HomeMy WebLinkAboutContract 51038-R3 CSC No. 51038-R3
CITY OF FORT WORTH
THIRD RENEWAL OF AGREEMENT
WHEREAS,the City of Fort Worth,("City"), and Hach Company, authorized to do
business in Texas, ("Contractor"), entered into that certain ORIGINAL AGREEMENT
(City Secretary #51038, M&C P-12204) for the PROJECT generally described as: Citywide
Wastewater Collection System Flow Monitoring; and
WHEREAS, the ORIGINAL AGREEMENT may be renewed up to three times as
provided by M&C P-12204; and
WHEREAS, The City and Contractor agreed to the first renewal of the ORIGINAL
AGREEMENT for an additional term at the same amount of $132,000.00 said FIRST
RENEWAL was available in the 2018 operating budget of the Water and Sewer Capital
Projects Fund, as appropriated in Ordinance#23835-09-2019; and
WHEREAS, The City and Contractor agreed to the second renewal of the
ORIGINAL AGREEMENT for an additional term at the same amount of$132,000.00 said
SECOND RENEWAL was available in the 2021 operating budget of the Water and Sewer
Capital Projects Fund, as appropriated in Ordinance#24446-09-2020; and
WHEREAS, The City and Contractor desire to renew the ORIGINAL
AGREEMENT for the third term at the amount of$132,000.00, said THIRD RENEWAL is
available in the 2022 operating budget of the Water and Sewer Capital Projects Fund, as
appropriated in Ordinance#25073-09-2021.
NOW, THEREFORE, it is agreed by the City and Contractor as follows:
Article I
The Scope of Services as set forth in the ORIGINAL AGREEMENT has not changed.
Article II
The Contractor's compensation shall be in the amount up to $132,000.00. The Term of this
renewal agreement shall be for one year,effective as of the effective date or the expenditure
of the funding, whichever occurs first.
Article III
There are no other changes to any other terms or conditions of the ORIGINAL
AGREEMENT.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Third Renewal of Agreement City Secretary No 51038 R3
Hach Company Pagel of2
EXECUTED by each party's duly authorized representative and EFFECTIVE as of the date
subscribed by the City's designated City Manager.
City
�.�off Fort yWo�//r/-t/h]/�J��/f`/` Hach Company.
tinDana Buradott(N 11,202 16:59 CST)
Dana Burghdoff Laura Steele
Assistant City Manager Senior Manager,Global Service Projects
DATE: Nov 11, 2022 DATE: 10/19/2022
APPROVAL RECOMMENDED:
Chd"o her Ngrder
Christopher Harder(Nov 11,202215:48 CST)
Chris Harder,P.E.
Assistant Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: P-12204
WA Date: 06/05/2018
D$lack(Nov 11,202216:58 CST)
Douglas W. Black
Sr. Assistant City Attorney
Contract Compliance Manager
By signing I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting
requirements.
Lew 12 •
John Kasavich
Project Manager P�0 o OR
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Jannette S.Goodall(Nov 14,202213:56 CST) tttL
Jannette S. Goodall
City Secretary OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Third Renewal ofAgreement City Secretary No 51038 R3
Bach Company Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, August 23, 2022 REFERENCE NO.: **M&C 22-0647
LOG NAME: 60CITYWIDE WW METER RENEWAL NO.3 -ADS/HACH
SUBJECT:
(ALL)Adopt Appropriation Ordinance in the Amount of$267,610.00 to Fund the Third and Final Renewal to
a Professional Services Agreement with Hach Company in the Amount of$132,000.00, and the Third and
Final Renewal to a Professional Services Agreement with ADS, LLC in the Amount of$135,610.00 for the
Citywide Wastewater Collection System Flow Metering Project and Effect a Portion of Water's Contribution
to the Fiscal Years 2022-2026 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated
receipts and appropriations in the Water& Sewer Capital Projects Fund in the amount of$267,610.00,
transferred from available funds within the Water& Sewer Fund, for the purpose of funding the Citywide
Wastewater Collection System Flow Monitoring project (City Project No. 100854) and to effect a portion of
Water's Contribution to the Fiscal Years 2022-2026 Capital Improvement Program.
DISCUSSION:
This Appropriation includes funding for the third and final renewals of the Hach Company and ADS, LLC
contracts as described below:
On June 5, 2018, Mayor and Council Communication (M&C) (P-12204), the City Council authorized a
Professional Services Agreement with Hach Company ("Hach") in the amount of$326,000.00 (City
Secretary Contract No. 51038) and ADS, LLC ("ADS") in the amount of$356,560.00 (City Secretary
Contract No. 51017)for the Citywide Wastewater Collection System Flow Metering Project. The project is
to monitor wastewater flows within the wastewater collection system with portable flow metering devices
allowing the Water Department to collect data to direct maintenance activities. Both contracts were
awarded for an initial two-year term plus three one-year renewal options.
On June 18, 2019, (M&C C-29152), City Council authorized Amendment No. 1 with Hach in the amount
of$114,000.00 for installation of an additional five (5) meters on Sanitary Sewer Mains Big Fossil 54-inch
M-402A and the parallel relief main, West Fork Mains including the 90-inch M-280B and 90-inch M-338B
and the existing 48-inch M-285 and provided for a twelve (12) month monitoring period for the new
meters, roughly aligning with the second year of overall monitoring.
On June 16, 2020, (M&C 20-0394), the City Council authorized funding for the first renewals in the
amounts of$132,000.00 with Hach (City Secretary No. 51038-R1) and $147,600.00 with ADS (City
Secretary No. 51017-R1).
On August 24, 2021, (M&C 21-0623), the City Council authorized funding for the second renewals in the
amounts of$132,000.00 with Hach (City Secretary No. 51038-R2) and $147,600.00 with ADS (City
Secretary No. 51017-R2).
It is the practice of the Water Department to appropriate its CIP plan throughout the fiscal year, instead of
within the annual budget ordinance, as projects commence, additional funding needs are identified, and
to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's
portion of the City of Fort Worth's Fiscal Years 2022-2026 Capital Improvement Program, as follows:
60CITYWIDE WW METER RENEWAL NO.3-ADS HACH
Budget Revised
Capital Fund Project FY2022 CIP Change
Name Name Appropriations Authority (Increase/ Budget
Decrease) Budget
56002 — 100854 $0.00 This M&C $267,610.00 $267,610.00
Water & Citywide
Sewer Capital JWWC Sys Projects Fund IFlow Meteringu
Funding is budgeted in the Transfer to Water/Sewer account of the Water and Sewer operating budget for
the purpose of funding the Citywide WWC Sys Flow Metering project within the Water& Sewer Capital
Projects Fund.
The City, ADS and Hach, now desire to exercise the 3rd and final renewal of their respective contracts.
Professional Services for Citywide Wastewater Collection System Flow Metering Project is one
component of the overall project that includes the purchase and installation of temporary meters.This
project will impact the Water Department's Operating Budget due to the on-going maintenance and
calibration requirements of the installed meters. These costs will be incorporated into future Water
Department Operating Budgets.
Appropriations for the Citywide Wastewater Collection System Flow Monitoring are depicted below:
Fund Existing Additional project Total*
Appropriations Appropriations
Water
Capital Fund $115,000.00 $0.00 $115,000.00
59601
W&S Capital
Projects Fund $1,502,355.00 $267,610.00 $1,769,965.00
56002
Project Total $1,617,355.00 $267,610.00 $1,884,965.00
*Numbers rounded for presentation purposes.
The project is citywide and affects ALL COUNCIL DISTRICTS,
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget of the Water &
Sewer Fund and upon approval of the above recommendation and adoption of the attached appropriation
ordinance, funds will be available in the W&S Capital Projects Fund for the Citywide WWC Sys Flow
Metering project. Prior to any expenditure being incurred, the Water Department has the responsibility of
verifying the availability of funds.
FUND IDENTIFIERS (FIDs);
TO
Fund Department ccount Project Program ctivity Budget Reference # mount
ID ID Year (Chartfield 2)
FROM
Fund Department ccount Project Program ctivity Budget Reference # mount
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: John Kasavich (8480)
ATTACHMENTS
1.60 CITYWIDE WW METER RENEWAL NO. 3 -ADS HACH SAM (ADS).pdf (CFW Internal)
2.60 CITYWIDE WW METER RENEWAL NO. 3 -ADS HACH SAM (HACH).pdf (CFW Internal)
3. 60CITYWIDE WW METER RENEWAL NO.3-ADS HACH FID Table (WCF 07.12.22).xlsx (CFW
Internal)
4. 60CITYWIDE WW METER RENEWAL NO.3-ADS.HACH.docx (CFW Internal)
5.60CITYWIDE WW METER RENEWAL NO.3-ADS HACH 56002 A022(r1).docx (Public)
6. PBS CPN 100854.pdf (CFW Internal)
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HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669,3050 1 F 970.669.2932 1 hach.com
October 5, 2022
ATTN: John Kasavich, P.E.
Project Manager
City of Fort Worth Water Department
200 Texas Street
Fort Worth,TX 76102
RE: Contract THIRD RENEWAL
Hach Flow Monitoring Service for a Citywide Collection System
Temporary Flow Monitoring Project
City Secretary Contract No. 51038
Mr. Kasavich,
Please find attached Contract THIRD RENEWAL to the Hach Flow Monitoring Service for a Citywide
Collection System Temporary Flow Monitoring Project, This renewal request specifically addresses the
project narrative elements summarized below.
BACKGROUND
Hach Company was contracted in July 2018 and started monitoring ten (10) locations within the City of
Fort Worth's wastewater collection system in September 2018. Five (5) additional sites were installed
during the Fall of 2019 (Amendment No. 1). The monitoring contract includes data management,
reporting, maintenance, and calibrations.
THIRD RENEWAL: Addresses the solicitation of the following flow monitoring services funding amount of
$132,000 for the above referenced project.
• Desire to exercise the THIRD RENEWAL outlined in the original contract to extend the project for
one year at the current pricing. This request seeks additional funding for the above referenced
Professional Services Agreement contract value($440,000)for utilized to monitorthe fifteen (15)
locations through Fall 2023.
Under the THIRD RENEWAL request, Hach Company has integrated the estimated costs noted above by
project task shown in the table below.
Page I 1
Company ..
HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669.3050 1 F 970.669.2932 hach.com
Item No. Description Unit of Unit Price Value
Measure Quantity
Flow Meter Unit with Non-Contact AV Sensor(includes
a Doppler Radar Velocity sensor or laser velocity sensor
5 with an ultrasonic depth sensor)and pressure depth EA 0 $11,100.00 $0.00
sensor
Initial Flow Meter Installations(Includes initial site
calibration,coordination with the telemetry service
6 provider,and a final confirmation inspection within 7 EA 0 $900.00 $0.00
days of installation)
Meter Site Maintenance as Required Including
7 Scheduled Calibrations(bi-weekly for the first 60 days MO 180 $600.00 $108,000.00
and then quarterly thereafter)—Monthly Servicing Fee
(per meter,up to 20 meters)
Additional Meter Site Maintenance and Calibration Site
Visits for Use as Directed/Authorized by the City
(related to additional calibration requested beyond
8 specified in the scope and related to telemetry-related EA 15 $500.00 $7,500.00
manual collects above and beyond regularly scheduled
site calibration and meter maintenance visits),Not for
Use for Regular Calibration and Maintenance visits
Flow Meter Removal(Includes final site calibrations,
9 meter cleanup and servicing and recalibration of meter EA 15 $100.00 $1,500.00
and probes prior to redeployment)
Flow Meter Redeployment Fee(includes meter site
investigations,documentation,and site selections;
installation,miscellaneous field supplies associated
10 with new installation,initial site calibration, EA 15 $900.00 $4,500.00
communications check(s)and a final confirmation
inspection to start the clock on the metering period
for that site)
Additional Data Management,Analysis and Reporting
BA#1 Monthly Data Mangement,Analysis,and Reporting Fee Mo 60 $175.00 $10,500.00
(per meter,up to 20 meters)as noted in Section 30.0
"Scope of Work"
Total $132,000.00
For your convenience, a summary of the total project fees are as follows:
Contract Item Fee
Original Contract Amount $326,000.00
Amendment No. 1 $114,000.00
First Renewal $132,000.00
Second Renewal $132,000.00
Third Renewal $132,000.00
Amended Contract Value $836,000.00
Page 12 j
CompanyBe Right'"
.•
HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669.3050 i F 970.669.2932 hach.com
Please do not hesitate to contact us should you have questions or need any additional background
information concerning this matter. Thank you for your time and consideration.
Sincerely,
Cody u7eailheW
Cody Jeanneret
DDS Project Manager
CC: Laura Steele, Program Manager, Hach Company
Kate Nichols, Project Manager, Hach Company
Richard Delgadillo, Divisional Sales Manager, Hach Company
Page 13
Be Right-
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