HomeMy WebLinkAboutContract 50009-A1 CSC No. 50009-Al
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 50009
This First Amendment to Fort Worth City Secretary Contract No. 50009 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and N. Harris Computer Corporation("Vendor"), a Canadian corporation.
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 50009 beginning November 8, 2017 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to modify the scope of professional services.
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by
and through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. Exhibit 2—Standard Support and Maintenance Services-Standard Guidelines of the
Agreement is hereby amended by modifying Section 5: Billable Support Services adding:
Professional Services provided by Vendor under this clause shall only be authorized upon
signature by the Contract Compliance Manager on a mutually agreeable Statement of Work. Fees
for Billable Support Services shall not exceed$20,000.00 annually.
2. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
First Amendment to Fort Worth City Secretary Contract No. 50009 Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
Al- a-OVI L �L'G2¢1 of this contract,including ensuring all performance
By. Dana Burghdoff(Nov 4,20 1:34 CDT) and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Date: By: Richard Lisenb a(Oct 25,202214:09 CDT)
Name: Richard Lisenbee
Approval Recommended: Title: Senior Water IT Manager
Approved as to Form and Legality:
Chrisfanher 1-farder
By: Christopher Harder(Oct 31,2022 09:25 CDT)
Name: Chris Harder g444�an�
ab Fonrlaa
Title: Water Director off°°°°°°°°oo* By:
g.1'
c-o to Name: Taylor Paris
Attest: 0, o =d Title: Assistant City Attorney
da °°° °�
aar nEa p5gpp
Contract Authorization:
!jOyda'a M&C: 22-0319
s
By: Jannette S.Goodall(Nov 4,202215:52 CDT)
Name: Jannette Goodall
Title: City Secretary
VENDOR:
N.Harris Computer Company
��C/�a.6et
By: OFFICIAL RECORD
Name: Eric Chabot CITY SECRETARY
Title: Executive Vice President FT.WORTH,Tx
Date:
First Amendment to Fort Worth City Secretary Contract No. 50009 Page 2 of 2
FORT WORTH
CITY OF FORT WORTH
CHAPTER 252 EXEMPTION FORM
Instructions: Fill out the entire form with detailed information. Once you have completed this form,
provide it to the Purchasing attorney for review. The attorney will review the information you have
provided to determine whether an exemption to Chapter 252's biding requirements is defensible.
If you are printing this form to provide to Legal, please do not provide the Primer portion. Failure
to provide sufficient information may result in follow up questions and cause a delay in the
attorney's determination.
Section 1: General Information
Requesting Department: f Water Department]
Name of Contract Manager: Richard Lisenbee
Department's Attorney: Taylor Paris
Item or Service sought:
Goods: ❑
Service: a
Anticipated Amount: f$20,000.001
Vendor: N.Harris Computer Corporation
Current/Prior Agreement for item/service: Yes N No ❑
CSC or Purchase Order#: fCSC 50009 and CSC 572721
Amount: f 10,800.001
Projected M&C Date: [INSERT DATE OR N/A]
How will this item or service be used? Professional services for customized programming
and software configuration for the Water Utility's Meter Data Management System based on
Harris Smartworks Compass software.
Has your department started a requisition or otherwise contacted the Purchasing Division related
to obtaining this good/service? Yes ❑ No N
Page 1 of 5
If yes,please provide requisition number or brief explanation of contact with
Purchasing Division:
Section 2: Claimed Exemption and Justification (Otherthan sole source)
NOTE -For a claimed sole-source exemption, complete Section 3.
Please indicate the non-sole-source exemption you believe applies to the purchase and provide
information to support its applicability. Please refer to the Exemption Primer for detailed
information about common exemptions:
0 A procurement necessary to preserve or protect the public health or safety of the City
of Fort Worth's residents;
0 A procurement necessary because of unforeseen damage to public machinery,
equipment, or other property;
®.A procurement for personal, professional, or planning services;
0 A procurement for work that is performed and paid for by the day as the work
progresses;
0 A purchase of land or a right-of-way;
0 Paving drainage, street widening, and other public improvements, or related matters, if
at least one-third of the cost is to be paid by or through special assessments levied on
property that will benefit from the improvements;
0 A public improvement project, already in progress, authorized by the voters of the
municipality, for which there is a deficiency of funds for completing the project in
accordance with the plans and purposes authorized by the voters;
0 A payment under a contract by which a developer participates in the construction of a
public improvement as provided by Subchapter C, Chapter 212;
0 Personal property sold:
• at an auction by a state licensed auctioneer;
• at a going out of business sale held in compliance with Subchapter F,
Chapter 17, Business &Commerce Code;
• by a political subdivision of this state, a state agency of this state, or an
entity of the federal government; or
• under an interlocal contract for cooperative purchasing administered by a
regional planning commission established under Chapter 391;
0 Services performed by blind or severely disabled persons;
0 Goods purchased by a municipality for subsequent retail sale by the municipality;
Page 2 of 5
0 Electricity; or
0 Advertising, other than legal notices.
Please provide details and facts to explain why you believe the exemption applies to the
purchase. You may also attach documentation to this form.
The original Harris maintenance and support contract CSCO 50009 contains a clause that
stipulates services that are considered billable support services; however, the contract did not
define a dollar amount that could be used to pay for such services. We need to amend CSCO
50009 to add a provision for professional services in accordance with the Billable Support
Services clause in section 5 of the SmartWorks Software Support Agreement (Exhibit 2). These
services require intellectual knowledge of the Harris software including special knowledge of
how to adjust the configuration to meet the Utility's business requirements.
The required services are highly skilled professional services that are best provided by the
company that developed the software. The service provider should have in-depth knowledge of
the automated metering infrastructure and the data collected by electronic Sensus water meters.
The provider must have specialized staff who understand existing system capabilities, processes,
and data flows. With this knowledge, Harris as the software developer is best suited to propose
better processes and solutions. A bid process for these services will not produce more qualified
providers than the software manufacturer who is already under a support contract for the Fort
Worth Water Utility.
Section 3: Claimed Sole-Source Exemption and Justification
NOTE -For any non-sole-source exemption, complete Section 2.
Please indicate the sole-source exemption you believe applies to the purchase and provide
information to support its applicability. Please refer to the Exemption Primer for detailed
information about common exemptions
0 *A procurement of items that are available from only one source,including:
• items that are available from only one source because of patents,copyrights,
secret processes, or natural monopolies;
• films, manuscripts, or books;
• gas,water, and other utility services;
• captive replacement parts or components for equipment;
• books, papers, and other library materials for a public library that are
available only from the persons holding exclusive distribution rights to the
materials; and
Page 3 of 5
• management services provided by a nonprofit organization to a municipal
museum, park, zoo, or other facility to which the organization has provided
significant financial or other benefits;
How did you determine that the item or service is only available from one source?
[EXPLAIN HOW YOU DETERMINED EXCEPTION APPLIES(RESEARCH,
COMMUNICATIONS, DOCUMENTATION)]
Attach screenshots and provide an explanation of any independent research you conducted,
through internet searches, searching cooperatives, or discussions with others knowledgeable on
the subject matter that corroborate that the item is available only from a single source.
f SHOW YOUR RESEARCH/WORK THAT LEAD TO YOUR CONCLUSION]
Did you attach a sole source justification letter? ❑ Yes ❑ No
Describe the uniqueness of the item or service (e.g. compatibility or patent issues, etc.).
[DESCRIBE THE UNIQUNESS OF THE ITEM/SERVICE THAT QUALIFIES IT AS A SOLE
SOURCE]
Section 4:Attorney Determination
With the facts provided by the department, is the use of the claimed exemption defensible if the
City were to be challenged on this purchase? 0 Yes 0 No.
Was there anything attached to this form that was relied on in making this determination?
Q Yes ®.No.
If yes,please explain:[DESCRIBE ATTACHMENTS CONSIDERED]
Was there anything not included on this form or attached hereto that was relied on in making this
determination? 0 Yes 0 No.
If yes,please explain:[EXPLAIN OUTSIDE SOURCE OF INFORMATION]
Will the standard terms and conditions apply? ®.Yes Q No.
Will the contract require special terms? 0 Yes No.
Page 4 of 5
Will the contract require review by the department attorney? 0 Yes 0 No.
Approved By:
Date: 9/30/2022
er Anato-Mensah /Jessika,Williams
taint City Attorney
Page 5 of 5
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