HomeMy WebLinkAboutContract 45378-CO4 (2)�6TY ����T�
FORT WOKTW, City of Fort Worth C���� �• �����,��'� ��
�T�� Change Order Request
Project Name Dirks Road Ph II City Sec # 45378 i�
Client Project #(s) 0076816793
Project Description� Construction of Dirks Road Ph II
Contractor Austin Bridge & Road LP Change Order #�4 Date 9128I2015
City Project Mgr. Leon Wilson City Inspector Karl Bennett
Dept. � TPW
Original Contract Amount
Extras to Date
Credits to Date
Pending Change Orders (in M&C Process)
Contract Cost to Date
Amount of Proposed Chanae Order
$484,261.65
$11,226,506.16
Water Sewer Contract Time
Totals (Vllp)
$10,742,244.51 345
$484,261.65 68
$11,226,506.16
Original Funds Available for Change Orders $590,823.45 $590,823.45
Remaining Funds Available for this CO $106,561.80 $106,561.80
Additional Funding (if necessary) $74,438.20 $74,438.20
CHANGE ORDERS to DATE (INCLUDING THIS ON� AS % OF ORIGINAL CONTRACT 6.19%
MAXALLOWABLECONTRACTAMOUNT (ORIGINAL CONTRACT COST+ 25%) $13,427,805.64
JUSTIFICATION (REASONS) FOR CHANGE ORDER
existing Fort Worth and Western rail is worn at the transition locations for the new rail and the existing railroad ties are in poor condition
must be replaced. Also, during construciton elevated levels of arsenic, lead, antl selenium were detected in the I,, 'Qn , within the RR
V to be excavated which required adtlitonal testing to determine the extents of the elevated levels of arseni '�� as
ested b TCEQ.
Y .�s��;�3 ���°°°e� ��
Y:
� ��� 22 ���.
�� ,
� �� • .
�� �'' "`��`
� ...,/���'_ _ � "l : -�:
��l��,�o�... '���"�'' � : -�C .�
��
,w �'A�,a�r""�, , ,,;;;,,-
r
� �'� � I.,��,
�u b�� .`�����K��A���i
�
�O
�
�-
�
�
��
�� �C�����D
_ __*
It is understood and agreed that the acceptance of this Change Order by the confractor constitutes an accord and satisfaction and represents I
payment in full (both time and money) for all costs arising out of, or incidental to, ihe above Change Ortler.
�
�
M
�
�
�
O
N
W
N
� �
U
N
�
T
N
U �
0
'�t
�
a`>
-a
O
a>
�
c
ca
�
U
�
C
O�
��
Q
� L
0 �
� �
� O
�
� �
V �
�
�
V
s
d
�
N
�
N
Y
0
L
�
�
(6
�
�
N
Y
0
O
c
0
U
�
N
C
O
U
�
a�
c
c
�
m
�
Y
o`
U
N
a
�
c
T
U
�
J
'�
(6
O
�
c
� �
m �
C
N O
Q J
x
H a� � o o �
� Z � 'Q � �
3 O D U
�
F °� � °� U �
'o
a � � � a
RO � � °U' �
'o U
d
—
— — — �
. ': �
: -- --
.• �
• �
' - - �
� -
� �
�
� � �
� � �
i �
•
�
.�
•
.
► .
: . . . . -
.
�
•
�
.�
I
�
■
■
�
� �
•
�
•
,� .
�
,.--.
. : : .
►
�
Z
J
�
0
❑
Q
N
v-
O
N
N
OA
f0
a
�
c
0
'�
�
-�
Q
�
v
�
L
�
�
�
�
�
�
V
�
�
M
�
V'
�
O
N
�
N
� �
U
N
�
T
U �
m
�
�
a�
� c
C
N
m
� Y
a`>
�
O �
� o
m U
m a
L tn
U �
N �'
i U
S � �
0 � �
� � �
W
L
LL � 0
L
� O
�
� �
V (�
t
V
�
� M
'a rn
(a �
O �p
� �
Y�
� O
�
�
a
ca
0
�
N
Y
�
O
c
0
U
�
�
C
O
U
x
a � � o
o � � �a
3 z ��
U
N d" N
F"' 'p c �
� � � U
� U �
"o
�
�
J
'O
N
O
Q'
�
N
�
;o
m
C
.j
Q
o �,
� �
C V
O �
U 'o
d
T
U
•
�
�
s
.
�
�
•
.
�
�
►
N
�
O
r-I
41
4A
ro
a
ti
C
O
a-�
N
�
�
N
�
�
N
CA
G
f6
t
U
N
�.-
O
N
N
bD
f0
d
�
C
O
�
v
N
�
L
Qi
�
L
�
v
ao
c
�o
�
v
M/WBE Breakdown for this Change Order
Conroe Wood Products � RR Ties Supplier � $18,900.00
Total
iVI&C Review
� � / �
Page 1 of 4
Official site of the City of Fort Worth, Texas
�Q�i�' rl���i����
COUNCIL ACTION: Approved on 12/15/2015 - Ordinance No. 22012-12-2015, 22013-12-2015 &
Resolution No. 4557-12-2015
�._�
CODE
12/15/2015 REFERENCE C-27570 LOG NAME: 20ALTAMESA PHASE 2
NO.: PROJECT AMENDMENTS
C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Adopt Resolution Authorizing an Interlocal Agreement with the Texas Department of
Transportation in the Amount of $10,000.00 to Provide Material Inspection and Testing
Services Related to the Construction of Altamesa Boulevard f/k/a Dirks Road from
Granbury Road to the Chisholm Trail Parkway, Altamesa Boulevard Phase 2, Authorize
Execution of Change Order No. 4 to City Secretary Contract No. 45378 with Austin
Bridge & Road, LP, for Construction of Altamesa Boulevard Phase 2 in the Amount of
$181,000.60 for Additional Work Related to the Fort Worth and Western Railroad Bridge,
Authorize Settlement of Claims in the Amount of $690,443.36 with Austin Bridge & Road,
LP, and Authorize Execution of Release Agreement, Adopt Ordinance Allocating
$3,350,000.00 of Impact Fee Funds to the Altamesa Boulevard Phase 2 Project, Thereby
Increasing the Total Project Cost to $27,317,082.74 and Adopt Appropriation Ordinance,
Project No. C00768 (COUNCIL DISTRICT 6)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Transportation Impact Fund in the amount of $3,350,000.00;
2. Authorize the transfer of funds in the amount of $3,350,000.00 ($1,400,000.00 from Unspecified Service
Area W and $1,950,000.00 from Unspecified Service Area Y) to the Alta Mesa Boulevard Phase 2 Project
in the Transportation Impact Fund and adopt the attached ordinance increasing appropriations in the Alta
Mesa Boulevard Phase 2 Project of the Transportation Impact Fund in the amount of $3,350,000.00 for the
construction of Alta Mesa Boulevard Phase 2 Project and decreasing fund balance in the Unspecified
Centers of the Fund by the same amounts;
3. Adopt the attached resolution authorizing the execution of an Interlocal Agreement with the Texas
Department of Transportation in the amount of $10,000.00 to provide materials inspection and testing
services for various structural elements fabricated off-site for the construction of Altamesa Boulevard Phase
2;
4. Authorize the execution of Change Order No. 4 to City Secretary Contract No. 45378, with Austin Bridge
& Road, LP, in the amount of $181,000.60 for the Altamesa Boulevard Phase 2 Project, thereby increasing
the contract amount to $11,407,506.76; and
5. Authorize the settlement of claims related to delays as settled at mediation between the City of Fort
Worth and Austin Bridge & Road, LP, in the amount of $690,443.36 and authorize the execution of
Releases and Agreements necessary to complete the settlement.
DISCUSSION:
This project provides for the construction of Altamesa Boulevard Phase 2, as a six-lane divided principal
arterial under two separate phases. Phase 1 was completed in 2007 and extended from Bryant Irvin Road
to Chisholm Trail Parkway (SH 121). Phase 2 is currently under construction and extends from Chisholm
Trail Parkway (SH 121) to Granbury Road. Phase 2 includes a new railroad bridge structure, retaining wall,
sidewalk, water main adjustments, traffic signal modifications and street lights.
http: //apps. cfwnet. oi•g/council�acicet/mc_review. asp?ID=21773 &councildate=l2/ 15/2015 12/ 16/2015
i�1&C Review
Page 2 of 4
Material Testing: On October 22, 2013, M&C C-26513 authorized an Interlocal Agreement with Texas
Department of Transportation (TxDOT) in the amount of $5,004.00 for inspections and testing required to
insure the quality of materials and workmanship incorporated into the construction of the project. The
subject Interlocal Agreement provides additional inspections and testing associated with Phase 2, including
the cost for staff from the Construction Division of the TxDOT to provide services for various structural
elements fabricated off-site (i.e., structural steel bridge components, pre-cast concrete stressed/non-
stressed products and miscellaneous fabricated products).
Change Order: The subject change order is necessary to replace existing FVWVRR Rail and Railroad
TIES within the work zone to accommodate replacement of the existing bridge. In addition, elevated levels
of arsenic, lead and selenium were detected within the railroad right-of-way during construction, which
required additional testing as requested by Texas Commission on Environmental Quality (TCEQ).
Groundwater and Contaminated Soils: Two primary issues occurred during the early stages of
construction which resulted in significant delays for the construction contractor. Unusually high
groundwater levels were encountered during excavation for the bridge components resulting in a project
delay while the City and its Engineer formulated revised groundwater management strategies which the
contractor then implemented. Contaminated soils were also encountered within the construction site, which
required suspension of certain work tasks to allow time to test, analyze and prepare a response
plan. These items compromised the project critical path and eventually prevented the contractor from
continuing construction of the bridge structure. The City and Contractor engaged in a mediation process to
arrive at a settlement for the expenses associated with these unanticipated delays. A Mediation Agreement
was reached to settle the claim for $690,443.36 subject to City Council approval. This settlement will add
165 days to the contract completion date.
Appropriation of Impact Fees: The attached ordinances will provide $3,350,000.00 of impact fees
associated with capacity improvements for this project or approximately 12 percent of the total project
costs. M&C C-26676 which awarded the construction contract for Phase 2, indicated that impact fees will
be necessary to provide full project funding and that Staff will seek City Council approval for this additional
funding prior to final completion of the project. This additional funding is necessary to cover Phase 2
change orders, FVWVRR charges, final utility relocations, project management and contingencies and other
project costs as outlined in the following table. This funding is not being used for the mediated settlement.
The construction start date for Phase 2 was April 2014 and the anticipated completion date is now June
2016.
The total project budget for Altamesa Boulevard Phase 1 and 2 is shown below:
DESIGN - PHASE 1 and 2 AMOUNT
Desi n Contract $ 2,096,726.00
Pro'ect Mana ement, Desi n Coordination $ 1,160,480.00
TxDOT Desi n Review $ 83,492.00
FWWR Ri ht-of-Wa A reement $ 3,500,000.00
Right-of-Way and Easement Acquisition $ 850,054.00
Coordination
DESIGN PHASE BUDGET $ 7 690 752.00
CONSTRUCTION
Construction Contract-Phase 1
Construction Contract-Phase 2
Change Order No. 1(M&C G27227 3.17.15
Change Order No. 2(Administrative 6.17.15
Chanqe Order No. 3(Administrative 9.22.15
AMOUNT
$ 2, 948, 026.66
$10, 742, 244.51
$ 404,044.61
$ 48,699.04
$ 31,518.00
http://apps.cfwnet.org/council�acket/mc review.asp?ID=21773&councildate=l2/15/2015 12/16/2015
iVI&C Review
Chan e Order No. 4 Pendin $ 181,000.60
TxDOT Construction Oversi ht $ 97,635.00
TxDOT Material Inspection -1St Interlocal $ 5,004.00
Agreement (City Secretary Contract No.
45333
TxDOT Material Inspecton -2"d Interlocal $ 10,000.00
A reement (Pendin )
Time Im act Anal sis Settlement with ABR $ 690,443.36
F1NWR Construction Services Reimbursement $ 269,831.00
FWWR Additional Construction Services $ 250,000.00
Reimbursement Pendin
Time Impact Analysis for Utility Relocations $ 450,000.00
Pendin
Utilit Relocation Costs $ 158,804.32
Inspection, Survey, Material Testing, Project $ 3,339,079.64
Mana ement, Contin encies
TOTAL CONSTRUCTION BUDGET $19,626,330.74
TOTAL PROJECT BUDGET $27,317,082.74
The funding sources for the project are as follows:
PROJECT FUNDING SOURCE AMOUNT
TxDOT, LPAFA, Phase 2 $
6,509,000.00
Tarrant County, Phase 1 $2,007,444.42
City Funding, 2007 CO (39001) $14,952,193.32
City Funding, 1998 Bond $498,445.00
(39409)
Requested Impact Fee Funding, $1,400,000.00
Service Area W
Requested Impact Fee Funding, $1,950,000.00
Service Area Y
TOTAL PROJECT FUNDING $27,317,082.74
Page 3 of 4
M/WBE OFFICE - Austin Bridge & Road, LP, is in compliance with the City's DBE Program by committing to
an additional 10 percent DBE participation on Change Order No. 4. The City's DBE goal on this change
order or extra work is 10 percent.
Authorizations provided with this Mayor and Council Communication will result in no additional annual
operating impacts to the Transportation and Public Works Department's operating budget beyond those
previously identified.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
and adoption of the attached appropriation ordinance, funds will be available in the current capital budget,
as appropriated in this action, within the 2007 Critical Capital Fund and the Impact Fee Fund.
Fund Department Account Project
ID ID
39008 0200431 4413001 C00768
39008 0200431 5740010 C00768
Program Activity Budget Reference #
Year Chartfield 2;
CO2383
CO2383
Amount
3,350,000
3,350,000
http://apps.cfwnet.org/council_pacicet/mc_review.asp?ID=21773 &councildate=l2/15/2015 12/16/2015
1V1&C Review
39008
39008
39008
39008
0060419
0060419
0060419
0060419
5740010 U N9925
4413001 U N9927
5740010 U N9927
UN2300
UN2300
UN2300
UN2300
Fund Department Account Project Program Activity Budget Reference #
ID ID Year Chartfield 2'
39001 0200431 5740010 C00768 CO2383
39001 0200431 5740010 C00768 CO2383
39001 0200431 5740010 C00768 CO2383
39008 0060419 4413001 UN9925 U N2300
39008 0060419 5740010 UN9925 UN2300
39008 0060419 4413001 U N9927 U N2300
39008 0060419 5740010 U N9927 U N2300
Submitted for City Manager's Office b rL�.
Originating Department Head:
Additional Information Contact:
Jay Chapa (5804)
Douglas Wiersig (6157)
Leon Wilson (8883)
ATTACHMENTS
20ALTAMESA PHASE 2 PROJECT AMENDMENTS A016 39008 REC 1(Rev).docx
20ALTAMESA PHASE 2 PROJECT REC 2 AO(Rev12.08.15).docx
ALTAMESA BLD PH-2 MAP.pdf
Resolution TXDOT ILA Materials Testing Services (Rev12.07.15).doc
Page 4 of 4
1,400,000.
1,400,000.
1,950,000.
1,950,000.
Amount
$10,000.
$181,000.
$690,443.
i1,400,000.(
i1,400,000.(
>1,950,000.(
31.950.000.(
http://apps.cfwnet.org/council�acicet/inc_review.asp?ID=21773 &councildate=l2/15/2015 12/ 16/2015