HomeMy WebLinkAboutContract 53120-R3 CSC No. 53120-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 11, 2022
FerrellGas LP
Attn: Charlie Daniels
1701 109th Street
Grand Prairie, TX 75050
Re: Contract Renewal Notice
Contract No. CSC 53120 (the"Contract")
Renewal Term No. 3: October 15, 2022 to October 14, 2023
The above referenced Contract with the City of Fort Worth expires on October 15, 2022
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
LoUta/B rewew
City of Fort Worth,Property Management Department
Lolita Brewer
Sr. Contract Compliance Specialist
(817) 392-6645
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal
FerrellGas,LP. Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
Qana BUrGIhG/o administration of this contract, including
By. Dana Burghdoff MOV4,202211:21 CDT) ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
ry �!5z.
By:
APPROVAL RECOMMENDED: Name: Alan Shuror
Title: Assistant Director, General Services
APPROVED AS TO FORM AND
By: Steve o ke(Nov 3,202216:49 CDT) LEGALITY:
Name: Steve Cooke
Title: Property Management Director
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ATTEST: �9�°d By:
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%1.6 °« Name: Christopher Austria
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°�nEaono54p Title: Assistant City Attorney
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By. Jannette S.Goodall(Nov 4,202215:56 CDT) CONTRACT AUTHORIZATION:
Name: Jannette Goodall M&C: 19-0302
Title: Acting City Secretary Date Approved: 11/12/2019
Form 1295 Certification No.: N/A
FerrellGas LP OFFICIAL RECORD
a CITY SECRETARY
By: Charlie Daniels(Nov 3,202216:16 CDT)
Name: Charlie Daniels FT. WORTH, T
Title: Account Manager
Contract Renewal
FerrellGas,LP. Page 2 of 2
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT 111
Create New From This M&C
DATE: 11/12/2019 REFERENCE **M&C 19- LOG NAME: 13P19-0170 PROPANE
NO.: 0302 MAINTENANCE PMD LSJ
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement with FerrellGas, L.P., for Propane Maintenance Services
in an Amount Up to$200,000.00 per Year and Authorize Four Annual Renewal Options for
the Property Management Department(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Purchase Agreement with FerrellGas, L.P., for
propane maintenance services in an amount up to$200,000.00 per year and authorize four annual
renewal options for the Property Management Department.
DISCUSSION:
The Property Management Department (PMD)approached the Purchasing Division for assistance
with obtaining repairs, maintenance, parts and components to repair or replace City-owned propane
equipment. Purchasing Staff issued an Invitation to Bid (ITB) consisting of detailed specifications
describing services, repairs, replacement, installation requirements and mandates of propane
equipment. This bid was advertised in the Fort Worth Star-Telegram on June 26, 2019, July 3, 2019,
July 10, 2019, and July 17, 2019. Thirteen vendors were solicited from the purchasing vendor
database; a sole response was received.
Staff certifies that sole response from FerrellGas, L.P. meets the specifications and recommends
awarding the agreement for propane maintenance and repair services.
PRICE ANALYSIS -The City of Fort Worth was awarded a North Texas Council of Government Grant
in 2011 (C-24804)that was used to purchase and install new propane equipment. This is the first
contract to repair the equipment purchased in 2011; therefore, there is no past price comparison for
these services. No guarantee has been made that a specific amount of services will be performed,
however PMD anticipates spending $200,000.00 per year for the propane maintenance services.
An administrative change order or increase may be made by the City Manager in the amount up to
$50,000.00 and does not require specific City Council approval as long as sufficient funds have been
appropriated.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire
one year from that date.
RENEWAL OPTIONS -This Agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in
the current operating budget, as appropriated, in the General Fund and that, prior to an expenditure
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27449&councildate=11/12/2019 10/11/2022
M&C Review Page 2 of 2
being incurred, the Property Management Department has the responsibility to validate the
availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Kevin Gunn (2015)
Originating Department Head: Reginald Zeno (2015)
Additional Information Contact: Cynthia Garcia (8525)
LaKita Slack-Johnson (8314)
ATTACHMENTS
19-0170 Approved Waiver.pdf (CFW Internal)
19-0170 Evaluation Matrix.pdf (CFW Internal)
19-0170 Recommendation Letter.pdf (CFW Internal)
19-0170 SAMs Report.pdf (CFW Internal)
Ferrellgas form 1295 8-8-19.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=27449&councildate=11/12/2019 10/11/2022