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HomeMy WebLinkAboutContract 57477-A1 CSC No. 57477-Al AMENDMENT NO. I TO CITY OF FORT WORTH CONTRACT 57477 This Amendment is entered into by and between the CITY OF FORT WORTH (hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street,Fort Worth,Texas,and AXON ENTERPRISE,INC.("Vendor"),Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on April 27, 2022, the Parties entered into City Secretary Contract 57477 to provide Axon Devices and Services ("Agreement/Contract"); WHEREAS, the Parties wish to amend the Agreement to add Axon Devices and Services for the Marshal Division. NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: I. AMENDMENTS The Vendor's quote,beginning at page 40 of the Agreement, is hereby amended to include the additional quotes for Axon devices and services attached below as Exhibit A. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as unoriginal. OFFICIAL RECORD CITY SECRETARY FT. WORTH, T ACCEPTED AND AGREED: CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person .Vi&kk. . responsible for the monitoring and administration By: Valene,Washington(Nov6,2022 01:37 CDT) of this contract, including ensuring all Name: Valerie R. Washington performance and reporting requirements. Title: Assistant City Manager Date. Nov 6, 2022 By: Shelley Hollars(Oct 31,202216:16 CDT) APPROVAL RECOMMENDED: Name: Shelley Hollars Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: By: Name: William F. Rumuly ALL 4'�44��Qq� Pj Nico Arias(Nov 4,2022 09:30 CDT) Title: Director a Foar y: oFooa000000�aa pPJ6 oo��d Name: Nico Arias ATTEST: ono .20 Title: Assistant City Attorney ?�*oo o*� 'aQ4"-`o..00 CONTRACT AUTHORIZATION: Yannel,fo S. Gaadall M&C: 22-0316 By: Jannette S.Goodall(Nov 7,202211:35 CST) 1295: N/A Name: Jannette Goodall Title: City Secretary VENDOR: By: Robert Driscoll(Oct 31,2022 12:48 PDT) Name: Robert Driscoll Title: VP, Associate General Counsel Date: OCt 31, 2022 OFFICIAL RECORD CITY SECRETARY FT. 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M cn C6 � ai - � Q c5 (6 LL a) 4— X U L) CO Q Q Q a LO ca cq Do c LO M co co M Of cu L � C6 N O 0 N WV3 Mm t Q-163067.43243.864T R Axon Enterprise,Inc. 111* Quote Explrailon:00100120i0 16 17800 N 85th St. Scottsdale,Arizona 65255 Simi Date; 0210212010 United States Payment Terms:Net 30 Phone:(800)978.2737 Dellvery Mawou:Fedex•Ground BALES REPRESENTATIVE Tom Recker SHIP TO BILL TO Phone:(480)403.2174 PhNlp Swift Fort Worth Marshal's Office-TX Email:Ireckefoaxon.com Fort Worth Marshal's Office-TX 1000 Throckmorton Fax: 1000 Throckmorton Fort Worth,TX 76102 PRIMARY CONTACT Fort Worth,TX 761 D2 US Philip Swift US Phone:(817)392-6794 Email:phillp.ewif Gfortworthlexas,gov Due Net 30 Days after shipment Item Description Quanllt . List Unit Net Unit Prlge Total,(USD) Y Price �,� :A1collt � 110i 6 4�1'r Jdl t147ut� '�n /s(d`#'I.r° ��t x�:i I sr1�GS�r 'i?. f}l �*1 N: !(tC. 85070 TASER ASSURANCE PLAN ANNUAL PAYMENT, 15 204.00 204,00 3,000.00 BODYCAM 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 3 210.00 210.00 648.00 PAYMENT 80012 BASIC EVIDENCE,COM LICENSE;YEAR i 15 180.00 180.00 2,700.00 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 160 0.00 0.00 .0,00 80022 PRO EVIDENCEAOM LICENSE:YEAR i PAYMENT 4 466.00 488.00 1,872,00 85110 EVIDENCE.COM INCLUDED STORAGE 120 0.00 0.00 0.00 85036 EVIDENCE.COM STORAGE 3,ODO 0.75 076 2.260.00 2b0 (i; yr kyr66 ar i�� }S[��T��l.•,�:ai ♦}��� rt .. t vi',� its �ft.�ry,�+y� 1f 7 .^! �rUIV7 'lrl4.S'�ct�yyy 74001 AXON CAMERA ASSEMBLY, ONLINE,AXON BODY 16 1 399.00 399.00 5,9a5.00 2,BLK 74020 MAGNET MOUNT, FLEXIBLE,AXON RAPIDLOCK 15 0.00 0.00 0.00 74021 MAGNET MOUNT,THICK OUTERWEAR,AXON 15 0.00 0.00 0.00 RAPIDLOCK 74022 SM POCKET MOUNT,4 IN,AXON RAPIDLOCK 15 0.00 0.00 0.00 11553 SYNC CABLE,USS A TO 2,5MM 15 0.00 000 0.00 70033 WALL MOUNT BRACKET,ASSY,EVIDENCE.COM 3 35,00 35.00 105-0 DOCK hrotmci Lfle, Due Not 30 Days after shipment(Continued) List Unit ties Tota Item Description,, Quantity P r1co Not Unit P I(USD) WAN.mo 'n!' 74000 AXON DOCK,6 SAY+CORE,AXON BODY 2 3 1,496.00 1,495.00 4iO&O0 Subtotal 21.105-00 113 OEstimated Shipping 4&'161 Estimated Tax 0100 Tolall 21,160,16 Year 2 Item 134scAption Quantity List Unit Not Unit Pride Total(USDJ Price Ax !'�rts k-RicA-fp.f 80013 BASIC EVIDENCE.COM LICENSE;YEAR 2 15 180.00 180.00 2,700.00 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE 160 0.00 0.00 0100 80023 PRO EVIDENCE.COM LICENSE:YEAR 2 PAYMENT 4 468.00 O'Do 0.00 85110 EVIDENCE.COM INCLUDED STORAGE 120 0.00 0.00 0.00 85035 EVIDENCE,COM STORAGE 3,000 0.75 0,75 2,260,00 86070 TABER ASSURANCE PLAN ANNUAL PAYMENT, 15 204.00 204.00 3.060.00 BODYGAM 87026 TABER ASSURANCE PLAN DOCK 2 ANNUAL 5 216.00 210.00 648.00 PAYMENT Sublolel 8,668.00 Esfirnaled Tax 0.00 Tolall 8,658.00 Year 3 Quantity List Unit WOUnIt'PrIcia Total(QSD) item DescIlption Pfloo 80014 BASIC EVIDENCE.COM LICENSE:YEAR 3 15 180.00 150.00 2,700.00 PAYMENT 65110 EVIDENCE,COM INCLUDED STORAGE 160 0.00 0.00 0.00 80024 PRO EVIDENCE,COM LICENSE,YEAR 3 PAYMENT 4 468.00 0.00 0.00 85110 EVIDENCE.COM INCLUDED STORAGE 120 0.00 000 000 86035 EVIDENCE.COM STORAGE 3,000 0.75 0,751 2,250.00 85070 TABER ASSURANCE PLAN ANNUAL PAYMENT, 15 204-00 204,00 3,060.00 BODYCAM Protect Life, Year 3(Continued) 'item Description Quantity Lis,Unit Not Unit Price Total(USD) Price All I "�V.q n 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 3 216-00 21'15.00 648.00 PAYMENT Subtotal 8,658.00 Estimated TaX1 0.00 Total 8,658.00 Year Item Description Quantity List Unit Not.UnIt Price Total(USD) Pelee .-Vd. 80015 BASIC EVIDENCE.COM LICENSE:YEAR 4 16 180.00 1180.00 2,700.00 PAYMENT 86110 EVIDENCEZOM INCLUDED STORAGE 1150 0.00 0.00 0.00 80025 PRO EVIDENCE,COM LICENSE:YEAR 4 PAYMENT 4 458.00 0.00 0100 85110 EVIDENCE.COM INCLUDED STORAGE 120 0,00 0.00 0.00 86035 EVIDENCE.COM STORAGE 3,000 0.75 0.76 2,250.00 86070 TASER ASSURANCE PLAN ANNUAL PAYMENT, 16 204,00 204.00 3,080.00 BODYCAM 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 3 2116.00 216.00 648.00 PAYMENT Subtotal 8,558.00 Estimated Tax 0,00 Total 8,668.00 Year 5 Item Description Quantity List UnIt Not Unit-Price Total(VSD) Prico In -80016 BASIC EVIDENCE.COM LICENSE:YEAR 5 15 1160i00 '180.00 2,700.00 PAYMENT 851110 EVIDENCE.COM INCLUDED STORAGE 150 0.00 0.00 0.00 80026 PRO EVIDENCE.COM LICENSE:YEAR 6 PAYMENT 4 468.00 0.00 0,00 85110 EVIDENCE.COM INCLUDED STORAGE 120 0.00 0.001 0.00 86035 EVIDENCE.COM STORAGE 3,000 0.75 0.75 2,250.00 8507D TASER ASSURANCE PLAN ANNUAL PAYMENT, 15 204.00 204.00 3,060.00 BODYCAM Projk(Llfo. Year S(Continued) Item Deeorlption Quantity ��e(<Unit Net Unit 1006s ,, Total(USD) price jAKan.l'1Ri1er8rP� �P LIP k fl L.;i(aai 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 0, 216,00 216.00 648.00 PAYMENT ftbtotel 8,658.00 Estimated Tax 0.00 Total 8,658.00 (ir@rttt,Totel�. '88,702.16 Promeot Life, AXON Discounts (Uso) Quote Explrellon:06/0812010 List Amount 63,225.00 Discounts 7,488.0.0 'Total excludes applicable faxes and shipping Summary of Payments Payment Amount(USD) Due Net 30 Days after shipment 21,150.15 2018 Year 2 8,658,00 2019 Year 3 8,658-00 2020 Year 4 8,666,00 2021 Year 5 8,658,00 2022 ��.♦ I •1 �trf 1 . l,J JA!t�'. r .�..9r• .r. 11u,Y1„ .�4.+i� 3. iJl7 Protect Lire. Axon's Sales Terms and Conditions By slgning this document,you certiry that you have read and agree to the provisions set forth In this document and Axon's Master Services and Purchasing Agreement(MSPA),posted et tittf29l>IYIYIY.fIX9i1.Et?Jl}[14AQI� IS3�inn)$�t>sls�txl(U.ens,as well as the attached Statement of Work(SOW)for Axon Fleet andlor Axon Interview Room purchase,If applicable.You represent that you are legally authorized to sign this Agreement on behalf of your entity,If you do not have this authority,please do not sign this document. Signature: _ gate: Name(Print): E Wkf ,} 7� �W4 - Title: PON (Or write NIA): Please sign and email to Tom Recker el trecker(gexon.com or fax to Thank you for being s valued Axon customer,For your convenience on your next order,please check out our online store kw"Mmi Quote:Q-153067-43243.854TR 'Protect Life'Q and TASERO are registered trademarks of Axon Enterprise,Inc,registered In the U.S.®2013 Axon Enterprise,Inc,All rights reserved. Protect Llre. Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoRTOR'Tll Create New From This MSC DATE: 4/26/2022 REFERENCE NO.: M&C 22-0316 LOG NAME: 35AXON CONTRACT CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO SUBJECT: (ALL) Authorize Execution of a Master Services and Purchasing Agreement with Axon Enterprises Inc., for a Twelve-Year Term for an Amount Up to $3,699,999.90 for the First Year and Up to $6,962,876.74 Per Year for the Succeeding Eleven Years for a Total Amount of$74,224,200.26 to Provide Bundled Tasers, Body Worn Camera Systems, In Car Video Systems, Interview Room Systems, Including Peripherals, and Software, Support and Storage Using Crime Control and Prevention District Funds for the Police Department and the Special Revenue Fund for Municipal Courts RECOMMENDATION: It is recommended that the City Council authorize execution of a Master Services and Purchasing Agreement with Axon Enterprises Inc. for a twelve-year term for an amount up to $3,699,999.90 for the first year and up to $6,962,876.74 per year for the succeeding eleven years for a total amount of $74,224,200.26 to provide bundled tasers, body worn camera systems, in car video systems, interview room systems, including peripherals, and software, support and storage using Crime Control and Prevention District Funds for the Police Department and the Special Revenue Fund for Municipal Courts. DISCUSSION: The Fort Worth Police Department (FWPD) is seeking to combine and update the scope of work for Police Department officer safety technology contracts. These contracts provide tasers, body worn cameras, in-car video systems, interview room camera systems, and related software from Axon Enterprises. The proposed contract will replace Contract# 55053 (Mayor and Council Communication (M&C) 21-0530, 20-0972, P-12254) and previous Contract# 54679 (M&C 19-0230, P-12271). The combined contract will leverage and upgrade existing vital, technical and service level agreements into one contract. The purpose of the combined contract is to secure pricing for 12-years for both existing and updated technology and equipment. First year pricing will accommodate current Fiscal Year (FY) 2022 appropriations of$3.5M before increasing to $5.8M in Fiscal Year 2023 to account for additional users, new and upgraded technology and technology price increases. Vendor pricing for current contracts is expiring. This would result in a 61\% increase from $3.5M to an estimated $5.65M for the same technology. Additional increases should be expected in subsequent years when using traditional CO-OP pricing. This is estimated to be $400,000.00 per year. These increases do not include the vital, updated technology proposed in this contract. Furthermore, the pricing difference between the new technology, provided in this combined contract ($5.8M in FY23), and current technology ($5.65M in FY23) is $232,000.00 (4\% difference). Thereafter, the combined contract will increase less than 2\% over the life of the contract. This does not account for quantity changes resulting from increase in FWPD personnel though quantity pricing would follow the contracted amounts. Traditional Combined Pricing CO-OP Pricing (Updated Technology) (Current Technology) FY2022 $3.9M $3.5M FY2023 $5.65M $5.8M Traditional Combined Pricing CO-OP Pricing (Updated Technology) (Current Technology) Est. Annual Increase - 7\% < 2\% Since 2018, the Police Department has upgraded 1493 Taser X2 Models to the Taser 7 Model as part of the Officer Safety Plan. This plan similarly provides warranty of all equipment as well as maintenance, upgrades, repair services, and cloud storage of all data. It also provides FWPD with replacement tasers and includes batteries, holsters, field cartridges, and simulation cartridges to support annual usage. Body worn cameras will be refreshed or replaced at a minimum of 30-months after deployment. Tasers, fleet cameras, and interview room cameras will be refreshed or replaced at a minimum of 60-months after deployment. The software applications include Axon Performance, Aware, and Axon Standards and will allow the department to set performance metrics. The proposed contract addresses the need to increase quantities of tasers (100) and body worn cameras (50) for new officers. Contract upgrades include in- car video system and body worn cameras. The new technology added by the contract includes additional software included in Axon's Officer Safety Plan 7 Plus Premium Plan which includes Fleet 3 Advanced and the Pro License, Dynamic, and Hardware bundle. These emerging technologies include a record management system (RMS), video live streaming, an automated redaction system, automatic verbal transcription to report software, license plate reader cameras, a firearm sensor (automatically activates body cam), integrated drones/cameras, and enhanced performance audits for supervisors and internal affairs. This purchase is approved as exempt from competitive bidding since it is necessary to preserve or protect the public health or safety of the City of Fort Worth's residents. Currently, the Taser 7, body worn cameras, in-car cameras, interview room cameras, and the software platform are one integrated system. Having the integrated system provides automatic activation of all devices when one is activated, which could be several officers or vehicles that are on-scene. This reduces the number of tasks the officer is focusing on, and allows the officer to address the immediate cause of concern, which increases total public safety. Because this is an integrated system, all of the collected data is uploaded into the same software platform, which is then linked together. Axon has developed a report management system (RMS), which will directly import the needed information, to complete the report writing process in less time. This will allow the officer to be available for additional calls for service from citizens. The cumulative data from all of the integrated devices will be linked to the existing data from the associated reports/incidents. Having all files linked together in a single software platform dramatically increases efficiency for criminal and administrative cases. Furthermore, officers cannot access or modify any recorded data, and data that is downloaded is tracked with unique serial number, which identifies the user. This provides accountability for officers, and allows for audits, investigations, and assists in identifying unacceptable conduct. The program will automatically detect Use of Force events and link all associated files, to include videos, reports, and Taser activity, from all devices present during the event. This will ensure that the assigned investigator, and reviewing officials, have all available information to make a determination on the event. This transparency increases public trust and confidence in officers, which leads to better relationships, and dramatically increases public safety If the City solicited bids for these items, the additional technology and features mentioned above would not be included. Additionally, the Taser 7 is a proprietary device which is only produced by Axon. The integrated system offered by Axon is unique and has historically provided the FWPD the tools they need to serve and protect the citizens of Fort Worth. Below are the yearly costs of the contract. Police Department Municipal Fiscal Year Yearly Cost Courts Yearly AnnualCost Special Total CCPD Revenue Fund FY22 $3,499,999.90*r $200,000* $3,699,999.90 FY23 F_ $5,882,113.51 F_ $200,000 $6,082,113.51 FY24 $6,290,064.45 F $200,000 $6,490,064.45 FY25 $5,860,727.93 $200,000 $6,060,727.93 FY26 $6,139,989.84 F $200,000 $6,339,989.84 FY27 $5,988,949.32 F $200,000 76,188,949.32 FY28 $6,044,119.74 F $200,000 $6,244,119.74 FY29 $5,990,975.80 $200,000 $6,190,975.80 FY30 $6,762,876.74 F $200,000 $6,962,876.74 FY31 $6,454,794.35 F $200,000 $6,654,794.35 FY32 $6,454,794.32 F $200,000 $6,654,794.32 FY33 $6,454,794.36 F $200,000 $6,654,794.36 Total $71,824,200.26 F $2,400,000 F$74,224,200.26 Total (minus existing $68,324,200.36 appropriations) *No additional appropriation required The contract will be funded in the Crime Control and Prevention District Operating Fund and Special Revenue Fund. There is no impact to the FY22 budget. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds will be available in the current operating budget, as previously appropriated, in the Crime Control and Prevention District Fund and General Fund. Prior to an expenditure being incurred, the Fort Worth Police Department and Municipal Courts Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount i ID i ID i i Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by_ Fernando Costa (6122) Originating Department Head: Neil Noakes (4212) Additional Information Contact: Ty Hadsell (4141) ATTACHMENTS 35AXON CONTRACT.docx (CFW Internal) Axon Exemption (1.12.21). igned).pdf (Public) Copy of MC Axon Combined 3.8.22 with Municipal Courts.XLSX (CFW Internal) In-Car Video Budget.PNG (CFW Internal) Municipal Courts SRF Budget.png (CFW Internal) Officer Safety Equipment Budget.PNG (CFW Internal) Q-362520 Ft Worth Combined - rev 44 (004).pdf (Public)