CTJ Maintenance employees in both group 2 & 3 which
we plan to maintain. We will re-badge employees performing at a high
level from group 1. We will utilize our robust recruiting process (outlined in
question 10) to ensure all employees are hired, background checked,
have uniforms and badges and ready for day one of contract
implementation.
We currently have equipment and supplies in both groups 2 & 3 which we
plan to maintain. We have past experience with supply and equipment
requirements for group 1 and based on that experience will have procured
all the necessary equipment, supplies and personnel for group 1.
Question 20: List all equipment and supplies that will be furnished, per facility, for
buildings listed in Attachment "A".
SEE TAB 10 --TARRANT COUNTY EQUIPMENT LIST
Question 21: What is your experience with an hourly versus monthly contract?
CTJ Maintenance has performed on at least 6 major hourly contracts,
including Tarrant County since 2008.
Question 22: Do you have a floor maintenance specialist/staff crew on your
payroll or do you sub-contract the work? Explain.
CTJ Maintenance has a floor maintenance specialist crew.
Question 23: Are there any judgements, suits or claims pending against your
firm? If yes, explain in detail.
CTJ has no pending judgements, suits or claims pending.
PROPIETARY&CONFIDENCIAI_ 23
• • m CTJMAINTENANCE, INC
Question 24: Submit a copy of our current insurance certificate. How do you plan
to meet Tarrant County's insurance requirements as specified on
page 10 if you don't already have coverage?
CTJ is currently a vendor of Tarrant County and maintains the necessary
level of insurance requirements for the County. LOCATED UNDER TAB
(Tab 12 Insurance Certificate)
Question 25: Submit a copy of your current policy book that includes, but is not
limited to: training opportunities, dress codes and Lost/Found
procedures. Vendor will provide an updated copy of the policy book
to the County Representative each time a policy is changed.
LOCATED UNDER TAB 13 — HR Manual and Employee Handbook, and
SARS CoV-2 Coronavirus COVID-19 Manual
Question 26: How many current employees do you have that regularly work over
thirty (30) hours per week?
CTJ is currently has 49 employees working over 30 hours per week.
Question 27: If your company currently (before this bid solicitation) has over 50
employees who work over thirty hours per week, describe how your
company is currently meeting the requirement of the federal
regulation of the Affordable care Act. Are you providing health
insurance to the employees as required by the Act? If not, please
explain what your company is doing to meet the requirement?
Based on current law, all employees who work over 30 hours per week
must be offered health care coverage, or pay a penalty. CTJ will comply
with the law. We have 49 employees working full time.
PROPIEfARY&CONFIDENCIAL 24
+� CTJ MAINTENANCE, INC
Question 28: If awarded, how many additional employees (that will work over
thirty hours per week) will you hire to meet the requirements of
Tarrant County? Please count all cleaners, maintenance techs, and
managers/supervisors that will regularly work more than thirty
hours per week. How will you address meeting the requirements of
the Affordable Care Act for these new employees?
CTJ Maintenance will have to hire 65 Full-Time Equivalents if we are
awarded Group 1. Based on current law, all employees who work over 30
hours per week us be offered health coverage, or pay a penalty. We will
comply with the current healthcare laws throughout the term of the
contract.
We currently have the cleaning contracts for Groups 2 & 3. We have 49
full time and 37 part-time workers. If CTJ is successful in receiving an
award for all 3 groups, all of the new employees will be offered health care
coverage. if for some reason, we are not awarded group 1, but parts of
Group 2 or 3, then we will offer healthcare to those employees as required
under the Affordable Care Act. We are currently below 50 full time
working staff in Group 2 and 3 combined.
PROPIETARY&CONFIIIENCIAL 25
ANNUAL CONTRACT FOR JANITORIAL SERVICES
QUESTIONNAIRE
SECTION II —ADDITIONAL REQUESTED INFORMATION
A. The purpose of this section is to demonstrate that the bidder has the necessary technical
expertise, management structure, and experience to meet the requirements of this
contract.
B. This information will be used to determine whether or not the bidder has reasonably
demonstrated his/her qualifications to perform under this agreement.
C. Answers to the following questions must be typed on 8-Y2" x 11" white paper, Arial 12-
point font, and included with Bid Package. Failure to include this information with bid
could result in rejection of the bid.
1. List the location of all offices, warehouses, etc. currently used by your company for
Janitorial Services. Tarrant County reserves the right to visit each of these
facilities.
2. How many years has your company been in the janitorial business?
3. Do you operate as an individual, corporation, partnership, or franchise?
4. How many buildings in each of the following ranges do you currently provide
services for?
a) 0 — 20,000 sq. ft.
b) 20,001 — 50,000 sq. ft
c) 50,001 — 100,000 sq. ft.
d) 100,001 — 500,000 sq. ft.
e) 500,000+ sq. ft.
5. List your qualifications in detail_
6. Provide an Organizational Chart and r6sum6s of key people in your company.
7. How many employees do you have by category, Management, Supervisors,
Maintenance Personnel, etc. for Janitorial Services?
8. What is your average annual turnover rate for Management and
Non-Management?
9. Provide a list of your current employees, showing years of service for each for
Janitorial Services.
10. What are your recruitment procedures?
THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
PAGE 59 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
QUESTIONNAIRE
SECTION II — ADDITIONAL REQUESTED INFORMATION
11. What type of training and education programs do you have for your employees?
12. What are your supervision and control procedures?
13. What are your minimum requirements for workers?
14. What are your employee screening procedures (Who, How, When)?
15. What type of payroll procedure do you currently have? What type of payroll audit
trail? Explain in detail.
16. If awarded this contract, you will have to cover up to two (2) months payroll prior
to receiving a payment from Tarrant County. How do you plan to meet this
requirement?
17. Is there any additional financial information that your firm would like to include
beyond the required financial documents requested in Section II. O.?
18. List the benefits and incentives that will be provided to employees.
19_ How will you procure personnel, equipment and materials for start-up if you are
awarded this contract?
20. List all equipment and supplies that will be furnished, per facility, for buildings listed
in Attachment "A".
21. What is your experience with an hourly versus monthly contracts?
22. Do you have a floor maintenance specialist/staff crew on your payroll or do you
sub-contract the work? Explain in detail.
23. Are there any judgments, suits or claims pending against your firm? If yes, explain
in detail.
24. Submit a copy of your current insurance certificate_ How do you plan to meet
Tarrant County's insurance requirements as specified on page 12 if you don't
already have this coverage?
25. Submit a copy of your current policy book that includes, but is not limited to:
training opportunities, dress codes and Lost/Found procedures. Vendor will
provide an updated copy of the policy book to the County Contract Representative
each time a policy is changed.
26. How many current employees do you have that regularly work over thirty (30)
hours per week?
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
PAGE 60 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
QUESTIONNAIRE
SECTION II --ADDITIONAL. REQUESTED INFORMATION
27. If your company currently (before this bid solicitation) has over fifty (50) employees
who work over thirty (30) hours per week, describe how your company is currently
meeting the requirement of the federal regulations of the Affordable Care Act. Are
you providing health insurance to the employees as required by the Act? If not,
please explain what your company is doing to meet the requirement?
28. If awarded, how many additional employees (that will work over thirty [301 hours
per week) will you hire to meet the requirements of Tarrant County? Please count
all cleaners, maintenance techs, and managers/supervisors that will regularly work
more than thirty (30) hours per week. How will you address meeting the
requirements of the Affordable Care Act for these new employees?
THE ORIGINAL AND FIVE (5)COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
PAGE 61 OF RFB NO. 2020-145
List of Equipment and Supplies for Each Building
F97,36O
BLDG BUILDING
SUPPLY LIST
1 1895 Courthouse Gloves Saddle mop
Spray Bottles Trash Barrel
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Maid Caddy/Cart
Hand Duster Vacuum Cleaner
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket f w Wringer
Broom(Toy) Janitors Cart
Spray Buff Dust Pan
Buffer Floor Pads
88,060 2 350 Building Gloves Saddle mop
Spray Bottles Trash Barrel
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Maid Caddy/Cart
2033 Trash Liners Swivel dust mop
Band Duster Vacuum Cleaner
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w Wringer
Broom(Toy) Janitors Cart
Spray Buff Dust Pan
Buffer Floor Pads
114,475 3 3500 Garage Gloves Saddle mop
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spit&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
3OX37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom To Janitors Cart
93,613 4 Admin Building Gloves Saddle mop
Spray Bottles Trash Barrel
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet w/Bleach Furniture cleaner
Wet Floor Signs Maid Caddy/Cart
24X33 Trash Liners Swivel dust mop
Hand Duster Vacuum Cleaner
3OX37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w Wringer
Broom(Toy) Janitors Cart
Spray Buff Dust Pan
Buffer Floor Pads
273,257 5 Calhoun Parking Garage Gloves Saddle mop
Spray Bottles Trash Barrel
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Maid Caddy/Cart
24X33 Trash Liners Swivel dust mop
Hand Duster Vacuum Cleaner
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket f w Wringer
Broom (Toy) Janitors Cart
Buffer Floor Pads
List of Equipment and Supplies for Each Building
SQ1=T BLDG BUILDING,
# SUPPLY LIST
154,314 6 Criminal Courts Building Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w Wringer
Wood Handle broom(Toy) Janitors Cart
59,716 7 Criminal Justice Building Gloves Saddle mop
Spray Bottles Trash Barrel
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Maid Caddy/Cart
2033 Trash Liners Swivel dust mop
Vacuum Cleaner Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Broom(Toy) Janitors Cart
Spray Buff Dust Pan
Buffer Floor Pads
226,193 g Family Law Center Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
3OX37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart
244,123 9 Plaza Building Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart re
244,123 1p Plaza Parking Garage Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w Wringer
Wood Handle broom[Toy) Janitors Cart
List of Equipment and Supplies for Each Building
SQFr BLG BUILDING
4 SUPPLY LIST
1,300 11 Corrections Center Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w
Wringer
Wood Handle broom(Toy) Janitors Cart
274,369 12 Taylor Parking Garage Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
3OX37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w
Wringer
Wood Handle broom(Toy) Janitors Cart
364,129 13 Tim Curry Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w
Wringer
Wood Handle broom(Toy) Janitors Cart
194,188 14 Tom Vandergiff Gloves Saddle mop
Spray Bottles Trash Barrel
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Maid Caddy/Cart
24X33 Trash Liners Swivel dust mop
Vacuum Cleaner Duster
34X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w
Wringer
Broom(Toy) Janitors Cart
Spray Buff Dust Pan
Buffer Floor Pads
9,927 15 Anderson Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
34X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w
Wringer
Wood Handle broom(Toy) Janitors Cart
List of Equipment and Supplies for Each Building
SQF[" BLG BUILDING,
# SUPPLY LIST
14,929 16 Charles Griffin Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet w/Bleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
3OX37 Trash Liners Yellow Dusting
Cloths
40X48 Trash Liners Mop Bucket I w
Wringer
Wood Handle broom(Toy) Janitors Cart
50,860 17 SW SubCourt Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stain fess Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting
Cloths
40X48 Trash Liners Mop Bucket I w
Wringer
Wood Handle broom(Toy) Janitors Cart
26,255 18 Cooper Bldg Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting
Cloths
40X48 Trash Liners Mop Bucket I w
Wringer
Wood Handle broom(Toy) Janitors Cart
14,699 19 Miller Admin Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Ran
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting
Cloths
40X48 Trash Liners Mop Bucket/w
Wringer
Wood Handle broom(Toy) Janitors Cart
10,061 20 Resource 1100 Gloves Saddle mop
Spray Bottles Trash Barrel
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Maid Caddy/Cart
24X33 Trash Liners Swivel dust mop
Vacuum Cleaner Duster
30X37 Trash Liners Yellow[lusting
Cloths
40X48 Trash Liners Mop Bucket I w
Wringer
Broom(Toy) Janitors Cart
38,960 21 Resource 1200 Spray Buff Dust Pan
Buffer Floor Pads
List of Equipment and Supplies for Each Building
F39,800
BLG FResource
# SUPPLY LIST
22 1300 Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr_Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w
Wringer
Wood Handle broom(Toy) Janitors tart
40,136 23 Resource 1400 Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w
Wringer
Wood Handle broom(Toy) Janitors Cart
41,717 24 Resource 1.500 Gloves Saddle
Trash Barrel
Spray Bottles Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
3OX37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w
Wringer
Wood Handle broom(Toy) Janitors Cart
3,000 25 Resource 1801 Gloves Saddle mop
Spray Bottles Trash Barrel
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Maid CaddylCart
24X33 Trash Liners Swivel dust mop
Vacuum Cleaner Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket l w
Wringer
Broom(Toy) Janitors Cart
Spray Buff Dust Pan
Buffer Floor Pads
14,444 26 Resource 2100 Gloves Saddle mop
Spray Bottles Trash Barrel
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Maid Caddy/Cart
24X33 Trash Liners Swivel dust mop
Vacuum Cleaner Duster
34X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w
Wringer
Broom(Toy) Janitors Cart
Spray Buff Dust Pan
Buffer Floor Pads
List of Equipment and Supplies for Each Building
10,682 27 Resource 2200 Gloves Saddle
Trash Barre! Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w
Wringer
Wood Handle broom(Toy) Janitors Cart
19,047 28 Resource 2400 Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dustpan
24X33 Trash Liners Hand Duster
3OX37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w
Wringer
Wood Handle broom(Toy) Janitors Cart
14,277 29 Resource 5041 Gloves saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w
Wringer
Wood Handle broom(Toy) Janitors Cart
n/a 30 Support Services
39,534 31 Elections Gloves
Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w
Wringer
Wood Handle broom(Toy) Janitors Cart
25,169 32 Mansfield SubCourt Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w
Wringer
Wood Handle broom(Toy) Janitors Cart
List of Equipment and Supplies for Each Building
86,442 33 Medical Examiner Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X4a Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart
12,088 34 North Patrol Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w Wringer
Wood Handle broom(Toy) Janitors Cart
35,946 35 NE Annex Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dustpan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w Wringer
Wood Handle broom(Tay) Janitors Cart
37,91G 36 NE Court Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w Wringer
Wood Handle broom(Toy) Janitors Cart
24,395 37 NW Annex Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart
48,306 38 NW SubCourt Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket Iw Wringer
—. Wood Handle broom(Toy) Janitors Cart
List of Equipment and Supplies for Each Building
10,937 39 Precinct 1 Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet w/Bleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1w Wringer
Wood Handle broom(Toy) Janitors Cart
7,437 40 Precinct 2 Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I Wringer
Wood Handle broom(Toy) Janitors Cart
15,335 41 Precinct 4 Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w Wringer
Wood Handle broom(Toy) Janitors Cart
30,942 42 Records Mgmt Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart
30,942 43 Reproduction Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w Wringer
Wood Handle broom(Toy) Janitors Cart
122,751 44 Juvenile
Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
3OX37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w Wringer
Wood Handle broom(Toy) Janitors Cart
List of Equipment and Supplies for Each Building
4,696 45 South Patrol Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet w/Bleach Furniture cleaner
Wet Floor Signs Dust Pan
2033 Trash Liners Hand Duster
3OX37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w Wringer
Wood Handle broom(Toy) Janitors Cart
4,696 46 SE Annex Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
3OX37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w Wringer
Wood Handle broom(Toy) Janitors Cart
47,769 47 SE SubCourt Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
2033 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w Wringer
Wood Handle broom(Toy) Janitors Cart
3,700 48 Arkansas WIC Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet w/Bleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w Wringer
Wood Handle broom(Toy) Janitors Cart
3,470 49 WIC-Eastside Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Ousting Cloths
40X48 Trash Liners Mop Bucket I w Wringer
Wood Handle broom(Toy) Janitors Cart
2,560 50 WIC-Euless Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w Wringer
Woad Handle broom(Toy) Janitors Cart
List of Equipment and Supplies for Each Building
EMMONS
6,274 51 WIC-Fiesta Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart
4,564 52 WIC-Green Oaks Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dustpan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket I w Wringer
Wood Handle broom(Toy) Janitors Cart
6,947 53 WIC-HaltomCity Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket/w Wringer
Wood Handle broom(Toy) Janitors Cart
4,333 54 WIC-La Gran Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart
1,518 55 WIC-Warehouse Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart
9,468 56 WIC-Randol Mill Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart
List of Equipment and Supplies for Each Building
4,000 S7 WIC-Watuaga Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners Hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket 1 w Wringer
Wood Handle broom(Toy) Janitors Cart
4,200 58 WIC-White Settlement Gloves Saddle
Trash Barrel Spray Bottles
Vacuum cleaner
Mr.Clean Bowl Brush
Spic&Span Stainless Steel
Comet wlBleach Furniture cleaner
Wet Floor Signs Dust Pan
24X33 Trash Liners hand Duster
30X37 Trash Liners Yellow Dusting Cloths
40X48 Trash Liners Mop Bucket!w Wringer
Wood Handle broom To Janitors Cart
ANNUAL CONTRACT FOR JANITORIAL SERVICES
4. When the subcontracted labor option is used by the awarded vendor and those
temporary workers still need to go through the background check process as stated on
page 24 of the RFP?
RESPONSE.-
Yes.
5. Is there a specific dollar amount for a HUB subcontracting goal associated with this
RFP?RE.SPCNME-
See answer to Quesuon 9`
6. How is the hourly rate time tracked? And invoiced to the County?
RESPONSE:
Time os tracked v a time cards; all, achedOed. and approved um..a caoia be onvdcad
within the monthly Mvddng packgjg&-.
7. On page 13, section 7 describes information technology hosted or cloud solutions?
Will this apply to this contract? If so, how?
RESPONSE-
This iz boilerplate information but does not apply to this contract. Facillt ss
doesn't share 9lactronic or di stal data wKh vendors.
8. Are there two (2) types of background checks required? Page 13 explains
certain requirements and page 24 states another set of requirements. Please clarify?
RESPONSE.
There is one pu1rnary b ckq nqjnd done our oa r b hz[i Z,-jy our a d a y ��_d0�. ln
some cases, more detailed backgvounds Md be pun W tC�a warms i igrad ta
more secure area.
9. Can we get a copy of the sign in log of vendors who attended the pre-bid meeting?
RESPONSE-
Ths ACcLs r)c z9 lost os posted one ne.
RFB NO. 2020-145 PAGE 2 OF QUESTIONS AND RESPONSES 7/13/2020
ANNUAL CONTRACT FOR JANITORIAL SERVICES
10. Can a vendor bid on only one (1) group? Or must they bid on all three (3) groups?
RESPONSE-.
Yaa, 'A"'Wandor Can hhd on ne, `ues ®r aH three g,�oups, bull nvus,L bud aH items wMMn a
roue ', he covrsidergd 11vr an award.
11. Page 24 Item L states subcontractor labor is not permitted; however, I understand there
is a 20% good faith target goal for HUB participation in Tarrant County:
a. Does this target goal apply to this solicitation?
b. If this target goal applies to this solicitation, are vendors permitted to use
subcontracted labor to satisfy the goal?
RESPONSE:
a_ No, `arrant County has a 20% Good Faith Effort, we do not have specffic
goAs assigned to any bid. adhere to the per-Mr-attions Dint d in the Md.
b. No.
12_ What are the current contracted prices for janitorial services at the facilities in this
solicitation?
RESPONSE-
Go to Tarmnt County's weLasita and search for C idll RMP, Avw r s, Select the page
and antes the Mdl Mo. 2017-079 in the Search bozo C[jr.k on foie did title to view the
Bid Tabulation.
13. Does the County provide parking for custodial employees? If yes, what is the cost to
the contractor?
RESPONSE°
Ma allow parking far the 07oup I daytime em lsyeese at the coani-y rate in one of
our garages. Tha s cost wiK need to be paid muntMy by the vendor or behaN of the
employees using the seMc n Yids payment would be a part W the mont y
[involdng procasse
14. What events on an employee's background check disqualify the individual from working
at a County facility?
RESPONSE-
Theft, active cases and failure to disclose have been the Most common causes of
�. tail�r�o
RFB NO. 2020-145 PAGE 3 OF QUESTIONS AND RESPONSES 7/13/2020
e� ANNUAL CONTRACT FOR JANITORIAL SERVICES
15. What kind of timeclocks/time keep ing system does the County require to contractor to
use?
RESPONSE:
Time dacha are provided by the County.
16. Do the required timeclocks/timekeeping system integrate with Kronos?
RKESPONSE-
-The County does not uss that program.
17. What buildings are LEED Certified?
RESPONSE:
Subcounlhuase in ArHngion, Northeast Courthouse, I orrlh vL-st Sub-Courjh®use,
Monne PhiMps Ha sby SouthwestSub-Caurthouse, Medical Examr nsr's 0Mce,
Precinct 19 and Tom Vandergriff Civil Counts.
18. Is there a cost to the contractor for the County provided ID badges for custodial
employees? If so, what is the cost?
RESPONSE:
Initial card is issued for free, There is replacement tee of$5.00 if the card is lost.
RFB NO. 2020-145 PAGE 4 OF QUESTIONS AND RESPONSES 7/13/2020
EXHIBIT C
1"U,
CU MAINTENANCE, I
Date: May 11, 2022
To: Erin Roden
From: Lorena Noguera-Rivello
RE: Janitorial Services
Ms. Roden,
CTJ Maintenance, Inc. can perform Janitorial Services through the Cooperative Purchasing Program of our
Tarrant County contract F2020145.This service will include 4 Day Porters (2 from 6:30 AM to 3 PM; 2 from 9
AM to 5:30PM) 5 days per week and 2 Night Cleaners(11 PM to 3 AM) 7 days per week.
The price for each Day Porter is$18.05 per hour;The price for each Night Cleaner is$16.68 per hour.
This includes labor, equipment and cleaning products but excludes consumables (i.e.Toilet Paper,Soap, etc.)
Floor maintenance such as Strip/Wax and Carpet Extraction would be quoted and billed as requested at a
rate of$0.25 per square foot (without moving furniture) and $0.30 per square foot(with moving furniture).
Please let me know if you have any questions or would like to review with us further.
We thank you for the opportunity to quote and look forward to the opportunity to work with you in the
future!
5/11/2022
Lorena Noguera-Rivello Date
6565 NORTH MACARTHUR,SUITE 225 IRVING,TEXAS 75039 PHONE(214)624-5233 FAX(214)624-5101
I it
CU MAINTENANCE, INC.
Date: May 12, 2022
To: Clinton Tuggle
From: Lorena Noguera-Rivello
RE: Janitorial Services
Mr.Tuggle,
CTJ Maintenance, Inc. can perform Janitorial Services through the Cooperative Purchasing Program of our
Tarrant County contract F2020145.This service will include 1 Day Porter/Cleaner, 1 day per week, scheduled
between the hours of 8 AM and 2 PM.
The hourly price for this service will be$25.41 per hour.
This includes labor, equipment and cleaning products but excludes consumables(i.e.Toilet Paper,Soap, etc.)
Floor maintenance such as Strip/Wax and Carpet Extraction would be quoted and billed as requested at a
rate of$0.25 per square foot (without moving furniture) and $0.30 per square foot (with moving furniture).
Please let me know if you have any questions or would like to review with us further.
We thank you for the opportunity to quote and look forward to the opportunity to work with you in the
future!
5/12/2022
Lorena Noguera-Rivello Date
6565 NORTH MACARTHUR,SUITE 225 IRVING,TEXAS 75039 PHONE(214)624-5233 FAX(214)624-5101
CU MAINTENANCE, INC.
Date: May 24, 2022
To: Regina Jones
From: Lorena Noguera-Rivello
RE: Janitorial Services- Fort Worth Water- Field Operations
Ms.Jones,
CTJ Maintenance, Inc. can perform Janitorial Services through the Cooperative Purchasing Program of our
Tarrant County contract F2020145.This service will include Night Cleaning,six(6) hours per night, 5 days per
week commencing after 6 PM daily and one Day Porter scheduled seven (7) hours per day between the hours
of 10 AM to 2 PM, 5 days per week.
The price for each Day Porter is$19.51 per hour;The price for Night Cleaning is$18.65 per hour.
This includes labor, equipment and cleaning products but excludes consumables(i.e.Toilet Paper,Soap, etc.)
Floor maintenance such as Strip/Wax and Carpet Extraction would be quoted and billed upon request.
We think you for the opportunity to quote and look forward to the opportunity to work with you in the
uture.
5/24/2022
Lorena Noguera-Rivello Date
6565 NORTH MACARTHUR,SUITE 225 IRVING,TEXAS 75039 PHONE(214)624-5233 FAX(214)624-5101
EXHIBIT D
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date lleceived
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a 1),Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An
offense under this section is a misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
❑ Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate fining authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officerabout whom the information is being disclosed.
NIA
Name of Officer
41 Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes 1:1 No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
71Yes FlNo
s Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
s
ElCheck this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
10/7/2022
Signature of vendor doing brrsi ess ith the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Rev'sed 111I2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to,that agency.
Local Government Code§176.003(a)(2)(A)and(B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code§176.006(a)and(a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection (a);or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
Official site of the City of Fart Worth,Tens
CITY COUNCIL AGENDA FORTH
Create New From This M&C
DATE: 10/25/2022 REFERENCE**M&C 22- LOG 13P ILA TARRANT JANITORIAL
NO.: 0860 NAME: SERVICES TD AVIATION/WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize Execution of a Purchase Agreement with CTJ Maintenance, Inc., Using
an Interlocal Agreement with Tarrant County in an Annual Amount Up to$200,000.00 and
Authorize One Consecutive One-Year Renewal Option for the Same Annual Amount for
Janitorial Services for the Aviation and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with CTJ
Maintenance, Inc., using an interlocal agreement with Tarrant County in an annual amount up to
$200,000.00 and authorize one consecutive one-year renewal option for the same annual amount for
janitorial services for the Aviation and Water Departments.
DISCUSSION:
In May and June 2022,the Aviation and Water Departments requested that the Purchasing
Division enter into an agreement for regular janitorial services.These services would include labor,
equipment,and cleaning products for night cleaning,day porters,and optional floor maintenance such
as strip/wax and carpet extraction.The Aviation and Water department are requesting these services
for the Spinks and Meacham facilities as well as Field Operations.
In September 2020,Tarrant County processed a Bid (BID No.2020-145)and received eight(8)
responses.An evaluation team scored each proposal and awarded the agreement to Oriental Building
Services, Inc., CTJ Maintenance, Inc.,and UBM Enterprise, Inc.The City currently has an agreement
with Oriental Building Services, Inc, but as more City buildings are being transitioned to Oriental
Building Services, Inc(including General Fund facilities, libraries, Fleet Service Centers,and the
Police Crime Control and Prevention District). Property Management recommends entering into an
additional contract with CTJ Maintenance Inc,who is the second vendor for Tarrant County, instead of
using Oriental to not overwhelm Oriental with too many buildings in addition to the current labor
shortages.
The maximum amount allowed under this agreement will be$200,000.00, however the actual amount
used will be based on the need of the department and available budget. The annual department
allocation for this agreement is:
Department Estimated Account Name
Annual
Amount
Aviation Department $100,000.00 Other Contractual Services
Water Department $100,000.00 Other Contractual Services
Funding is budgeted in Other Contractual Services account within the Municipal Airport and Water&
Sewer Operating Funds.
An administrative change order or increase may be made by the City Manager or his designee up to
the amount allowed by relevant law and the Fort Worth City Code and does not require specific City
Council approval as long as sufficient funds have been appropriated.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the item.Tarrant County conducted competitive bidding for the contract during September 2020
(BID No. 2020-145).The contract has a term through September 30,2023 with the right to renew
the contract for one(1)additional one-year period or portions thereof.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
Upon Council approval,the agreement will begin on October 1,2022 and end on September 30, 2023,
in line with the cooperative contract term.The agreement may be renewed at the City's option for one
(1)additional one-year term if Tarrant County renews its contract. Renewal of this agreement by the
City does not require specific City Council approval, provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
The agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation,funds are
available in the current operating budget,as previously appropriated, in the Municipal Airport
and Water&Sewer Funds. Prior to an expenditure being incurred,the Aviation&Water
Departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by_ Reginald Zeno(8517)
Dana Burghdoff(8018)
Ori matin Department Head: Anthony Rousseau (8338)
—g g—P Chris Harder(5020)
Additional Information Contact: Anthony Rousseau (8338)
Taylor Dean (7648)
ATTACHMENTS
13P ILA TARRANT JANITORIAL SERVICES TD AVIATION WATER funds availability.docx (CFW Internal)
FID Table(Aviation).xlsx (CFW Internal)
FID Table(Water).xlsx (CFW Internal)
Form 1295 CTJ Maintenance Janitorial Svcs.pdf (CFW Internal)
SAMS CTJ Maintenance,Inc..pdf (CFW Internal)